PWS updated.pdf

GBEAA-PWS-ALQ184-10119

Table of Contents

1.0 Description of Services

1.1 Objective

1.2 Result

2.0 Services Summary (SS)

3.0 Government Furnished Property and Services

3.1 Government Furnished Property

3.2 Government Furnished Services

4.0 General Information

4.1 Qualification Effort

4.1.1 Design / Modernization

4.1.2 Prototype

4.1.3 Test

4.1.4 Prototype Kit Validation

4.1.5 Functional Configuration Audit (FCA)

4.1.6 Hardware Verification (HV)

4.1.7 System Specification Update

4.1.8 Engineering Data

4.1.9 Organic Support Capability Development

4.2 Program Management

4.2.1 System Engineering Management Plan (SEMP)

4.2.2 Work Breakdown Structure

4.2.3 Master Work Schedule

4.2.4 Organization

4.2.5 Subcontractor Management

4.2.6 Status Reports

4.2.7 Meetings and Reviews

4.2.8 Parts Derating and Application

4.2.9 Engineering Change Proposals

4.2.10 Specification Change Maintenance

4.2.11 Waivers and Deviations

4.2.12 Electrostatic Discharge (ESD) Control Program

4.2.13 Safety

4.2.14 Data Accession List (DAL)

4.2.15 Travel

4.2.16 Security Requirements

4.2.17 Prohibitions Against Unauthorized Disclosures

4.2.18 Continuation of Essential DoD Services During Crisis

4.2.19 Inspection of Services Clause

4.2.20 Packaging and Marking

4.2.21 Transportation and Handling

4.2.22 Restrictions on Development of Proprietary Material

4.2.23 Environmental Management System (EMS):

4.2.24 Green Procurement Program (GPP):

4.2.25 Government Points of Contact

5.0 Appendices

5.1 Government Drawings

5.2 Government Specifications

5.3 Other Government Documents*

1.0 Description of Services

1.1 Objective

This effort is for redesign and qualification of the Low Band Standard Processor (LBSP) Board and the Low Band Interface (LBI) Board used on the AN/ALQ-184(V) Electronic Attack (EA) Pod. The effort will be to evaluate current design / reverse engineer, and build functional, flight-worthy prototypes, test, and become a qualified manufacturer of the ALQ-184 LBSP and LBI boards. The AN/ALQ-184(V) EA Pod provides primary self-defense for the A-10 and F-16 aircraft against enemy radar-guided air defense systems.

1.2 Result

The expected result of the Multi-Functional Team (MFT) is to provide logistics support to the ALQ-184 field repair units by ensuring that serviceable and more reliable LBSP and LBI boards are available for issue.

2.0 Services Summary (SS)

Performance

Objective

PWS

Reference Performance

Threshold Timely notification of problems in program management that impact cost, delivery or schedule

4.2.6 Contractor shall notify the Government within

30 calendar days or at the next Monthly Status Report date, whichever arrives first, of deviations greater than 10% in cost, delivery and schedule to the Government-approved Systems Engineering Management Plan (Section 4.2.1 of the PWS), Work Breakdown Structure (Section 4.2.2 of the PWS), and the Master Schedule (Section 4.2.3 of the PWS).

Notification will be supplied in the contractor prepared Monthly Status Report to the Government in accordance with the respective DD Form 1423.

Testing 4.1.3 90% of all formal tests conducted IAW the approved test procedures shall pass on the first attempt. The remaining 10% shall pass on the second attempt.

Retesting (if necessary) shall commence no later than 30 calendar days after failure mode has been determined and the necessary corrective action to restore unit under test (UUT) to working condition has been completed.

Performance Objective

PWS

Reference

Performance Threshold

Delivered Documentation

4.1.3.1 – 4.1.3.3,

4.1.5 – 4.1.6.2 4.1.7.1, 4.2.3, 4.2.6, 4.2.7.2,

4.2.9 – 4.2.11, 4.2.13, 4.2.14

Contractor produces technical plans, specifications, procedures and reports that allow the AF to oversee development and establish product sustainment. The submitted documentation must reflect an accurate and complete representation with no more than 1 major* and 10 minor* deficiencies in the first submission. All identified deficiencies must be corrected in the final submittal of reports, plans, specifications and procedures in accordance with their respective DD Form 1423s.

*Major deficiency: error in content of the material *Minor deficiency: typographical/grammatical error

3.0 Government Furnished Property and Services

3.1 Government Furnished Property

The Contractor shall be responsible for providing the necessary property (material and equipment) for successful execution of this effort. However, the Government may provide the contractor, on an as-available, part-time, non-interruptive basis, access to some material and equipment, to facilitate the contractors” understanding of the requirements. Should the Government not be willing or able to provide such access, the contractor remains responsible nevertheless, for successful execution of the effort within the terms of the contract as awarded. Upon request, the Government may provide access to the following under the conditions prescribed above:

AN/ALQ-184(V)-11 EA pod of the latest configuration on a non-interference basis at the prescribed Government facility.

