SectionL_M.pdf

Section L - Instructions, Conditions, and Notices to Offerors

L-900. Instructions to Offerors

A. The following instructions cover the preparation and submittal of the offeror’s proposal for this solicitation. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined to be unacceptable/non-compliant and therefore not eligible for award. If a joint venture arrangement exists for this acquisition, the offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members as part of the proposal submission. Proposals shall be submitted to the Government in separate volumes as set forth below:

PAGE NUMBER OF NUMBER OF

VOLUME LIMITS HARD COPIES SOFT COPIES** DESCRIPTION

I N/A 1 2 Completed RFP (excluding Section B of the Schedule) Joint Venture Agreement (if applicable)

5 - Voluntary Protection Program Info II N/A 3 2 Past Performance III N/A 3 2 Cost/Price Proposal: completed Excel

Price Model (Attachment 4)

**Cost/Price proposal information (completed Excel price model: Attachment 4) shall be submitted in written form (3 copies) and CD-R or DVD-R (write once/read only) (2 copies) that is “closed” so that no further writes can be made to the media. CD-R/W or DVD-R/W media types are not acceptable. Media must be virus scanned by the offeror prior to submitting to the Government. For electronic copies, indicate on each CD-R or DVD-R the volume number and title. Each volume must be stored on a separate CD-R or DVD-R.

In addition to the page limitations set forth above, proposals should comply with the following format:

(1) The sealed package used to submit the proposal package must show the time and date specified for receipt. Each volume shall be marked with the RFP number and the offeror’s name and address, and the number of the Volume, i.e. I, II, or III. Proposals shall be in the English language and all monies shall be proposed in United States dollars.

(2) Print shall be Times New Roman and no smaller than a font size of 12. Paper size shall be 8 1/2” X 11,” excluding any drawings, diagrams, and/or supporting illustrations, spreadsheets, etc. Charts, graphs, drawings, diagrams, supporting illustrations, or spreadsheets shall not be greater than 11” x 17.” Each volume within the proposal notebook shall be separately tabbed and identified. Margins shall be no smaller than 1 inch and each page within a volume shall be numbered consecutively. Elaborate formats, bindings, color presentations are not desired or required.

(3) Each page containing proprietary information should be so marked.

(4) Each page should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

(5) Page limitations may be placed on responses to Evaluation Notices (ENs), if issued. The specified page limits for EN responses (if required) will be identified in the letters forwarding the ENs to offerors or on the EN form itself.

(6) Submission of the initial proposal packages via electronic mail will not be accepted. Initial proposal packages shall either be mailed or hand-delivered.

Offerors are cautioned that Robins Air Force Base has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. Some delay should be anticipated when hand-delivering proposal packages. Offerors should allow for sufficient time to obtain a visitor pass and arrive at the specified office PRIOR to the time specified for receipt of proposals.

B. Communications:

Exchanges of source selection information after submission of the initial proposal packages between the Government and offerors will be controlled by the Contracting Officer. Email may be used to transmit such information preferably with the email being sent encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. Otherwise, source selection information will be transmitted via direct mailing or AMRDEC SAFE at https://safe.amrdec.army.mil/safe/guide.aspx. In order to facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted email, you will need to contact the Buyer/Contracting Officer indicated on the face page of the solicitation prior to that first submittal in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). If an offeror’s computer system cannot support encryption technology, the offeror shall send the Contracting Officer correspondence at the time that it submits its proposal stating that it accepts the risk of sending and receiving unencrypted electronic mail if it chooses to utilize unencrypted email as a channel of communication. When submitting source selection information via email, file compression utilities, to include but not limited to zip files, will not be accepted.

C. Volume I, Completed RFP with Clauses to include Joint Venture Agreement (if applicable) and shall consist of the completed (excluding Section B of the schedule) and signed RFP including clauses and provisions, with a cover letter delineating any exceptions taken to the RFP terms and conditions with accompanying rationale. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined unacceptable/noncompliant and therefore not considered eligible for award. Offerors shall ensure that all clauses and provisions that require “fill-in” information are appropriately completed. Proposed fully burdened hourly labor rates associated with the contract line items shall not be entered in the Schedule of the RFP; rather, they shall be entered in Attachment 4 (see paragraph E. for instructions). Any rates entered in the Schedule will not be considered, and those entered in Attachment 4 shall take precedence.

