Attachment_4_-_Section_L.pdf

SSM-R, ATTACHMENT 4 FA8723-18-R-0005

SOLID STATE MODULE REPLACEMENT (SSM-R)

SECTION L

INFORMATION TO OFFERORS (ITO) AND INSTRUCTIONS

FOR PROPOSAL PREPARATION

SOLICITATION NO: FA8723-18-R-0005

ATTACHMENT 4

30 JULY 18

Air Force Materiel Command

Air Force Life Cycle Management Center

Battle Management Directorate

Strategic Warning and Surveillance Systems Division

(AFLCMC/HBQ)

SSM-R, ATTACHMENT 4 FA8723-18-R-0005

SECTION L

INFORMATION TO OFFERORS (ITO) AND INSTRUCTIONS FOR

PROPOSAL PREPARATION

Program Structure and Objectives

1.1 Solid State Module-Replacement (SSM-R) Description

Phase 1 of the SSM-R acquisition will produce and deliver 136 solid state module (SSM) replacements for qualification testing plus an additional 12 spares. Phase 2 of the acquisition procurement will produce and deliver 3,000 spares for sustainment, 2,647 for Fylingdales Face B out-of-band elimination, and up to 34,276 upgrade units of all SSM types. SSM-R types include:

Array Modules (AM: -1 & -3), Subarray Drivers (SAD), Array Group Drivers (AGD), Sidelobe Cancellers (SLC) and Sidelobe Blankers (SLB) for the Ballistic Missile Early Warning System (BMEWS) and PAVE Phased Array Warning System (PAWS) (BPP) radars. SSM-R performance and sub-system specifications for the five types of SSMs will be available for qualification testing and pre-production review. The Government will establish separate Delivery Orders (DOs) based on the following Contract Line Item Numbers (CLINs):

1.1.1 Production Qualification (CLIN 0001)

The work required to produce, package, ship, install, test and qualify the 148 pre-production units and production line/process. Test and Evaluation (T&E) will be performed on the SSM-R qualification modules for each type of SSM-R and test equipment prior to Full Rate Production.

T&E includes in-plant and on-site at Fylingdales RAF, UK. T&E supports Installation and Checkout Evaluation (ICE) on the qualification SSM-R modules. This effort will culminate with Production Acceptance Test and Evaluation at Fylingdales RAF. The performance period for this base is estimated at sixteen (16) months After Receipt of Order (ARO); for proposal purposes, the Offeror shall use a start date of 1 Aug 2019. Included in the procurement is the delivery of a full Technical Data Package (TDP) with data rights (see Attachment 2 of RFP).

1.1.1.1 Data Rights

The Offeror's data management approach shall include a description as to how the Offeror plans to satisfy the Government's objectives for the sustainment strategy. It should be understood the Government considers all license rights in technical data pertaining to items, components and/or processes, as well as to license rights in software as having unlimited rights, unless the Offeror asserts otherwise. The Government's sustainment strategy includes obtaining the necessary license rights and delivery of technical data and computer software (to include computer software documentation) to allow the SSM-R effort to be 100% organically sustained/ maintained, using any combination of Government employees, support contractors and/or 3rd party contractors, whether hired directly or through a competitive acquisition process. The Government is particularly sensitive to assertions that may be made for technical data and/or

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software relating to critical system modules and components; as well as to any assertions for information associated with key components and hardware and/or software interfaces, which may affect the sustainment strategy.

The Offeror's data management approach shall further include, at a minimum, the following information:

Pre-Award Identification and Assertion. The Offeror (including its subcontractors or suppliers, or potential subcontractors or suppliers, at any tier) shall identify all technical data and computer software that it proposes to be delivered or otherwise provide (including all Option CLINs as if the Option was exercised) to the Government with less than Unlimited Rights as follows:

Noncommercial Technologies. Noncommercial technical data and noncommercial computer software shall be identified pursuant to DFARS 252.227-7017. For any claims of restricted or limited rights, in accordance with the DFARS 252.227-7013 and DFARS 252.227-7014, the Offeror shall precisely and specifically identify the data or computer software to which the assertion applies. In addition, such identification shall include cross referencing to specific CDRLs, if applicable. See Attachment 2 to the RFP, Appendix B.

Commercial Technologies. The Offeror shall also identify and assert any restrictions for all commercial computer software and commercial technical data (i.e., technical data pertaining to a commercial item) by providing the same types of information, using a similar format, 64 and following the same procedures and requirements as specified at DFARS 252.227-7017. See Attachment 2 to the RFP, Appendix C & D.

Previously Delivered Technical Data and/or Computer Software. Items shall be identified pursuant to DFARS 252.227-7028. Such identification shall include cross referencing to specific CDRLs, if applicable.