AN/ALM-233 of the latest configuration on a non-interference basis at the prescribed Government facility.

Depot-Level test equipment on a non-interference basis at the prescribed Government facility.

Two (2) LBSP assets of the latest configuration of unknown condition (G558046)

Two (2) LBI assets of the latest configuration of unknown condition (G636448)

Access to the technical documentation listed in Section 5.0 of this PWS.

The contractor shall coordinate property availability and schedule with the 542 CBSG/GBEAA Point of Contact. The Air Force reserves the right to deny access.

3.2 Government Furnished Services & Facilities

The primary location of task execution is the contractor’s facility. The Contractor shall be responsible for providing the necessary facilities for successful execution of this effort.

However, the Government may provide the contractor, on an as-available, part-time, non-interruptive basis, access to some facilities, and/or data, to facilitate the contractors” understanding of the requirements. Should the Government not be willing or able to provide such access, the contractor remains responsible nevertheless, for successful execution of the effort within the terms of the contract as awarded. Upon request, the Government may provide access to the following under the conditions prescribed above:

The AN/ALQ-184 Laboratory at the EWAISF facility.

AN/ALQ-184 technical documentation listed in Section 5.0 of this PWS.

Requests for such access shall be submitted in writing to the PCO not less than 45 days prior to the requirement date, and shall specify the extent and duration of the requirement.

The Government may also provide, where available, hand tools and prime power for the contractor’s use at the facility. Government facility access shall only be for reviews, requirements definition, and first article/prototype evaluation. Access shall be limited in duration to not more than four 6-hour days per occurrence. Greater access will be allowed during critical development and integration phases. The Air Force reserves the right to deny access when the need for equipment/assets is critical to the Air Force.

The Government may provide coordination with other Government offices, either internal or external to WR-ALC as it deems appropriate.

4.0 General Information

4.1 Qualification Effort

4.1.1 Design / Modernization

4.1.1.1 Review

The contractor shall review the following elements of the LBSP and LBI to determine areas for improvement:

Current configuration of hardware Failure Analysis Study for LBSP board

AVCOM data RAMPOD data Operating and Environmental Conditions within the AN/ALQ-184(V) EA Pod Repair Procedures Installation and Removal Procedures

4.1.1.2 Reliability and Maintainability

The focus on Reliability and Maintainability (R&M) shall be to bring significant increase to Mean Time Between Failure (MTBF), decrease to Mean Time To Repair (MTTR), and to lower the Cost of Ownership. Areas to consider include:

Improved efficiency Utilization of more reliable assemblies and technologies Supportability factors and considerations at the three (3) levels of maintenance:

Operational, Intermediate, and Depot (O/I/D).

4.1.1.3 Obsolescence

4.1.1.3.1 Technology Insertion

The contractor shall consider new matured technologies and include whenever possible.

The contractor shall conduct a survey of vendors down to the component level to determine if there is an acceptable industry base for the components being used.

Contractor shall insure all components used in the redesign have a minimum of five years supportability from original component manufacturer. Any components, manufacturing processes, drawings, specifications, or test methods that are considered propriety shall not be used unless there is no alternative available. Any proprietary component, documentation, or process shall be explicitly identified at team meetings and design reviews and approved by the Government before use in the design.

4.1.1.3.2 Non-Developmental Technology

The contractor shall use as much Non-Developmental Technology as possible, with consideration given to multiple supply channels and long-term availability. Use of technologies deemed by the Government as Developmental Technology or non-mature shall be minimized. Any Developmental Technology used shall be explicitly identified at team meetings and design reviews. The contractor shall conduct extensive research / survey of Commercial Off-The-Shelf (COTS) / Non-Developmental Item (NDI) components that could be applicable.

4.1.1.4 Design

Using the findings from Section 4.1.1.1 through 4.1.1.3, and design specifications (G558046 Rev N and G636448 Rev P), the contractor shall design replacement LBSP and LBI boards. Additional aspects that should be included in the design but not limited to are as follows:

Boards shall occupy the same physical space (footprint and envelope) of the current designs

Changes to the current design shall not impact the center of gravity (COG) of the AN/ALQ-184(V)-11 EA Pod.

AN/ALM-233 Support Equipment and AN/ALQ-184(V) EA Pod Compatibility.

o Replacement boards shall not require updates to current configuration software of either the AN/ALM-233 Automatic Support Equipment (ASE) or the AN/ALQ-184(V) EA Pod Operational Flight Program (OFP).

o Replacement boards shall not require updates/modifications to the current configuration hardware of either the AN/ALM-233 Automatic Support Equipment (ASE) or the AN/ALQ-184(V) EA Pod other that the replacement boards.