Air Force Voluntary Protection Program (VPP) requirements are applicable to this acquisition as work on an Air Force installation will be required by contractor employees working 1,000 hours or more in any calendar quarter and the employees are not directly supervised by the Air Force installation. As part of Volume I, for each of the past three (3) calendar years ending with the calendar year immediately prior to the calendar year in which this solicitation is being issued, submit your Total Case Incidence Rates (TCIR) and Day Away, Restricted, and or Transfer Case Rates (DART) for the standard Industrial Classification System (SIC) code or North American Industrial Classification Systems (NAICS) code for the applicable industry as identified on the face page of this solicitation. If TCIR/DART rates are not maintained, submit comparable insurance rates or compensation injury rates. This VPP information shall be no more than 5 pages. Note: This VPP information pertains to the offeror. If an unpopulated joint venture is formed (a joint venture in which the employees are employed by the joint venture partners and not the joint venture itself), each joint venture partner must submit these rates. Any proposed subcontractor with employees working 1,000 or more hours in any calendar quarter on an Air Force installation and whose subcontractor employees are not directly supervised by the Air Force installation must submit these rates as well. For information on TCIR/DART rates, visit the following VPP site:

http://www.osha.gov/dcsp/vpp/index.html

The Government intends to award without discussions, but reserves the right to conduct discussions if determined necessary. Any discussions will be conducted in accordance with FAR 15.306. Proposals are due in AFLCMC/HBKAA, C2ISR Contracting Office and shall be received by the Contract Specialist, Todd Stimus, by the time and date specified in Block 9 on the face page of the RFP. However, offerors are requested to submit Volume II, Present/Past Performance Information, so that it is received ten (10) calendar days prior to the required due date for proposals. Failure to submit Volume II by the earlier date will not result in offeror disqualification.

D. Volume II - Past Performance: (1) The offeror shall submit Present and Past Performance Information for itself and any joint venture member, as well as each proposed critical subcontractor in accordance with the format contained in the “FACTS Sheet” (See RFP Attachment 9) and the following paragraphs. A critical subcontractor is defined as an entity (subcontractor and/or teaming contractor) other than the offeror itself that will perform one or more of the following labor requirements: Site Manager, Operations Managers (Materiel Management Lead, Warehouse, Customer Service), and Senior Technology Systems Analyst.

(2) a. The requested present and past performance information shall be provided in a separate volume (i.e., 3-ring binder) labeled "Volume II - Past Performance.” A summary page shall be provided describing the proposed role of the offeror, any joint venture member, and critical subcontractor (nature of work and percentage of overall work). Summary page information must clearly communicate the proposed critical subcontractor(s) meeting the definition of a critical subcontractor established above. Efforts submitted for proposed subcontractors not meeting the established definition of a critical subcontractor will not be evaluated. Each offeror/joint venture member shall complete a separate FACTS Sheet for each active or completed contract (with preferably at least one year of performance history) in the past three (3) years that the offeror/joint venture member considers relevant in demonstrating its ability to perform the proposed effort. If the total number of such contracts exceeds three (3), each offeror/joint venture member shall address its three (3) most recent and relevant contracts. For each critical subcontractor included in the offeror's proposal, a FACTS Sheet for three (3) of their most recent and relevant contracts shall also be included. The offeror's/joint venture member’s or critical subcontractor’s present and past performance information may include data on efforts performed by other predecessor companies, affiliates, other divisions or corporate management if such was provided for evaluation and if the offeror’s past performance volume demonstrates the company, affiliate, or division will provide the offeror with resources for the instant proposed effort, such as workforce, management, facilities, or other capabilities demonstrating direct and meaningful involvement in the performance of the instant proposed effort. The FACTS Sheets shall clearly indicate the division or corporate organization that performed or is presently performing the contract. Contracts listed may include those with the Federal Government, state and local governments or their agencies, and commercial customers.

b. If the contract you are submitting is an ordering type contractual vehicle (for example, including but not limited to an Indefinite Delivery “D” type contract per FAR 16.5), only after issuance of a delivery/task order does performance occur. Given this, an individual order (or series of orders) under the basic ordering contract shall be submitted, in lieu of just the basic ordering contract itself. All past performance information provided to the Government, for an ordering type contractual vehicle, shall be at the order level (i.e. a delivery/task order). There are specific places for submission of this information in the Facts Sheet (Attachment 9). Please ensure the information submitted in the Facts Sheet (Attachment

9) is for each order (or series of orders), in lieu of just the basic ordering contract itself.

When determining what order (or series of orders) to submit for evaluation, please reference Section M, paragraph 2A for details on how the Government will evaluate this information for recency. Also, please reference Section M paragraph 2A, Relevancy Definitions NOTE, for details on how the Government will evaluate this information for relevancy.

