Section L Instructions to Offerors.pdf

FAR 52.215-3 Request for Information or Solicitation for Planning

Purposes (Oct 1997)

(a) The Government does not intend to award a contract on the basis of this solicitation or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation.

(b) Although "proposal" and "offeror" are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal.

(c) This solicitation is issued for the purpose of: Informing the Government’s acquisition strategy and future solicitation planning.

The documents attached to this solicitation for planning purposes are drafts and therefore are subject to change.

https://www.acquisition.gov/far/part-31#FAR_31_205_18

Boulder Ground Innovation Facility (BGIF)

Operations Support Services (BOSS)

Section L

Instructions to Offerors

07 February 2025

Solicitation # FA8810-25-R-B003

Department of the Air Force

Space Systems Command (SSC) Space Sensing (SN)

Boulder OPIR TAP Lab, Colorado

Revision History

Revision Description Date

Contents

1. Program Structure and Objectives

1.1 Contract Line Item Number (CLIN) Structure and Contract type

1.2 Start Date

2. General Instructions

2.1 General Information

2.1.1 Point of Contact

2.1.2 Debriefings

2.1.3 Discrepancies. Errors, and Omissions

2.1.4 Electronic Reference Documents

2.1.5 Communication

2.1.6 Solicitation Requirements, Terms, and Conditions

2.1.7 Notification to Offerors

2.1.8 Discussions

2.1.9 Use of Non-Government Administrative Support

2.1.10 Alternative Proposals

2.1.11 Cost and Pricing Data

2.2 Organization/Number of Copies/Page Limits

2.3 Electronic Copies

2.4 Distribution

3.3 Air Force Space Contractor Responsibility Watch List (CRWL)

3. Volume I Executive Summary and Cross-Reference Matrix

3.1 Executive Summary

3.2 Vol. I Attachment 1 – Organization Chart

4. Volume III – Technical

4.1 General Instructions

4.1.1 Volume Organization

4.1.3 Technical Subfactor 1.1- Sample Problem

4.1.4 Subfactor 1.2: Cybersecurity Support

5.1 General

6. Volume V – Cost/Price

6.1 General Instructions

6.1.1 Cost/Price Volume Organization

6.1.2 Rounding

6.1.3 Electronic File Submission

6.2 Introductory Section of the Cost/Price Volume

6.2.1 Time-Phased, Person-Loading Graph

6.2.2 Offeror Summary Table

6.3 Cost/Price Summaries

6.3.1 Offeror’s Total Proposed Price (TPP) Calculation

6.4 Cost Elements and Supporting Details for all CPIF CLINS

6.5 Discussion of Cost Elements for CPIF CLINs

6.5.1 Labor Hour Estimating Rationale

6.5.2 Historical Experience

6.5.3 Other Direct Costs (ODC) excluding travel

6.6 All rates (Direct and Indirect Rates for CPIF CLINs)

6.6.1 FPRAs

6.6.2 FPRRs

6.6.3 No FPRA or No FPRR

6.6.4 Cost Estimating Relationships (CERs)

6.7.1

6.7.2

6.8 Offeror’s Business Systems

6.8.1

6.8.2 Companies with Business System Deficiencies

6.8.3 Companies Not Required to Have Government-Approved Business Systems:

7. Volume VI – Small Business Participation

7.1 Other Than Small Business Prime Offerors

7.1.1 Small Business Subcontracting Plan

7.2 Small Business Prime Offerors

7.3 Small Business Percentage Calculation

8. Volume VII - Contract Documentation

8.1 Information Supporting Responsibility Determination

8.1.1 Potential Organizational Conflict of Interest

8.1.2 Professional Compensation Plan

8.2 Data Rights

8.3 Model Contract/Representations and Certifications

8.3.1 Section A - Solicitation/Contract Form

8.3.2 Section B - Supplies or Services and Costs/Prices

8.3.3 Section J - List of Attachments

1. Program Structure and Objectives

1.1 Contract Line Item Number (CLIN) Structure and Contract type

The Offeror’s proposal shall meet the following CLIN Structure and Contract Types:

Table 1-1: CLIN Structure and Contract Type

CLIN Number CLIN Title Contract Type

0001 BGIF Facilities and Tenant Support (labor) CPIF

0002 OPIR TAP Lab (labor) CPIF

0003 ODCs/Material/Training CR 0004 Data and Reports (CDRLs) NSP 1001 Option Year 1: BGIF CPIF 1002 Option Year 1: OPIR TAP Lab CPIF 1003 Option Year 1: ODCs/Material/Training CR 2001 Option Year 2: BGIF CPIF 2002 Option Year 2: OPIR TAP Lab CPIF 2003 Option Year 2: ODCs/Material/Training CR 3001 Option Year 3: BGIF CPIF 3002 Option Year 3: OPIR TAP Lab CPIF 3003 Option Year 3: ODCs/Material/Training CR 4001 6 Month Extension: BGIF CPIF 4002 6 Month Extension: OPIR TAP Lab CPIF 4003 6 Month Extension: ODCs/Material/Training CR

5000 INTELLECTUAL PROPERTY RIGHTS FFP

1.2 Start Date

For proposal purposes only, the estimated start date is January 1st, 2026. The actual start date will be determined by the contract award date and successful offeror’s lead time required to begin performance.