Performance Improvements / Growth. Performance improvements and growth shall also be evaluated and are defined as specifications beyond design specifications outlined in G558046 Rev N and G636448 Rev P. Areas and factors to consider include:

o All upgrade specifications shall provide improved R&M.

o All upgrade specifications shall consider future growth capabilities.

o All upgrade specifications shall consider reduction in power consumption.

Reparability. The LBSP and LBI designs shall address current repair issues to decrease fault isolation time with minimal cost impact to the repair process which includes fault isolation and replacement part selection.

4.1.2 Prototype

The contractor shall manufacture three (3) prototype LBSP boards and three (3) prototype LBI boards. A prototype shall be defined as a functional (meeting design specifications), flight worthy unit.

4.1.3 Test

The contractor shall perform testing on the LBSP and LBI boards. The Government has the right to witness all testing performed by the contractor. The contractor shall perform and complete qualification and first article tests on two (2) prototype CCA kits. Testing shall demonstrate that the LBSP and LBI boards are the following:

Safe Flight worthy Reliable Maintainable

Supportable Capable of interfacing with all required O/I/D Level equipment Meeting or exceeding specifications in G558046 Rev N and G636448 Rev P.

The contractor shall investigate all discrepancies found during testing for relevancy. Any discrepancy determined by the Government to be relevant shall require corrective action by the contractor and a complete re-test of applicable and related functions. A discrepancy is defined as a failure to meet any applicable requirement in Drawings G558046 Rev N and G636448 Rev P.

All prototype LBSP and LBI boards shall successfully pass the testing as required in Sections 4.1.3.1, 4.1.3.2, and 4.1.3.3 of this PWS. A test shall be classified as a success when the operational performance and other objectives established for a specific test have been successfully demonstrated under the test environment conditions specified, and the performance is within specified limits. A test shall be classified as a failure if it does not meet all the requirements for success as defined above.

4.1.3.1 Acceptance Testing

The contractor shall conduct a detailed acceptance test on each prototype unit no later than 19 months ARO in accordance with a government approved Acceptance Test Procedure (ATP). The tests shall verify the electrical and functional performance requirements, as established in the CCA replacement drawing specifications, and verify that the prototype units meet the design requirements. The contractor shall conduct the tests at the CCA SRU and pod LRU levels. The government reserves the right to witness all testing performed by the contractor. Environmental Stress Screening (ESS) test program in accordance with TRG133427 shall also be incorporated and run as part of acceptance testing. Burn-in shall be accomplished prior to ESS. Burn-in shall consist of the following:

Performance Test (optional at contractor risk) 18 Hour burn-in Performance Test (optional at contractor risk) 6 Hour failure free burn-in

The contractor shall submit a test report for Government approval following testing. [DI- NDTI-80603A, Acceptance Test Procedure, DI-NDTI-80809B, Acceptance Test/Inspection Report]

4.1.3.2 First Article Testing

The contractor shall prepare and submit to the procuring agency for approval a First Article Test Procedure in accordance with the CDRL and the CCA replacement drawings. First article testing shall be performed to verify that the CCA replacement are functional replacements for the original CCAs at the system level, and cause no degradation to system performance. First Article testing shall include electromagnetic interference testing. A replacement kit shall be installed into a Government furnished AN/ALQ-184(V) pod. Testing shall require the use of Government approved

Operational Flight Program (OFP), Support Equipment Computer Program (SECP), and test mission data. First Article Testing shall not start prior to the successful completion of the hardware and software CDRs. First Article Testing shall be conducted IAW the procuring agency approved test procedure. The contractor shall provide written notification 30 days prior to testing to the PCO. The contractor shall investigate all discrepancies found during First Article Testing for relevancy. Any discrepancy determined to be relevant by the Government shall require corrective action by the contractor and a complete re-test of applicable and related functions. A discrepancy is defined as a failure to meet any applicable requirement specified in the CCA replacement drawings. The contractor shall prepare and submit to the procuring agency a First Article test report in accordance with the CDRL. First Article Testing shall be completed not later than 25 months after contract award. The Government reserves the right to witness all or any portion of the First Article Testing. [DI-NDTI-80603A, First Article Test Procedure, DI-NDTI-80809B, First Article Test/Inspection Report]