For all submittals, the performance on efforts identified shall be restricted to those completed or ongoing during the past three (3) years from the issuance date of this RFP.

c. Offerors, joint venture members, or critical subcontractors that are newly formed entities (in existence less than three (3) years from the issuance date of this solicitation) who either have no prior contracts or do not possess relevant corporate past performance, but have key personnel with relevant past performance while employed by another company, may demonstrate the performance of such key personnel by submitting FACTS Sheets for three (3) of their most recent and relevant contracts under which such key personnel performed the same role currently being proposed on the instant acquisition and this performance occurred during the past three (3) years from the issuance date of this solicitation. Note however, that the quality of the key personnel’s performance under the submitted contract must be able to be verified by the Past Performance Team in order to be considered in the assessment of confidence. Any such key personnel must already be employed by the offeror/joint venture member, or in the case of a critical subcontractor, must already be employed by the critical subcontractor). In addition to the FACTS Sheets for each entity as required above, the offeror must submit a consent letter executed by each of its proposed critical subcontractors authorizing release of adverse past performance information to the prime offeror to allow the prime offeror an opportunity to respond. A sample Subcontractor/Teaming Partner Consent Form is attached to this RFP (see RFP Attachment 12). The consent form should be completed by the critical subcontractors identified in your proposal. The completed consent forms should be submitted as part of your Past Performance Volume.

d. On the three (3) contracts submitted in Volume II, Past Performance Information, include relevant information in the FACTS Sheet concerning the offeror’s/joint venture member’s (and critical subcontractor’s, if applicable) compliance with FAR 52.219-8, Utilization of Small Business Concerns, if this clause was contained in the contract. (Please note that FAR 52.219.8 does apply to ALL businesses.)

When subcontracting possibilities existed on the contracts submitted by the offeror/joint venture member and critical subcontractor, address whether or not the offeror/joint venture member and critical subcontractor awarded subcontracts to small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns to the fullest extent consistent with efficient contract performance. If none of the submitted contracts included these clauses, whenever subcontracting possibilities existed in the performance of these contracts, address whether or not it was the offeror’s/joint venture member’s and critical subcontractor’s policy to utilize small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns to the fullest extent consistent with efficient contract performance.

(3) The offeror/joint venture member or critical subcontractor, if applicable, shall focus its FACTS Sheet responses so that they clearly correlate present and past performance with the requirements of this RFP. The FACTS Sheet responses must clearly describe the relevance of the effort to the work proposed.

The answering space on the FACTS Sheet may be expanded so that the filled-in FACTS Sheet for each relevant contract covers no more than both sides of three (3) 8 ½ x 11 inch pages. Provide the most current information for the Points of Contact (POCs) identified on the FACTS Sheets.

(4) If problems were encountered during the performance of the identified contracts, provide evidence of the ability to isolate the root causes of problems and include in the FACTS Sheet a description of programs or actions taken to resolve those causes. Problems not addressed in the FACTS Sheet, but found by the Government during the evaluation of the information in this volume, will be assumed to still exist. Note: In the case of Contractor Performance Assessment Report System (CPARS), if your input has already been provided and the rationale/circumstances have not changed, DO NOT repeat them here.

(5) The Past Performance Questionnaire (see RFP Attachment 13) will be one means used by the Government to obtain past performance information. The Government reserves the right to change, alter, and/or supplement the questionnaire without further notice. The offeror shall send out – and track the completion of - the Past Performance Questionnaires (See RFP Attachment 13) to each of the offeror’s, joint venture member’s and/or critical subcontractors’ (i.e., each entity’s) Points of Contact (POCs) identified in each FACTS Sheet. The responsibility to send out and track the completion of the Past Performance Questionnaires rests solely with the offeror - i.e., it shall not be delegated to any other entity. The Transmittal Letter (see RFP Attachment 11) shall be used by the offeror in sending out the Past Performance Questionnaires. Exert your best effort to ensure that at least two POCs per relevant contract submit a completed Past Performance Questionnaire directly to the Government not later than the date established for receipt of proposals. POCs may submit their completed Past Performance Questionnaire either electronically or by mail. If sending electronically, follow the procedures outlined in paragraph B above, and email to: todd.stimus@us.af.mil. If mailing, mail directly to:

AFLCMC/HBKAA

ATTN: Todd Stimus Bldg 350 750 Third St.

Robins AFB, GA 31098-2122

If mailing, the outside envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

The completed questionnaires should be contained in a second envelope marked with the mailing address and the following legend:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

Once the Past Performance Questionnaires are completed by your POCs, the information contained therein shall be considered source selection sensitive and shall not be released to you, the offeror.

