E002-SupplementalDataforProvisioning-Oxygen.pdf

PROVISIONING STATEMENT OF WORK (SOW)

Contractor shall identify and recommend logical spare/repair parts sufficient to meet system/equipment operation and supportability in accordance with the Air Force Initial Provisioning Performance Specification (IPPS). MIL-PRF-49506 should be used as a guide.

Format must be consistent with existing government Provisioning data system (D220). The following Data Item Descriptions (DIDs) apply:

DI-ALSS-81529 Provisioning Technical Documentation (PTD) Specific PTD to be submitted:

- Short Form Provisioning Parts List (SFPPL)

- Design Change Notices (DCNs)

DI-ALSS-81557 Supplemental Data For Provisioning (SDFP).

AFMC FORM 718, APR 94 (EF - 1 FORMFLOW) REPLACES AFMC FORM 18, JUL 92 WHICH IS OBSOLETE

DATE

NO ACTION

AGENCY

1 GOVT

2 GOVT AND

CONTR

3 CONTR

GOVT

CONTR

START

FINISH

GOVT

5 START

FINISH

CONTR

GOVT AND

CONTR

GOVT

6 CONTR

START

FINISH

8 GOVT

9 CONTR

10 GOVT

11 GOVT

12 GOVT

PROGRAM MANAGERCONTRACTOR

APPROVED BY

AF PROV CHAIRPERSON

OPERATIONAL NEED DATE

SPARES NEED DATE IAW PROGRAMMING CHECKLIST BUT NLT 90 DAYS

PRIOR TO OND

TRAINING START DATE

PIOs w/DELIVERY SCHEDULE DUE TO CONTRACTOR 60 DAYS AFTER SPARES

PROVISIONING CONFERENCE

ACCEPTANCE/REVISION OF DELIVERY

SCHEDULE NLT 60 DAYS AFTER RECEIPT OF PIO's

7 SPARES PROVISIONING CONFERENCE GOVT AND

CONTR NLT 60 DAYS AFTER RECEIPT OF PTD/EDFP

PTD/SDFP REQUIREMENTS NLT 60 DAYS PRIOR TO PROVISIONING

CONFERENCE

b. RECOMMENDED ITEMS

c. PROVISIONING CONFERENCE

d. PIOs RELEASED TO CONTRACTOR

45 DAYS PRIOR TO RELEASE OF PPL

NLT 90 DAYS PRIOR TO CONTRACTOR'S ORDER

NEED DATE

NLT 30 DAYS AFTER RECEIPT OF LLIL FROM

CONTRACTOR

NLT 30 DAYS AFTER RECEIPT OF CANDIDATE LIST

GOVT AND

CONTR

NLT 60 DAYS PRIOR TO CONTRACTOR'S ORDER

NEED DATE

LONG LEAD ITEMS LIST (LLIL) WITH

SDFP AND DLIS SCREENING RESULTS CONTR NLT 30 DAYS AFTER RELEASE FOR FABRICATION

OR PROCUREMENT OF

CONTRACT MAILING DATE

NLT 45 DAYS AFTER MAILING DATE OF CONTRACT

SUBMIT TO DLSC NOT EARLIER THAN 30 DAYS

PRIOR TO SUBMITTING PTD N/A

CONTR

NLT 90 DAYS PRIOR TO CONTRACTOR'S ORDER

NEED DATE

NLT 30 DAYS PRIOR TO CONTRACTOR'S ORDER

NEED DATE

a. CANDIDATE LIST

c. CONTRACTOR PROCUREMENT

SCHEDULE PTD, SDFP SCREENING

e. PIOs RELEASED TO CONTRACTOR

b. SELECTED ITEM NOTIFICATION

d. PROVISIONING CONFERENCE

NLT 165 DAYS PRIOR TO CONTRACTOR'S ORDER

NEED DATE

DATE OF LAST

DELIVERY

REMARKS (Continue on reverse)

EVENT TIMING CALENDAR DATE

CONTRACT AWARD

PROVISIONING GUIDANCE

CONFERENCE

DLIS SCREENING

SAIP

NUMBER DATE

CONTRACTOR

DATE OF FIRST

DELIVERY REVISION

PROVISIONING PERFORMANCE SCHEDULE OMB NO. 0704-0188

Public reporting burden for this collection of information is estimated 8 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Washington Headquarters Services, Directorate of Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188) , Washington, DC 20503. Please do not return your forms to either of these addresses. Completed form will be included in response to invitation for Bid or Request for Proposal.

