Pre_proposal_Conference_Q&A_and_Attendees.pdf

No. Section/Page Reference Questions or Comments Response 1 Section B / Item

0009 / Page 7 RFP, Section B Please explain and provide an example of a non-delivery order dependent CDRL.

Example CDRL: A007

2 Section B / Item 0009 / Page 7

RFP, Section B Please confirm that the price for CDRLs performed in support of CLINs 0001 and 0005 are to be included in the total price for these CLINs.

The price for CDRLs performed in support of CLINs 0001 and 0005 should be included in the total price for these CLINs

3 Section B / Item 0009 / Page 7

RFP, Section B Please confirm that CDRLs performed in support of CLINs 0002, 0003, 0004, 0007, and 0008 are to be included in the unit price of the B-Table.

The price for CDRLs performed in support of CLINs 0002, 0003, 0004, 0007 and 0008 should be included in the total price for these CLINs

4 Section I / Page

RFP, Section I, 52.204-2 Alt I and 52.204-2 Alt II Recommend removal of 52.204-2 Alt I and Alt II Security Requirements as they are not applicable to the solicitation.

The Govt concurs - Alt 1 is for R&D and Alt 2 is for A/E or construction

5 Section I / Page

RFP, Section I, 52.204-12 and 52.204-13 Recommend removal of 52.204-12 Unique Entity Identifier Maintenance as it conflicts with 52.204-13 System for Award Management Maintenance.

The Govt concurs - clause will be removed

6 Section I / Page

RFP, Section I, 52.223-13 Recommend removal of 52.223-13 Acquisition of EPEAT(tm)-Registered Imaging Equipment as it is not applicable to the solicitation.

The Govt concurs - Not required

7 Section I / Page

RFP, Section I Recommend addition of 52.225-5 Trade Agreements as this is an acquisition of goods in excess of the current Trade Agreement Act threshold of $180K.

The Govt Non-concurs - The recommendation is not appropriate for this effort

8 Section I / Page

RFP, Section I, 52.227-21 Recommend removal of 52.227-21 Technical Data Declaration, Revision, and Withholding of Payment-Major Systems per 227.400 Scope of subpart as the relevant DFARS clauses 252.227-7030 and 252.227-7037 are included in the solicitation.

The Govt concurs - DFARS overrides FAR

9 Section I / Page

RFP, Section I, 52.228-5 Recommend removal of 52.228-5 Insurance--Work on a Government Installation as it is not applicable to the solicitation per the prescription at 28.310 as any work on the government installation would be a small amount or outside of the US.

The Govt Non-concurs - there is more than a "small amount" of work required on the installations.

10 Section I / Page

RFP, Section I Recommend addition of 52.232-9 Limitation on Withholding of Payments.

The Govt concurs - clause will be added

11 Section I / Page

RFP, Section I, 52.244-2 Recommend using the basic version of 52.244-2 instead of the Alt I version as the Alt I version is not applicable to the solicitation.

The Govt concurs - Alt 1 will be removed

12 Section I / Page

RFP, Section I, 52.246-19 Request clarification on the addition of 'X - Both' in the warranty period field in paragraph (b)(1). Recommend the second fill in for paragraph (b)(3) be updated to 30 days of notification or discovery.

b1 will be changed to "One Year from installation" and b3 will be changed to 30 days of notification or discovery

13 Section I / Page

RFP, Section I Recommend addition of 52.246-23 Limitation of Liability. The Govt Non-concurs - this clause will not be added

14 Section I / Page

RFP, Section I, 52.249-8 Alt I Recommend removal of 52.249-8 Alt I Default (Fixed- Price Supply & Service) Alt I as it is not applicable to the solicitation.

The Govt concurs - Alt 1 will be removed. 52.249-8 will remain in the

RFP

15 Section I / Page

RFP, Section I, 252.222-7007 RFP, Section I, 252.222-7007 The Govt concurs - clause will be removed

16 Section I / Page

RFP, Section I, 52.212-05540 52.223-12; 52.232- 056202 52.223-20; and 52.212-056203 52.223-

Recommend removal of 52.212-05540 52.223-12

MAINTENANCE, SERVICE, REPAIR, OR DISPOSAL OF

REFRIGERATION EQUIPMENT AND AIR

CONDITIONERS; 52.232-056202 52.223-20

AEROSOLS; and 52.212-056203 52.223-21 FOAMS as they are not applicable to the solicitation.