Therefore, any exchange/contact between the offeror/joint venture member and/or critical subcontractor and its own POCs in regards to comments made on the questionnaire is not permitted. Questionnaires shall be sent to and best efforts made to ensure completion and submission directly back to the Government from at least two of the following (in descending order of availability):

(a) Procuring Contracting Officer

(b) Contracting Officer’s Representative (COR)

(c) Administrative Contracting Officer

(d) Program Manager

(6) In the event that commercial contracts are presented as present/past performance sources of information, a client authorization letter shall be issued to those commercial POCs requesting/authorizing them to complete a Past Performance Questionnaire. A sample client authorization letter is attached to this RFP (see RFP Attachment 10). The offeror is required to send the client authorization letter(s) with the Past Performance Questionnaire(s) to each POC on commercial contracts. A separate copy of client authorization letter(s) for each commercial contract shall be included in the offeror’s Past Performance submission for the Government’s use in case additional questionnaires need to be sent by the Government after RFP closing.

(7) The Government may conduct follow-up discussions with any of the people identified in the FACTS Sheets or in the offeror’s Present/Past Performance Volume. The Government may obtain other information by sending out additional questionnaires and/or through other sources. Past performance information shall be obtained from the Government’s Federal Awardee Performance and Integrity Information System (FAPIIS) and may be obtained from the Past Performance Information Retrieval System (PPIRS). The Government reserves the right to use performance information from other sources such as the Defense Contract Management Agency (DCMA), Fee Determining Officials, or commercial sources. Data from previous source selections may be used if the data is recent and relevant.

(8) RFP Attachments 9 and 13 (FACTS Sheet and Past Performance Questionnaire) must include the following legend at the top and bottom of the page:

E. Volume III - Cost/Price Proposal (Attachment 4): Offerors shall complete “fill-in” information (yellow highlighted cells) in Attachment 4 with:

Contractor information: lines 1 – 5 *Fully burdened hourly labor rates: lines 13 – 26 (all contract ordering periods)

*A fully burdened hourly labor rate is an hourly direct labor rate burdened with the offeror’s applicable indirects (e.g., overhead and G&A), profit, and cost of money as applicable. All proposed labor rates shall be rounded to two decimal places. If any proposed labor rate does not meet the required rounding, the Government will round that labor rate to two decimal places. The Government adjusted labor rate will become the offeror’s proposed labor rate.

Attachment 4 is locked and password protected. All entries are to be made only in the aforementioned “fill-in” cells. Failure to follow these instructions, or any alteration of Attachment 4, may result in rejection of the offeror’s proposal.

RFP FA8555-16-R-0003

ATTACHMENT #9

FACTS Sheet

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

Present/Past Performance “FACTS Sheet”

(TO BE COMPLETED BY OFFEROR, JOINT

VENTURE MEMBER, AND IF APPLICABLE,

CRITICAL SUBCONTRACTOR)

Request the offeror/joint venture member/critical subcontractor, if applicable, complete a separate FACTS Sheet for each relevant contract. See Clause L-900 of this RFP for detailed instructions and limits on number and recency of contracts. Offeror/joint venture member/ critical subcontractor is requested to provide frank, concise comments regarding present/past performance on the program identified in B.

below.

A. OFFEROR:

(1) Name (Company/Division)

(2) Address

(3) CAGE Code

B. PROGRAM/PROJECT TITLE and CONTRACT NUMBER:

C. Role of the Offeror In Effort: __________ Prime Contractor __________ Subcontractor

Note that the information provided in the FACTS Sheet shall reflect the role that the offeror/joint venture member/critical subcontractor performed in the effort, i.e. an offeror who performed as a subcontractor shall identify the contract type, dollar value, description, etc. of its subcontract with the prime contractor.

D. NAME OF CONTRACTING ACTIVITY OR CUSTOMER:

E. CONTRACT TYPE(S) – CHECK ALL THAT APPLY

a. Firm Fixed Price _____

b. Time and Materials _____

c. Cost _____

d. Other (Explain)

F. CONTRACT $ VALUE: (If you performed work as a subcontractor, identify your contract $ value and the PRIME’s contract $ value, if known. Describe any changes in dollar value that may have occurred from time of contract award to the conclusion of the effort or the present, whichever is applicable.)

1. Original Contract Dollar Value:

2. Current Dollar Value:

3. If Award Fee Contract, what percentages of the fee have been awarded in each of last 3 years?

G. PERIOD OF PERFORMANCE: (includes start and end dates, i.e. Jan 2004 – Dec 2007)

1. Original Schedule:

2. Current Schedule (if changed):

3. Estimated percentage of completion:

4. How many times changed and primary causes of changes:

H. Number of positions involved in the effort:

1. Positions ordered

2. Positions delivered

I. BRIEF DESCRIPTION OF EFFORT:

1. As a part of this narrative description, highlight portions considered most relevant to the current acquisition; addressing how and to what extent the proposed effort relates to the program identified in B. above. To supplement the data provided in response to this paragraph, complete the following regarding relevancy of the effort identified in paragraph B to the proposed effort.