END ARTICLE

END ARTICLE DELIVERY DATES SOLICITATION OR CONTRACT NUMBER TYPE OF CONTRACT

EMD PROD

EMD W/PROD OPT

ATTACHMENT 2

LMI DATA PRODUCT SELECTION SHEET

PROVISIONING TECHNICAL DOCUMENTATION (PTD)

THIS SHEET DOES NOT SPECIFY PROVISIONING LISTS TO BE DELIVERED. ACTUAL PROVISIONING LISTS TO BE DELIVERED SHALL BE AS SPECIFIED ON CONTRACT. SHEET HAS BEEN COMPLETED TO REFLECT DATA

ELEMENT REQUIREMENT BY TYPE OF PTD.

CARD CC DPD DATA PRODUCT TITLE L

L T I L

PPL

RIB

S F P P L

C B I L

D C N

ADDITIONAL

INFORMATION

A-L 1-6 870 PROVISIONING CONTRACT

CONTROL NR (PCCN)

X X X X X SEE NOTE 1

A-L 7-11 890 PROVISIONING LINE ITEM

SEQUENCE NR (PLISN)

X X X X X SEE NOTE 2

A-L 12 1420 TYPE OF CHANGE CODE (TOCC) X SEE NOTE 3

A 13 370 INDENTURE X X Use Option 4

A 14-18 140 COMMERCIAL AND

GOVERNMENT ENTITY (CAGE)

X X X X X SEE NOTE 4

A 19-50 1050 REFERENCE NR (FPRN) X X X X X

A 51 1060 REFERENCE NR CATEGORY

CODE (RNCC)

X X X X X

A 52 1070 REFERENCE NR VARIATION

CODE (RNVC)

X X X X X

A 55 280 ESSENTIALITY CODE (EC) X X X X X

A 56-74 480 ITEM NAME X X X X X

A 75 1190 SHELF LIFE X X X X X

A-L 78-80 CARD SEQUENCE NR (CSN) &

CARD FORMAT INDICATOR (CFI)

X X X X X SEE NOTE 5

Not in LMI

B 13-32 680 NATIONAL STOCK NUMBER

(NSN) AND RELATED DATA

X X X X X SEE NOTE 6

B 45-46 1470 UNIT OF ISSUE (UI) X X X X X SEE NOTE 7

B 47-56 1500 UNIT OF ISSUE PRICE X X X X X SEE NOTE 7

B 62-64 980 QUANTITY UNIT PACK (QUP) X X X X X

B 65-70 1220 SOURCE/MAINT/RECOVER-

ABILITY (SMR) CODE

X X X X X SEE NOTE 8

B 71 230 DEMILITARIZATION CODE (DMIL)

B 72-73 830 PRODUCTION LEAD TIME (PLT) X X X X X

B 74 340 HARDNESS CRITICAL ITEM (HCI)

B 75 180 CONTROLLED ITEM INVENTORY

CODE (CIIC)

X X X X X

B 76 790 PRECIOUS METALS INDICATOR

CODE (PMIC)

X X X X X

B 77 40 AUTOMATED DATA PROCESS-

ING EQUIPMENT CODE (ADPEC)

X X X X X

C 13-17 690 NEXT HIGHER ASSEMBLY PLISN

(NH PLISN)

X X

C 19-21 740 OVERHAUL REPLACEMENT

RATE (ORR)

X X X X X SEE NOTE 9

C 22-25 930 QTY PER ASSEMBLY (QPA) X X X X X SEE NOTE 10

C 26-30 950 QTY PER END ITEM (QPEI) X X X X X SEE NOTE 11

C 31-38 560 MAINTENANCE REPLACEMENT

RATE 1 (MRRI)

X X X X X SEE NOTE 9

C 54-59 1400 TOTAL QTY RECOMMENDED X X X X X SEE NOTE 12

C 60-64 1150 SAME AS PLISN (SPLISN) X X SEE NOTE 13

C 65-69 820 PRIOR ITEM PLISN (PPLISN) X X X SEE NOTE 14

C 70-73 620 MAXIMUM ALLOWABLE

OPERATING TIME (MAOT)

X X X X X

C 74 540 MAINT ACTION CODE (MAC) X X X X

C 75-77 710 NOT REPAIRABLE THIS

STATION (NRTS)

X X X X X SEE NOTE 9

D 13-20 1560 USEABLE ON CODE (UOC) X X X X X SEE NOTE 15

D 21-52 1030 REFERENCE DESIGNATION X X X X SEE NOTE 16

D 53 REFERENCE DESIGNATION

OVERFLOW CODE (RDOC)

X X X X

D 54 1040 REFERENCE DESIGNATOR

CODE (RDC)

X X X X

D 55 1260 SPECIAL MATERIAL CONTENT

CODE (SMCC)

X X X X X

D 56 880 PROVISIONING LIST CATEGORY

CODE (PLCC)

X X X X X SEE NOTE 17

D 57 1240 SPECIAL MAINTENANCE ITEM

CODE (SMIC)

X X X X X

E 23-24 580 CONDEMNATION BELOW

DEPOT (CBD)