4.1.3.3 Qualification Testing

The contractor shall prepare and submit to the procuring agency for approval a Qualification Test Procedure in accordance with the CDRL and the CCA replacement drawings. Qualification Testing of two (2) kits shall not start prior to the successful completion of the hardware CDR. Qualification Testing shall be conducted IAW the procuring agency approved test procedure. The contractor shall prepare and submit to the procuring agency a Qualification Test Report in accordance with the CDRL. The contractor shall provide written notification 30 days prior to testing to the PCO. The contractor shall investigate all discrepancies found during Qualification Testing for relevancy. Any discrepancy determined to be relevant by the Government shall require corrective action by the contractor and a complete re-test of applicable and related functions. A discrepancy is defined as a failure to meet any applicable requirement specified in the CCA replacement drawings. Qualification Testing shall be completed not later than 22 months after contract award. The government reserves the right to witness all testing performed by the contractor. Qualification Testing shall be performed in accordance with drawing 200517416 paragraph 4.1. [DI-NDTI-80603A, Qualification Test Procedure, DI-NDTI-80809B Qualification Test/Inspection Report]

The contractor shall notify the Government Quality Assurance Personnel (QAP) and engineering office via e-mail within 24 hours of a catastrophic* qualification test failure.

The contractor shall notify the Government PCO and engineering office via e-mail within two (2) workdays (from the date the contractor recognizes the need for the delay) of any routine development delays** that will require schedule re-baseline of up to 60 days.

*A catastrophic failure is one which requires a complete restart of qualification testing.

The contractor shall submit an estimated schedule re-baseline for contract modification immediately upon completion of failure analysis, engineering/production analysis and internal program management review, but not later than 15 workdays subsequent to notification to the Government of any catastrophic failure.

**The contractor shall submit a proposed qualification schedule re-baseline to the Government PCO via e-mail within 15 workdays after notification to the Government of the routine development delay.

4.1.4 Functional Configuration Audit (FCA)

The FCA of the designs shall be comprised of their respective First Article Testing and the approval of the applicable First Article Test Report. The contractor shall provide a letter informing the PCO upon completion.

4.1.5 Hardware Verification (HV)

The contractor shall prepare and submit to the procuring agency for approval a HV Procedure in accordance with the CDRL. Sixty (60) days after successful completion of first article testing, the contractor shall conduct a HV of the CCA replacements in accordance with approved procedure. The HV shall be the formal examination of the as built version of the new CCA replacement against its technical documentation in order to establish the product baseline. This shall be accomplished by physically inspecting the manufactured and assembled CCA replacement to establish the exact level of compliance to released engineering data. The HV shall be conducted at the contractor’s facility. The contractor shall notify the PCO 30 days prior to the HV. The Government will participate in the HV. The contractor shall document and deliver to the procuring agency the results of the HV in a Summary Report. [DI-NDTI-80603, Hardware Verification Procedure, DI-CMAN-81022C, Hardware Verification Report]

4.1.6 Engineering Data

The contractor shall develop/produce/maintain a Technical Data Package (TDP) that accurately depicts the final product. The TDP shall provide the necessary design, engineering, manufacturing, testing, and quality assurance requirements information necessary to enable the procurement or manufacture of an interchangeable item that duplicates the physical and performance characteristics of the original product, without additional design engineering effort or recourse to the original design activity.

[DI-SESS-81000B/T]

4.1.6.1 Engineering Data Guidance Conference

The contractor shall support and co-chair a Guidance Conference for engineering data within 60 days after contract award. The Conference shall be convened at a site and on a date agreed upon by the Government contracting officer and the contractor. The contractor shall prepare an agenda and record the minutes of the Guidance Conference. The contractor shall address, discuss, and provide status on the following: [DI-ADMN-81249, DI-ADMN-81250]

Understanding of all CDRL requirements, applicable DIDs, specifications and standards.

TDP review requirements and schedules.

TDP delivery requirements and schedules.

Contractor's drafting practices/procedures/TDP drawing formats.

The contractor's quality assurance procedures relating to TDP documents, including quality control of subcontractor and vendor data.

The role of subcontractors and vendors who may deliver TDP documents under this contract.

The contractor's configuration management system, including methods for releasing documents, approving documents, and incorporating changes into documents.

Digital Technical Data Package (TDP) deliverables.

Note: Guidance Conference may be held in conjunction with other meetings or conferences.

4.1.6.2 In-Process Review (IPR) of the TDP

The contractor shall host, support, and co-chair an IPR of the engineering drawings and associated lists and other documentation to be included in the TDP.

The IPR shall be conducted only after the contractor's quality assurance personnel have completely reviewed the data and determined that data are of sufficient quality that Government time will be effectively utilized during the review. IPR may be scheduled when data has reached the 50% percent completion point and shall be held, when possible, in conjunction with other reviews (i.e., PDR, CDR).