This is limited to two pages beyond the page limitation of the FACTS sheet information.

2. This paragraph shall also include details to support the offeror’s record for on-time delivery, technical quantity and cost control for this effort identified in paragraph B. above.

RELEVANCY TABLE

(Complete with each effort submitted for evaluation)

This table will assist the PCO in evaluating the relevancy of the proposed effort to the instant requirement, Enterprise Contracted Logistics Support (ECLS). Offeror/joint venture member/critical subcontractor, if applicable, shall only complete column three. Offeror’s/joint venture member’s/critical subcontractor’s answers are applicable only to the effort identified in paragraph B. above, not the offeror’s/joint venture member’s/critical subcontractor’s proposed solutions to the instant effort. If additional space is needed, please attach a separate sheet to your response (limited to two pages). Please be as specific as possible with the fill-in information provided.

Category Fill-in for the Proposed Effort (GOVT has completed this column)

(DO NOT CHANGE)

Fill-in for the Effort Identified in para. B Above (Offeror/Joint Venture Member/Critical Subcontractor completes) The effort in para B. required:

1. Nature of Business Area(s) Involved

Total lifecycle logistics support and global supply chain management (SCM)

2. Required Levels of Technology

Usage of automated supply chain management systems

3. Materials and Production Processes

Enterprise-level materiel management, warehousing, and other product support activities

4. Performance Location

Robins AFB GA

5. Contract Type(s) FFP and Cost Reimbursement

6. Quantities produced, # repaired or other quantitative data

Volume of material handled per year, shipments processed per year, number of transactions processed per year

7. Program Similarity Examples of federal supply chain support

8. Program Complexity

Examples of supply chain support for multiple weapon systems

9. Program Phase Sustainment

10. Extent of subcontractor involvement

Teaming arrangement needed to provide total support

11. Other Personnel management

3. If you are small business, or, if you are a large business and a Small Business Subcontracting Plan per FAR 52.219-9 was NOT required by this effort, indicate your compliance with FAR 52.219-8, Utilization of Small Business Concerns, by completing the following. That is, when subcontracting possibilities existed on this effort, did you award subcontracts to small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns to the fullest extent consistent with efficient contract performance?

If FAR 52.219-8 was NOT included in this effort, whenever subcontracting possibilities existed in the performance of this effort, address whether or not it was your policy to utilize small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns to the fullest extent consistent with efficient contract performance.

Utilization of Small Business Concerns

Small Business Large Business

No subcontracting possibilities

In compliance Not in compliance (address why)

J. PRIMARY POINTS OF CONTACT: (The offeror/joint venture member/critical subcontractor is responsible for exerting its best efforts to ensure that current information is provided for all individuals.)

Name and Office Symbol Phone Number FAX Number

1.

2.

3.

K. If the offeror, joint venture member or critical subcontractor (if applicable) is a newly formed entity who either has no prior contracts or does not possess relevant corporate past performance, but does have key personnel with relevant past performance while employed by another company, specify by name, such key individual(s) who will participate in the proposed effort under this acquisition who also participated in the program identified in B. above, and indicate their contract role. Describe how participation of these key personnel contributed to the success of the previous effort and how this indicates probability of success on the proposed effort.

L. Use this space to address any aspect about this program considered unique. Describe quality awards or certifications that indicate the offeror possesses a high-quality process for developing and producing the product/service required.

M. Summarize contract issues relative to the number and severity of quality deficiencies recorded/contract discrepancy reports issued, cure notices, show cause letters, termination for default or cause, disputes, claims, latent defects; and, corrective actions taken for the contract listed in paragraph B.

above.

N. Additionally, for those efforts where you are cognizant of unfavorable and/or marginal past performance ratings/reports previously assessed by customers or clients, but feel that significant progress has been made but not yet credited or formally documented, provide the program name, contract number, customer location and a narrative explaining "fixes" made to date, or any other information regarding the unfavorable/marginal assessment. This narrative portion is limited to one (1) additional page beyond the FACTS sheet required page limitation. It is not presumed that performance has been perfect. Rather, the proposal should contain evidence of the offeror's/joint venture member’s/critical subcontractor’s ability to isolate the root causes of problems and should describe programs or actions taken to resolve those causes.