2. General Instructions

This section of the Instructions to the Offerors (ITO) provides general guidance for preparing proposals and specific instructions for format and development of the proposal. The Offeror’s proposal shall include all data and information requested and must be submitted in accordance with these instructions. In developing the proposal, the Offeror shall ensure that its proposed offer complies with all the requirements contained in the RFP, to include the PWS, CDRLs and all contract attachments. Noncompliance with the instructions provided in this RFP may result in a determination that the proposal is nonresponsive and unawardable. Proposals shall be unclassified and no classified information will be accepted in response to this solicitation.

The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather, provide convincing rationale to address how the Offeror intends to meet the requirements. Elaborate brochures, corporate background and promotional/marketing-type information, detailed artwork, or other embellishments are unnecessary and are not desired. All claimed technical, management, performance, and schedule capabilities to meet Government requirements shall be realistic and are subject to verification by the Government. For the purpose of this solicitation, the Offeror shall assume that the Government has no prior knowledge of its facilities, capabilities, and experience. The Government will not assume the Offeror will do anything that is not expressly stated in its proposal. The Government has the right to consider any source of information submitted as part of the Offeror’s proposal.

The proposal acceptance period is specified in Section A of the Model Contract/Solicitation. The proposal shall be valid for a period no less than 365 days from the required submission date. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. The Government will destroy all extra copies of unsuccessful proposals.

Under DPAS (15 CFR 700) this service contract is rated DO-C9.

2.1 General Information

2.1.1 Point of Contact

The Procuring Contracting Officer (PCO), Capt Phillip Q. Nguyen, is the sole point of contact for this acquisition. The Offeror shall address any questions or concerns to the PCO at phillip.nguyen.2@spaceforce.mil, courtesy copying the Contract Specialist, Casey Watson, at casey.watson.5@spaceforce.mil.

2.1.2 Debriefings

The PCO will promptly notify Offerors of any decision to exclude them from the competitive range, where upon they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, Offerors excluded from the competitive range are entitled to only one debriefing. In addition, the PCO will notify unsuccessful Offerors of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.1.3 Discrepancies. Errors, and Omissions

If an Offeror believes that the requirements in this RFP contain an error or omission, or are otherwise unsound, the Offeror shall immediately notify the PCO in writing with supporting rationale as well as the remedies the Offeror is asking the PCO to consider as related to the omission or error.

The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions as defined in

FAR 15.306.

2.1.4 Electronic Reference Documents

Referenced documents for this solicitation are available at https://sam.gov or in the bidder’s library. Potential Offerors are encouraged to subscribe to https://sam.gov for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.1.5 Communication

The PCO shall serve as the sole focal point for all solicitation-related inquiries from actual or prospective Offerors. Government and non-Government advisory personnel will not interact in communications with industry concerning the source selection, unless the PCO has authorized such communications.

During the source selection, exchanges with industry may include clarifications, communications, and discussions as defined in FAR 15.306, as supplemented by the DFARS and DAFFARS. Exchanges with industry may be via E-Mail (NIPRNET), facsimile, U.S. Postal delivery (if appropriate), by telephone (secure or unsecure) or face-to-face meetings. Exchanges shall be controlled by the PCO as the single point of contact to preserve the integrity of the source selection process. Unclassified email may be used to transmit such information to/from Offerors only if the email can be sent and received on unclassified and includes “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line.

Under no circumstances shall there be any classified information transmitted to/by the PCO. Oral exchanges via telephone, VTC, or face-to-face shall be controlled by the PCO ensuring only authorized individuals for the Government and the Offeror participate.

2.1.6 Solicitation Requirements, Terms, and Conditions

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as Factors and Sub-factors. Failure to comply may result in the Offeror being determined as nonresponsive and eliminated from the competition. The Government reserves the right to award a contract without discussions with Offerors. The Government also reserves the right to amend the RFP and request additional information if the PCO determines it to be necessary to conduct the proposal evaluation.

2.1.7 Notification to Offerors

In accordance with FAR 52.232-18, funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

Offerors are hereby advised that the Government will not pay for any proposal preparation costs resulting from this solicitation. The cost of preparing proposals is NOT an allowable direct charge to any resulting contract that may be awarded as a result of this action, or any other contract with the Government.

2.1.8 Discussions

The Government reserves the right to award without discussions. However, if it is in the Government’s best interest to hold discussions, then the Government may conduct discussions with Offerors after establishing a competitive range of the most highly rated proposals based on the ratings of each proposal against all evaluation criteria. The Government reserves the right to record audio telecommunications with the Offerors during the source selection.

If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

The Offeror’s Final Proposal Revision shall capture any information provided in responses to Evaluation Notices (ENs) that impact the Offeror’s proposal. The Government reserves the right to incorporate a “strength” process or feature into the awarded contract.

2.1.9 Use of Non-Government Administrative Support

Offerors are advised that data submitted to the Government in response to this solicitation may be released to individuals who work for the following company as non-Government administrative support.

Company Name Address

The Aerospace Corporation 2310 E. El Segundo Blvd.