The contractor shall notify 584 CBSS/GBHCB a minimum of 30 days prior to the anticipated date of completion point. The IPR shall focus on the contractor's progress in the preparation of the TDP. The contractor shall support and provide the necessary resources, i.e., meeting agenda, conference room, applicable data, minutes, and appropriate personnel available to answer any questions to perform the IPR effectively. The contractor shall correct all discrepancies identified in the IPR. All subcontractor/vendor data shall be made available for review. If quantity is sufficient, the Government may schedule a separate IPR at the subcontractor's/vendor's facility. [DI-ADMN-81249, DI-ADMN-81250]

4.1.6.3 Relationship of Contractor with Subcontractors/Vendors The contractor shall levy on sub-contractors and sub-vendors the same requirements for Technical Data Packages (TDPs) as are levied on them by this contract. This requirement shall apply at all tiers of sub-contractor/vendor levels associated with the program.

4.1.6.4 Engineering Data Updates and Revisions

The contractor shall (and shall cause subcontractors and vendors to) update and maintain engineering data for the item(s) designed/ developed/modified/produced by this contract for the life of this contract and shall incorporate all changes in accordance with the following:

a. All engineering changes shall be incorporated into the applicable engineering data within 90 days after engineering release/Air Force concurrence or at intervals of five changes, whichever occurs first, except a change involving safety, which shall be incorporated immediately.

b. All engineering changes shall be incorporated into the applicable engineering data prior to delivery of data for review.

c. All engineering changes shall be incorporated into the applicable engineering data prior to delivery of final media (this includes all EO’s generated as a result of the preliminary data review.)

4.1.6.5 Data Identification

All drawings, parts lists, schematics, hardware specifications, and software specifications delivered shall be identified by Air Force drawing numbers. The contractor shall request Air Force drawing numbers from the QAP when required.

4.1.7 Organic Support Capability Development

The contractor shall develop a Government organic support capability for all software and firmware developed as a part of this effort, and shall develop depot test support of the replacement CCAs.

4.1.7.1 Test Program Set

The contractor shall deliver a Depot Level Test Program Set (TPS), which evaluates the integrity of the LBSP and LBI CCAs and identifies faulty components in the LBSP and LBI. The TPS shall be designed to operate on the WR-ALC Depot’s Hewlett Packard 3070. If the HP 3070 alone cannot test the LBSP and LBI, the contractor shall design, develop and deliver any ancillary equipment that is required for use with the HP 3070 for fault detection and isolation. If the use of the HP 3070 is deemed to be not appropriate for this effort, the contractor shall provide a test station that contains all of the special purpose and general purpose test equipment required to detect and fault isolate for the LBSP and LBI. Any new equipment or tools that are not currently available in the Depot, but are required for removal and replacement of components on the LBSP and LBI, shall be provided as part of this effort.

The TPS(s) shall, at a minimum, contain the following:

Test Procedures Manual for the LBSP and LBI test programs Operation and Maintenance Instructions with Illustrated Parts Breakdown Manual for the Interface Test Adapter (ITA) LBSP and LBI board ITA(s) TPS source and executable code on magnetic media TPS Acceptance Test Procedures

[ DI-IPSC-81441A, TPS , DI-NDTI-80603, TPS Acceptance Test Procedures,]

4.1.7.2 Depot Maintenance Drawings

The contractor shall develop/produce/maintain a Technical Data Package (TDP) that accurately depicts the depot tester TPS and ITA. The TDP shall provide the necessary design, engineering, manufacturing, testing and quality assurance requirements information necessary to enable the procurement or manufacture of an interchangeable item that duplicates the physical and performance characteristics of the original product.

4.2 Program Management

4.2.1 System Engineering Management Plan (SEMP)

The contractor shall produce and submit a SEMP for Government approval in accordance with the requirements of the Contract Data Requirements List (CDRL). This plan shall provide the contractor’s methodology for accomplishing the efforts as identified in this SOW. As a minimum, the plan shall include proposed schedules and estimated costs by phases, required inputs, expected outputs, required tools, software or hardware evaluation aids and project coordination procedures. The plan shall clearly identify all management controls for all efforts executed under this project. The plan must document any projected requirements and schedules for specific use of Government furnished equipment, and access to Government furnished facilities. [DI-MGMT-81024, System Engineering Management Plan]

4.2.2 Work Breakdown Structure

The contractor shall establish and maintain a Work Breakdown Structure (WBS) during the execution of this contract task. The WBS shall document all major task activities associated with this effort. The WBS shall be used for program baseline establishment, technical progress monitoring, cost tracking and control, and program status reporting.