Demonstrated corrective actions (not just planned or promised), and the overall work record will be considered. Problems not addressed, but found by the Government during the evaluation of the information in this volume, will be assumed to still exist. Note: In the case of Contractor Performance Assessment Report System (CPARS), if your input has already been provided and the rationale/ circumstances have not changed, DO NOT repeat them here.

O. Was this contract effort (as identified in paragraph B. above) submitted as a past performance source of data for a previous WR-ALC procurement. Yes No . If yes, identify the buyer and/or contracting officer, their phone number and office symbol and solicitation number of the procurement for which this effort was submitted.

PLEASE NOTE: The Government is not bound by the offeror's opinion of relevancy. The Government will perform an independent assessment of relevancy of the data provided or obtained.

ATTACHMENT #10

Client Authorization Letter

NOTE TO OFFERORS: This procurement could be similar to commercial supplies/services. Therefore, to assist the Government’s Past Performance Team in assessing your present and past performance on relevant commercial contracts, the following letter must be sent to your points of contact (POCs) for those commercial efforts that you identify to us in your past performance volume. Should you propose to use critical subcontractors and/or joint venture members, you must obtain a similar client authorization letter from each entity. HOWEVER, it is your sole responsibility, as the offeror, to then send out these authorization letters with the Present/Past Performance Questionnaire to your own POCs and to those of your critical subcontractors and/or joint venture members and include a copy in your past performance volume.

FOR OFFICIAL USE ONLY

Client Authorization Letter

(TO BE ACCOMPLISHED BY OFFEROR)

Dear (Client):

We are currently responding to the Department of the Air Force (AF), Robins Air Force Base, Request for Proposal (RFP) FA8555-16-R-0003 for the procurement of Enterprise Contracted Logistics Support

(ECLS).

As you know past performance has become an element of increased emphasis in the AF’s acquisitions.

They are requesting that clients of companies who submit proposals in response to their RFP for the Enterprise Contracted Logistics Support (ECLS) Program be contacted, and that their participation in the validation process be requested. We, therefore, respectfully request and hereby authorize you to complete the attached Questionnaire with regards to work we have performed for you, and submit it either electronically or by mail. If sending electronically, the following applies:

Exchanges of source selection information between government and questionnaire respondents will be controlled by the Contracting Officer. Email may be used to transmit such information only if the email can be sent and encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. In order to facilitate the sending and receiving of encrypted emails, a questionnaire respondent must use MS Outlook email configured to support encryption, or, a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your completed questionnaire via an encrypted email, you will need to contact the Buyer/Contracting Officer indicated below, prior to that first submittal, in order to exchange certificates used for encryption.

To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). If an offeror’s computer system cannot support encryption technology, the offeror shall send the Contracting Officer correspondence at the time that it submits its proposal stating that it accepts the risk of sending and receiving unencrypted electronic mail if it chooses to utilize unencrypted email as a channel of communication. When submitting source selection information via email, file compression utilities, to include but not limited to zip files, will not be accepted.

Email to: todd.stimus@us.af.mil

If mailing, the outside envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

The completed questionnaire should be contained in a second envelope marked with the mailing address and the following legend:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

Mail directly to:

AFLCMC/HBKAA

ATTN: Todd Stimus Bldg 350 750 Third St.

Robins AFB, GA 31098-2122

RFP: FA8555-16-R-0003

We have identified Mr./Ms. (Name) of your organization as the point of contact based on their knowledge concerning our work. Your cooperation in this matter is appreciated. Any questions may be directed to:

[NAME, PHONE NUMBER, FAX NUMBER FOR THE OFFEROR’S POINT OF CONTACT]

Sincerely, [OFFEROR'S POINT OF CONTACT]

ATTACHMENT #11

Transmittal Letter

Transmittal Letter for Government Sources to Accompany Present/Past Performance Questionnaire

[TO BE COMPLETED BY OFFEROR]

FOR OFFICIAL USE ONLY

MEMORANDUM FOR: [OFFEROR’S/JOINT VENTURE MEMBERS’S OR CRITICAL

SUBCONTRACTOR’S POC]

FROM: [OFFEROR’S ADDRESS AND POINT OF CONTACT]

SUBJECT: Present/Past Performance Questionnaire for Contract(s) .