X X X X X SEE NOTE 9

E 25-26 580 CONDEMNATION AT DEPOT

(CAD)

X X X X X SEE NOTE 9

E 27-44 1080 REPAIR CYCLE TIME OPTION 1 X X X X SEE NOTE 18

E 72-73 170 CONTRACTOR TECHNICAL

INFORMATION CODE (CTIC)

X X X X X SEE NOTE 19

F 13-27 120 CHANGE AUTHORITY NUMBER X SEE NOTE 20

F 28-29 430 INTERCHANGEABILITY CODE

(IC)

X

F 30-49 1170 SERIAL NUMBER EFFECTIVITY X SEE NOTE 21

F 52-56 1090 REPLACED/SUPERSEDING

PLISN (R/SPLISN)

X

F 58-63 1000 QUANTITY SHIPPED X

F 64-69 990 QUANTITY PROCURED X

G 28-33 850 PRORATED EXHIBIT LINE ITEM

NR (ELIN)

X SEE NOTE 22

G 34-39 860 PRORATED QUANTITY X

H 33-77 920 PROVISIONING REMARKS X X X X X

J 30-40 1580 WORK UNIT CODE (WUC) SEE NOTE 23

01L 26 INITIAL SPARES SUPPORT

LISTING (ISSL)

X X X X X SEE NOTE 24

Not in LMI

01L 27 SPECIAL ITEM CODE (SI) X X X X X SEE NOTE 25

Not in LMI

NOTES:

1. PCCN. To be provided by PPA during PGC and as needed.

2. PLISN. Contractor resequencing of previously submitted PTD to the Government cannot be accepted by the D220 System. A provisioning plan that will preclude resequencing PTD will be decided at the PGC.

3. TOCC. Used with type PTD “D” only. Additional guidance for TOCC will be provided during PGC.

4. CAGE Code. Guidance for obtaining CAGE Code may be provided at the PGC if required.

5. Card Sequence Number (CSN) and Card Format Indicator (CFI). CSN is a two position numeric code, e.g., 01, 02, etc., as required in CC 78-79. CFI is a one position alpha code in CC 80. Mandatory entries.

6. NSN and Related Data. If NSN is unknown, enter a Federal Supply Class (FSC) recommendation in CC 16-19 per Cataloging Handbook H-2/H-6. FSC recommendation is required on all items regardless of SMR code, type PTD, or indenture code.

7. Unit of Issue (UI) Price shall be the best estimated price per unit of issue for each item based on the total recommended quantity, taking into consideration the quantity per unit pack and Programming Checklist (PCL) data. The Contractor shall provide, if known, any existing price break for particular batches or economical order quantities, in the remarks block or as directed by the PPA.

8. Acceptable SMR codes are contained in Technical Order 00-25-195. Handouts for acceptable SMR codes will be provided at PGC.

9. MRRI, ORR, NRTS, CAD, and CBD factors for Federal Supply Groups (FSGs) 53 and 59 (except 5955) are not required when non-repairable SMR codes are recommended.

10. QPA. Option 1 will be used. “V” (variable) and “A” or “AR” (as required) are not acceptable entries for the D220 System. Entry must be numeric and >0.

11. QPEI. Option 1 will be used. “V” (variable) and “AR” (as required) are not acceptable entries. Entry must be numeric and > 0 for first appearance. NOTE: If “REF” is entered in QPEI, CC 26-30, the “Same as PLISN” should be entered in CC 60-64.

12. Total Quantity Recommended. Enter recommended quantity only on the non-stocklisted repairable items which are SMR coded as procurable. Unless advised otherwise by the PPA, when SMR is procurable, field must be blank or filled with a quantity greater than 0. NOTE: If the contractor is aware that a minimum buy quantity exists, the recommended quantity block should reflect the minimum buy. In the remarks block, annotate, “MIN BUY”.

13. SPLISN. If SPLISN is entered, QPEI must reflect “REF” in CC 26-30.

14. PPLISN. When PPLISN is entered, the remarks block should reflect the PCCN and SCC where the PPLISN appears. Entry limited to PLISNS for same reference number previously submitted on LLIL PTD on current contract.

15. UOC. To be determined at PGC. Contractor should be prepared to make recommendations at the

PGC.

16. Reference Designation. Compression (gang listing) of reference designators under one PLISN is allowed. Specific details for reference designators to be determined at the PGC.

17. PLCC. Contractor installed Government Furnished Equipment (GFE) will appear in the PTD as a single line item entry without a breakdown and will be identified by an “A” in CC 56 of the “D” card.

18. Repair Cycle Time. Details to be determined at the PGC. Only sixth subfield (CC42-44) used for provisioning. If required, Option 1 will be used unless otherwise directed by the PPA.