The Government is particularly interested in the proposed data rights assertions for technical data (commercial and noncommercial) and computer software (commercial and noncommercial) to determine how those assertions may affect the Governments depot level sustainment strategy, as described above. The Government will consider both the number and type of asserted restrictions on technical data and computer software to be delivered under this contract and the sustainment risks associated with them.

The Offeror shall map all licenses relating to technical data for commercial/non-commercial items; or commercial/ non-commercial computer software to associated CDRLs, CLINs, SOW paragraphs and/or system architecture components. See Attachment 2 of the RFP, Appendix B, C & D, which provides the framework for mapping licenses.

Offerors shall complete all columns in the Appendices listed in Attachment 2 of the RFP if applicable. Failure to fully complete these appendices will render the proposal nonresponsive.

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The proposed information in all tables in Attachment 2 of the RFP (or portions thereof), as accepted by the Government, will be placed on contract.

Offerors are hereby informed that computer software is specifically excluded from the definition of Operation, Maintenance, Installation, and Train (OMIT) data as well as Form, Fit, Function (FFF) data. Nevertheless, it should be understood that OMIT/FFF data are still required to be delivered to the Government, as specified in the CDRLs. Computer software is included throughout the various CDRLs of this solicitation and shall be similarly delivered to the Government and with the same licensing rights as OMIT/FFF data, unless, a specific and verifiable assertion is made to the Government pursuant to DFARS 252.227-7017 and/or IAW the instructions provided herein above.

1.1.2 Spares (CLIN 0002)

The work required to produce, package and ship 1800 SSM-R units (Best Estimated Quantity) to designated radar sites and depots as specified in the Statement of Work (SOW).

1.1.3 Fylingdales Out-of-Band (CLIN 0003)

The work required to produce, deliver and install, and provide module alignment and calibration on a test set of up to 2,647 SSM-R units (Best Estimated Quantity) at Fylingdales RAF Face-B to meet all requirements of the SOW. In addition, upon installation (at the sub-array level) the work, with the Government, to perform phase alignment and calibration, as well as full face calibration on known satellites.

1.1.4 Upgraded Sensitivity Units (CLIN 0004)

The work required to produce, deliver and install, and provide module alignment and calibration on a test set of up to 14,800 SSM-R units (Best Estimated Quantity) to meet all upgraded sensitivity improvements of the SOW. In addition, upon installation (at the sub-array level) the work, with the Government, to perform phase alignment and calibration, as well as full face calibration on known satellites.

1.1.5 Training (CLIN 0005)

The work required to develop training plans and materials and provide training for site maintenance personnel at each of the radar sites during installation IAW the SOW.

1.1.6 Travel (CLIN 0006)

The travel necessary to accomplish training requirements at all five radar sites IAW the SOW.

The Offeror is not requested to provide cost/pricing for Travel. The Travel CLIN will be Cost Reimbursable and the Government will provide a Not-To-Exceed dollar value.

1.1.7 OPTION – Upgraded Sensitivity Units (CLIN 0007)

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The work required to produce, package, ship and install and provide module alignment and calibration on a test set of up to 19,476 SSM-R units (Best Estimated Quantity) to meet all upgraded sensitivity requirements of the SOW. In addition, upon installation (at the sub-array level) the work, with the Government, to perform phase alignment and calibration, as well as full face calibration on known satellites.

1.1.8 OPTION – Spares (CLIN 0008)

The work required to produce, package and ship 1200 SSM-R units (Best Estimated Quantity) to designated radar sites and depot IAW with the SOW.

1.1.9 CDRL Delivery (CLIN 0009)

The Contractor shall provide CDRL delivery items in accordance with the SOW, Section 4. This table provides the required CDRLs cross referenced with the appropriate CLIN numbers.

General Instructions

2.1 This source selection will utilize best value source selection procedures with technical proposals. Technical tradeoffs will be made and additional credit will be given for exceeding acceptability. Award will be made to the Offeror who the Source Selection Authority (SSA) determines is the best value, is deemed responsible IAW FAR Part 9, and whose proposal conforms to the solicitation requirements. Since (Factor 3) Small Business Participation will be rated as either acceptable or unacceptable, an Offeror must be rated as acceptable for Factor 3 in order to be part of the tradeoff decision and have the relative order of importance applied.

2.2 The Government intends to award without discussions. This section of the instructions to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Failure to meet a requirement may result in an offer being ineligible for award. The response shall consist of five (5) separate volumes; Volume I –Technical Proposal, Volume II – Past Performance Information; Volume III – Small Business Participation, Volume IV – Price Proposal; and Volume V – Contract Documentation. All or parts of the Contractor’s Technical Proposal may be added to the contract to incorporate strengths and benefits to the Government.

2.3 The Offeror’s proposal shall be clear and concise and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The Offeror’s proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the Offeror intends to meet or exceed the requirements. The Offeror shall assume that the Government has no prior knowledge of their capabilities and experience. Offerors are cautioned that the Government will use data provided by each Offeror in this volume and data obtained from other sources in the evaluation of past performance.