1. We are currently responding to the Department of the Air Force (AF), Robins Air Force Base, Request for Proposal (RFP) FA8555-16-R-0003 for the procurement of Enterprise Contracted Logistics Support (ECLS). This RFP is being conducted as a Tradeoff Source Selection and specifically requires that we, as an offeror, do the following:

The offeror shall send out – and track the -- Present/Past Performance Questionnaire to each of the offeror’s, critical subcontractors’, teaming contractors, and/or joint venture members’ Points of Contact (POCs). The responsibility to send out and track the Present/Past Performance Questionnaires rests solely with the offeror - i.e., it shall not be delegated to any subcontractors and/or joint venture partners. The completed Present/Past Performance Questionnaire shall be submitted directly to the Government not later than [Offeror to fill-in closing date]. Each of the offeror’s POCs may submit its completed Present/Past Performance Questionnaire either electronically or by mail. If sending electronically, the following applies:

Exchanges of source selection information between government and questionnaire respondents will be controlled by the Contracting Officer. Email may be used to transmit such information preferably with the email being sent encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. In order to facilitate the sending and receiving of encrypted emails, a questionnaire respondent must use MS Outlook email configured to support encryption, or, a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your completed questionnaire via an encrypted email, you will need to contact the Buyer/Contracting Officer indicated below, prior to that first submittal, in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). If an offeror’s computer system cannot support encryption technology, the offeror shall send the Contracting Officer correspondence at the time that it submits its proposal stating that it accepts the risk of sending and receiving unencrypted electronic mail if it chooses to utilize unencrypted email as a channel of communication. When submitting source selection information via email, file compression utilities, to include but not limited to zip files, will not be accepted.

Email to: todd.stimus@us.af.mil

If mailing, mail directly to:

AFLCMC/HBKAA

ATTN: Todd Stimus 750 Third St.

Bldg 350 Robins AFB, GA 31098-2122

If mailing, the outside envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

The completed questionnaires should be contained in a second envelope marked with the mailing address and the following legend:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

2. We have identified subject contract(s) as relevant to this acquisition and you as our POC. As such, please take a few moments of your time to fill out the attached questionnaire and send it directly back to RAFB. The information contained in the completed Present/Past Performance Questionnaires is considered sensitive and can not be released to us, the offeror. If you have any questions about the acquisition or the attached questionnaire, your questions must be directed back to the Government’s points of contact identified above. Thank you for your timely assistance.

Sincerely, [OFFEROR’S POINT OF CONTACT]

1 ATCH

Present/Past Performance Questionnaire

ATTACHMENT #12

Consent Form

NOTE TO OFFERORS: Past performance information concerning critical subcontractors, teaming contractors, and/or joint venture members cannot be disclosed to a private party without the critical subcontractor's or joint venture member’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing critical subcontractor/joint venture partner past and present performance information to the prime during exchanges. In an effort to assist the Government's Past Performance Team in assessing your past performance relevancy and confidence, we request that the following consent form be completed by the joint venture members/critical subcontractors/teaming contractors identified in your proposal. The completed consent forms should be submitted as part of your Past Performance Volume.

FOR OFFICIAL USE ONLY

JOINT VENTURE/CRITICAL SUBCONTRACTOR/TEAMING CONTRACTOR CONSENT

FORM FOR THE RELEASE OF PAST AND PRESENT PERFORMANCE INFORMATION TO

THE PRIME CONTRACTOR

Dear (Contracting Officer)

We are currently participating as a (critical subcontractor/joint venture member) with (prime contractor or name of entity providing proposal) in responding to the Department of the Air Force, Robins Air Force Base, Request for Proposal (FA8555-16-R-0003) for Enterprise Contracted Logistics Support (ECLS).

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent form to allow you to discuss our past and present performance information with the prime contractor during the source selection process.

(Signature and Title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address:

Section M - Evaluation Factors for Award

M-900. EVALUATION BASIS FOR AWARD

1. Basis for Contract Award.

A. This acquisition will utilize the Tradeoff source selection procedures in accordance with FAR 15.3 as supplemented by the DoD Source Selection Procedures referenced in DFARS 215.300 and the AFFARS Mandatory Procedures 5315.3 to make an integrated assessment for a best value award decision. The Government intends to award one contract as a result of this solicitation. Tradeoffs may be made between past performance and cost/price, with past performance being significantly more important than cost/price. While the Government will strive for maximum objectivity, the tradeoff process, by its nature, is subjective; therefore, professional judgment is implicit throughout the selection process. Award will be made to the responsible offeror whose proposal conforms to all solicitation requirements, such as required terms and conditions, includes all required representations and certifications, meets all requirements set forth in the RFP and also provides the best value to the Government based on the results of the evaluation as described in paragraph 2 below.

B. The Government intends to award without discussions, but reserves the right to conduct discussions if determined necessary. Any discussions will be conducted in accordance with FAR 15.306. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer, with the concurrence of the Source Selection Authority, may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

C. The submitted TCIR/DART rates or other comparable rates for the past three (3) calendar years ending with the calendar year immediately prior to the calendar year in which this solicitation is being issued, shall be compared to the most recently published Bureau of Labor Statistics (BLS) national average for the specific SIC or NAICS code identified on the face page of this solicitation. Failure by the applicable offeror/joint venture partner(s)/subcontractor to submit TCIR/DART or other comparable rates may result in the offeror being considered as failing to meet the RFP terms and conditions.