The Govt concurs - These clauses will be removed

17 Section I / Pages 18-32

RFP, Section I Will all provisions and clauses that apply to CAS covered contracts be removed if the determination of adequate competition remains?

The Govt Non-concurs - These will not be removed.

18 Section K / Page K-7

RFP, Section K, 52.222-18 Please identify the listed end products and applicable countries of origin to be included in section (b) of 52.222- 18 Certification Regarding Knowledge of Child Labor for Listed End Products.

This is for the contractor to determine based on your vendors and purchases

19 Section K / Page K-7

RFP, Section K, 52.227-15 Recommend removal of 52.227-15 Representation of Limited Rights Data and Restricted Computer Software per 227.400 Scope of subpart as the relevant DFARS clause 252.227-7014 Rights in Noncommercial Computer Software and Noncommercial Computer Software Documentation is included in the solicitation.

The Govt Non-concurs - DFARS says in 227.400 that DoD activities shall use the guidance in Subparts

227.71 and 227.72 instead of the guidance in FAR subpart 27.4.

52.227-15 is not from 27.4.

20 Section K / Page K-21

RFP, Section K, 252.217-7026 Recommend removal of 252.217-7026 Identification of Sources of Supply as this is not applicable per 217.7303 Solicitation provision as this should be used when the acquisition is being conducted under other than full and open competition.

The Govt concurs - this provision will be removed.

21 Section K / Page K-24

RFP, Section K, 252.236-7012 Recommend removal of 252.236-7012 Military Construction on Kwajalein Atoll-Evaluation Preference as it is not applicable to the solicitation.

The Govt concurs - this provision will be removed.

22 Section K / Page K-25

RFP, Section K, 252.239-7009 Recommend removal of 252.239-7009 Representation of Use of Cloud Computing per 239.7604 Solicitation provision and contract clause as this is not a solicitation for information technology services.

The Govt concurs - this provision will be removed.

23 Section L / Page L-1

RFP, Section L, 52.204-6 Recommend removal of 52.204-6 Unique Entity Identifier as per 4.607 Solicitation Provisions and Contract Clause it should be added only if the provision at 52.204-7, System for Award Management is not included.

The Govt concurs - clause will be removed

24 Section L / Page L-1

RFP, Section L, 252.204-7004 Recommend removal of 252.204-7004 Alternate A, System for Award Management as it was removed from DFARS as of 30 May 2018.

The Govt concurs - clause will be removed

25 Section L / Page L-1

RFP, Section L, 252.215-7009 Recommend removal of 252.215-7009 Proposal Adequacy Checklist as certified cost and pricing data is not required with submission of this offer.

The Govt Non-concurs - This will not be removed

26 Section L / Page L-1

RFP, Section L, 52.247-6 Recommend removal of 52.247-6 Financial Statement as per 47.207-1 it applies to solicitations for transportation or for transportation-related services.

The Govt concurs - this provision will be removed.

27 BEQ Tab RFP, Exhibit B, B-Table Cost Price The total quantity of modules for Year 7 of the BEQ tab is 12,682, the total quantity of modules for DO11 in the SOW is 12,676. Please confirm that the quantity of modules cited in the SOW is correct and that the BEQ table should be corrected to cite 4,676 modules for Fylingdales Face A and Face C, not 4,682.

The Govt concurs - the BEQ Table will be corrected to reflect the 4676 modules for Fylingdales

28 Section 1.3.2.1 / Page 2

Attachment 1, SSM-R SOW Section 1.3.2.1 states 6 units will be qualified on a CONUS SSMTS. Will the contractor choose a site, or is there a specific site that the government has identified for the qualification?

The Govt will test the 6 dash 1 modules in Colorado Springs, Co.