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2.4 In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. The Government will destroy extra copies of such unsuccessful Offeror’s proposals.

General Information

3.1 Point of Contact

The Government Contracting Officer (CO) is the point of contact for this acquisition. Address any questions or concerns you may have to the CO and Buyer:

Ms. Brenda Palmer, Contracting Officer

AFLCMC/HBQK

1050 E Stewart Ave., Bldg 2025 Peterson AFB, CO 80914-2100

(719) 556-2229 Brenda.palmer@us.af.mil

Mr. James Lovely, Buyer

AFLCMC/HBQK

1050 E Stewart Ave., Bldg 2025 Peterson AFB, CO 80914-2100

(719) 556-6268 James.lovely.1@us.af.mil

3.1.1 Notice of Pre-proposal Conference

AIR FORCE FEDERAL ACQUISITION REGULATION SUPPLEMENT (AFFARS)

SOLICITATION PROVISIONS:

5352.215-9001 Notice of Pre-proposal Conference

(a) A pre-proposal conference will be conducted via telecom, on 28 August 2018 from 1400- 1600 Mountain Standard Time for the purpose of answering questions regarding this solicitation.

Offeror attendance and participation in the pre-proposal conference is not mandatory.

(b) The Offeror shall submit its RSVP no later than 17 August 2018 to Ms. Brenda Palmer and Mr. James Lovely at brenda.palmer@us.af.mil and james.lovely.1@us.af.mil . The Offeror is to provide the names of conference attendees. This should be done in a single email; multiple emails will not be accepted. The call in number will be provided as a reply to the conference sign up.

(c) Offerors are requested to submit questions in advance, to the points of contact noted above.

The deadline for submitting questions is noon Mountain Standard Time, 23 August 2018.

Questions submitted after the deadline will not be answered; however, we will allow time at the

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end of the conference for questions that arise during the conference. The end of the conference will mark the end of the question/answer period. No questions will be accepted following the conference.

(d) Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

(e) A record of the conference shall be made and furnished to all prospective Offerors.

3.2 Debriefings

The CO will promptly notify Offerors of any decision to exclude them from the competitive range, where upon they may request and receive a debriefing IAW FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, Offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful Offerors IAW FAR 15.503. Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request IAW the requirements of FAR 15.505 or 15.506, as applicable.

3.3 Discrepancies

If an Offeror believes that the requirements in these instructions contains an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale, as well as, the remedies the Offeror is asking the CO to consider as related to the omission or error. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received. This reservation includes matters of additional or substitute pages of the initial proposal. Exchanges of source selection information between Government and Offerors will be controlled by the Contracting Officer. Email may be used to transmit such information to Offerors only if the email can be sent and received encrypted and includes “Source Selection Information – See FAR 2.101 and 3.104” in the Subject line.

Otherwise, source selection information will be transmitted via other means as appropriate.

3.4 Electronic Reference Documents

All referenced documents for this solicitation are available on the Bidders Library location:

https://tdka-ws-002p.peterson.af.mil/ssmr/index.aspx. Potential Offerors must contact the CO or Buyer to gain access to the Bidders Library.

3.5 Amendments to Solicitation

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If this RFP is amended, all of the terms and conditions that are not amended remain unchanged and in full force and effect. Offerors shall acknowledge receipt of any amendment and provide confirmation upon submission of the Offeror’s proposal. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment in accordance with FAR 52.215-1.

3.6 Submissions, Modification, Revision, and Withdrawal of Proposals

Proposals, and modifications to proposals shall be submitted in sealed envelopes or packages in paper media and electronic media, addressed to the CO at the address shown in paragraph 3.9 below.

3.7 Organization/Page Limit

3.7.1 File Names

Offerors shall submit volumes with the following file names: Volume 1 – Technical.doc, Volume II – PastPerf.doc, Volume III –Small Business Participation.doc, Volume IV – Cost_Price.xls, and Volume V - Contract.doc.

3.7.2 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and (for paper copies) will be returned to the Offeror as soon as practicable. Page limitations may also be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors. Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, indexes, glossaries, and those noted in the Proposed Organization Chart as unlimited. Page limits apply to both hard and electronic copies.

3.7.3 Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. Also, in the technical volume, identify which evaluation subfactor is being addressed within the tab. Include an indexed list of Tables and Figures.

3.7.4 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

3.7.5 Page Size / Format / Readability

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Page line spacing shall be 1.5 lines. Except for the reproduced sections of the solicitation document, the text size shall be no less than Arial 12 points.

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Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and 3/4 inch side margins. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to EN’s. These limitations shall apply to both electronic and hard copy proposals.

Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages count as a single page (i.e., information shall only be on one side of the page). Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 8 point.

