KDAM_ATARS_Notice_to_Industry.pdf

Maintenance and Aircrew Training at Kirtland/Davis-Monthan /Joint Base Andrews/Moody (KDAM) in support of the Aircrew Training and

Rehearsal Support (ATARS) Program (KDAM ATARS)

Notice to Industry of Changes to Acquisition Approach and Additional Request for Information

Solicitation Number: FA8621-15-R-6328 16 January 2015

1. UPDATE TO ACQUISITION APPROACH

The Government has decided to divide this acquisition, originally posted on FBO on 4 March 2014 as two efforts under FA8621-14-R-6328-1 and -2; then subsequently combined into one acquisition posted on 10 September 2014 under FA8621-15-R-6328, into two separate contracting actions and two separate source selections. The first contracting action will be for the scope identified herein at Kirtland AFB, Davis Monthan AFB, Joint Base Andrews and Moody AFB (KDAM). The second, separate, contracting action for Hurlburt Field, Duke Field, Cannon AFB, Harrisburg ANGB, and other CONUS/OCONUS locations is anticipated to be published at a later date. All requirements, scope and information requested herein is for the first, independent, contracting action, hereby renamed KDAM ATARS.

2. ADDITIONAL REQUEST FOR INFORMATION (RFI) FOR PLANNING PURPOSES

This RFI is in accordance with (IAW) Federal Acquisition Regulation (FAR) 52.215-3 –

Request for Information or Solicitation for Planning Purposes (Oct 1997). Responses to this notice are neither offers nor proposals and cannot be accepted by the Government to form a binding contract. Only United States owned companies will be considered for contract award.

As previously released to industry on 10 September 2014 and based upon the market research conducted at that time, the acquisition was anticipated to be totally set-aside for Small Business. Since then the Government has changed the acquisition approach resulting in reduction in locations of performance; thereby, reducing the magnitude of the effort. Since the market research conducted to date no longer represents the work described in this revised requirement, the Government is conducting additional market research for the redefined work effort to identify and validate, as potential sources, companies possessing the capabilities to responsibly and competitively respond to the requirements for the KDAM ATARS contract. The Government requests companies who previously responded to the ATARS IS/IC RFIs/SSs to respond to this RFI (if still interested) to ensure their expertise, capabilities and experience correlate to the scope detailed below. The Government also invites companies who have never, responded to provide their expertise, capabilities, and experience, as requested below.

Companies responding to this request are advised participation does not ensure involvement in future solicitations or contract awards. The Government will not reimburse any company or individual for any expenses associated with preparation or participation in this RFI/sources sought.

The North American Industry Classification System (NAICS) code for this action is 336413, size standard 1,000 employees. All prospective contractors must be registered in the System for Award Management (SAM) database to be awarded a DoD contract.

3. PROGRAM REQUIREMENTS

3.1 Program Description

The KDAM ATARS users are represented by US Special Operations Command (USSOCOM), Air Force Special Operations Command (AFSOC), Air Education and Training Command (AETC), Air Combat Command (ACC), and Air Force Global Strike Command (AFGSC). The KDAM ATARS contract’s mission is to be the total comprehensive source for Formal Training Unit (FTU) schoolhouse operations for unique crew positions across 6 Mission Design Series (MDS) aircraft and initial qualification training for AFSOC Special Operations Forces (SOF) aircrews, all training for ACC Personnel Recovery (PR) aircrews, all training for AFGSC Vertical Lift Aircrews in Nuclear Security Response, and all training for Convoy Support and AF District of Washington (AFDW) Vertical Lift Aircrews in Continuity of Government and Continuity of Operations.

The baseline requirements of this contract are for aircrew instruction (initial/mission qualification, refresher, upgrade, and currency), student services, Contractor Logistics Support (CLS), concurrency management, Training Systems Support Center (TSSC), aircraft concurrency modifications to the aircrew training devices, courseware, support for Distributed Mission Operations (DMO), Database Generations Services (DBGS), and cybersecurity in support of this contract’s mission.

The requirements of this contract will be performed at Kirtland AFB NM; Davis Monthan AFB AZ; Moody AFB GA; Joint Base Andrews, MD; and potential future CONUS sites.