29 Table 2 / Page

Attachment 1, SSM-R SOW The quantity of spare modules cited in Table 2 is not consistent with the quantity of spare modules cited in Tables 7 and 9. Table 2 cites 2 spare modules for AM-3 compared with a total of 4 spare AM-3 modules cited in tables 7 and 9. Table 2 also cites 2 spare AGD modules and 2 spare SAD modules, compared to only 1 spare AGD and 1 spare SAD cited in Table 9. Please identify the correct amount of spares.

The Govt concurs - Table 2 of the SOW will be updated to reflect the correct values in tables 7, 8, & 9

30 Section 3.1.4 /

Attachment 1, SSM-R SOW Section 3.1.4. states "Paragraph 3.4 – 3.7.13 shall apply to both Phase 1 and Phase 2". There are more paragraphs after 3.7.13 that appear to be scope for both phases. Is reference to 3.7.13 a typo; should it be 3.17.13?

The Govt concurs - Para 3.1.4 should read "3.4 - 3.17.13"

31 Section 3.5.5 /

Attachment 1, SSM-R SOW Section 3.5.5 requires all modules to be tested on a SSMTS prior to installation. Each module will have passed a production acceptance test prior to delivery.

Please explain what is different about testing on the SSMTS and why this cannot be eliminated.

The Govt has an operational requirement to have all modules are tested on the SSMTS prior to installation in the radar.

32 Section 3.6.4/

Attachment 1, SSM-R SOW The wording of section 3.6.4 is inconsistent with SSS Rev B. The SOW states that we must install "new array module external capacitors that function in legacy and enhanced output mode as defined in SSSR101092" however the SSS specifies different capacitance values to be used for legacy and enhanced. The contractor requests the government to update the SSS to allow a single 250,000uF to be used with replacement modules for both legacy and enhanced mode of operation.

The Govt will not change technical requirements at this point. The Govt anticipates the winning design may necessitate updates to the system specifications. In addition, SOW paragraphs 3.2.3.3-5 and 3.3.4.9-11 cover updating and delivery of system specification documents.

33 Section 4.1 /

Attachment 1, SSM-R SOW Please confirm that CDRL A005 should also be referenced to paragraph 3.6.3

The Govt will add 3.6.3 to the CDRL table in the SOW and update A005 block 5

34 Section 4.1 /

Attachment 1, SSM-R SOW Please confirm that CDRL A00E should be referenced to paragraph 3.2.5.21.

The Govt will delete 3.2.5.20 and add 3.2.5.21 to the CDRL table in the SOW and update A00E block 5

35 Section 4.1 /

Attachment 1, SSM-R SOW Please confirm that CDRL A00J should be referenced to 3.2.5.30

The Govt will delete 3.2.5.27 and add 3.2.5.30 to the CDRL table in the SOW and update A00J block 5

36 Section 4.1 /

Attachment 1, SSM-R SOW Please confirm that CDRL A00K should be referenced to 3.2.5.25

The Govt will delete 3.2.5.23 and add 3.2.5.25 to the CDRL table in the SOW and update A00K block 5

37 Section 4.1 /

Attachment 1, SSM-R SOW Please confirm that CDRL A014 should be referenced to

3.2.5.14 and 3.2.5.29

The Govt will delete 3.2.5.26, 3.2.5.28, and 3.2.5.30 and add

3.2.5.14 and 3.2.5.29 to the CDRL table in the SOW and update A014 block 5

38 Section 4.1 /

Attachment 1, SSM-R SOW Please confirm that CDRL A018 should be referenced to 3.2.5.26

The Govt will delete 3.2.5.31 and add 3.2.5.26 to the CDRL table in the SOW and update A018 block 5

39 Section 4.1 / Pages 21-26

Attachment 1, SSM-R SOW The following CDRL numbers only have a reference to a paragraph number associated with Phase 2 (SOW section 3.2) but are also referenced to CLIN 0001 (Phase 1). Is the reference to CLIN 0001 an error, or should there be additional references to sow paragraphs in section 3.2? CDRLs in question: A00Q, A00T, A00W, A01A, A01B, A01D, A01E, A01F, A01G

The SOW will be modified to add delivery of all the TDP CDRLs in Phase I. TDP updates will be added to Phase II. Non TDP CDRLs A00T and A00W will be added to Phase I and Phase II. A00W will be modified to include the Qualification Phase.