3.7.6 Binding and Labeling

Each volume of the proposal should be separately bound in a three-ring (at least three inches), loose-leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the Offeror’s name. The same identifying data should be placed on the spine of each binder. All unclassified document binders shall have a color other than red or other applicable security designation colors. Be sure to apply all appropriate markings including those prescribed IAW FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

3.7.7 Electronic Offer

The content and page size of electronic copies must be identical to the hard copies. When discrepancies exist between the written hard copies and those provided in electronic format, the written hard copies will take precedence in all cases. The electronic copy shall be submitted on a compact disc read only memory (CD-ROM). The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Suite 2010 or 2013 and shall utilize Arial or Times New Roman with a 12 font size.

3.7.8 The Offeror shall prepare the proposal as set forth in Table 1: Proposal Organization.

The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 1. The attachments identified in the table shall be separately bound in three-ring, loose-leaf binders, as necessary. The contents of each proposal volume are described in the ITO paragraph as noted in the table below.

Table 1: Proposal Organization

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Volume ITO Reference

Volume Title Hard Copies/ Disk Copies

Page Limit

I 4.0 Technical 4/1

Title Page 1

Table of Contents Unlimited

List of Tables and Figures Unlimited

Glossary of Abbreviations and Acronyms Unlimited

Cross Reference Matrix 3

Sub-factor 1: Manufacturing Plan

Sub-factor 2: Critical Design Sub-factors:

SSM-R Array Module Output Power, Sensitivity (Noise Figure), Efficiency, Out of Band Tolerances, Mean Time Between Failures, Interoperability with Legacy SSM

Technical Volume 50 page limit

II 5.0 Past Performance 3/1

Title Page 1

Team List (See Attach L2.0) Unlimited

Table of Contents Unlimited

List of Tables and Figures Unlimited

Glossary of Abbreviations and Acronyms Unlimited

Past Performance Information Sheets (PPIS) (See Attach L1.1)

See PPI tool character limit (attachme nt L.1.1)

Consent Letter (See Attach L1.4) See 5.1.2

Client Authorization Letters (See Attach L1.5) See 5.1.2

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Past Performance Questionnaires (See Attach L1.2)

Tab Only

Roadmap 2

III 6.0 Small Business Participation 1/2

Title Page 1

Table of Contents Unlimited

List of Tables and Figures Unlimited

Glossary of Abbreviations and Acronyms Unlimited

Small Business Rating Make entry in

DCMA

form 640

Small Business Subcontracting Plan Unlimited

IV 7.0 Cost/Price Volume 4/1

Title Page Unlimited

Table of Contents Unlimited

Glossary of Abbreviations and Acronyms Unlimited

Section 1 – Introduction Unlimited

Section 2 – Other Information Unlimited

Section 3 – Cost Format Instructions- Submission of Cost Formats

Unlimited

V 8.0 Contract Documentation 1/2

Contract Documentation Unlimited

Title Page Unlimited

Table of Contents Unlimited

Team List (see Attach 2.0) Unlimited

Glossary of Abbreviations and Acronyms Unlimited

RFP / Model Contract (Sections A-J) Unlimited

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Contact Information Unlimited

Attachments to the RFP / Model Contract Unlimited

3.8 Pricing Information

All information regarding cost or pricing documentation must be included in the Cost/Price Volume and/or the Contract Documentation Volume. Under no circumstances shall any cost or pricing documentation be included elsewhere in the proposal

3.9 Distribution

The "original" proposal shall be clearly identified. One (1) hard copy and two (2) complete copies on CD-ROM(s) of the proposal shall be mailed to the CO at the following address:

AFLCMC/HBQK

Attn: Ms. Brenda Palmer 1050 E. Stewart St., Bldg 2025 Peterson AFB CO 80914-2902

(719) 556-2229 Email: brenda.palmer@us.af.mil

3.9.1 The Offeror shall coordinate the delivery of proposals at least 24 hours in advance of the due date/time with the CO to ensure that the CO will be at the location to receive proposals.

Proposal delivery cannot occur after noon Mountain Time.

3.9.2 The Government will disposition proposals received after the due date and time specified above in accordance with FAR 15.208.

Factor 1 - Technical

4.1 General Instructions

4.1.1 The Offeror should ensure the Technical volume is specific and complete. By submitting a proposal, the Offeror is representing it will perform all the requirements specified in the solicitation. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. Using the instructions outlined below, the Offeror shall provide the actual methodology it would use to address the criteria of the sub-factors. The Technical volume is limited to 50 pages.

4.1.2 The Technical Proposal should be specific and complete. Legibility, clarity and coherence are very important. The Offeror responses will be evaluated against the Technical Proposal sub-factors defined in Section M and Evaluation Factors for Award. Using the

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instructions provided below, provide as specifically as possible the actual approach / methodology the Offeror would use for accomplishing / satisfying these sub-factors. All the requirements specified in the solicitation are mandatory. By the Offeror’s proposal submission, Offerors are representing that the Offeror’s firm will perform all the requirements specified in the solicitation.