El Segundo, CA 90245-4609

Tecolote Research, Inc. 2120 E. Grand Avenue, Suite 200 El Segundo, CA 90245

Booz Allen Hamilton 8283 Greensboro Drive McLean, VA 22102

Stellar Solutions, Inc. 199 First St., Suite 210 Los Altos, CA 94022

Individuals with the above support contractors have signed non-disclosure agreement with the Government, which strictly prohibits the release or disclosure of information outside the Source Selection team. Proposal submission constitutes written consent for the Government to release data submitted in response to this solicitation to the above-named organizations.

2.1.10 Alternative Proposals

Alternative proposals will not be considered. Alternative proposals are those that do not meet the terms and conditions of the RFP, including attachments.

2.1.11 Cost and Pricing Data

The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition does not exist, Offerors may be required to submit information to the extent necessary for the contracting officer to make determination of a fair and reasonable price.

2.2 Organization/Number of Copies/Page Limits

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table 1 below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits. The Volumes identified in Table 1 shall be separately bound in three ring, loose-leaf binders. Page separation tabs for each sub-factor shall be provided. The Offeror shall provide one hard copy of the proposal and one electronic copy on one CD. Failure to provide information to the locations as specified will result in a delay in the evaluation and the Offeror may be deemed nonresponsive and eliminated from the competition.

Table 1 Proposal Organization

Volume Volume Title Hard Copies

Electronic Copies

Page Limit

I Executive Summary 1 1 1

Attachment 1 Organization Chart N/A

II Gate Entry Criteria: Transition Plan 1 1 5 (excluding notices of intents)

III

Factor 1: Technical (Grand total) 1 1 12 (excluding items noted below)

Subfactor 1.1: Sample Problem 6

Subfactor 1.2: Cybersecurity Support 3

Subfactor 1.3: Facility Support 3

Subfactor 1.4: Staffing Matrix Excel

IV Factor 2: Prior Experience 1 1

Prior Experience Information Completed by Offerors

Excel + 5 pages

Subcontractor/Teaming Partner Consent Letter Unlimited

Client Authorization Letter Unlimited

V Factor 3: Cost/Price 1 1 Unlimited

VI Factor 4: Small Business Participation 1 1 Unlimited

VII Contract Documentation 1 1 Unlimited

2.2.1 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be shredded. When both sides of a sheet display printed material, it shall be counted as two (2) pages. Each page shall be counted except for the following: Cover pages, Cover Letter, separation tabs, Tables of Contents, Glossaries, and Acronym List Page limitations may be placed on responses to Evaluation Notices (EN). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors.

2.2.3 Cross-Referencing

Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross referencing to other volumes of the proposal. Cross referencing within a proposal volume is permitted where its use conserves space without impairing clarity.

2.2.4 Binding and Labeling

Each volume of the proposal shall be separately bound in a three-ring, loose-leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover sheet shall be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the Offeror’s name. The same identifying data shall be placed on the spine of each binder.

The Offeror shall apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

2.2.5 Indexing

Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections in all volumes.

2.2.6 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

2.2.7 Page Size and Format

A page is defined as each face of a sheet of paper containing information.

When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced. Except for the reproduced sections of the solicitation document, the text size shall be no smaller than 11 point, Times New Roman font. Margins shall be 1 inch on the top and bottom and ¾ inch side margins. Pages shall be numbered sequentially by volume.

These page format restrictions shall also apply to responses of ENs. These limitations shall apply to both electronic and hard copy proposals.

Legible tables, Excel data files, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, count as a single page, and are counted as part of the total page count. Foldout pages (11 x 17) are to be used to display information more clearly than would otherwise be possible on an 8.5 x 11 inch page. Foldout pages (11x17) may only be used for large tables, charts, graphs, diagrams and schematics, not for pages of text.

Text in tables, charts, graphs and figures shall be no smaller than 8 point font Arial or Times New Roman. These limitations shall also apply to all electronic copy proposals.

2.3 Electronic Copies

The content and page size of hard copies must be identical to the electronic copies.

For electronic copies, indicate on each DVD the volume number and title. The Offeror shall use separate files to permit rapid location of all portions, including exhibits, supplements, and attachments, if any. All volumes must each be stored on a separate virus-free DVD. If files are compressed, the necessary decompression program must be included. For each submission, all DVDs shall be placed in plastic sleeves in one separate binder. The electronic copies of the proposal shall be submitted in a format that can be read and edited (for each applicable submission) by Microsoft Office 2013, Microsoft Internet Explorer 11.0, Microsoft Project 2010, and/or Adobe Acrobat Complete or PDF compatible formats on DVD. The Offeror shall not submit any documents in PDF format that are copied as “images.” When creating PDF files, the Offeror shall create them to enable textual search and copy functions. All data files and electronic media delivered to the Government must be reviewed to ensure that they are virus-free.

In the event paper copy and electronic copy content conflict, electronic copy will take precedence over hardcopies.

2.4 Distribution

Original Proposals that contain the original signed model contract shall be marked as “Original”. Proposals shall be delivered to:

SSC/SNK

Attn: Capt Phillip Nguyen, PCO 483 N Aviation Blvd, Bldg. 271 Los Angeles Air Force Base El Segundo, California 90245

3.3 Air Force Space Contractor Responsibility Watch List (CRWL)

In accordance with Section 1612 of the National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2018 (P.L. 115-91) and SSC Instruction (SCCI) 64-101, the contracting officer may not award a contract to a contractor included on the CRWL without making a determination of responsibility and obtaining the approval of the SSC Commander. A contractor that has been notified that it has been added to the CRWL may respond to this solicitation but must submit documentation in this volume describing how it has addressed the conditions that resulted in its inclusion on the CRWL and why those conditions will not impact performance on a contract resulting from this solicitation. The Contracting Officer will consider this information as well as other available information in making the determination of responsibility or nonresponsibility required by FAR 9.103.