40 Block 1.a. /

Attachment 3, DD254 The program classification is cited as SECRET. Please provide the Security Classification Guide.

The Govt has added the appropriate Security Classification Guide to the bidders library in the folder: GBR Security Classification Guide

41 Block 10 / Page

Attachment 3, DD254 The DD254 cites a need to participate with the government in development of a program protection plan.

The SOW does not cite any scope for a program protection plan. Please clarify this discrepancy.

Participation in the Program Protection Plan will be added to the SOW. In addition, the Contractor will need to develop the Program Protection Implementation Plan, which will also be added to the SOW along with an additional CDRL

42 Section 1.1.6 /

Attachment 4, Section L Section 1.1.6 explicitly states that travel for CLIN 0006 is for training at all five radar sites. Other sections of the SOW require the contractor to install modules, please confirm that the offeror is required to include the travel and living costs associate with module installation as part of the module price cited in the B-Tables.

Installation is considered a basic part of the SSM-R program.

Therefore, travel to install SSM-R units should be included in the basic price for the units. CLIN 006 will only be used for the training travel.

43 Section 3.7.6 /

Attachment 4, Section L The first sentence of paragraph 3.7.6 states that the three ring binders are to be "at least three inches."

Several volumes may have as few as 100 pages or less and would easily fit in a smaller binder. Please affirm that it is the government's intent to have a minimum binder size of three (3) inches.

The Govt Concurs - Should read … be separately bound in a three-ring binder- the loose leaf binder should be the appropriate size to contain the submitted documentation.

44 Section 3.7.7 /

Attachment 4, Section L The last sentence of paragraph 3.7.7 states the electronic copies shall utilize Arial or Times New Roman font. Paragraph 3.7.5 requires that the text shall utilize Arial font only. Please clarify which font(s) may be used.

Only Times New Roman will be acceptable. Font size will be no less than 12 point font. Sections 3.7.7 and 3.7.5 have been updated to reflect this change.

45 Section 3.7.8 / Page 9 / Table 1: Proposal Organization;

Section 3.9 /

Attachment 4, Section L Section 3.9 states that one (1) hard copy and two (2) complete copies on CD-ROMs shall be mailed to the CO.

Table 1 shows different requirements for the number of copies, for example the first entry for Table 1 cites 4 hard copies and 1 disk copy for the Technical volume. Please identify the correct number of hard and disk copies.

The Govt concurs -- Section 3.9 will be changed to read: 'The "original" proposal shall be clearly identified.

The proposal will contain one (1) entire hard copy of the proposal and two (2) complete copies of the proposal on CD-ROM(s). In addition, hard copies and disk copies of the separate volumes will be included in accordance with Table 1: Proposal Organization'

46 Section 3.8 / Page 12;

Section 7.1 / Page 17; and Section 8.1.2 /

Attachment 4, Section L There appears to be a conflict in the language between Sections 3.8, 7.1, and 8.1.2. Despite the bolded language contained in Section 7.1 that prohibits cost or pricing documentation be included outside of the Cost/Price volume, both Section 3.8 and Section 8.1.2 request cost and pricing data be included in the Contract Documentation Volume. Please confirm that cost and pricing data is expected in Volume V - Contract Documentation.

The Govt concurs there is conflicting language- the Govt will add “It is acceptable to reference the Cost/Price volume in the Contract volume.” The Govt has updated sections 3.8, 7.1 and 8.1.2 as required.

47 Section 8.2.5.3 / Page 26

Attachment 4, Section L What objective evidence is sought to meet the requirement that the Offeror and its subcontractors/teammates/partners be free from FOCI?

The Govt will add ..."free from FOCI by utilizing SF328 (Certificate Pertaining to Foreign Interests)." to section 8.2.5.3 of section L.