4.1.3 Access to Air Force computer systems: If performance under this contract will require access to Air Force computer systems (stand alone or networked), compliance with Air Force Instruction (AFI) 33-119 and Air Force Instruction (AFI) 33-200 is mandatory. It should be noted that such access requires, at a minimum, a National Agency Check or Entrance National Agency Check in accordance with DoD 5200.2-R, Personal Security Program. Offerors should make themselves familiar with local procedures for processing such requirements, and be prepared to be in compliance on the first day of contract performance. Failure to comply with this requirement may be considered a failure to perform.

4.2 Technical Approach

The Offeror shall provide detailed information on their technical approach to satisfying the solicitation’s requirements associated with the criteria in Section M. In the Technical volume, the Offeror need only address those elements called out in the sub-factors identified below. The Offeror shall address each sub-factor and critical design factor independently, and explain how meeting or exceeding requirements contributes to a strength in the Government making a technical tradeoff. The Offeror shall address the technical risk associated with each sub-factor and critical design factor strength, and explain how that impacts the Government making a technical tradeoff. The Offeror shall base its technical approach on the requirements identified in the SOW, other elements of the RFP and documentation contained in the Bidders’ Library. If appropriate, the Offeror will be asked to produce a modified SOW/Specifications that captures the final design in order to update the difference between government requirements and the contractor’s proposed capabilities. The page limit for this section is specified in Table 1.

4.2.1 Sub-factor 1: Manufacturing Plan

The Offeror shall provide a detailed plan for the organization, management and performance of the manufacture of SSM-R units. At a minimum, the Manufacturing Plan clearly identifies the organizational structure of the company, as well as the critical subcontractor(s), and clearly addresses the lines of responsibility and decision-making that will exist among all members of the team. Any work that will be subcontracted is identified in this plan. The plan should include a detailed discussion of how the Offeror intends to organize its personnel and material resources to ensure a complete and timely production flow and delivery schedule of the SSM-R units.

Clearly state the manufacturing and assembly processes to be used, including but not limited to the facilities, equipment, plan layout, and identified processes associated with the manufacturing and production of the SSM-R units. The plan should also include a discussion on surge capability with the use of overtime. This discussion should identify key risks in production

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and/or sub-component/material dependencies. In addition to the above guidance, consult CDRL A00U, Manufacturing Plan.

4.2.2 Sub-factor 2: Critical Design Factors

The Offeror shall provide a detailed engineering approach that demonstrates an understanding of the following critical design factors, as well as other requirements identified in the SSM-R Sub-system Specification (SSS). Include supporting data to illustrate a suitable, effective and executable approach to produce new SSMs that will operate alongside existing infrastructure in legacy mode as well as enable improved future performance.

4.2.3 SSM-R Array Module Output Power

The Offeror shall provide a detailed approach containing analysis and supporting data to illustrate how the Offeror's SSM-R array modules meet or exceed output power Technical Performance Metrics (TPM) as identified from the Subsystem Specification and Table 3 in Section M.

4.2.4 Sensitivity (Noise Figure)

The Offeror shall provide a detailed approach containing analysis and supporting data to illustrate how the Offeror's modules meet or exceed receive sensitivity TPM as identified from the Subsystem Specification and Table 4 in Section M.

4.2.5 Efficiency

The Offeror shall provide a detailed approach containing analysis and supporting data to illustrate how the Offeror's SSM-R design meets or exceeds efficiency TPM as identified from the Subsystem Specification and Table 5 in Section M. The Offeror needs to provide technical details on how exceeding the TPM requirement will directly reduce operating and upgrading costs.

4.2.6 Out of Band (OoB) Tolerances

The Offeror shall provide a detailed approach containing analysis and supporting data to illustrate how the Offeror's SSM-R mitigates or eliminates the RAF Fylingdales (BMEWS III) OoB spurious emissions from 370 to 420 MHz and 450 to 500 MHz. The Offeror’s SSM-R shall meet or exceed the threshold International Telecommunications Union Radio Regulations (ITU) regulations, with an objective of meeting the UK’s Office of Communications spectrum mask without affecting the performance of the units. The out of band TPM are identified in the Subsystem Specification and Table 6 in Section M.

4.2.7 Mean Time Between Failures

The Offeror shall provide a detailed approach containing analysis and supporting data to illustrate how the Offeror's SSM-R modules meet or exceed the Mean Time Between Failure (MTBF) TPM as identified from the Subsystem Specification and Table 7 in Section M. The

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Offeror needs to provide technical details on how exceeding the TPM requirement will directly reduce repair and replacement costs.