In addition, in accordance with Section 1612 of the NDAA for FY18 (P.L. 115-91), SCCI 64-101, and the SCC Class Deviation of FAR clause 52.244-2, Subcontracts, in this solicitation, the offeror must receive written consent of the Contracting Officer prior to subcontracting with subcontractors on the CRWL whose subcontracts are valued in excess of $3M or 5% of the prime contract value, whichever is lesser. The Contracting Officer may not provide this consent without obtaining the approval of the SSC Commander. Offerors must inform proposed subcontractors that they must notify the offeror if they have been notified by the SSC Commander that they have been included on the CRWL. In order to be considered for a subcontract, a proposed subcontractor that has been notified that it has been added to the CRWL must submit documentation in this volume describing how it has addressed the conditions that resulted in its inclusion on the CRWL and why those conditions will not impact its performance on a subcontract to a contract resulting from this solicitation. The proposed subcontractor may submit CRWL related documentation through the offeror or directly to the Contracting Officer as long as the information is received prior to the proposal due date. In addition, the offeror must submit its determination of subcontractor responsibility in this volume. The Contracting Officer will consider information provided by the offeror and the proposed subcontractor as well as other available information in determining whether to grant consent to subcontract.

3. Volume I Executive Summary and Cross-Reference Matrix

3.1 Executive Summary

The Offeror shall submit an executive summary containing a clear and concise overview of the complete physical structure of the proposal and highlights of any key or unique features, excluding cost/price. The Offeror shall provide a statement that the proposed solution complies with all requirements of this solicitation. The salient features should address the Section M evaluation factors. Any summary material presented in this volume will not be evaluated and shall not be considered as meeting the requirements for any portions of other volumes of the proposal. The Offeror shall also provide a proposal master table of contents, which are not included in the page limit (see paragraph 2.2 and Table 1). The Offeror shall provide the name, title, address, and phone number of the person whom the PCO should contact in the event the Offeror is selected for award.

3.2 Vol. I Attachment 1 – Organization Chart

The Executive Summary shall also include an Organization chart of the proposed team showing all key personnel (Offeror, major subcontractors, joint venture partners, and teaming arrangements) and a list of participating divisions and locations.

4. Volume II - Gate Entry Criteria: Transition Plan

The Offeror shall describe a detailed transition plan to successfully execute 90-calendar day transition with particular emphasis on timely fulfilling Key and Initial Personnel positions.

• The Offeror shall identify whether Key Personnel are currently employed by the Offeror and if they are, their active secret security clearance levels.

• For those not currently employed by the Offeror, the Offeror shall submit signed notices of intent to be hired contingent upon receiving contract award and their active secret security clearance levels.

• The Offeror shall submit an overall Transition Plan for the 90 days that satisfies the BOSS PWS 4.1.6 and the “Continuity of Service” FAR Clause 52.237-3.

o In addition to the above, the Offeror shall identify any other potential risk areas associated with the transition during the first 90 days and provide corresponding mitigation plans to address these risks.

4. Volume III – Technical

4.1 General Instructions

4.1.1 Volume Organization

The technical volume shall be organized according to the following outline:

(1) Table of contents (excluded from page limit)

(2) List of tables and drawings (excluded from page limit)

(3) Glossary/Acronym List (excluded from page limit)

(4) Factor 1: Technical

Technical Subfactor 1.1 – Sample Problem Technical Subfactor 1.2 - Staffing Matrix Technical Subfactor 1.3 - Cybersecurity Management

Technical Subfactor 1.4- Facility Management

4.1.3 Technical Subfactor 1.1- Sample Problem

The following scenario is hypothetical in nature. The Sample Problem below is a representation of an expanded problem statement as an evaluation factor of the RFP. The expanded problem statement for the final RFP will include specific questions within the following six areas:

a. Staffing

b. Procurement

c. Facilities

d. Cyber Accreditation

e. Configuration Control

f. Program Management.

Do not include any effort for this scenario in the Cost/Price Volume.

You are the Prime Contractor for BOSS, tasked with helping the TAP Lab Director execute a critical mission assigned by the Space Sensing Directorate’s PEO. This involves shutting down the current unclassified hardware enclave and setting up two new environments: a cloud-based unclassified enclave to replace the existing one, including transferring all data and functionality, and a new on-site TS/SCI enclave to support the PEO’s goals. The main priority is to establish the TS/SCI enclave within 6 months, while ensuring the unclassified enclave transition happens smoothly without disrupting ongoing R&D and software development. You are responsible for managing the shutdown and setup of both new environments

4.1.4 Subfactor 1.2: Cybersecurity Support

The Offeror shall provide detailed information in their proposal that addresses the following areas:

• Cybersecurity Personnel and Positions

a. The Offeror shall describe the approach to retaining key cybersecurity personnel throughout the period of performance.