2. Proposal Evaluation. The Tradeoff source selection evaluation process will be accomplished as follows.

A. Past Performance Factor. The past performance assessment will assess the confidence in the offeror’s/joint venture member’s ability (which includes, if applicable, the extent of its critical subcontractors’ involvement) to successfully accomplish the proposed effort based on the offeror’s demonstrated present and past work record. A critical subcontractor is defined as an entity (subcontractor and/or teaming contractor) other than the offeror itself that will perform one or more of the following labor requirements: Site Manager, Operations Managers (Materiel Management Lead, Warehouse, Customer Service), and Senior Technology Systems Analyst. The Government will evaluate the offeror’s/joint venture member’s and if applicable, the critical subcontractors’ demonstrated record of contract compliance in supplying products and services that meet users’ needs, including cost and schedule. The recency and relevancy of the information, the source of the information, context of the data and general trends in the contractor’s performance will be considered. More recent and more relevant performance usually has a greater impact in the confidence assessment than less recent and less relevant performance.

For purposes of this evaluation, recency is defined as active or completed efforts performed within the past three (3) years from the issuance date of this solicitation. The Government will take into account past performance information regarding predecessor companies (if used), affiliates, other divisions, or corporate management if such was provided for evaluation and if the offeror’s past performance volume demonstrates the company, affiliate, or division will provide the offeror with resources for the instant proposed effort, such as workforce, management, facilities, or other capabilities demonstrating direct and meaningful involvement in the performance of the proposed instant effort.

The Government will perform an independent determination of relevancy of the data provided or obtained. A relevancy determination will be made for each of the recent three (3) submitted contracts. The Government is not bound by the offeror’s opinion of relevancy. For the purposes of this solicitation, the Government will consider the following relevancy factors listed below, as well as logistic and programmatic considerations included in the note immediately following the relevancy definitions. The following relevancy criteria apply and will be assigned to each effort identified in an offeror’s Volume II of its proposal:

VERY RELEVANT: Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires. The effort must have demonstrated capability using the ALMSS data system and all of the following:

- working in a DoD supply chain management environments with international support requirements

- procuring DoD materials with cyber-security implications

- operating a DoD industrial warehouse

- working with Government technical sustainment data systems

RELEVANT: Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires. The effort must have demonstrated capability with Government supply chain management data systems and at least three of the following:

- working in a DoD supply chain management environment with international support requirements

- procuring DoD materials with cyber-security implications

- operating a DoD industrial warehouse

- working with Government technical sustainment data systems

SOMEWHAT RELEVANT: Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires. The effort must have demonstrated capability using a Government supply chain data management system and at least two of the following:

- working in a DoD supply chain management environment with international support requirements

- procuring DoD materials with cyber-security implications

- operating a DoD industrial warehouse

- working with Government technical sustainment data systems

NOT RELEVANT: Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

NOTE: Scope and magnitude of effort and complexities in the above definitions not only includes the technical features and characteristics identified in the above definitions, but also the logistical and programmatic considerations including material volume (number of items) managed, length of effort, and dollar value. When assigning a relevancy rating to a contract effort, the Government will consider the technical features and characteristics, and the programmatic/logistical scope and magnitude of the effort as separate aspects. If both of these aspects are not reflected in the submitted contract effort, the overall relevancy rating assigned to that contract may be affected. For example, if the submitted contract meets essentially the same scope and magnitude of effort and complexities this solicitation requires, but involves only some of the programmatic/logistical scope and magnitude, a lesser relevancy rating may be assigned.

In assessing present and past performance, the Government will employ several approaches, including, but not limited to:

(i). The Past Performance Team evaluation is not limited to review of the information provided in the offeror’s Past Performance volume. Past performance information shall be obtained from the Government’s Federal Awardee Performance and Integrity Information System (FAPIIS) and the Past Performance Information Retrieval System (PPIRS). The Government reserves the right to use past performance information from other sources such as Defense Contract Management Agency (DCMA), Fee Determining Officials, or commercial sources. Data from previous source selections may be used if the data is recent and relevant.

(ii). Offerors/joint venture members/critical subcontractors shall be given an opportunity to address adverse past performance information if the offeror, joint venture member and/or critical subcontractor has not had a previous opportunity to respond to the information. Recent contracts will be examined to ensure that corrective measures have been implemented.