Responses_to_Site_Visit_Questions.pdf

Number Reference Question Response

1 PWS 1.1.1.

Where should we present this price for supply support as there are no labor categories or hours in Attachment 2?

PWS 1.1.1 is at a contract level and associated costs must be incorporated into your burdened labor rates and material markup IAW with Contractor business strategy and accounting standards and cannot be recovered after contract award. 1.9.2.6 is clerk responsibilities at the individual field locations and is covered by by purchased hours.

2 PWS 1.1.6.

Where are we to present this price for work control support as there are no labor categories or hours in Attachment 2?

The eng tech VI lead has supervisory-type duties and workload control as described in para 1.9.2.5 for the individual field locations; the non-purchased labor hours in 1.9.1 are responsible for overall work control for the entire contract. The non-purchased hours must be accounted for in your Total Evaluated Price. These must be bid in the burdened labor rates and material markup.

3 PWS 1.3.1.

Where are we to price subcontract support, vehicles, tools and other direct cost as there are only labor categories or hours in Attachment 2?

Subcontract support will be covered in CLINs 0021 and 0023 for individual tasks where prime contractor is not performing work; Vehicles, tools must be provided by the Contractor IAW para I. Description of Services/General Information. These costs must be incorporated into your burdened labor rates and material markup IAW with Contractor business strategy and accounting standards and cannot be recovered after contract award (e.g. via discrete prices bid in task orders or charged to GPC). However, see question 5 and attachment 12 for add'l details on facility tools.

4 PWS 1.3.1.

In making the determination for vehicles required for this effort, could the government provide a facility listing per lab #.

Refer to Attachment 3 Master Equipment List Column “Customer Property Number”. The first two numbers indicate lab # and next three indicate bldg. # (e.g. 01-644 is lab 1, bldg. 644). Please note that lab 3 is identified by first three digits (031-035). Updated Atch 3 Master Equipment List has been added.

5 PWS 1.3.1.

It was mentioned at the site visit that there may be a restriction to contractor supplied tools entering the facilities, could you clarify this?

Tool control is specific to labaratories and generally employed on aircraft, weapon systems and related programs. Under this contract, the Contractor must provide own tools. However, some tools will be provided and can be checked in and out from govt laboratory for use on contract. List of available tools has been added as attachment 12, Facility Tools.

6 PWS 1.9.1.

Where are we to price for Contract Manager and Alternate Manager as there are no labor categories or hours in Attachment 2? These are non-purchased labor hours. See question #2

PWS

1.9.3.2.

Where are we to price in the Management Office personnel as there are no labor categories or hours in Attachment 2?

The administrative person described in para 1.9.3.2. must be accounted for in your Total Evaluated Price, these must be bid in the burdened labor rates and material markup.

The administrative person is not required to be full-time but must accomplish the work described in the PWS.

RFP

Attachment

Could the government provide facility list that are associated with Lab # 6? See question 4; Lab 6 is bldg. 70.

RFP

Attachment

The PWS uses the word “objective” in only in Section II:

Service Summary found on pages 28 and 29 of the PWS.

The word “objective is not used in paragraphs 1.3.1-1.3.3.

What are the “objectives” to which the Government refers in Attachment 7, Subfactor 4? Please define the objectives.

The word “objective” refers to the requirements that shall be performed by the Contractor.

10 PWS

Will the government be providing software and laptops for the control technicians to access the new generators and chillers? No

PWS

1.1.2.1

Would the Government confirm this assumption or clarify who has the vendor accounts, who does the actual purchase action, who tracks delivery status, who processes the receipt function to match the receiver with the PO, etc.?

The stated assumption is incorrect. The Govt will purchase from the Contractor and pay the Contractor via the GPC. The process will work as follows: The Contractor will submit labor/materials to be approved by COR/CO depending on dollar value. Upon approval, the contractor shall purchase and take receipt of the material and invoice the Government. The Government with them pay the Contractor using the GPC.

12 PWS

Will the government allow access to the contractor – furnished management information system from the labs via internet?

Without login/password access, we cannot test a Contractor’s ability to access their information mgmt.

system. Bidding contractors may request access testing.

You may be able to access your info mgmt. system through govt provided internet connection on govt network. If inaccessible, a contractor provided internet connection and laptop, tablet etc. may be required

13 PWS

Will the labs have internet/email access to communicate with the project management office?

The field locations in Appendix C will have internet access provided to Contractor.

Comined Synopis

In lieu of Air Force regulation for "Tool Control" will the govenemnt supply tools required by subject solicitation as being done under similar maintenance and repair contracts at Wright-Patterson Air Force Base? See question 5.