This should include retention incentives, employee engagement strategies, and any other measures the Offeror proposes.

b. The Offeror shall provide a feasible contingency plan for filling cybersecurity vacancies within 45 days in the event of turnover to ensure continuity of service during periods of vacancy or turnover.

• Cyber Accreditation Understanding and Compliance with

Cybersecurity Requirements

a. The Offeror shall demonstrate a comprehensive understanding of the highly complex BOSS PWS cyber accreditation processes and packages.

b. The Offeror shall identify specific approaches to streamlining processes and obtaining cybersecurity accreditations.

4.1.5 Subfactor 1.3 Facility Support

The Offeror shall provide a Facility Contingency Plan. The Offeror’s Facility Contingency Plan shall outline procedures to respond to and resolve to power outages, HVAC system failures, physical security breaches, and weather events affecting both interior and exterior BGIF infrastructure. The Facility Contingency Plan shall include:

a. Contingency response approach shall include timelines that meets acceptable quality standards as stated in the BOSS PWS.

b. Offeror shall include security and safety compliance, including a plan to ensure full OSHA compliance.

c. The Offeror shall demonstrate understanding of the challenges unique to the BGIF as stated in the BOSS PWS and additional information provided in the Bidder’s Library. The Offeror shall identify any additional risks and mitigation approaches.

4.1.6 Subfactor 1.4 Staffing Matrix

The Offeror shall submit a Staffing Matrix that meets or exceeds the ability to execute the BOSS PWS. The Government does not require Offerors to replicate Attachment L-4 as their proposed solution; it is provided solely as a historical reference. The Government encourages Offerors to propose innovative staffing approaches and skillsets that best address the Government’s requirements as stated in the BOSS PWS. The Offeror shall address the following:

a. The Offeror’s demonstration of overall capability to meet or exceed Government recommended staffing needs and skill mix.

b. The Offeror shall use the Government provided Staffing Matrix template and ensure necessary information is provided as requested in the individual columns.

c. The Offeror shall submit the Staffing Matrix as a read/write excel format.

The template (L-2) includes a column where the Offeror shall provide justifications for any changes from the Government provided Staffing Matrix template.

5. VOLUME IV - Prior Experience

5.1 General

The Prior Experience Volume shall be clear, concise, and relevant to substantiate the validity of prior and present capabilities. The Offeror shall demonstrate prior experience with history and contract data relevant to the subject acquisition. Offerors shall submit the Government provided Prior Experience worksheet (Attachment L-5) alongside narrative summary description of each reference.

Only work executed in the past five years starting with the date of subject solicitation shall be included in the Prior Experience volume submission. The Prime Offeror may provide no more than 5 total Prior Experience contracts for Government consideration.

From this ceiling of up to 5 Prior Experience contracts in total, the Offeror shall ensure at a minimum two Prior Experience contracts are from its own performance. The Offeror shall submit at least 1 prior experience contract for each of their major subcontractors that they plan to team with on BOSS. Submission provided by subcontractors Prior Experience contracts will be compared against respective subcontracting percentage of assigned work.

To complete the Prior Experience Volume submission requirements, the Offerors shall describe, at a summary level, each Prior Experience contract reference/citation by highlighting scope, magnitude, and complexities as they relate to BOSS and also identify the end Government customer with appropriate government points of contact. Each Prior Experience contract reference description shall not exceed one page (not including the Prior Experience Excel Template where there is no specific page limit).

The Government reserves the right to independently validate any Prior Experience data submitted by the Offerors as part of the Prior Experience submission.

Lastly, the Offeror shall submit the following certification statement as part of the Prior Experience Volume: “The data and metrics provided in the Prior Experience Volume represents accurate and complete submission to enable Government evaluation under the Prior Experience Factor.”

6. Volume V – Cost/Price

6.1 General Instructions

The Cost/Price Factor volume shall contain the information requested in the paragraphs below. Pricing shall follow the skill mix described in the Offeror’s proposed staffing plan (Section J, Attachment 8). The Offeror shall submit other-than-certified cost or pricing data (per FAR 15.403-1(b), 15.403-3(a), and FAR 616 15.403-5) for the Government’s evaluation. The proposal shall contain sufficient details for the Government’s evaluation of reasonableness, realism, and unbalanced pricing, and for the Government’s calculation of the Most Probable Cost which will become part of the Total Evaluated Price for the best value decision. Compliance with these requirements is mandatory and failure to comply may result in a determination of non-compliance. The burden of proof for credibility of proposed amounts rests with the Offeror. The price evaluation will be an assessment of the data submitted in the Cost/Price Volume; the Government will not be responsible for evaluating Offeror data submitted outside the Cost/Price Volume. If, after receipt of proposals, the PCO determines that there is insufficient data available to complete the cost/price evaluation, the Offeror shall be required to submit additional cost or pricing data. The use of Offeror formats is encouraged provided that all the required information is submitted.

The Government issued this solicitation with the anticipation of adequate price competition; therefore, any cost/price documentation requested shall not be certified cost or pricing data. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from the Offeror and its business associates and may conduct negotiations with the Offeror, pursuant to FAR Part 15.403-4. “Business Associate” is defined as any type of subcontractor, partner, interdivisional entity, teammate, affiliate, joint venture, or other arrangement, other than the Offeror itself, which will perform the contract requirements. Furthermore, the Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2. The Offeror shall acknowledge the requirement to provide additional cost or pricing information and certify the data prior to award if/when requested by the Government.

