StatementWork.pdf

12 December 2012

DISTRIBUTION STATEMENT A. Approved for public release: Distribution is unlimited.

Statement of Work (SOW)

For The

TANK, STORAGE, LIQUID OXYGEN/LIQUID NITROGEN

Prepared by

AFLCMC/WNZEA ENGINEERING BRANCH

460 RICHARD RAY BLVD STE 200

ROBINS AFB GA 31098-1813

TABLE OF CONTENTS

1. SCOPE

2. APPLICABLE DOCUMENTS

2.1 Government documents

2.1.1 Specifications, standards, and handbooks

2.1.2 Other Government documents, drawings, and publications

2.2 Non-Government publications

2.3 Order of precedence

3. REQUIREMENTS

3.1 Program management

3.1.1 Program manager

3.1.2 Plant access

3.2 Program reviews

3.2.1 Post-award orientation conference (PAOC)

3.2.2 Technical reviews

3.2.2.1 Design reviews

3.2.2.1.1 Design review location and schedule

3.2.2.1.2 Design review content

3.2.2.2 Technical review documentation

3.2.3 PMR support

3.2.4 Conference room

3.2.5 Meeting agendas

3.2.6 Meeting minutes

3.3 Systems engineering

3.3.1 System safety

3.3.2 Maintainability

3.3.2.1 Maintainability prediction

3.4 Corrosion

3.4.1 Corrosion control

3.5 Logistics

3.5.1 Technical Order (T.O.) requirements

3.5.1.1 Technical Manual schedule and status report

3.5.1.2 T.O. Guidance Conference

3.5.1.3 T.O. verification……………………………………………………………………8

3.5.2 Provisioning

3.5.3 Training/familiarization

3.6 Testing and evaluation

3.6.1 Engineering calculations

3.6.2 First article construction

3.6.3 Design Analysis

3.6.4 First article test

3.6.4.1 First article test procedures

3.6.4.2 First article testing

3.6.4.3 First article test report

3.6.5 Restoration

3.6.6 Disposition

3.6.7 Production acceptance procedure and report

3.7 Configuration management and control

3.7.1 Configuration requirements

3.7.1.1 Baseline

3.7.1.1.1 Functional baseline

3.7.1.1.2 Allocated baseline

3.7.1.1.3 Product baseline

3.7.1.2 Production release

3.7.2 Engineering Change Proposals (ECPs)

3.7.3 Request for Deviation (RFD)

3.8 Welding

3.8.1 Welding Procedures

1. SCOPE

This document defines the tasks and support requirements for the procurement of a trailer-mounted, 500-gallon tank assembly as described by PD13WRGRVEA05 to be used for air transport and storage of liquid oxygen and liquid nitrogen products and is to be used in conjunction with PD13WRGRVEA05.

2. APPLICABLE DOCUMENTS

The following documents are applicable to the SOW to the extent specified herein.

2.1 Government documents.

2.1.1 Specifications, standards, and handbooks. The following specifications, standards, and handbooks of the exact revision listed below form a part of this SOW to the extent specified herein.

DEPARTMENT OF DEFENSE STANDARDS

MIL-STD-810G

MIL-STD-882E

Environmental Engineering Considerations and

Laboratory Tests

Standard Practice for System Safety

DEPARTMENT OF DEFENSE HANDBOOKS

MIL-HDBK-217F(2) Reliability Prediction of Electronic Equipment

MIL-HDBK-470A Designing and Developing Maintainable Products and Systems

MIL-HDBK-1568 Material and Processes for Corrosion Prevention and

Control in Aerospace Weapons Systems

2.1.2 Other Government documents, drawings, and publications.

PURCHASE DESCRIPTIONS

PD13WRGRVEA05 TANK, STORAGE, LIQUID OXYGEN / LIQUID

NITROGEN

DEPARTMENT OF DEFENSE MANUALS

TM 86-01K Air Force Technical Manual Contract Requirements

DATA ITEM DESCRIPTIONS (DIDs)

DI-ADMN-81249A Conference Agenda

DI-ADMN-81250A Conference Minutes

DI-ALSS-81529 Logistics Management Information (LMI) Data

Product(s)

DI-ALSS-81530 Data Item Description Logistics Management

Information (LMI) Summaries

DI-ALSS-81557 Supplemental Data for Provisioning (SDFP)

DI-CMAN-80639C Engineering Change Proposal (ECP)

DI-CMAN-80640C Request for Deviation (RFD)

DI-CMAN-80642C Notice of Revision (NOR)

DI-CMAN-81218 Product Base Line Index (PBLI)