4.2.8 Interoperability with Legacy SSM

The Offeror shall provide a detailed approach containing analysis and supporting data to illustrate how the Offeror’s SSM-R design will ensure that they meet form, fit, function, and interface specifications with legacy SSMs. Approach needs to support any deployment scenario from attrition (a unit at a time) to a forward sweeping motion of replacing an entire Corporate Feed and Face.

Factor 2 - Past Performance

5.1 General

5.1.1 Each Offeror shall submit past performance information with its proposal, IAW the format contained in attachment L1.1 of the ITO. This hardcopy format is included for reference only; use of the PPI tool will result in the ability to print out a hardcopy that uses this format. In addition to providing hard and electronic copies, Offerors shall use the PPI Tool (EZ Source-Use latest version from FBO.gov) to submit the Past Performance Volume in accordance with the RFP. See attachment L3 for detailed instructions. This information is requested on the Offeror and any significant subcontractors, teaming partners, and/or joint venture partners proposed to perform the work outlined in the solicitation. Significant subcontractors are defined as those parties performing more than 30% of a CLIN effort. Offerors are cautioned that the Government will use data provided by each Offeror in this volume and data obtained from other sources in the evaluation of past performance.

5.1.2 Along with the information required in this paragraph, the Offeror shall submit a consent letter (attachment L1.4) to the Government Contracting Officer that has been executed by each subcontractor, teaming partner, and/or joint venture partner. The fully executed consent letters will authorize the Government to release adverse past performance information to the Offeror, thus allowing the Offeror to respond to such information. For each identified effort for a customer, the Offeror shall also submit a client authorization letter (attachment L1.5) authorizing release to the Government of requested information on the Offeror’s performance.

5.2 Early Proposal Information

5.2.1 In addition to providing hard and electronic copies, Offerors shall use the PPI Tool (EZ Source-Use latest version from FBO.gov) to submit the Past Performance Volume in accordance with the RFP. See attachment L3 for detailed instructions. The completed PPI tool should be submitted as part of the electronic copy submission; the information in the PPI tool is considered to be the electronic copy version of the required Past Performance Information Sheets only.

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5.2.2 Offerors shall complete Section 1 of the attached Past Performance Questionnaire (attachment L1.2) and email it and the performance questionnaire letter (attachment L1.3) to all points of contact (POCs) the Offeror has listed in the Past Performance Information Sheet (PPIS) (attachment L1.1). The POCs will complete the questionnaires and forward them via email, directly to brenda.palmer@us.af.mil.

5.3 Relevant Contracts

5.3.1 Offerors shall submit information IAW the format in attachment L1.1, through the use of the PPI tool. Request PPIS forms on up to three (3) recent contracts you consider most relevant in demonstrating your ability to perform the proposed effort. Also include information on up to three (3) recent contracts performed by each of your teaming partners and significant subcontractors (those parties performing 30% or more of a CLIN effort) you consider most relevant in demonstrating their ability to perform the proposed effort. Please only submit information on subcontractors and teaming partners performing key or critical portions of SSM- R effort. Offerors are requested to limit responses to those efforts necessary for evaluation and relevant to the SSM-R effort. Offeror shall include rationale supporting the assertion of relevance.

5.3.2 Specific Content

Offerors shall provide a narrative explaining what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to an unacceptable rating, since the problems encountered may have been on a more complex program, or an Offeror may have subsequently demonstrated the ability to overcome the problems encountered. The Offeror shall clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified. For example, submittal of quality performance indicators or other management indicators that clearly support that an Offeror has overcome past problems is required.

5.3.3 Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between the conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, Offeror’s shall include a "roadmap" describing all such changes in the organization of the Offeror’s company. A pamphlet or other document describing such reorganizations may suffice. As part of this explanation, show how these changes impact

SSM-R, ATTACHMENT 4 FA8723-18-R-0005

the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the Offeror(s), the "roadmap" should be both specifically applicable to the efforts identified, yet general enough to apply to efforts on which the Government receives information from other sources.

Factor 3 – Small Business Participation

6.1 Small Business Subcontracting Plan. The Offeror shall submit a Small Business Subcontracting Plan (SBSP) in Volume III, Small Business Participation, in accordance with FAR 52.219-9 Alt II, including information required in paragraphs (d) (1) through (d) (11) of that clause, as well as the information required in DFARS 252.219-7003 and AFFARS 5319.704.

6.2 Small Business Participation. The Offeror, unless otherwise exempt due to being a small business concern, shall submit its most recent DCMA Review of Contractor’s Subcontracting Program, DCMA Form 640 or equivalent. Offerors that do not have a DCMA Form 640 or equivalent shall submit a response for this sub-factor certifying the Offeror does not have a DCMA Form 640 or equivalent.