6.1.1 Cost/Price Volume Organization

The Offeror shall provide a consolidated Cost/Price volume, organized as follows:

Topic File Name

Table of Contents

Section 1 – Introductory Section

Section 2 – Printed Cost Element Summaries for Cost CLINs

Section 3 – Discussion of Cost Elements for Cost CLINS

Section 4 – Discussion of Business Systems

Section 5- Cost Attachments

Attachment CP1 to Volume IV: Working Excel Files – Pricing Model

Attachment CP2 to Volume IV: Prime’s Cost/Price Analysis of Sub/IWTA/Team 1 Information

Attachment CP3 to Volume IV: Prime’s Cost/Price Analysis of Sub/IWTA/Team 2 Information

6.1.2 Rounding

All dollar amounts provided shall be rounded to the nearest dollar. All loaded labor rates shall be rounded to the nearest penny.

6.1.3 Electronic File Submission

The official copy of the Offeror's Cost/Price Volume shall be submitted in the following electronic formats as applicable: PDF Acrobat 8.0 (with "Select", "Print", and "Copy" enabled to allow for text and graphics transfer), Microsoft (MS) Word 2013, MS Excel 2013, MS Project 2013, and MS PowerPoint 2013. All electronic files shall be delivered on CD or DVD compatible with Microsoft Windows 10.

All files constructed in Microsoft Excel shall use formulas instead of just pasted values to preserve any calculation logic within the file, including summaries and totals. The Offeror shall provide electronic copies of all cost/pricing models that are used for developing its estimate. All Excel files shall have working formulas. Offerors shall use the “group and Outline” feature of MS excel to facilitate the ease of proposal analysis. If the model requires multiple MS Excel spreadsheets, the “link cell” feature shall be used.

The cost/price proposal submitted shall be consistent with the Offeror’s approved estimating system and shall duplicate the logic and mathematical formulas reflected in the official copy of its proposal.

6.2 Introductory Section of the Cost/Price Volume

As an introduction, the Offeror shall provide comprehensive narrative support for the Cost/Price proposal volume. The narrative shall explain the philosophy, methodology and assumptions used in proposing the dollar amounts. Any apparent imbalances in the pricing, any unrealistically low amounts, and any apparent pricing anomalies shall be clearly explained. The Government expects that consistency exists between the Technical and Cost/Price volume; any Offeror-intended inconsistency shall be clearly explained and convincingly demonstrate how the promised performance will be achieved at the proposed cost/price. The narrative should explain any changes in the labor mix or Other Direct Costs year to year.

CLIN Title Contract Type

Philosophy in Proposing the Dollar Amounts

0001 BGIF Facilities and Tenant Support (labor) CPIF Offeror to comment 0002 OPIR TAP Lab (labor) CPIF Offeror to comment 0003 ODCs/Material/Training CR N/A 0004 Data and Reports (CDRLs) NSP N/A 1001 Option Year 1: BGIF CPIF Offeror to comment 1002 Option Year 1: OPIR TAP Lab CPIF Offeror to comment 1003 Option Year 1: ODCs/Material/Training CR N/A 2001 Option Year 2: BGIF CPIF Offeror to comment 2002 Option Year 2: OPIR TAP Lab CPIF Offeror to comment 2003 Option Year 2: ODCs/Material/Training CR N/A 3001 Option Year 3: BGIF CPIF Offeror to comment 3002 Option Year 3: OPIR TAP Lab CPIF Offeror to comment 3003 Option Year 3: ODCs/Material/Training CR N/A 4001 6 Month Extension: BGIF CPIF Offeror to comment 4002 6 Month Extension: OPIR TAP Lab CPIF Offeror to comment 4003 6-Month

Extension: ODCs/Material/Training

CR N/A

5000 INTELLECTUAL PROPERTY RIGHTS FFP N/A

6.2.1 Time-Phased, Person-Loading Graph

The Offeror shall provide a time-phased, person-loading bar graph – one graph for each base period labor CLIN and their associated option period (2 graphs total). The vertical axis shall be in hours. The horizontal axis shall be in quarters for the Base Year and in years for the Option Years. The bars will be layered – bottom for prime hours and each stack on top will be for each non-prime with at least 20% of the proposed total effort. All subcontractors below 20% of total proposed dollars should be consolidated into one separate bar and labeled “other.”

6.2.2 Offeror Summary Table

(Prime Plus Non-Prime Companies greater than 20% of total proposed dollars)

The Offeror shall complete Table 6.2.2, below, listing all companies – prime and business associates - who will be involved with the performance and management of the contract.

Table 6.2.2 Company Name

Cage Code

DCMA

Cognizan t Office (Address, Name, & Phone # of ACO)

Place of Performance

Brief work Description (Program Responsibility)

Total Propose d Amount

Percentage of Total Proposal Dollars (Sum of all

CLIN

Prices)

6.3 Cost/Price Summaries

6.3.1 Offeror’s Total Proposed Price (TPP) Calculation

The Offeror shall complete and submit Table 6.3.1, below, in calculating the Offeror’s proposed TPP. The Offeror shall comply with the following parameters in submitting the proposal amounts.