This contract is planned to support all currently fielded KDAM ATARS devices listed within Attachment 1 and potential future devices. This list is not inclusive of all devices, e.g., desktop training devices, non-aircrew training devices, etc.

The contractor will be required to have a TOP SECRET clearance for Joint Base Andrews and a SECRET clearance for all other locations. Physical Security of approximately 15-25 buildings will be required

It is anticipated the KDAM ATARS contract will commence with a transition period on or about 1 August 2016. The Government anticipates contract period of performance to be five to seven years including option years.

The selected contractor will be required to enter into Associate Contractor Agreements and/or Non-Disclosure Agreements with the C-130J simulator prime contractor and subcontractors, the C-130J aircraft prime contractor, the CV-22 simulator prime contractor and aircraft prime contractor and other Original Equipment Manufacturers as required to accomplish the requirements of the contract.

3.2 Capability Required

The contractor will be responsible for operating, updating, modifying and maintaining

KDAM ATARS aircrew/non-aircrew training devices, providing aircrew instruction, and executing the Formal Training Unit (FTU) mission at Kirtland AFB. This contract will be executed in a dynamic mission oriented environment, and respondents need to be aware of the customers’ requirements for rapid implementation of short notice changes in training, schedules, modifications, etc. The following represents the KDAM ATARS contract requirements for which respondents need to describe their capability and expertise (see Section 4 below):

a) Aircrew Instruction (approximately 45% of the scope):

• Train aircrew IAW aircraft flight manuals and operational rules, regulations, tactics/techniques, technical orders, and procedures to meet USAF proficiency or competency levels to meet qualification standards on Air Force-administered written examinations and flight evaluations for preparatory courses, initial qualification, transition (conversion and requalification), upgrade qualification (instructor, aircraft commander, special mission) and key staff, continuation and refresher course training

• Provide training IAW Programmed Flight Training (PFT) and syllabi

• Accomplish 100% on-time graduation

• Provide all instructors as required to accomplish PFT with no reliance on

Government instructors to execute the individual MDS PFT

• Collaborate, participate, and support reconciliation of the Government’s training requirements

b) Student Services (approximately 6% of the scope):

• Provide all services affecting student throughput (e.g., Scheduler Support, Registrar Support, Physical Security, Environmental Safety & Health, Facilities Services, Publication, and Quality Assurance)

c) Contractor Logistics Support (CLS) (approximately 24% of the scope):

• Provide an integrated enterprise approach to performance based support

• Provide consumables/supplies/spares, sustainment, support, maintenance, repair and replenishment of supplies/spares/consumables, sustaining engineering, supply chain management, packaging/handling/shipping/receiving/storage/transportation, maintenance planning and management, repair/replacement of support and test equipment, device unique equipment/tools, maintenance/calibration/disposition/engineering support for training system assets, training system HVAC, aircraft parts, aircraft peculiar parts, Government Furnished Aircraft Equipment (GFAE), computer information systems, networks, and support equipment

• Provide CLS for all assets in order to achieve a 100% Site Availability Rate, and to accomplish all Student Throughput and On-Time Graduation

• CLS for CV-22 will be provided by another contract and is not a requirements of this planned effort

d) Concurrency Management (approximately 0.5% of the scope):

• Maintain technical interface representation with HH-60G, UH-1N and other future MDS program teams to efficiently expedite modifications to training device hardware, software, and courseware or Technical Data Packages (TDP)

• Provide tracking and support of aircraft concurrency efforts and report level of impact to training system

• Concurrency Management for C-130J and CV-22 will be provided by another contract and is not a requirement of this planned effort

e) Training Systems Support Center (TSSC) (approximately 8% of the scope):

• Provide support for Government testing

• Provide resources necessary to plan, operate, maintain, staff, subcontract, and schedule to accomplish TSSC requirements

• Provide planning, subcontracting, scheduling, mitigation of data rights issues, installation, distribution, changes, updates, support, configuration control, database management, engineering support of software/hardware/ firmware/computational systems/visual systems, consumables, integration, minor modifications, resolution of Design Change Requests (DCR)/Deficiency Reports (DR), and validation of all software, hardware, databases to include visual/sensor/electronic warfare/navigational, TDPs, etc.

for all assets listed within Attachment 1

• TSSC for CV-22 and C-130J devices will be provided by another contract and is not a requirement of this planned effort

f) Database Generation Services (DBGS) (approximately 3% of the scope):