19. CTIC. Only first position shall be used to enter Breakout code.

20. Change Authority Number. For design changes which result from an Engineering Change requiring approval of the configuration control authority, change authority block will reflect the approved Engineering Order (EO) number or other applicable approval authority. For changes without such approval, the change authority block in the PTD will be left blank and the reason for the change identified in the remarks block.

21. Serial Number Effectivity. Serial number effectivity FROM (CC 30-39) and TO (CC 40-49) limited to thirty (30) breaks in serial number per basic line item. Additional “F” card required for each break in serial numbers.

22. Prorated ELIN. When authorized by the Government, the contractor may utilize an ELIN suffix on ELINs previously assigned by the PPCO or by the D220 System when submitting DCNs. If the proration is a result of a design change, enter the new “Prorated “TO” ELIN” in the PTD as instructed by the PPA.

23. Work Unit Code. AF uses only CC 30-34. CC 35-49 to be left blank.

24. ISSL. One alpha position (use one of the following codes):

CODE DEFINITION

X ISSL

A Air Training Command S Special Purpose Recoverable Authorized to Maintain (SPRAM)

25. Special Item Code. One alpha position (use one of the following codes):

CODE DEFINITION

S SAIP

W Warranty Item B Both SAIP and Warranty

PROVISIONING TECHNICAL DOCUMENTATION (PTD) FORMAT Atch 3

SUBMISSION DATE OF LIST

PCCN PIIN / SPIIN MODEL OR TYPE NUMBER CONTROL DATA PRIME CAGE CONTROL CODE YR MO DA

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80

PCCN PLISN

T O C C

I N D

C

D CAGE

REFERENCE NUMBER AND REFERENCE NUMBER OVERFLOW

ADDITIONAL REFERENCE NUMBER

R N C C

R N V C

E

C ITEM NAME

S

L CSN A

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80

NATIONAL STOCK NUMBER AND RELATED DATA A

T FSC NIIN MMAC D C P D

O M H I M P C I C I I E

PCCN PLISN C UI UI PRICE QUP SMR L PLT I C C C CSN B

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80

T

O TOTAL PRIOR M

C NHA QTY PER QTY PER QUANTITY SAME AS ITEM A

PCCN PLISN C PLISN ORR ASSY EI MRRI RECOMMENDED PLISN PLISN MAOT C NRTS CSN C

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80

T S P S O R M L M

C USABLE ON D C C I

PCCN PLISN C CODE REFERENCE DESIGNATION C C C C CSN D

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80

T MAINTENANCE TASK DISTRIBUTION REPAIR CYCLE TIME C

O CBD CAD O F H SRA D CON T

C I

PCCN PLISN C C CSN E

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80

SERIAL NUMBER EFFECTIVITY

T FROM TO

O REPLACED OR

C SUPERCEDING QUANTITY QUANTITY

PCCN PLISN C CHANGE AUTHORITY NUMBER IC PLISN SHIPPED PROCURED CSN F

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80

T O

C PRORATED PRORATED

PCCN PLISN C ELIN QUANTITY CSN G

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80

T O C

PCCN PLISN C REMARKS CSN H

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80

T O C

PCCN PLISN C WUC / TM FGC CSN J

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80

T I O S C S S

PCCN PLISN C L I O1 L

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80

AIR FORCE

INITIAL PROVISIONING PERFORMANCE SPECIFICATION (IPPS)

10 APRIL 2007

1. Initial Provisioning Performance Specification (IPPS). This document provides specifications for contractor’s use in submitting Provisioning Technical Documentation (PTD) compatible with the AFMC D220 Provisioning System and participating in the provisioning process with the Government.

1.1. Initiator and Prime Provisioning Activity (PPA):

406 SCMS/GULAA_

460 Richard Ray Blvd. Suite 200

ROBINS AFB GA 31098-1813

1.2. Date of Initiation: 23 July 2012 Revision # and Date: ______________

2. Correspondence:

2.1. Address all correspondence pertaining to spare/repair parts provisioning and related data items to the PPA.

2.2. The PPA shall be the sole Government activity with which the contractor interfaces on initial provisioning matters, unless specifically authorized by the PPA. Pursuant to paragraph 2.1 and this paragraph, correspondence from the PPA shall be accepted and all provisioning actions therein accomplished unless otherwise directed by the Principal Contracting Officer (PCO).

3. Conferences.

3.1. A Provisioning Guidance Conference (PGC) shall be scheduled by the PPA and should be held within 45 days after contract award. The PGC is normally held at AFGLSC PPA for approximately two days to ensure both the contractor and the government understand the provisioning requirements on contract. If a PGC is not desired, the Contractor shall submit a written request for waiver of the PGC to the PPA. In the event a waiver is approved, a mutual understanding of the Provisioning requirements must be communicated in some forum in which the AFMC Form 718 (Provisioning Performance Schedule (PPS)) must be documented/completed, signed by both the government and contractor, and a contract modification issued, if required.

