ADDENDUM 1 - 52 212-1.pdf

FA8601-12-R-0002

Addendum #1

Additional Instructions to Offerors

1. General Instructions: This addendum to the solicitation tailors some of the terms and conditions contained in the provision at FAR 52.212-1 and provides additional instructions to offerors.

a. General Guidance: This section of the addendum provides general guidance for preparing offers as well as specific instructions on the format and content of the offer. The reference in FAR 5.212-1(e) encouraging submission of alternate proposals is hereby deleted from this solicitation and that subparagraph has been marked “reserved”. The offer must include all data and information requested in these instructions and must be submitted in accordance with these instructions. The offeror shall comply with the requirements stated in the Schedule and

Performance Work Statement (PWS). Non-conformance with the instructions provided herein or in any other part of the solicitation may result in elimination of the offer from consideration for award or an otherwise unfavorable offer evaluation.

b. Offer Detail: The offer shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The offer should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offer submitted.

c. Embellishments Not Desired: Elaborate brochures or documentation, binding, detailed artwork or other embellishments are unnecessary and are not desired.

d. Offer Acceptance and Validity Dates: The offeror shall make a clear statement in the Price & Offer Documentation Volume that the offer is valid for 90 days after the date specified in Block 8 of the solicitation cover sheet Standard Form (SF) 1449 for receipt of offers.

e. Disposition of Offers: In accordance with FAR 4.803(a)(10) (Contents of Contract

Files), the Government will retain one copy of all unsuccessful offers. Unless the offer requests otherwise, the Government will destroy extra copies of such unsuccessful offers.

2. Contacts, Correspondence, and Communications

a. Point of Contact: The Point of Contact (POC) for this acquisition is Daniel Enders. He may be contacted at (937) 522-4566 or via e-mail at daniel.enders@wpafb.af.mil. The point of contact (POC) for this acquisition is identified in Block 9 of the SF 1449. Questions or concerns should be addressed directly to the Contracting Officer (CO) through the POC via the telephone number or fax number identified in Block 9 of the SF 1449 or via e-mail to

Shelley.Deardorff@wpafb.af.mil. Be advised that all correspondence sent via e-mail shall contain a subject line that reads “FA8601-12-R-0002, Industrial Water Treatment.” Note that e-mail filters at Wright-Patterson are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if this subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the e-mail filters at Wright-Patterson. If sending attachments with e-mail, ensure only .PDF, .doc, or .xls documents are sent. The e-mail http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/04.htm#P216_32221 mailto:daniel.enders@wpafb.af.mil filter may delete any other form of attachments.

b. Site Visit:

Pre-Solicitation Conference/Site Visit: A non-mandatory site visit will be held on 29 FEB 2012 from 10:00 A.M. through 11:00 A.M, EST. The assembly point for the site visit is the Hope Hotel

(Bldg 823) outside of gate 12A of Wright-Patterson AFB (see attached map of Area A&C).

Interested parties shall e-mail the names of all attendees (not to exceed 2 per prospective offeror) to the POC identified herein not later than one business day prior to the site visit. In addition, the full name and address of the firm represented shall also be submitted at that time.

(i) Be advised that use of recording devices (audio, video, etc.) is prohibited during the site visit.

(ii) All questions arising during the site visit shall be submitted in writing to the CO no later than 29 FEB 2012 at 4:00PM EST through the POC identified herein. No information provided by any Government representative at the site visit shall alter any of the terms and conditions of the solicitation including but not limited to the specifications, drawings, Performance Work statement (PWS), Statement of Work (SOW), etc. Terms and conditions of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If necessary, the Government may issue an amendment(s) to the solicitation after the site visit in accordance with FAR 15.206 -- Amending the Solicitation.

(iii) A written record of the site visit will be posted on FedBizOpps under this solicitation number.

c. Notifications to Unsuccessful Offerors/Debriefings: The CO will notify unsuccessful offerors in accordance with (IAW) FAR 15.503 and conduct pre-award and post-award debriefings if requested IAW FAR 15.505 and 15.506, respectively.

d. Discrepancies: Offers must conform to all of the requirements of the solicitation. If an

Offeror believes that the any part of the solicitation including but not limited to the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing directly or through the POC identified herein, per paragraph 4(a)(vi)of these instructions. The offeror is reminded that the Government reserves the right to award this effort based on the initial offer, as received, without discussion.