Comined Synopis Will the government provided DFARS 252.209-7991

This was inadvertently included and will be deleted.

There is no requirement associated with 252.209-7991

PWS

1.1.2.1

What are Work Request for the subject solicitation and what is the issuing process?

See section 1.4 and subparagraphs. Upon identification of a need for repair/replace, Govt personnel will initiate work request identifying repair/replacement of work to be performed.

PWS

1.1.2.1

What are the Delivery Orders (DO) being refeered to in this paragraph? Will there be a DO awarded for each Lab? Will there be more than 12 Dos warded, and if so what is planned to be covereed by the awarded Dos?

The govt will award a separate DO for each laboratory requiring maintenance and/or repair/replace.

Modifications to those delivery orders will be awarded as necessary to purchase add’l labor hours etc.

PWS

1.1.2.1

In what way will the government provided authorization approval the order of these items?

Work requests identify work to be performed. Contractor must bid hours & material in response to work request which must submitted by Contractor and approved by COR or CO depending on dollar value. Upon approval, Contractor is authorized to order items.

19 PWS 1.3.1.

As part of the tool control programs in the various laboratories at WPAFB, contractors are not to bring tools onto the Base. Will the requirement to provide tools identified here be changed? See question 5.

PWS

1.9.2.5, 1.9.2.6, 1.9.2.8,

1.9.2.9 Will the Government award DOs to cover these position?

All positions referenced in these paragraphs are accounted for in Atch 2, Pricing Schedule, and are part of purchased hours

PWS

3.2.1.1.

Idendentify "hook-ups and disconnects" referred to in the last sentende of this paragraph.

This is only necessary if Contractor intended to bring a Contractor-provided trailer on base following govt approvals. Considering space provided in bldg. 20057, this is not anticipated.

22 PWS 3.3.1.

In Lieu Air Force regulation for "Tool Contraol" will the government supply the tools required by the subject solicitation as is being done under silmilar maintenance and repair contracts at Wright-Patterson AFB? See question 5.

PWS

3.2.3.2, 3.3.2.1

Will the government consider changing this requirement to the government providing the identified vehicles and heavy equipment for this relatively short "bridge" effort?

Contractor must provide own vehicles. Forklifts & other heavy equipment may be available through labs and checked out for use and checked back in as-needed basis but this is not guaranteed.

24 PWS 3.3.4

Why is this requirement made when the government is providing the field offices on Base? See question 21.

Attachment

Is WD 2005-2420 Rev 21 dated 12/29/2015 the correct wage determination for the subject effort?

No, the wage determination has been updated to WD 2005- 2419 Rev 21 dated 12/29/2015

26 PWS 1.1.1

Will all the material purchased under the ensuing contract be invoiced to the government under a cost type CLIN in the schedule of the contract?

No. Material will be purchased from the Contractor and paid via GPC or Time & Materials CLIN.

PWS 1.1.2,

1.1.2.1, CDRL

A001

Will the Contract Schedule include a FFP recurring maintenance CLIN which includes required labor and a cost CLIN to purchase and provide the parts, materials, consumables, equipment subcontracting for the recurring maintenance, water treatment and analysis?

No. The govt will purchase labor hours (see atch 2 for estimated labor hours per lab) via FFP CLINs. The purchased prime contractor labor hours are for maintenance & repair/replace of government equipment.

PWS

1.1.2.1

Will the ensuing contract be a Delivery Order (DO) Contract? Will each DO be T&M with CLINs for labor and materials?

This is an IDIQ contract with individual delivery orders awarded for each lab. Each delivery order will include a CLIN for regular hours, a CLIN for overtime hours, a CLIN for T&M (if necessary) and a GPC CLIN.

Modifications to those delivery orders will be made as necessary over the course of the contract.

29 1.1.6.1.

Will any changes identified on the SharePoint Site constitute a contract change and allow the contractor provide a change proposal for the FFP recurring maintenance CLIN?

No. The government will purchase hours to cover maintenance. Based on equipment maintenance plan and data in associated CDRLS, if more hours are determined necessary due to equipment changes, more hours will be purchased.

PWS

1.1.12, 1.1.13

Are the requirements identified in these two paragraphs for recurring maintenance? Yes

31 PWS 1.1.16

How many government inventories are being managed by the subject effort?

The government maintains one Refrigerant Inventory list, referenced in Para. 1.1.16.

32 PWS 1.1.18

Are the equipment surveying and verification, the support of the steam & condensate piping system efforts, and the servicing of the steam traps be considered part of the maintenance, repair, and replacement portion of the contract? Yes, if referencing 1.1.17.1.2.