3.2. A Spares Provisioning Conference (SPC) is required. If required, the SPC will be held at the contractor/vendor facility or the PPA. The dates and time of the SPC along with specific requirements will be discussed at the PGC or during the completion of the AFMC Form 718 (PPS) if PGC is waived..

3.3. A sample article of the component/end item is required at the SPC. If required, sample article will be viewed and/or disassembled at the conference.

4. Spares Acquisition Integrated with Production (SAIP) is/is not applied. When applied, employ the concept of a concurrent release of spare orders with identical production installs. If not formally applied, any opportunity to combine spares orders with production installs to lower costs should be exploited.

5. Manufacturers or Commercial Manuals are/are not required. When required furnish a manufacturer’s or commercial manual to supplement the Short Form Provisioning Parts Lists (SFPPL) or

Provisioning Parts Lists (PPL) that have embedded Commercial Off-the-Shelf (COTS) equipment. All publications prepared and printed without regard to Government format and outline but which include a parts list will be acceptable as a manufacturer or commercial manual for the purpose of this requirement.

This requirement applies only to available manuals for the end item or components thereof. No manuals will be developed to satisfy this requirement..

6. Interim Release (IR) is not authorized.

7. Statement of Prior Submission (SPS) is required where applicable. The SPS is submitted to certify that the contractor/subcontractor has previously furnished the Government PTD for the end item or any component thereof which may satisfy the PTD requirements of this contract. The SPS will include identifying information (current procurement or previous submission) such as contract number, contract/exhibit line item number, end item/component type or model number/reference number, item name, manufacturer’s name and Commercial and Government Entity Code, PPA receiving the PTD and date prepared, NSN (if available) and other information as required by the PPA. If the Government determines that the previously submitted data is adequate, the SPS may result in reduction or elimination of PTD and Supplemental Data for Provisioning requirements specified on DD Form 1423 and conference requirements.

8. Provisioning Performance Schedule (PPS), AFMC Form 718. PPS (Atch 1) will be developed by PPA and Contractor at the PGC or in other forum agreed upon.

9. Supplemental Data for Provisioning (SDFP): A drawing shall be provided for each first appearance, non-stocklisted item appearing on the PTD. However, if the end item being provisioned was stock listed on a Support Equipment Recommendation Data (SERD) document, and the type PTD is a PPL, an end item drawing with parts list is required to be able to have visibility of the PPL indenture breakdown. For provisioning purposes, SDFP order of precedence shall be:

- Data equivalent to approved product engineering drawings.

- Commercial drawings

- Commercial manuals, when required to provide information on a commercial assembly.

- Catalogs or catalog descriptions.

- Sketches or photographs with brief descriptions of dimensional, materiel, mechanical, electrical, or other descriptive characteristics. When sketches or photographs are provided for an assembly, a bill of material shall also be provided.

9.1 Proper labeling of SDFP: SDFP delivered to the PPA shall be in hard copy, PLISN (Provisioning Line Item Sequence Number) sequence. Each drawing shall be labeled with the PCCN (Provisioning Contract Control Number), SCC (Submission Control Code), PLISN, CAGE (Commercial and Government Entity), P/N (Part Number), and PCC (Provisioning Control Code). SDFP delivered to DLIS, Battle Creek, MI, may be in hard copy, PLISN sequence or electronically submitted. If delivered in hard copy, labeling as stated above applies. If submitted electronically, each drawing should have a file name as follows: PLISN(space)P/N.pdf.

9.2 FSC and Item Name assignments will be in accordance with DLIS' H2/H6 Handbooks.

10. Design Change Notices (DCN). DCNs will include all changes required to an item previously presented to align spares support with actual production items. Unless specifically instructed otherwise by the PPA, the contractor shall notify the PPA of any and all changes whether of a production or modification type which are approved for incorporation into the system/equipment furnished under the contract. DCNs are to be accompanied by applicable SDFP.

10.1. Changes resulting from omission or correction of data previously submitted are considered administrative changes. This type of change may be submitted in non-standard PTD formats to include business letter, computer lists, etc, as directed by the PPA at the PGC.

10.2. Reference Number Changes. Reference numbers are not to be rolled or changed unless specifically allowed by applicable specifications. New design numbers are not to be assigned strictly for administrative or manufacturing purposes, or to facilitate the production control process.

10.3. Reference Items. Submit DCNs against only the first appearance items, unless specifically instructed otherwise by the PPA.

10.4. DCNs to document changes made during the provisioning process by the Government to previously submitted PTD shall not be submitted.