However, the Government reserves the right to conduct discussions if determined necessary by the CO.

3. Offer Format and Organization

a. The offer shall consist of two separate volumes as specified in the Offer Format and

Organization Table below. The volume numbers, titles, and contents shall be as specified in this table. The offeror shall submit the specified number of copies of each volume, which shall be within the specified page limits per the table below. Pricing information shall be addressed

ONLY in the Price & Offer Documentation Volume. The Government will remove and discard any pages from any other volume that contains pricing data and the information on those pages will not be evaluated.

Offer Format and Organization Table

VOLUME

VOLUME

TITLE

PAPER

COPIES

PAGE

LIMIT

I

Price & Offer

Documentation

Original +1 copy

No Limit

II

Technical

Original + 1 copy

50 pages

b. Page Limitations: Page limitations shall be treated as maximums. If exceeded, the pages in excess of the above limitations will be removed and disregarded during the evaluation.

When both sides of a sheet display printed material, it shall be counted as 2 pages. Each page shall be counted except the following: Covers, tab dividers, title pages, glossaries, and tables of contents.

c. Page Size and Format:

(i) Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than the equivalent of Times New Roman, font size 10. Use at least one (1) inch margins on all four sides of the printed page. Pages in each volume shall be numbered sequentially by volume, i.e. I-1, I-2, I-3, etc.

(ii) Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics - not for pages of text.

d. Binding and Labeling: One copy of each offer volume shall be identified as

“Original.” Each volume of the offer shall be separately bound in a three-ring loose-leaf binder.

A cover sheet shall be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the offeror's name. The same identifying data shall be placed on the spine of each binder.

4. Evaluation Factors and Offer Volume Content

a. Factor 1 – Price: In the Price and Offer Documentation Volume, the offeror shall:

i. Provide a cover letter with its Commercial and Government Entity (CAGE) code, Data Universal Numbering System (DUNS) number, and Tax Identification number. In the cover letter, provide the name(s), title(s), telephone number(s), e-mail address(es), and fax number(s) of the individual(s) authorized to, make decisions on behalf of the offeror regarding the offer submitted, negotiate with the Government, and who can obligate the offeror contractually. Provide in the cover letter a statement that the offer and prices will remain in effect for 90 days after the date in Block 9 of the SF 1449 specified for receipt of offers.

ii. Provide a completed copy of the SF1449. Blocks 30a, 30b, and 30c shall be completed. Signature by the offeror on the SF 1449 constitutes an offer, which the

Government may accept. The "original" copy shall be clearly marked per the instructions provided under 3d of these instructions.

iii. State all prices in United States Currency. All prices shall be stated on the SF 1449, Continuation sheets 3-25 in the Unit Price and Net Amt. column. A Bid Schedule has been attached for use in calculating the overall price. The Bid Schedule will NOT be evaluated by the Government and is for the contractor’s use only. The SF 1449 will be the pricing evaluated by the government.

iv. Provide signed copies of the Standard Form (SF) 30, Amendment of

Solicitation/Modification of Contract for all amendments issued pursuant to the solicitation if applicable.

v. Provide completed Provisions, Representations, Certifications, Acknowledgements, and Other Statements of Offerors: Complete and provide a copy of the required Offeror

Representations and Certifications specified in the solicitation as listed below. Note; this is required whether or not Representations and Certifications are filed on the Online

Representations and Certification Application (ORCA) website).

Reference Representations/Certifications Date

FAR 52.212-3 Offeror Representations and Certifications - Aug 2009

Commercial Items with Alt I

DFARS 252-212-7000 Offeror Representations and Certifications – Jun 2005

Commercial Items

NOTE: It is the offeror’s responsibility to submit with its offer all required representations, certifications, acknowledgements, and statements required by the solicitation even if they are not reiterated in this paragraph.

vi. Submit any issues the offeror may have with the terms and conditions of the solicitation or exceptions thereto not previous brought to the attention of the CO per paragraph

2d of these instructions. Offers must conform to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, price, and specific requirements of the solicitation. This information shall be provided in the format and shall include the content specified in the table below. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award.

b. Factor 2 - Technical: Technical capability proposal shall, as a minimum, contain the information specified below in accordance with the following general outline:

SUB-FACTOR 1 – Technical Approach:

ELEMENT 1.1. – Water Treatment. Offerors shall describe what chemicals will be used and how the quantity of chemicals will be determined. Offers shall explain the processes and procedures to be used for adding chemicals to both cooling towers and closed-loop heating systems.