Factor 4 – Cost/Price Volume

7.1 General Instructions

These instructions are to assist the Offeror in preparing and submitting Data Other Than Certified Cost or Pricing Data required in accordance with FAR 15.403-3. The Government needs this information in order to properly assess the reasonableness and balance of the Offeror's proposed Cost/Price. Compliance with these instructions is mandatory and failure to do so could result in the rejection of the proposal. Offers should be sufficiently detailed to demonstrate their reasonableness, and balance. The burden of proof for credibility rests with the Offeror.

Information beyond that required by these instructions shall not be submitted, unless the Offeror considers it essential to support their proposed Cost/Price.

The Procuring Contracting Officer (PCO) has made a preliminary determination of “Adequate Price Competition.” Therefore, a Certificate of Current Cost or Pricing Data per FAR 15.403-4 will not be required, and any references to said Certificate elsewhere in this document are not applicable. In the event that adequate competition does not emerge in response to the solicitation, the PCO may require Certified Cost or Pricing Data in accordance with FAR 15.4.

All information regarding cost or pricing documentation must be included in the Cost/Price Volume. Under no circumstances shall any cost or pricing documentation be included elsewhere in the proposal.

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7.1.1 Pursuant to FAR 15.306, the Contracting Officer's determination of competitive range of proposals submitted as a result of this solicitation will consider such criteria as technical evaluation/ranking of the proposal, initial cost/ price proposed, and other items set forth in Section M of this solicitation. See the Section M paragraph entitled "Evaluation Criteria," for a definitive listing of these criteria and their relative importance. Offerors are hereby advised that only those proposals determined to have a reasonable chance for award of a contract will be included in the competitive range. While every effort will be made to maintain strong competition, the Contracting Officer will also look to eliminate time consuming and unnecessary discussions with those Offerors whose proposals have no reasonable chance for award. This procedure is considered beneficial to both the Air Force and the Offerors involved since, in addition to saving further expenditure of resources, acquisition lead time should be reduced.

Accordingly, Offerors should submit initial proposals on their most favorable terms, from both a technical and cost/price standpoint. Again, it should be noted that proposals will not be included in the competitive range solely on the basis of technical acceptability, nor will they be included due to cost/price considerations alone. Offerors whose proposals are not included in the competitive range will be notified as soon as practicable. Additional information relative to such proposals will be provided through debriefing of unsuccessful Offerors.

7.2 Information Requirements

The CO has made a preliminary determination of adequate price competition for this acquisition.

Upon examination of the initial offers, the CO will review this determination. If, in the CO’s opinion, adequate price competition exists, no additional data will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the CO determines that adequate price competition no longer exists; Offerors may be required to submit Certified Cost or Pricing Data in accordance with FAR 15.4.

7.3 Rounding

All dollar amounts except line totals shall be rounded to the nearest dollar. All Unit Prices included in the B-Tables shall be rounded to the nearest dollar.

7.4 Cost/Price Using Fiscal Years

Proposals shall be based on the Government Fiscal Year (1 October – 30 September). Years one

(1) through five (5) are within the 5-year Base Period and years six (6) and seven (7) are within the 2-year Option Period. The Qualification Period will start at contract award and be sixteen

(16) months in length, followed by 12-month periods through contract end.

7.5 Cost/Price Volume

The Cost/Price Volume shall be prefaced by a table of contents and shall specify, by page number, where each cost format and each piece of narrative data is located. The Cost/Price Volume shall provide comprehensive narrative support for the cost/price proposal. In addition, SSM-R, ATTACHMENT 4 FA8723-18-R-0005 the Offeror shall provide a CLIN summary. The Cost/Price Volume shall consist of the following sections:

SECTION 1: Introduction (see paragraph 7.5.1)

SECTION 2: Other Information (see paragraph 7.5.2)

SECTION 3: Cost Format Instructions-Submission of Cost Formats (see paragraph 7.5.3)

7.5.1 SECTION 1: Introduction

The Offeror shall prepare a proposal summary that includes an introduction, overview, index, summary descriptions of estimating, purchasing, and accounting systems, and, if applicable, changes to approved/disclosed purchasing, estimating, accounting systems or Cost Accounting Standards Disclosure Statement.

7.5.1.1 Estimating System Summary

The Offeror shall provide a summary description of its standard Estimating System and methods.

The summary description shall cover separately each major cost element (e.g., Direct Material, Engineering Labor, Manufacturing Labor, Indirect Costs, Other Direct Costs, Overhead, G&A, etc.). The Offeror shall identify any deviations from its standard estimating procedures in preparing this Cost/Price Volume. The Offeror shall indicate whether the Government has approved the system and, if so, provide evidence of such approval.

7.5.1.2 Purchasing System Summary

The Offeror shall provide a summary description of its Purchasing System and methods (e.g., how material requirements are determined, how sources are selected, when firm quotes are obtained, what provision is made to ensure quantity and other discounts). The Offeror shall identify any deviations from its standard procedures in preparing this proposal. The Offeror shall indicate whether the Government has approved the system and, if so, provide evidence of such approval.