48 Section 8.2.5.5 / Page 27

Attachment 4, Section L Request point of contact information from the four non-government advisor support contractors listed in 8.2.5.4 to include name, address, and phone number of the authorized representative for each to comply with requirement in 8.2.5.5 to submit an executed NDA for each.

The Govt will update the requested contact information in Section L.

49 SOW 4.1 /Page

CDRL A00C PMR Briefing Please provide the number of days following the end of the Contractor semi-annual accounting period to define the due date for CDRL A00C PMR Briefing. Recommend replacing CDRL/Due Date/Frequency with "30 calendar days following the last day of the Contractor semi-annual accounting period/Semi-annually"

The Govt will update CDRL Block 16 for Block 12 and the CDRL table in the SOW to read "The initial PMR shall be conducted within thirty (30) calendar days following the last day of the Contractor semi-annual accounting period."

50 SOW 3.2.6.10 strike "unlimited", leave remainder of text as is DFARS 227.7103-1(c) (Non-commercial technical data) does not allow unlimited rights as a shall. Atch 2 adequately defines Government default position, intent, and instructions for rights assertions.

The Govt concurs - "unlimited" will be removed from SOW 3.2.6.10

51 SOW 3.3.4.1 strike "unlimited", leave remainder of text as is DFARS 227.7103-1(c) (Non-commercial technical data) does not allow unlimited rights as a shall. Atch 2 adequately defines Government default position, intent, and instructions for rights assertions.

Concur - "unlimited" will be removed from SOW 3.3.4.1

52 Cost, BEQ, CLIN 0007

Currently Cost spreadsheet, BEQ page for CLIN 0007 reads:

Need numbers to match SOW stated numbers of modules in SOW 1.3.1.

In this instance FACE-A and FACE-C should read 4676 in Year 7 and the Total should read 12076 in Year 7, accounting for the 6 modules that moved up to CLIN 0001 bringing that total to 148.

The Govt concurs - the BEQ tables will be updated to reflect recommended changes.

53 Sec L 3.9 Paragraph states to deliver 1 hard copy and 2 CD-ROM copies of the proposal, but Table 1:

Proposal Organization gives varied amount of hard/disk copies by volume.

Please identify the correct number of hard copies and CD- ROM copies of the proposal should be delivered to

AFLCMC/HBQK.

The Govt concurs -- Section 3.9 will be changed to read: 'The "original" proposal shall be clearly identified.

The proposal will contain one (1) entire hard copy of the proposal and two (2) complete copies of the proposal on CD-ROM(s). In addition, hard copies and disk copies of the separate volumes will be included in accordance with Table 1: Proposal Organization'

54 Model Contract and SSM-R Draft

RFP Q&A

posted 5/17/18 (see Government answer to question # 44)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

In SSM-R Draft RFP Q&A posted 5/17/18, the Government agreed to add applicable DFARS clauses in the Final RFP to address the Fylingdales UK component.

However, the requested DFARS clauses listed below do not appear in the Final RFP Model Contract:

(a) 252.225-7013 Duty Free Entry

(b) 252.229-7006 Value Added Tax Exclusion (UK)

(c) 252.229-7009 Relief from Customs Duty and Value Added Tax on Fuel (UK)

(d) 252.223-7001 Choice of Laws (Overseas) What is the Government's intention regarding the inclusion of these clauses in the final contract?

a. Not applicable - will not be added

b. Not applicable - will not be added

c. Not applicable - will not be added

d. Not applicable - will not be added

Lockheed Guy Blasi Chris Bowman Greg Corbett Richard Cordaro Chuck Lopacki Alan Mokay Neena Pine Scott Poppleton Jennifer Vivyan

MPT Ph.D Ricky Sturdivant

Kevin Sickles

Ratheon Mr. Alan Kollien Dr. Stephen Sparagna

Mr. Michael Ellis

Mr. Michael Dorr Mr. Sean Oakhem

Cree Inc Richie Richards

Ed Matson

Aethorcomm Marquice Taylor

Companies Personnel

Pre Proposal Conference