[DI-MGMT-81334C, Contract Work Breakdown Structure]

4.2.3 Master Work Schedule

The contractor shall define and maintain an integrated task and Master Program Schedule that is event driven and based on the WBS. The schedule shall depict the program milestones and activities. The schedule shall contain major program elements and shall be under configuration management by the Government; changes to the schedule shall require written approval from the Government. [DI-MGMT-81650, Integrated Master Schedule]

4.2.4 Organization

The contractor shall establish a management system and organization for supporting this program. The contractor shall designate a program manager who shall direct all contractor efforts on this program and who shall be the single authoritative point of contact for all programmatic matters. The contractor shall designate a program technical director who shall be the single authoritative point of contact on technical matters. The contractor shall notify the PCO when these individuals are replaced for any reason.

4.2.5 Subcontractor Management

The contractor shall ensure subcontractor compliance with all applicable requirements of this contract. If subcontractor agreements are formalized, they shall be in accordance with the Quality Assurance requirements of ISO9001:2000.

4.2.6 Status Reports

The contractor shall report technical, schedule, and cost status on a monthly basis. A Final Report shall be delivered that contains a summary of all previously submitted Status Report data. As a minimum, the contractor report shall include: [DI-MGMT- 80368A, Status Report]

Summary of work performed during the month.

Trip report, if official travel was performed during the reporting period.

Identification of technical problems / anomalies encountered.

Identification of areas where the contractor’s performance or deliverables are not projected to meet the requirements of the contract, i.e., problems encountered and potential solutions.

Recommendations for improvements in the test activities or other integrated team activities.

Summary of planned work during the next month.

Schedule of actual costs versus planned costs to date and projections to the end of contract.

CDRL status.

Status of Action Items from reviews and meetings.

Actual Cost of Work Performed (ACWP), Budgeted Cost of Work Performed (BCWP), and Budgeted Cost of Work Scheduled (BCWS) in dollars. ACWP, BCWP and BCWS shall be documented for each sub-task in accordance with the Government-approved Work Breakdown Structure.

Assessment of schedule, cost, and technical risks.

4.2.7 Meetings and Reviews

The contractor shall support monthly project team meetings, an Orientation Design Review (ODR), Preliminary Design Reviews (PDRs), and Critical Design Reviews (CDRs).

In preparing for the reviews, the contractor shall ensure that:

Support from subcontractors, vendors and suppliers is available as necessary Briefing material is organized, prepared and presented as necessary.

Appropriate meeting facilities and administrative support is provided.

Supporting information (i.e. schedules, test data, design data, analysis, etc.) is available during the review as required.

No redirection of effort affecting the scope of the contract terms occurs as a result of technical information exchanged during any review. Any proposed redirection shall be immediately reported to the Government PCO.

4.2.7.1 Team Meetings

The contractor’s program manager shall host project team meetings to be held on a monthly basis via phone teleconference, video teleconference, or face-to-face as part of a scheduled design review or when requested by the Government’s project manager. The contractor shall brief the program’s status, with respect to technical issues, schedules/milestones, etc. Additionally, the contractor shall present a detailed summary of planned work versus actual work performed (BCWS vs. BCWP and ACWP), cost variance/schedule variance (CV/SV), technical anomalies encountered, recommendations, man-hours expended, funding levels, and expected rate of expenditure of funding. Significant discussions and action items shall be summarized in the monthly status reports.

4.2.7.2 Design Reviews

The contractor shall conduct program reviews (ODR, PDR, and CDRs) for the purpose of reviewing program status (schedule), electrical design, mechanical design, fabrication, software, integration, test and delivery of the prototype units. The contractor shall prepare an agenda for each scheduled review and submit briefing charts prior to each review. ODR, PDR, and CDR meeting minutes shall be prepared by the contractor and submitted to the Government for approval. [DI-ADMN-81249A, Conference Agenda, DI- ADMN-81250A, Conference Minutes, DI-ADMN-81373, Presentation Material]

4.2.7.2.1 Orientation Design Review

The contractor shall conduct an ODR no later than 60 calendar days after contract award, at a location determined by the Government. At the ODR, the Government and the contractor shall discuss the PWS requirements, specifications, goals, and objectives. The contractor shall present a plan that at minimum includes proposed schedules and estimated costs by phases, required inputs, expected outputs, required tools, software or hardware evaluation aids, and project coordination procedures.

The contractor must address all questions, comments, and critiques presented by the Government at the ODR. The contractor shall not proceed to design until the Government has approved the ODR. The contractor shall submit drafts of the SEMP, WBS and Master Program Schedule at or before ODR. Prior to approval of the ODR, the contractor shall prepare and make available to the Government minutes of the review.

The minutes shall document all significant discussions, conclusions reached, any unresolved issues, and all action items. The minutes shall not represent any change to the scope of work required by this contract.