ELEMENT 1.2. - Testing. Offerors shall explain the processes and procedures to be used for each of the routine and non-routine tests specified in the PWS.

ELEMENT 1.3. - Studies. Offerors shall explain the processes and procedures to be used for each of the studies specified in the PWS.

ELEMENT 1.4. – Sample Problem. A cooling system is extremely fouled due to bicarbonate build-up and inability to shut down the system for maintenance. Describe the chemical treatment course of action to reduce fouling and clean up the system without tower outage. Offerors shall provide a solution to the water treatment problem. Offeror shall state what, if any, tests would be performed; reason for the tests and what actions they would take based on results of those tests.

Offeror may make any assumptions not stated here provided the assumptions are stated in the proposal.

SUB-FACTOR 2 – Personnel:

ELEMENT 2.1. – Resumes. Offerors shall submit brief (one-page) resumes of all employees for use to fulfill requirements of PWS. The resumes shall address the number of years experience, training, education, specific work experience, and certification requirements, required to perform in accordance with PWS.

Solicitation Exceptions

SOLICITATION

Document

Paragraph/

Page

Requirement/

Portion

Rationale

PWS, SOW, Drawings, Specifications, Schedule

Solicitation Document, Instructions to Offerors, Evaluation Factors, etc.

Applicable

Page and

Paragraph

Numbers

Identify the requirement or portion to which exception is taken

Detailed explanation as to the issue or why exception is taken

ELEMENT 2.2. - Sub-contractors. Offerors shall include company names and resumes of any sub-contractors they intend to utilize to fulfill requirements of PWS. If not anticipated to utilize subcontractors, a statement to this effect shall be submitted.

SUB-FACTOR 3 – Quality Control Plan: Offerors shall submit the following:

ELEMENT 3.1. – Procedures defining methods of compliance with Section I, (General

Information) of the PWS.

ELEMENT 3.2. - Provide at a minimum the following:

- Written description of an inspection system covering all areas to be inspected on a scheduled basis.

- Frequency of inspections (daily, weekly, monthly, etc.)

- Type of inspections (statistically-based random, one hundred percent (100%), etc.)

- Title and organizational placement of personnel performing inspections.

- Written description of records to be kept to document all inspections conducted and the necessary corrective action taken. This description must include file location, retention period and availability for government review during the time of the contract.

- Sample of each inspection/observation record. Each record must reflect the characteristic or element inspected, date/time, number of observations, number of defects observed and inspection status.

SUB-FACTOR 4 - Scheduling Methodologies:

ELEMENT 4.1. - The proposal shall include a workable schedule and exhibits an understanding of required services (reference PWS, Section I).

ELEMENT 4.2. - The proposal shall include a workable staffing plan that includes a schedule and an adequate number of employees.

ELEMENT 4.3. - The proposal shall include a notification plan for both daytime and after hour emergencies and a plan for a crisis situation (reference PWS, Section I). The proposal shall address the procedures taken to notify all personnel.

SUB-FACTOR 5 - Equipment/Supplies:

ELEMENT 5.1. - The proposal shall include size, number and type of equipment and supplies to be maintained and used in performance of this contract.

SUB-FACTOR 6 – Past Experience

ELEMENT 6.1 – The proposal shall include past experience for minimum of three relevant contracts/jobs performed within the past three (3) years.

5. Additional Instructions:

The provisions at FAR 52.212-1 – Instructions to Offerors – Commercial Items, this addendum to the solicitation, Addendum #2 FAR 52.212-2 - Evaluation – Commercial Items, FAR 52.212-

3 – Offeror Representations and Certifications – Commercial Items (Alternate I), and DFARS

252.212-7000, Offeror Representations and Certifications – Commercial Items will be physically removed from any resultant award and will be considered incorporated by reference.

Regarding the clause at 52.228-5 – Insurance Work on a Government Installation, see FAR

28.307 for minimum insurance requirements.