For CLIN 0001 and 0002 with their respective option period through Option Year 3:

• The contract type shall be Cost-Plus Incentive Fee.

For CLIN 0003, Other Direct Costs shall be Cost Reimbursable. For evaluation purposes, the Offeror shall use the plug in value of $TBD in each period.

Option to Extend Services

• CLIN 4001 and CLIN 4002 contract type shall be Cost-Plus Incentive Fee

• CLIN 4003 contract type shall be Cost reimbursement

CLIN 5000 shall be Firm-Fixed Price.

CLIN Title Contract Type

Proposed Cost $

Proposed Incentive

Fee

Total

CLIN

Amount

(A) (B) (C) (D) (E) (D+E)

0001 BGIF Facilities and Tenant Support (labor)

CPIF Offeror to fill in

Offeror to fill in

D+E

0002 OPIR TAP Lab (labor) CPIF Offeror to fill in

Offeror to fill in

D+E

0003 ODCs/Material/Training CR $TBD N/A $TBD 0004 Data and Reports (CDRLs) NSP N/A N/A N/A

1001 Option Year 1: BGIF CPIF Offeror to fill in

Offeror to fill in

D+E

1002 Option Year 1: OPIR TAP Lab CPIF Offeror to fill in

Offeror to fill in

D+E

1003 Option Year 1: ODCs/Material/Training

CR $TBD N/A $TBD

2001 Option Year 2: BGIF CPIF Offeror to fill in

Offeror to fill in

D+E

2002 Option Year 2: OPIR TAP Lab CPIF Offeror to fill in

Offeror to fill in

D+E

2003 Option Year 2:

ODCs/Material/Training

CR $TBD N/A $TBD

3001 Option Year 3: BGIF CPIF Offeror to fill in

Offeror to fill in

D+E

3002 Option Year 3: OPIR TAP Lab CPIF Offeror to fill in

Offeror to fill in

D+E

3003 Option Year 3: ODCs/Material/Training

CR $TBD N/A $TBD

4001 6 Month Extension: BGIF CPIF Offeror to fill in

Offeror to fill in

D+E

4002 6 Month Extension: OPIR TAP Lab

CPIF Offeror to fill in

Offeror to fill in

D+E

4003 6 Month Extension: ODCs/Material/Training

CR $TBD N/A $TBD

5000 INTELLECTUAL PROPERTY

RIGHTS

FFP $0 N/A $0

6.4 Cost Elements and Supporting Details for all CPIF CLINS

The Offeror shall provide a Cost Element Summary for each CPIF CLIN. The Cost Element Summary must show at least the following information, as applicable: labor hours and dollars, indirect labor costs (e.g. fringe, overhead, G&A), Subcontractor/Interdivision costs, Other Direct Costs (excluding travel which is captured in its own CR CLINs), Facilities Capital Cost of Money (FCCOM), and profit/fee. The format should be base times rates equals dollars, by Offeror’s accounting year, and consistent with the Offeror’s rate structure. Offeror’s accounting year is the 12-month period in which the company’s rates are defined (e.g., Oct-Sep, Jul-Jun, or Jan-Dec).

The Offeror shall define the time period for the company’s account year. Provide adequate explanation for each proposed cost element. The base upon which the rate is applied should be clearly traceable and explained. Submit the Cost Element Summaries, in MS Excel, with working formulas. Printed copies shall be submitted to the Cost/Price Volume. Each CLIN will be on a separate worksheet in the Excel file. Below Tables 6.4.1 and 6.4.2 are samples:

Table 6.4.1

CLIN: XXXX

Labor Hour Summary

Year Year Total

Prime Hours

Interdivisional Hours

Subcontractor Hours

Total of All Hours

Table 6.4.2

CLIN: XXXX Year 2025

Cost Elements Base Rates Dollars

Program Manager I 100 $40 $4,000

Project/Integration Engineer II

100 $50 $5,000

Program Manager II 100 $60 $6,000

Project/Integration Manager II

100 $70 $7,000

Total Hours 400 $22,000

Fringe $22,000 40% $8,800

Overhead $22,000 50% $11,000

G&A $22,000 30% $6,600

Subcontractor 1 $1,000

Subcontractor 2 $2,000

Interdivisional $3,000

ODCs (Excluding Travel)

$4,000

Subtotal Cost $80,400

COM $1,000

Total Cost Plus

COM

$81,400

Incentive Fee $80,400 3.00% $2,412

Total CPIF $83,812

6.5 Discussion of Cost Elements for CPIF CLINs

6.5.1 Labor Hour Estimating Rationale

The proposal shall show the data (and sources) that serve as the foundation for the labor estimate, the analyses, and the calculations that resulted in the proposed labor hour estimate.

6.5.2 Historical Experience

If the source of data is analogous programs, the Offeror shall explain why the programs are relevant. The Offeror shall explain the prior experience, explain how the prior experience relates to the current effort, including similarities and differences, and show the calculation of prior cost data as adapted to the current effort. All calculations need to be clear, error-free, and contain the logic trail. If factors are used in estimating the hours, the Offeror shall explain the independent variable(s), dependent variable(s), and the historical data that demonstrate the existence and accuracy of the relationship. The Offeror shall explain the steps and the mathematical calculations that resulted in the proposed estimating factor.