• Establish, implement, and maintain a DBGS process for database production and maintenance

• Management of the simulator database repository located at Kirtland AFB

g) Modifications (approximately 7% of the scope):

• Modify current and future training devices and supporting components IAW using command requirements

• Modifications shall be conducted without impact to scheduled training or student throughput

• Anticipate modifications with an approximate annual value of $5-$10M. C-

130J and CV-22 Training Devices and aircraft driven courseware modifications will be performed on another contract and are not requirements of this planned effort

h) Cybersecurity (approximately 0.5% of the scope):

• IAW the DODI 8500.01, develop, maintain and execute Security Plans (SSP) for all Platform Information Technology devices/networks

• Support the Government Program Management Office in development of PIT and Certification and Accreditation documentation/requirements ensuring overall cybersecurity compliance

i) Courseware (approximately 4% of the scope):

• Manage, develop, distribute, publish, update, maintain, and make corrections (format, grammar, spelling, etc.) to courseware

• Update courseware based on Technical Orders, Air Force or Command guidance or syllabus changes

• Ensure currency of all courseware, courseware baselines, syllabi, and training materials (i.e., instructor guides, student guides, computer-based/web-based training, handheld media, etc.)

• Distribute courseware in a Local Area Network (LAN) environment with offsite access to training material

• Analyze changing training needs

• Maintain the Front End Analysis (FEA) and Course Lesson Maps (CLMs)

• Recommend syllabi changes

• Provide management of courseware from initiation and analysis through implementation, evaluation and acceptance

• Provide students, instructors, SMEs, and Government personnel controlled access to LAN drives for the Learning Content Management System (LCMS), the Learning Management System (LMS), and the Content Repository, to support courseware development, courseware use, and courseware review activities

• Develop and maintain documentation and courseware material IAW appropriate publications and guidance

• Provide Sharable Content Object (SCO) Reference Modeling (SCORM)-conformant courseware assets, SCOs, self-test logs, and aggregations produced to the Government-provided Content Repository

j) Support for Distributed Mission Operations (DMO) (approximately 2% of the scope):

• Provide technical networking and inter-connectivity support for DMO events, exercises, and demonstrations by ensuring all network hardware/software, router configurations, etc. are coordinated and facilitated between participants allowing connectivity for successful networked training

• Support the current internal and external distributed network connectivity, along with the associated equipment required for encryption and dissemination

3.3 KDAM ATARS Anticipated Annual Training:

In an attempt to demonstrate the magnitude and complexity of the aircrew instruction scope, the following is a sample of the anticipated annual training requirement. (Please note, this listing is not all inclusive and student requirements are dynamic from year to year. CV-22, UH- 1N, and HC/MC-130J requirements are expected to increase in coming years):

• CV-22 – (Kirtland FTU) 84 students (54 students initial qualification/requalification, 30 students upgrade)

• HC-130J - (Kirtland FTU) 109 students (65 students initial qualification/requalification, 14 students upgrade, and 30 students refresher)

• MC-130J - (Kirtland FTU) 171 students (88 students initial qualification/requalification, 33 students upgrade, and 50 students refresher)

• UH-1N - (Kirtland FTU) 283 students (51 students initial qualification/requalification, 79 students upgrade, and 153 students refresher)

• HH-60G - (Kirtland FTU) 528 students (130 students initial qualification/requalification, 78 students upgrade, and 320 students refresher)

• HC-130P - (Kirtland FTU) 342 students (28 students initial qualification/requalification, 33 students upgrade, and 281 students refresher)

• MC-130H - (Kirtland FTU) 258 students (48 students initial qualification/requalification, 45 students upgrade, and 165 students refresher)

• HC-130J - (Moody and Davis Monthan) – 410 students refresher

4. COMPANY RESPONSE

The company’s response should clearly demonstrate a capability IAW FAR 9.104-1 to accomplish the requirements stated within Section 3.2 Program Requirements. Recent and relevant experience in all areas should be provided.

A key factor in determining if an acquisition will be a Small Business Set-Aside is whether two or more potential small business prime contractors are capable of performing at least 50% of the effort, as defined in FAR clause 52.219-14, “Limitations on Subcontracting.”