10.5. Procurable Type Items. DCNs for procurable type items are required to be submitted within twenty-one (21) days after release for fabrication or procurement for prime contractor design items and forty-two (42) days after release for fabrication and procurement of subcontractor supplied items.

10.5.1. DCNs Requiring Revision to Provisioned Item Orders (PIO). When a design change affects any part ordered by the government, the contractor shall take immediate action to affect the following revisions and incorporate the results on DCNs for approval:

10.5.1.1. Deletions. When a design change reduces or eliminates spare/repair parts requirements for the end item/component, the contractor shall delete or reduce such requirements originally ordered by PIO in the ratio authorized by the program data applicable to the end items on order that are affected by the DCN.

10.5.1.2. Adjustments. When a spare/repair part previously ordered by the Government is replaced by another item, and the replacing part is not stocklisted, the contractor shall fabricate or procure the new item in the same ratio as the number of end items/components affected by the change not to exceed the amount funded for affected items. When the adjustment requires an increase in the total quantity recommended or additional items of support, the increase will be recommended by the contractor in accordance with program data provided by the PPA.

10.6. Nonprocurable Type Items. When required by the PPA, design change data for nonprocurable type items (items not coded as spares) (Source, Maintenance, Recoverability (SMR) Code first position X, A, M, K) will be prepared in accordance with instructions from the PPA . Submittals will be within sixty

(60) days after release for fabrication or purchase.

11. PTD Submittal Specifications. The following paragraphs provide specifications for submission of PTD by multiple card image to be compatible with the the AFMC Automated Provisioning System (hereafter referred to as the D220 System). Strict adherence to these instructions must be applied to ensure PTD is accepted by the D220 System. Data elements to be included in the PTD are reflected in attachment 2 (LMI Data Product Selection Sheet - PTD).

11.1. Media/Software: Acceptable electronic media file can be compact disk (CD) or e-mail attachment.

11.1.1 Data may be input using Microsoft WORD with the paragraph marker on. This enables the spaces to be seen at all times.

11.1.2. Ensure margins are such that each line is exactly 80 characters as outlined in IPPS para 11.4.1.

through 11.6.4.5 of the IPPS. NOTE: Do Not use the tab key.

11.1.3. First line of data will be the actual PTD header card as called out in IPPS para 11.4.1.

11.1.4. Blank lines between entries are not acceptable. Do not put header, footer or page number in the page setup for the document. Data must be saved as a Text file (.txt) file.

11.1.5. Do not submit encrypted data. The D220 Provisioning system is for unclassified data only and does not have encryption capabilities.

11.2. Labels. Cite the Contract number, PCCN, and SCC (as a minimum) on the outside of a CD ROM submittal or in the subject line on e-mail submittals.

11.3. Security Classification of Data. Classified data (programs or line item data) cannot be entered into the D220 System. Classified data is processed outside the D220 System using contingency operating procedures as program directed.

11.4. PTD Format. Required format for PTD is depicted in Attachment 3.

11.4.1. Header Card. Required for all types and submissions of PTD. NOTE: All alpha characters mus be upper case.

11.4.1.1. CC 1-6, enter PCCN which will be provided at PGC.

11.4.1.2. CC 7-25, enter Procurement Instrument Identification Number (PIIN). Do not use dashes.

11.4.1.3. CC 26-46, enter Model or Type No.

11.4.1.4. CC 47-56, Control Data:

11.4.1.4.1. CC 47, enter appropriate type PTD Code. Mandatory entry. This code, peculiar to the Air Force, identifies the type of PTD being submitted. PTD code must be one of the codes defined below:

Type PTD Select Code Definition

I Long Lead Time Items List (LLTIL) Interim Release (IR)

R Long Lead Time Items List (LLTIL), Recommended Items and/or SAIP

G Provisioning Parts List (PPL)

F Short Form Provisioning Parts List (SFPPL)

D Design Change Notice (DCN)

C Common/Bulk Items List (CBIL)

B Recoverable Item Breakdown (RIB)

P Post Conference List (PCL) (Foreign Military Sales or Manual Provisioning)

11.4.1.4.2. CC 48, enter B. Mandatory.

11.4.1.4.3. CC 49-56 - For contractor use, if required, and agreed upon with the PPA.

11.4.1.5. CC 57-61, enter Prime CAGE.

11.4.1.6. CC 62-66, enter appropriate SCC (ex: 00001, 00002, etc).

11.4.1.7. CC 67-72, enter date of list, e.g. “YYMMDD”.

11.4.1.8. CC 73-80, blank.

11.4.2. Basic Line Item Records: Basic line item records shall be completed for each provisioning line item and submitted by Card Format Identifier A, B, C, D, E, F, G, H, J, and L as appropriate. The number of card images that the D220 System is capable of accepting are explained below. These instructions do not, however, impose card count restrictions upon the contractor in the submission of PTD to the Government.