DI-GDRQ-80650 Design Data and Calculations

DI-MFFP-81403 Corrosion Prevention and Control Plan

DI-MISC-80508B Technical Report/Study Services

DI-MISC-80875 Welding Procedures

DI-MGMT-80227 Contractor's Progress, Status and Management Report

DI-NDTI-80603A

DI-NDTI-80809B

DI-NDTI-80809B

DI-SAFT-81626

DI-SAFT-80101B

DI-SESS-81526B

Test Procedure

Production Report

Test/Inspection Report

System Safety Program Plan

System Safety Hazard Analysis Report

Instructional Media Package

(Unless otherwise indicated, copies of the above specifications, standards, and handbooks are available from the Standardization Document Order Desk, 700 Robbins Avenue, Building 4D, Philadelphia PA 19111-5094.)

2.2 Non-Government publications. The following documents form a part of this document to the extent specified herein. Unless otherwise specified, the issues of the documents which are DOD adopted are those listed in the issue of the DODISS cited in the solicitation. Unless otherwise specified, the issues of documents not listed in the DODISS are the issues of the documents cited in the solicitation.

TransAmerica

GEIA-STD-0007-A Logistics Product Data

(Application for copies should be addressed to TechAmerica, 601 Pennsylvania Avenue, NW, North

Building, Suite 600, Washington DC 20004, http://www.techamerica.org/standards.)

2.3 Order of precedence. In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1 Program management.

http://www.techamerica.org/standards

3.1.1 Program manager. The contractor shall identify to the Government and maintain a single point of contact (Program Manager) for all matters under this contract. The contractor shall also ensure that all program management personnel assigned to the program shall be available, as required, to meet program objectives. The contractor shall prepare a monthly contractor’s progress, status and management report. This report shall identify the status of all portions of the contract and shall be identified in the contractor's milestone chart. The program report shall include all events such as reviews, audits, tests, identification, and delivery of the contract line items. (DI-MGMT-80227, Contractor's Progress, Status and Management Report)

3.1.2 Plant access. The contractor shall arrange for full access to applicable contractor facilities and offices by Government representatives conducting any business, making observations, or performing inspections required by public law or by this contract.

3.2 Program reviews.

3.2.1 Post-award orientation conference (PAOC). The post award conference shall be held promptly after contract award at Robins AFB, GA at a time and date that is mutually agreeable to both parties.

3.2.2 Technical reviews.

3.2.2.1 Design reviews.

3.2.2.1.1 Design review location and schedule. The contractor shall conduct a Preliminary

Design Review (PDR) within three (3) months after the contract is awarded. The contractor shall conduct a Critical Design Review (CDR) within six (6) months after the contract is awarded.

The design reviews shall be held at Robins AFB, GA at a time and date that is mutually agreeable to both parties. The PCO will coordinate the actual date, time, and location of the reviews with the contractor.

3.2.2.1.2 Design review content. The PDR and CDR shall include formal technical reviews of the proposed design; program risks shall be reviewed on a technical and schedule basis. Each review shall include, but is not limited to, preliminary calculations; any necessary design studies or analyses including the design analysis as required in 3.6.3; preliminary drawings, including equipment layout drawings (packaging), proprietary or restricted design processes, components, and information; electrical and mechanical design; environmental control; thermal design aspects; software design; training materials; lists of materials, parts, and processes; human engineering elements; corrosion control; maintainability; production capability and manufacturing; and quality considerations. Final drawings, final calculations, and any mockups or any assemblies shall be made available for the Government review as well. All applicable comments from the PDR shall be incorporated into the CDR design documentation.

3.2.2.2 Technical review documentation. The contractor shall prepare all necessary detailed status reports for the technical review meetings, conference agendas, and conference minutes.

The contractor shall prepare formal documentation of the PDR, and CDR. (DI-MISC-80508, Technical Report/Study Services)

3.2.3 Program Management Review (PMR) support. The contractor shall participate in and support all reviews, audits, and meetings as requested by the PCO or the contractor. PMRs shall be conducted quarterly or as required at a mutually agreeable location or via teleconferences.

3.2.4 Conference room. The contractor shall provide a conference room suitable for meetings of up to eight (8) Government representatives, plus contractor personnel in support of scheduled meetings held at the contractor’s facility.

3.2.5 Meeting agendas. The contractor shall publish an agenda for all meetings and conferences specified in 3.2.2 and 3.2.3. The contractor shall request from the Government any items or issues to be discussed or presented at the meetings, and shall include such items in the agenda.