7.5.1.3 Accounting System Summary

The Offeror shall provide a summary description of its Accounting System and methods. The Offeror shall identify any deviations from its standard procedures in preparing this proposal. The Offeror shall indicate whether the Government has approved the system and, if so, provide evidence of such approval.

7.5.1.4 Approved System for Performing Cost Type Contracts

The Offeror shall provide a current (within 12 months from date of proposal submittal) audit report, finding, or letter from the Offeror’s cognizant DCMA Administrative Contracting Officer (ACO) or DCAA office stating that the Offeror’s Accounting System has been approved and/or

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is adequate for Cost Type contracts. If it has been over 12 months since the Accounting System was reviewed, the Offeror shall provide a statement that the Accounting System has not changed since being reviewed. If the Accounting System has changed, a certification shall be provided indicating that the changes have not impacted the approval or adequacy of the Accounting System. A Cost Type contract may only be awarded if the limitations in FAR 16.301-3 are met.

This reference establishes limitations that the Offeror’s Accounting System must be adequate for determining costs applicable to the contract.

Therefore, no award can be made to an Offeror whose Accounting System has not been determined to be adequate for Cost Type contracts. This impacts all team members/Subcontractors/IDTs if the Prime anticipates awarding Cost Type contracts to them. If no Cost Type contracts are to be awarded, the Offeror shall so state. If Cost Type contracts for team members/subcontracts/IDTs are to be awarded, the Offeror shall provide the necessary information from them.

7.5.1.5 Adequate Disclosure Statement

The Offeror shall provide a current (within 12 months from date of proposal submittal) audit report, finding, or letter from the Offeror’s cognizant DCMA ACO or DCAA office stating that the Offeror’s Disclosure Statement is adequate. If it has been over 12 months since the Disclosure Statement has been reviewed, the Offeror shall provide a statement that the Disclosure Statement has not changed since being reviewed. If the Disclosure Statement has changed, a certification shall be provided indicating that the changes have not impacted the approval or adequacy of the Disclosure Statement. In accordance with FAR 30.202-6, a contracting officer shall not award a Cost Accounting Standards (CAS) covered contract until the Cognizant Federal Agency Official (CFAO) has made a written determination that a required Disclosure Statement is adequate. This impacts all team members/Subcontractors/IDTs.

Please provide current status of your CAS Disclosure Statement and explain any inadequacies or non-compliances.

7.5.2 SECTION 2: Other Information

This section shall include other information that will further support the Offeror's Cost/Price Volume. The Offeror shall include other information such as, but not limited to, base support, Government Furnished Equipment/Property/Information/Supplies/Services (GFE/P/I/S/S), Government-Owned Facilities, long lead costs, special tooling, special test equipment, over the Period of Performance.

7.5.2.1 Cost Reductions

7.5.2.1.1 Management Reduction

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If estimated costs to perform the proposed effort have been decreased due to a management decision, the Offeror shall provide a summary of the reduction by major cost element summary and complete rationale for the reduction.

7.5.2.1.2 Commonality with Other Programs

Any cost reductions made in the Offeror’s proposal that are attributed to commonality with other programs, company-funded efforts, or capitalization of equipment shall be supported with the following information:

(a) Commonality The Offeror shall identify the specific program(s) and why it is applicable.

The Offeror shall address the cost allowability and allocability of this action per the FAR and their CAS Disclosure Statement.

(b) Company- Funded Efforts

The Offeror shall identify the specific efforts, the planned start and end dates, the applicability to the current solicitation, the source of company funding and how they plan to account for or allocate these costs in accordance with generally accepted accounting principles, and the Offeror’s CAS Disclosure Statement, if applicable.

(c) Capital Equipment

The Offeror shall identify the specific item(s) capitalized and what other applications exist for the equipment, provide corporate approvals for each action, address the cost allowability and allocability of the action per the FAR and the Offeror’s CAS Disclosure Statement.

7.5.2.2 Administrative Information

The Offeror shall provide names, addresses, email addresses, and phone numbers of the current cognizant Defense Contract Management Agency/Contract Administrative Office (DCMA/CAO) and the current cognizant Defense Contracting Audit Agency (DCAA) office.

Additionally, the Offeror shall provide its CAGE Code for the proposing business unit, and for any Major Subcontractor/IDTs teaming for this effort.

7.5.2.3 Government-Owned Facilities, Government Furnished

Equipment/Property/Information/Supplies/Services (GFE/P/I/S/S), and Government Support

The Offeror shall indicate a listing of any Government-Owned Facilities (including production and test equipment), GFE/P/I/S/S, and Government Support that the Offeror is requiring to be used in the performance of this contract.