11.4.2.1. A Card. A maximum of four "A" cards can be accepted per Provisioning Line Item Sequence Number (PLISN). The number will depend upon total number of reference numbers being presented.

Reference number are identified on “A” Cards as follows:

01A Card - First Precedent Reference Number (FPRN) 02A Card - Second Precedent Reference Number (SPRN) 03A Card - First Additional Reference Number (FARN) 04A Card - Second Additional Reference Number (SARN)

11.4.2.2. B Card. Only one “B” Card can be accepted per PLISN.

11.4.2.3. C Card. Only one “C” card can be accepted per PLISN.

11.4.2.4. D Card. Two “D” cards can be accepted per PLISN. This will be based on number of cards required to present reference designations.

11.4.2.5. E Card. Only one “E” card can be accepted per PLISN.

11.4.2.6. F Card. Maximum of 30 “F” cards can be accepted depending on serial effectivity. Submitted only on type PTD “D”.

11.4.2.7. G. Card. Only one “G” card can be accepted per PLISN. Submitted only on type PTD ‘D”.

11.4.2.8. H Card. A total of three “H” cards can be accepted per PLISN with a maximum of 105 characters in the remarks. Only the first fifteen positions of the third “H” card can be accepted by the D220 System.

11.4.2.9. J Card. Only one “J” card can be accepted per PLISN,

11.4.2.10. L Card. Only one “L” card is accepted per PLISN.

11.4.3. Card Sequence Numbers (CSN). Two position numeric code, cc 78-79. Mandatory entry, 01, 02, 03, etc, as needed.

11.4.4. Card Format Identifiers (CFI). One position alpha code, CC 80. Mandatory entry.

11.5. Data Elements. Specific codes and definitions for data elements can be found in DOD 4100.39M, Federal Logistics Information System (FLIS) Procedures Manual and MIL-PRF-49506, Logistics Management Information (LMI) Specification. Specifications for the length, type, positional justification, and decimal placement of a data element field, or subfield, can be found in MIL-PRF-49506. Data elements not contained in the LMI are defined in Atch 2.

11.6. Type PTD “D”, DCN. DCN submittals require the following:

11.6.1. Header Card per para 11.4.1.

11.6.2. For Replaced PLISNs:

11.6.2.1. 01A Card with PCCN, PLISN, Type of Change Code (TOCC), CAGE, Reference Number and CSN entered.

11.6.2.2. “F”, “G” and “H” Cards as required.

11.6.3. For Superseding PLISNs: Cards “A” through “L” are required as applicable.

11.6.4. The following information is provided for preparation of DCNs and use of the TOCC. There are five basic types of PTD updates which are required when data is added, changed, or deleted affecting provisioning lists (PL) previously delivered. These transactions are required based on data changes in provisioning data baselined by a previous PTD submittal.

11.6.4.1. Standard Data Update. For each PTD card affected by data which has been added or changed since the previous PTD delivery, mandatory data, i.e., PCCN, PLISN, CSN, and CFI, an “M” TOCC and the added/changed data only are required. If data has been deleted, a “G” is required in the TOCC and in the left most position of each field deleted on the appropriate PTD card. Data deletions and changes/additions occurring on the same PTD card will require both a change and deletion card for the appropriate data.

11.6.4.1.1. If all data on a PTD CFI is deleted, a delete transaction is required consisting of the PCCN, PLISN, CSN “01”, CFI (except A), the key data associated with that PTD Card, and a “G” TOCC.

11.6.4.1.2. When an entire PLISN record is deleted, a delete transaction is required consisting of the appropriate PCCN, PLISN, CAGE, Reference Number, and a “D” TOCC on the 01A card. Also, if the reference designation exists, it along with the PCCN and PLISN on the 01D card with a “G” TOCC is required. In addition, if any change authority related information is changed, CFIs “F”, “G” and “H” update transactions are also required.

11.6.4.2. Quantity Data Update. If a quantity field is updated, mandatory data, a “Q” TOCC, and the updated quantity data field(s) are required. This will only apply to the following data: Quantity Per Assembly, Quantity Per End Item, Total Quantity Recommended, Quantity Shipped, Quantity Procured and Prorated Quantity. If additional data displayed on the same PTD card also changes, only one change card is required with TOCC “Q”. If quantity data is deleted, a change card is required with a zero filled quantity and TOCC “Q”.

11.6.4.3. Key Data Update. Certain provisioning data are considered key and associated data elements and are listed below. Changes to key data requires the submission of both a delete and change card for the appropriate key data. The deletion card should contain a “G” TOCC and the original key data. The change card should contain an “M” TOCC with new key data and applicable associated data. When key data is deleted, deletion of the corresponding associated data is required.