6.5.3 Other Direct Costs (ODC) excluding travel

The Offeror shall propose and include in the CR CLINs all other direct costs (excluding travel) necessary to perform the work in these CLINs.

6.5.3.1 Lease Cost

The Offeror shall utilize/rent the current space and the cost for this expense will be included in the government ODC plug number.

6.5.3.2 For Other Direct Costs proposed

The Offeror will be provided a plug number that will be used to estimate

ODC.

6.6 All rates (Direct and Indirect Rates for CPIF CLINs)

6.6.1 FPRAs

The Offeror is expected to use the Forward Pricing Rate Agreements (FPRAs), if available. If FPRAs are used, the Offeror shall submit the FPRAs as part of the proposal. For Option Periods that extend past the FPRAs, the Offeror shall provide rationale for any escalation of direct labor rates. Rationale can include, but is not limited to, company history or outside published sources of industry escalation projections.

6.6.2 FPRRs

If there is no FPRA, and Forward Pricing Rate Recommendations (FPRRs) are available for use by the Offeror, the proposal costs may use the FPRRs, and if the FPRRs are used, the Offeror shall submit the FPRRs. For Option Periods that extend past the FPRRs, the Offeror shall provide rationale for any escalation of direct labor rates. Rationale can include, but is not limited to, company history or outside published sources of industry escalation projections.

6.6.3 No FPRA or No FPRR

6.6.3.1 Direct Rates

If neither the FPRA nor FPRR is used to price the Offeror’s proposal, Offerors shall not bid direct rates lower than the Bureau of Labor Statistics (BLS) nationwide rates with the associated percentiles identified in Table

6.6.3.1 for the base year. The Offeror shall map the Offeror’s own direct labor rates used within the proposal to the BLS Rates and Standard Occupational Classifications (SOCs) identified in Table 6.6.3.1. If the Offeror bids any rate below the identified BLS rates, they will be determined to be unrealistic and an appropriate Most Probable Cost Adjustment will be made. For Option Periods, the Offeror shall provide rationale for any escalation of direct labor rates. Rationale can include, but is not limited to, company history or outside published sources of industry escalation projections. Option Year rates shall not be lower than the Base Year rates. If the Offeror bids any rate at or below the Base Year Rates in the Option Periods, they will be determined to be unrealistic and an appropriate Most Probable Cost Adjustment will be made.

6.6.3.2 Indirect Rates

If neither the FPRA nor FPRR is used to price the Offeror’s proposal, the Offeror shall use rates that the company believes it will incur in the performance of the contract. The Offeror shall submit substantiating data that includes actual costs for the last three (3) years at a minimum. The data shall support the calculations that were used to derive the rates for pricing the proposal. The use of DCAA provisional billing rates without the 3 years of substantiating data will not be acceptable.

6.6.4 Cost Estimating Relationships (CERs)

If the Offeror uses CERs, the Offeror shall explain the independent variable(s), dependent variable(s), and the historical data that demonstrate the existence and accuracy of the relationship. The Offeror shall explain the steps and the mathematical calculations that resulted in the proposed CER.

6.6.5 Responsibility for Raw Data

The responsibility for submitting the raw data and showing the calculations that lead to the proposed rates rests with the Offeror. If the Offeror does not submit the requested data for the Government’s evaluation, the Government may use any available data in the Government’s calculation. The Offeror’s non-submittal of the requested information may become a proposal compliance issue.

6.7 Business Associate Organizations

In the prime Offeror section, the Offeror shall complete the following table.

Table 6.7

Business Associate Organization – Pricing Summary

Non- Prime Comp any Name

Contr act Type

Busin ess Associ ate Propo sed Hours

Busin ess Associ ate Propo sed Cost

Busin ess Associ ate Propo sed Fee

Busin ess Associ ate Propo sed Price

Prime Propo sed Hours

Prime Propo sed Cost

Prime Propo sed Fee

Prime Propo sed Price

Table 6.7 shall reflect all non-prime companies proposal of record to the prime company. Any differences between the non-prime proposal and the prime’s proposal to the Government shall be explained in this section as well as any indirect costs applied to non-prime costs (e.g. Subcontractor/Material Handling costs). The Offeror shall provide information on each Business Associate organization as a separate section.

6.7.1

For non-prime companies where the proposed total price (All CLINs) of the company is at least 20% of the total proposed price for effort, the non-prime company shall be directed by the prime to submit a price volume directly to the Government. In accordance with FAR 52.244-2 the contractor shall obtain consent from the contracting officer if required by the clause. The same pricing instructions apply to these non-prime companies.

6.7.2

The prime Offeror shall submit to the Government its written analysis of all non-prime proposals, regardless of the percentage of the total proposed price. Evaluation of subcontract proposals shall include direct labor hours and costs/prices that will flow up the prime to the Government. The prime Offeror is responsible for showing clear traceability from its Business associate proposed amounts to the prime’s evaluation.

6.8 Offeror’s Business Systems

The proposal shall indicate whether the Offeror has Government approval of the following systems: Accounting System, Estimating System, and Purchasing System.

Note that “a cost-reimbursement contract may be used only when the contractor’s accounting system is adequate for determining costs…