Agendas shall be submitted two (2) weeks in advance, of any of the specified meetings or conferences, to the Government and shall include all materials to be presented. (DI-ADMN-

81249A, Conference Agenda)

3.2.6 Meeting minutes. The contractor shall provide a written record of the discussions, decisions and action items identified at each meeting. (DI-ADMN-81250A, Conference

Minutes)

3.3 Systems engineering.

3.3.1 System safety. The contractor shall establish, conduct, document, and maintain a system safety program in accordance with 4.1 through 4.8 of MIL-STD-882E. The contractor shall initiate changes in the system design based on safety analysis results such that the associated risk is reduced to a level acceptable to the Government. An initial system safety hazard analysis shall be provided two weeks prior to the CDR; updated versions of the analysis shall be provided with the first article test report. Additional updates shall be required whenever a change in the configuration occurs that would impact the existing classification. A system safety plan status report shall be provided at the PMR, the PDR, and the CDR. The contractor shall identify all potential hazards and present ways to mitigate these hazards. (DI-SAFT-

81626, System Safety Program Plan; DI-SAFT-80101B, System Safety Hazard Analysis

Report)

3.3.2 Maintainability.

3.3.2.1 Maintainability prediction. The contractor shall prepare and maintain a maintainability prediction for mean time to repair (MTTR) using MIL-HDBK-470 for guidance. The maintainability prediction shall be documented in the design analysis (see 3.6.3) and reviewed at the technical reviews (see 3.2.2).

3.4 Corrosion.

3.4.1 Corrosion control. The contractor shall establish, conduct, document, and maintain corrosion prevention and control program using MIL-HDBK-1568 for guidance. An initial corrosion prevention and control plan shall be provided two weeks prior to the PDR; the second submission of the plan shall be provided two weeks prior to the CDR. (DI-MFFP-81403, Corrosion Prevention and Control Plan)

3.5 Logistics.

3.5.1 Technical Order (T.O.) requirements. The contractor shall develop and deliver technical manuals in accordance with TM 86-01, Air Force Technical Manual Contract Requirements.

3.5.1.1 Technical Manual schedule and status report. The Technical Manual schedule and status report shall be in accordance with TM-86-01.

3.5.1.2 TO Guidance Conference. The contractor shall support and co-chair a TO Guidance

Conference within 60 days after contract award. The PCO will coordinate the actual date, time, and location of the Guidance Conference with the contractor. The contractor shall prepare an agenda and record the minutes of the Guidance Conference. Note: The Guidance Conference may be held in conjunction with other meetings or conferences. (DI-ADMN-81249, Conference

Agenda; DI-ADMN-81250 Conference Minutes)

3.5.1.3 TO verification. Technical order verification shall be in accordance with TM 86-01 at the contractor’s facility.

3.5.2 Provisioning. The contractor shall identify and recommend logical spare/repair parts sufficient to meet system/equipment operation and supportability in accordance with the Air

Force Initial Provisioning Performance Specification (IPPS). GEIA-STD-0007 will be used as a guide. Format shall be consistent with existing Government Provisioning data system (D220).

(DI-ALSS-81529, Provisioning Technical Documentation: Provisioning Parts List (PPL)

Topdown Sequence; Design Change Notices (DCNs): DI-ALSS-81557, Supplemental Data for

Provisioning (SDFP): DI-ALSS-81530, Data Item Description Logistics Management

Information (LMI) Summaries)

3.5.3 Training/familiarization. The contractor shall provide training courses on the servicing, operational usage, adjustments, and troubleshooting for this unit. Training will be conducted at the contractor’s facility and should not last more than two days. The draft copy of the training course shall be submitted within 375 days after contract award. The final instructional media package shall be submitted within 431 days after contract award. The contractor is allowed to utilize a draft version of their instructional media package during initial training at their facilities.

(DI-SESS-81526B, Instructional Media Package)

3.6 Testing and evaluation.

3.6.1 Engineering calculations. The contractor shall complete all supporting engineering calculations for the design, development, and production of these units. All supporting engineering calculations, both formal and informal, shall be provided to the Government at time of the CDR. These calculations include, but are not limited to, load bearing calculations, static and dynamic stress analysis, finite element analysis, electrical load calculations, equipment sizing calculations, hydraulic calculations, and wire sizing calculations. All engineering calculations utilized for any portion of the design development of the stand shall be submitted to the government. (DI-GDRQ-80650, Design Data and Calculations)

3.6.2 First article construction. The contractor shall construct one first article unit of each type specified in the purchase description. Each unit shall be used for separate first article tests as specified in PD13WRGRVEA05 and in this document (see paragraphs 3.6.4) and the subsequent paragraphs of this SOW. The first article units will also be used to provide training as specified in paragraph 3.5.3 of this document.