4.2.7.2.2 Preliminary Design Review

The contractor shall conduct a PDR no later than 180 calendar days after contract award, at a location determined by the Government. The contractor shall present his findings from Section 4.1.1.1 through 4.1.1.3 and address how these findings will impact Section

4.1.1.4. The review shall present sufficient information to provide the Government visibility into the top-level design in order to assess the ability of the presented approach to meet system requirements. At a minimum, the contractor shall address the following at the PDR:

Program and design schedules.

Discussion of design approach; i.e. descriptive text to a block diagram level for routine design elements, and to a preliminary schematic level for routine design elements. Device operation and expected performance are to be addressed.

Description of interfaces.

Breadboard test reports.

Reliability topics – MTBF, component stress derating, parts selection and control, etc.

Maintainability topics – test points, fault isolation, adjustments / alignments, etc.

Packaging concept.

Proposed changes to the current design.

Address long lead-time components with a schedule Preliminary plan for conducting ESS, Acceptance, Electromagnetic Interference (EMI), First Article, and Environmental Qualification Testing.

The contractor must address all questions, comments, and critiques presented by the Government at the PDR. The contractor shall not proceed with design and prototype until the Government has approved the PDR. Prior to approval of the PDR, the contractor shall prepare and make available to the Government minutes of the review.

The minutes shall document all significant discussions, conclusions reached, any unresolved issues, and all action items. The minutes shall not represent any change to the scope of work required by this contract.

4.2.7.2.3 Critical Design Review

The contractor shall conduct a CDR no later than 360 calendar days after contract award, at a location determined by the Government. The contractor shall present detailed and completed data from Section 4.1.1.4. The contractor shall present detailed procedures for Section 4.1.3. At a minimum, the contractor shall address the following at the CDR:

Program and design schedules, including any changes from the PDR.

Completed design layouts and detail drawings with associated lists.

Detailed design.

Resources required for testing.

Structural analysis.

Reliability assessment.

Maintainability assessment.

Identification of any non-conforming parts and materials and a plan for complying with specification requirements.

The contractor shall submit for Government approval the following documents with their respective timetables and schedules at the CDR:

Environmental Stress Screening Procedures Acceptance Test Procedures First Article Test Procedures Environmental Qualification Test Procedures Safety Assessment Report Data Accession List

The contractor must address all questions, comments, and critiques presented by the Government at the CDR. The contractor shall not proceed with fabrication of prototype units until the Government has approved the CDR. Prior to approval of the CDR, the contractor shall prepare and make available to the Government minutes of the review.

The minutes shall document all significant discussions, conclusions reached, any unresolved issues, and all action items. Formal submission of the draft minutes shall be in accordance with the CDRL. The minutes shall not represent any change to the scope of work required by this contract.

4.2.8 Parts Derating and Application

The contractor shall establish a uniform policy regarding the derating of parts/components used on custom designed hardware assemblies developed as a part of this effort. Commercial-off-the-Shelf (COTS) items are excluded from this requirement.

4.2.9 Engineering Change Proposals

The contractor shall submit proposed change requests to the Government in accordance with the requirements of the CDRL as dictated by the needs of the program. [DI-CMAN- 80639C, Engineering Change Proposal]

4.2.10 Specification Change Maintenance

Specification change notices shall be submitted as dictated by the needs of the program in accordance with the requirements of the CDRL. [DI-CMAN-80643C, Specification Change Notice]

4.2.11 Waivers and Deviations

Any requests for waivers or deviations from the requirements of this PWS or approved configurations shall be made at the contractor’s option. Justification for the request should be provided along with the request. Examples of justifications include better equipment, better operation, and ease of use or maintenance. Requests for waivers and deviations shall be prepared and submitted in accordance with the requirements of the CDRLs. [DI-CMAN-80640C, Request for Deviation]

4.2.12 Electrostatic Discharge (ESD) Control Program

The contractor shall implement an Electrostatic Discharge (ESD) Control Program in accordance with his existing ISO-9001 procedures. The purpose of this program is to afford protection to those electronic components that can be damaged by ESD IAW MIL- STD-1686C, Table 1.

4.2.13 Safety

The contractor shall implement system safety programs to ensure that all systems and operation hazards that arise or are discovered as a result of the execution of this task are identified, eliminated, or controlled and verified (MIL-STD-882D). The contractor shall assess safety risks and develop a Safety Assessment Report in accordance with MIL- STD-882D. This report shall discuss risks that require Government review or decision.