Within your response, please provide specific details and rationale how compliance with FAR clause 52.219-14 would be achieved, including specific details regarding subcontracting arrangements, etc. If subcontracts are to be used, provide anticipated percentage of effort, identified within Section 3.2, to be subcontracted and whether small or large businesses will be used. Subcontracting should be clearly delineated and previous experience must be explained.

4.1 Business Information

In response to this RFI/sources sought, please provide the following business information for your company/institution and provide same for joint venture partners:

• Company/Institute Name:

• Address:

• Point of Contact:

• Commercial and Government Entity (CAGE) Code:

• Phone Number:

• E-mail Address:

• Web Page URL:

• Current Security Level:

• Highest Security Level Obtained, if different than current level explain:

Firms responding to this announcement should indicate whether they are an other than small business, small business, small disadvantaged business (SDB), woman-owned small business (WOSB), economically disadvantaged women-owned small business (EDWOSB), 8(a)-certified business, service-disabled veteran-owned small business (SDVOSB), veteran-owned small business (VOSB), or Historically Underutilized Business Zone small business (HUBZone) as related to the NAICS code for this acquisition.

4.2 Capability Survey Questions

In your responses to the questions below, for each category please describe your company’s past prime/subcontractor (identify if prime or subcontractor) contractor experience on previous projects (no more than five examples each) similar in magnitude and complexity to the scope of this requirement (reference Section 3). Include contract numbers, period of performance, agency/organization supported, and individual points of contact (Contracting Officer or Program Manager).

General Information

1. Describe how your company will manage the significant, virtually instant growth and your preliminary plans for integrating this contract into your management structure

2. Describe the major risks to your company in executing the contract. What steps would you likely take to mitigate the risks?

3. Describe your company’s capabilities and experiences in managing, integrating and supporting contract performance at multiple locations with complex training systems simultaneously

Instruction/Student Services/Courseware:

4. Describe your company’s approach and experiences in obtaining and retaining qualified and experienced instructors. Assuming a contract award in August 2016 how would your company secure qualified training resources to ensure uninterrupted training?

5. Describe your company’s capabilities and experience in accomplishing Instruction, Student Services and Courseware and meeting On-Time student graduation and accomplishing Student-Throughput.

CLS:

6. Describe your process(es) and experience in identifying and resolving parts obsolescence and Diminishing Manufacturing Sources (DMS).

7. Describe your experiences and capabilities providing CLS for high fidelity training devices. Specifically discuss systems and subsystems for which CLS was provided and clearly articulate the complexities of the systems.

TSSC:

8. Describe your experiences and capabilities providing TSSC services and support for high fidelity training devices.

Modifications:

9. Describe your experiences and capability to modify high fidelity training devices.

Specifically identify what was modified, e.g., avionics, flight data/characteristics, hardware/software (what parts or software), motion control, re-architecture, visual system upgrades, etc.

Concurrency Management, Support for DMO, Cybersecurity and DBGS:

10. Describe your company’s capabilities and experience in performing Concurrency

Management, DMO Support, Cybersecurity and CM/DM requirements as defined in Section 3.2.

4.3 General Questions

11. Describe your capacity to successfully execute and manage a contract ranging from

$50 to $80 million per year. Please include a discussion of your company’s availability of capital, financial guarantees, letters of credit, assignment of contract, special payment terms, etc.

12. Please provide input/feedback regarding the applicability of the current NAICS code and whether more applicable codes are known within the industry.

13. What data would be required from the Government to assemble a proposal for this effort?

14. Describe any other relevant topics, concerns, and information that will help the Government in forming an acquisition strategy

15. Are there any commercial business practices unique to your industry? If so, please describe

Respondents should indicate which portions, if any, of their response are proprietary and should mark them accordingly.

Technical questions and formal responses should be e-mailed (not exceeding 5mb) to Mr.

Jon Snyder, Contracting Officer, AFLCMC/WNSK, (937)255-4389, jon.snyder.2@us.af.mil.

Responses should be received by COB 16 February 2015.