PWS

1.1.18.

As part of the tool control programs in the various laboratories at WPAFB, contractors are not to bring tools onto the Base. Will the requirement to provide tools identified here be changed? See question 5.

34 PWS 1.3.3

Will the government provide the AFCEC PMTL with the solicitation? When there is a government change to the maintenance instruction, does this constitute a change in the contract and the contractor be allowed to submit a change proposal?

We will provide PMTL as Attachment 11. Changes won’t constitute a change to contract – we will buy more hours as necessary and if justified.

PWS

1.3.3.2.

Will the Schedule in the contract include a CLIN for the materials identified in the paragraph?

This will be purchased from contractor via GPC and, if necessary via the T&M CLIN. In order to use GPC, the material vendor catalog must be included in Attachment

10. IAW with Combined Synopsis para 7.b.iv., ensure that include you add to Attachment 10 as necessary

37 PWS 1.3.4.

Is the water analysis and treatment effort considered to be maintenance, repair and replacement since the frequency is dependent on the government’s usage?

Yes, maintenance and repair/replace hours will be required for water treatment & analysis.

PWS

1.3.6.1.

Are the chemicals identified part of the maintenance, repair, and replacement efforts and, therefore, billable to the government under a T&M CLIN in the contract?

It is intended that the water treatment chemicals will be purchased from the Contractor via the GPC using vendors listed in attachment 10 (Contractor purchased the material, takes receipt, invoices govt and govt pays contractor via GPC). If there is no vendor catalog listed in Atch 10 that provides the material, then the T&M CLIN will be available for use to a limited extent

39 PWS 1.4.1 See Question 19 concerning tools. See question 5 for more details.

40 PWS 1.4.7

Will the ensuing contract Schedule include both FFP and T&M CLINs for Repair/Replacement efforts? FFP See question 27 for more details.

PWS

1.5.2.2.

What CLIN will the support effort for Exercises and Drills be covered?

CLINs 0001 and 0011 support efforts as required for Exercises and Drills. See question 27 for more details.

PWS

1.9.2.7

Appendix B identifies five Field Maintenance Offices, whereas this paragraph indicates that the government will supply four field offices. Which is correct?

PWS paragraph 1.9.2.7. does not reference # field offices.

There are 6 field offices. See Appendix C. A general clerk is required at 4 of the offices and tech lead at all 6 offices.

PWS

1.9.2.8

Is the referenced “administrative office” different from the field offices discussed in paragraph 1.9.2.7? See most recent PWS posted with solicitation

44 PWS1.11.5 How are these costs handled in the contract? See question 41.

PWS

Section II, Service Summary Chart

The first two Items (SS-1 and SS-2) reference to items that are submitted one time before the contact. Are the “Performance Threshold” requirements for these items correctly referring to “per month” frequency?

Yes these are identified correctly. SS-1 Quality Control Plan and SS-2 Purchase Plan Compliance is correct that it is submitted at contract start and both plans are living document that will continue to be evaluated if the contractor is effectively follow and performing in accordance to the plans. 1.10.1 “Quality Control Plan will be monitored by the government.” SS-2 Purchasing Plan Compliance 1.1.2 “Contractor compliance with the Purchasing Plan shall be monitored by the government.”

PWS

3.2.1.1. Is the requirement to “meter all utilities” correct? No, see question 21 for more details.

47 PWS 3.3.1. See Question 35 concerning tools

Tool control is specific to laboratories and generally employed on aircraft, weapons systems or related programs. See question 5 for more details.

PWS

3.3.2.1.

Will the government consider changing this requirement to the government providing this seldom used equipment for use as required on the contract? See question 23.

49 PWS 3.3.3

Why is this requirement made when the government is providing the field offices on Base? See Q&A 21

50 PWS 3.3.4

Why is this requirement made when the government is providing the field offices on Base? See question 21.

Attachment 2 Tab A

Labor Hour Est. Column G, Row 7 has 140 hours for Lab 5, Engineering Tech V (including chiller credentials), but in Column G, Row 37, there is no link calculating the cost for performance of the 140 hours. Link to Tab B Block F4 has been added

Attachment 2 Tab A

Labor Hour Est. Column L, Row 37 is linked to the wrong line on the Tab B – Regular Time Labor Block. I believe it should be linked to line F4. Please fix the calculation. Link to Tab B Block F4 has been corrected

Attachment 2 Tab A

Labor Hour Est. Column G, Row 54 is linked to the wrong line on the Tab B – Regular Time Labor Block. I believe it should be linked to line I5. Please fix the calculation.

Link is to Tab C Block H5. These hours are overtime which comes from Tab C

Sheet1