For risks not requiring Government decision, the report shall so state. [DI-SAFT-80102B, Safety Assessment Report]

4.2.14 Data Accession List (DAL)

All data, drawings, hardware and software developed under this PWS shall become the property of the Government. The contractor shall provide a DAL listing all data, drawings, hardware and software developed by the contractor in accomplishment of this task. The contractor shall provide the Government access to any of this data at the request of the Government. The Government's access to the contractor's data is not limited to that contained in the DAL, but is limited to that data developed or used under this PWS. [DI-MGMT-81453, Data Accession List]

4.2.15 Travel

The contractor shall travel in support of meetings and testing as required by 542 CBSG/ GBEAA, WR-ALC. The names of travelers, travel dates, purpose for travel, duration of the trip, and an itinerary shall be provided to the Government POC a minimum of one week prior to the planned travel. Emergency or unplanned travel requirements will be processed on a case by case basis and will not require a one-week notice. The contractor shall obtain Government Procuring Contracting Officer (PCO) approval for all travel conducted in support of this effort.

4.2.16 Security Requirements

The contractor shall safeguard classified information of the DOD and/or any other executive departments and agencies to which they or their subcontractors, vendors, or suppliers have access or possession. The contractor shall comply with the requirements of DODD 5220.22M, the DD Form 254 in the contract, and any other requirements for handling classified information as may be levied by the PCO. Unclassified, but sensitive, information shall be handled in accordance with the applicable distribution statement as defined by AFI 61-204 Appendix 2. The contractor shall adhere to the ALQ-184 Security Classification Guides when determining quantity, type, and security level of data products and shall provide suitable storage facilities.

4.2.17 Prohibitions Against Unauthorized Disclosures

Without prior written permission from the PCO, the contractor shall not disclose any information pertaining to this contract, other than publicly available information, to agencies or parties other than:

WR-ALC / 542nd CBSG personnel

The cognizant Air Force Representative Office of Defense Contract Management Area Office (DCMAO).

Subcontractors who need to know the information in performance of requirements subcontracted under this contract.

The Administrative Contracting Officer

Program information shall be released only through the reviews specifically referenced in this PWS or through WR-ALC / 542nd CBSG personnel.

4.2.18 Continuation of Essential DoD Services During Crisis

In accordance with DoDI 3020.37, Continuation of Essential DoD Services During Crisis, this effort is not considered mission critical and will not continue in the event of a crisis.

4.2.19 Inspection of Services Clause

The Government reserves the right to witness any contractor efforts to accomplish the requirements of contract. Additionally, the Inspection of Services clause – as incorporated in Part I, Section E, “Inspection and Acceptance”, of the contract – establishes Government access to contractor records as well as rights to inspections and tests, and recourse for failure to provide services which meet contract requirements.

4.2.20 Packaging and Marking

The contractor shall be responsible for the preservation, packaging, and packing of deliverable items to meet the requirements of AFMC Form 158, MIL-STD-2073-1D (Sections 4 and 5). Items shall be protected from the hazards of handling equipment and shall be transportable by all means of transportation. Items determined to be electrostatic discharge sensitive shall be defined, handled, packaged and marked accordingly.

Packaging and marking of deliverables shall be in accordance with MIL-STD-129P (Sections 4 and 5) and MIL-STD-130M (Sections 4 and 5).

4.2.21 Transportation and Handling

The contractor shall deliver the items required by this PWS in accordance with the directions to be supplied by the PCO. The contractor shall provide suitable, secure storage at no increase in contract price for those items as directed by the ACO for the period between prototype production and kit proofing/ delivery.

4.2.22 Restrictions on Development of Proprietary Material

The contractor shall not develop any proprietary software or data product in the performance of the actions required by the contract. Data rights shall be in accordance with DFARS 252.227-7013 and 252.227-7014.

4.2.23 Environmental Management System (EMS):

IAW Aug 07, AFMC/CV Policy Letter, Conformance with AF Environmental Management System (EMS) Requirements for Contracts Performed on AF Installations and the 11 Dec 06, SAF Policy Letter, Conformance with AF Environmental Management System (EMS) Requirements for Contracts Performed on AF Installations All contractors who physically perform work on Robins AFB shall receive EMS awareness training and it must be a requirement in all solicitations and resulting contracts. EMS drives the inclusion of FAR 52.223-5/Alt1, which requires that data be provided from the contractor. All prime contractors shall complete the training prior to beginning work on RAFB and must ensure that all subcontractors comply with this requirement. The contractor shall contact the PCO to receive any required training.

4.2.24 Green Procurement Program (GPP):

GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. GPP requirements apply to all acquisitions using appropriated funds, including services and new requirements. FAR 23.404(b) applies and states the GPP requires 100% of EPA designated product purchases that are included in the Comprehensive Procurement Guidelines (CPG) list that contains recovered materials, unless the item cannot be acquired: a) competitively within a reasonable timeframe; b) meet appropriate performance standards, or c) at a reasonable price. The prime contractor is responsible for ensuring that all subcontractors comply with this requirement. Requirements personnel must review their need to determine which of the two forms required to be submitted with the contract package applies. The contractor shall contact the PCO to receive any required training.

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