3.6.3 Design analysis. A design analysis of the system and each subsystem shall be performed to verify compliance with this SOW and each applicable requirement of the PD13WRGRVEA05.

The analysis shall include, but is not limited to, a maintainability prediction (see 3.3.2.1); a ground transportability analysis (see 3.6.1 of PD13WRGRVEA05); an air transportability analysis (see 3.6.2 of PD13WRGRVEA05); a tie down provision analysis (see 3.6.3 of

PD13WRGRVEA05); and a lifting provision analysis (see 3.6.3 of PD13WRGRVEA05). An initial design analysis shall be provided at the PDR; updated versions of the analysis shall be provided at the CDR, at the start of first article testing, and with the first article test report. (DI-

MISC-80508B, Technical Report/Study Services)

3.6.4 First article test

3.6.4.1 First article test procedures. The contractor shall develop detailed first article test procedures, which shall address all requirements identified in the PD13WRGRVEA05 and this

SOW. The test procedures shall include data record sheets, charts, graphs, identification of test instruments by manufacturer, model number, and serial number. (DI-NDTI-80603A, Test

Procedure)

3.6.4.2 First article testing. Within 240 days after contract award and after Government approval of the first article test procedures, the contractor shall schedule the testing to be conducted. If shipping is required to move the item(s) to and from a test site away from the contractor’s facility, the contractor shall be responsible for all costs associated with the shipment.

The contractor shall notify the Government of the date, time, and location of first article testing

30 days prior to the start of testing. The testing, which should be completed within 4 months after start date, will be witnessed by one or more Government representatives.

3.6.4.3 First article test report. The contractor shall submit a first article test report upon completion of the first article test. (DI-NDTI-80809B, Test/Inspection Report)

3.6.5 Restoration. After completion of first article testing, the first article items shall be shipped, within 30 days, to the contractor’s facility for restoration. The first article unit of each type shall be retained at the contractor’s facility until the last shipment. The contractor shall be responsible for any repairs that may be necessary to restore the tanks to a serviceable condition while retaining configuration integrity. The contractor shall be responsible for all costs associated with delivery of the first article items to the contractor's facility for restoration.

3.6.6 Disposition. The first article tank assemblies shall be shipped to the location(s) specified in the contract.

3.6.7 Production acceptance procedure and report. The contractor shall test each production item in accordance with 4.4.1, 4.4.2, and 4.6.1 of the PD13WRGRVEA05 utilizing a subset of the first article test procedures. The contractor shall enclose an acceptance certificate for each production item indicating successful completion of production testing and certifying the production equipment has passed hydrostatic testing. (DI-NDTI-80809B, Production Report)

3.7 Configuration management and control.

3.7.1 Configuration requirements.

3.7.1.1 Baselines.

3.7.1.1.1 Functional baseline. The functional baseline is PD13WRGRVEA05.

3.7.1.1.2 Allocated baseline. All of the documents used to produce and define the accepted CDR configuration shall constitute the allocated baseline.

3.7.1.1.3 Product baseline. All of the documents used to produce and define the accepted first article tanks shall be identified in a Product Base Line Index (PBLI). The list shall identify the applicable version number as required. (DI-CMAN-81218, Product Base Line Index (PBLI))

3.7.1.2 Production release. Production release is acknowledgment by the procuring activity that the contractor has satisfied all requirements to proceed with delivery of hardware to be furnished under the contract. The contractor assumes all risks in initiating production before the first article test report has been delivered and approved by the procuring activity. The T.O.s shall be approved before production delivery.

3.7.2 Engineering Change Proposals (ECPs). After the Product Base Line is established, the contractor shall incorporate all changes to master base line via approved ECPs. A Notice of

Revision (NOR) shall be submitted with each ECP. All ECPs shall include applicable technical manual changes as required. Should the Government approve the ECP, the contractor shall be responsible for submitting updated technical manuals to reflect the changes made in the ECP.

(DI-CMAN-80639C, Engineering Change Proposal (ECP); DI-CMAN-80642C, Notice of

Revision (NOR))

3.7.3 Request for Deviation (RFD). The contractor shall prepare an RFD whenever a departure from the contractually-specified base line is proposed for a specific number of units or for a specific time. (DI-CMAN-80640C, Request for Deviation (RFD))

3.8 Welding

3.8.1 Welding Procedures. The contractor shall establish, conduct, document, and maintain all welding procedures and welding certificates using AWS D1.1 and AWS D1.2 for guidance. All welding procedures utilized on the stand shall be submitted to the Government for approval.

(DI-MISC-80875, Welding Procedures)