KEY DATA ASSOCIATED DATA

CAGE and Additional RNCC and RNVC Reference number

NHA PLISN ORR

UOC None

Reference Designation RDOC, RDC

PLCC None Change Authority Number Serial Number Effectivity Prorated Exhibit Line Item Number Prorated Quantity

IC

Replaced or Superseding PLISN Total Item Changes Quantity Shipped Quantity Procured

Serial Number Effectivity None

11.6.4.4. Associated Data Update. Changes to associated data require the submission of a change card consisting of an “M” TOCC with the changed data and entry of the applicable key data. Deletion of associated data requires the submission of a deletion card with a “G” TOCC, a “G” in the left most position of the associated data field and entry of the key data.

11.6.4.5. Design Changes with Limited Serial Effectivity. When PTD updates are submitted for these design changes, Change Authority Number and Serial Number Effectivity along with a “L” TOCC for the replaced item are required. If a quantity change occurs on a limited effectivity item, an “L” TOCC is required in lieu of a “Q”. The superseding item is submitted with a “blank” TOCC.

12. Additional Information. Information regarding the following requirements or any other provisioning matter may be requested from the PPA through the PCO by the contractor prior to contract award.

Requests for this information must be submitted to the PCO in writing. Detailed guidance on these subjects will be provided at the PGC. This information may also be available in the Bidder’s Library.

12.l. Instructions for Failure Factors, Maintenance Replacement Rate 1 (MRR1), Condemnation Below Depot (CBD), Condemnation at Depot (CAD), Overhaul Replacement Rate (ORR), and Not Repairable this Station (NRTS). It should be noted that the AF definition for MRR1 differs from the LMI Data Product Definition (DPD) #0560.

12.2. Provisioning Factor Table. This table is used to determine which factors are required for items assigned a procurable SMR code.

12.3. Contractor Notification (CN) Products. These products are generated by the AF in the provisioning process. Media/software for CN products will be returned to the contractor in hardcopy, electronic, both, or determined at PGC. Peculiar AF data elements will be included in CN products which will be explained at the PGC. The Government does not require the contractor to develop an Automated Data Processing (ADP) capability to accept Provisioned Item Orders (PIO) and/or the CN products.

3 Atch

1. AFMC Form 718

2. LMI Data Product Selection Sheet - PTD

3. PTD Format

LMI DATA PRODUCTS WORKSHEET

1. SUMMARY TITLE: SUPPLY SUPPORT

1.1. Summary Sub-title: PROVISIONING TECHNICAL DOCUMENTATION (PTD)

2. SPECIFIC INSTRUCTIONS: Types of PTD which may be required are listed below and will be specified on the Contract Data Requirement List (CDRL) for DI-ALSS- 81529.

2.1. PROVISIONING PARTS LIST (PPL): Defined as Hardware Breakdown in MIL-PRF-49506 para 6.5.7.

2.1.1. PPL will also include all repairable contractor off the-shelf (COTS) items as a one line entry unless excluded by the PPA.

2.1.2. PPL will not include a breakdown of government furnished equipment unless specified otherwise by the PPA, but shall be listed as a one line entry on the PPL.

2.2. COMMON AND BULK ITEMS LIST: Hardware items such as common nuts, bolts, screws, keys, washers, and fittings, except those of special design. The CBIL can also contain bulk items such as electrical wire and cable, gasket material, tubing, hose, adhesives, paints, oil, grease, solvents, and metal stock (such as rods and sheets). WHEN THE PPL IS A REQUIREMENT, ALL HARDWARE ITEMS WILL

APPEAR ON THE PPL, NOT ON THE CBIL.

2.3. DESIGN CHANGE NOTICE (DCN): Identify changes to PTD which add to, delete, supersede, or modify items previously listed which are approved for incorporation into the end item, which result from an engineering change requiring approval by a configuration authority. Administrative Change Notices (ACNs) are changes that do not result from an engineering change (ex. typo, additional source, etc.).

2.4. LONG LEAD TIME ITEMS LIST (LLTIL): List of those items which, due to their complexity of design, complicated manufacturing process or limited production, require early ordering to ensure adequate delivery schedules.

2.5. SHORT FORM PROVISIONING PARTS LIST (SFPPL): Identify only those support items recommended for maintenance of the end item, component or assembly.

2.6. STATEMENT OF PRIOR SUBMISSION (SPS): Certify that the

contractor/subcontractor has previously furnished the Government Provisioning Technical Documentation (PTD) which may satisfy the PTD requirements of this contract.

3. DATA IN LMI SPECIFICATION: Refer to Initial Provisioning Performance Specification (IPPS), LMI Data Product Selection Sheet (Atch 2).

4. DATA NOT IN LMI SPECIFICATION: Refer to IPPS, Atch 2 Notes.

5. SUMMARY LAYOUT: Government Provided. Refer to IPPS, Atch 3.