Direct and concise responses are preferred. Marketing material is considered an insufficient response. Please limit responses to no more than 25 single-sided, 8.5”x11” pages. A point of contact that can speak for the responding company should be identified to support further Government inquiries as well as explanations that might be needed with regard to the information provided.

mailto:jon.snyder.2@us.af.mil

Attachment 1 – Device List

Kirtland AFB, NM UH-1N Operational Flight Trainer

(OFT #1)

Kirtland AFB, NM HH-60G Aerial Gunner Scanner Simulator - Weapon System Trainer

(AGSS-WST)

Kirtland AFB, NM Avionics System Trainer (AST) (Talon II VDT Trainer)

Kirtland AFB, NM CV-22 Wing Part Task Trainer (PTT)

Kirtland AFB, NM DAMA Orderwire Channel Controller Trainer/Simulator (DOCCT/S)

Kirtland AFB, NM CV-22 Cockpit Operational Flight Trainer (COFT #2)

Kirtland AFB, NM HC/MC-130J Multi-Functional Training Aid (MFTA)

Kirtland AFB, NM MC-130H Weapon System Trainer

(WST #1)

Kirtland AFB, NM HC-130P SCNS/DRLMS Desktop Trainer #1

Kirtland AFB, NM MC-130H Static A/C FuT Trainer

Trainer #2

Kirtland AFB, NM HC/MC-130J Loadmaster Fuselage Trainer (LFT #1)

Kirtland AFB, NM Hoist Trainer

Kirtland AFB, NM HC/MC-130J E/ICST #2

Kirtland AFB, NM J DRLMS Desk Top Trainer (DTT #1)

Kirtland AFB, NM HC/MC-130P Load Master Part Task Trainer (LMPTT #1)

Kirtland AFB, NM Live Fire Trainer (LFT)

Kirtland AFB, NM CV-22 Weapon System Trainer

(WST/FFS #1)

Kirtland AFB, NM Visual Threat Recognition Avoidance Trainer - (VTRAT #3)

Kirtland AFB, NM CV-22 Weapon System Trainer

(WST/FFS #2)

Kirtland AFB, NM Visual Threat Recognition Avoidance Trainer - (VTRAT #9)

Kirtland AFB, NM CV-22 Operational Flight Trainer

(OFT/FTD #3)

Kirtland AFB, NM HC/MC-130J Load Master Part Task Trainer (LMPTT #3)

Kirtland AFB, NM HC-130P Weapon System Trainer

Kirtland AFB, NM C-130J Cockpit Avionics Procedures Task Trainer (CAPTT #1)

Kirtland AFB, NM HH-60G Weapon System Trainer

Kirtland AFB, NM 58 SOW Wing Small Computer Local Area Network (LAN)

Kirtland AFB, NM HH-60G Operational Flight Trainer

(OFT #1)

Kirtland AFB, NM Computer Based Instruction Stations

Davis-Monthan, AFB HC-130J Weapon System Trainer

(WST #2)

Kirtland AFB, NM Electronic Classrooms

Davis-Monthan, AFB HC-130J Load Master Part Task Trainer (LMPTT #5)

Kirtland AFB, NM Enhanced Cargo Handling System (ECHS) Training Aid

Davis-Monthan, AFB Visual Threat Recognition Avoidance Trainer (VTRAT #11)

Kirtland AFB, NM Night Vision Device (NVD) Lab (Modular Facility) Davis-Monthan, AFB Enhanced Cargo Handling System

(ECHS) Training Aid

Kirtland AFB, NM SMART-NET Simulator Support Network (SSN) Moody AFB, GA Enhanced Cargo Handling System

(ECHS) Training Aid

Kirtland AFB, NM Training Observation Center (TOC) IAW Orange Book

Moody AFB, GA HC-130J Load Master Part Task Trainer (LMPTT #4)

Kirtland AFB, NM Distributed Mission Operations (DMO) Equipment Moody AFB, GA HC-130J Weapon System Trainer

(WST #7)

Trainer #3

Moody AFB, GA Visual Threat Recognition Avoidance Trainer - (VTRAT #10)

Kirtland AFB, NM HC/MC-130J Weapon System Trainer

Joint Base Andrews, MD UH-1N APT

Kirtland AFB, NM UH-1N Weapon System Trainer

Joint Base Andrews, MD HTAWS Desk Top Trainer (DTT#1)

(WST #4)

Joint Base Andrews, MD Radio Room and ARC 231 Desk Top Trainer (DTT#2)

(WST #5)

End of RFI/Sources Sought