Section_L_Final_3_May_12.docx

L-900. INSTRUCTIONS TO OFFERORS

A. The following instructions cover the preparation and submittal of the offeror’s proposal for this solicitation. Non-conformance with any instructions provided below may result in an unfavorable proposal evaluation. Proposals shall be submitted to the Government in 4 separate volumes as set forth below:

*Technical Proposal shall be submitted in written form (2 copies) and CD-R or DVD-R (write once/read only) (1 copy) that is “closed” so that no further writes can be made to the media. CD-R/W or DVD-R/W media types are not acceptable. Media must be virus scanned by the offeror prior to submitting to the Government.

In addition to the page limitations set forth above, proposals should comply with the following format:

(1) Print should be no smaller than a font size of 12 and should be on 8 1/2 x 11 inch paper. Type of font shall be Times New Roman. Charts, graphs or spreadsheets may be on fold-out pages, but must fold within the page size specified and will count as one page.

(2) Margins shall be no smaller than 1 inch.

(3) Each volume shall be marked with the RFP number and the offeror’s name and address.

(4) Each page within a volume shall be numbered consecutively. The page limitation includes any drawings, diagrams and/or illustrations but excludes any table of contents or list of acronyms (if utilized). One (1) sheet of paper with proposal information on the front and back of the sheet will count as two (2) pages. Offerors are cautioned that any pages that exceed the limitations shall not be read but shall be removed and either retained in the contract file without being considered in the evaluation or, sent back to the offeror.

(5) Each page containing proprietary information should be so marked.

(6) Each page should contain the following at the bottom of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

(7) The electronic copy of volumes shall be on CD-R or DVD-R (write once/read only) and Microsoft Windows 7compatible. All documents will be submitted in Microsoft Office Suite 2007 (Word, Excel, Project, PowerPoint, etc.) formats.

(8) Volume III is due in WR-ALC/GRSKA at the Address in section D below and marked, Attention: LaToya Brown, fourteen (14) calendar days after RFP Amendment 0001 release. Volumes (I, II, and IV) of the RFP are due no later than 31 May 2012, 4:30 PM, Eastern Standard Time. However, failure to submit Volume III by the earlier date will not result in offeror disqualification.

B. Communications:

Exchanges of source selection information between Government and offerors will be controlled by the Contracting Officer. Email may be used to transmit such information only if the email can be sent encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. Otherwise, source selection information will be transmitted via direct mailing. In order to facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted email, you will need to contact the Buyer/Contracting Officer indicated on the face page of the solicitation prior to that first submittal in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information).

C. Volume I, Completed RFP

(1) Volume I shall consist of the completed and signed RFP with a cover letter delineating any exceptions taken to the RFP terms and conditions. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined unacceptable. Offerors shall ensure that all clauses and provisions that require “fill-in” information are appropriately completed, including the proposed prices associated with the contract line items in the schedule of the RFP.

(2) Air Force VPP requirements are applicable to this acquisition as work on an Air Force installation will be required by contractor employees working 1,000 hours or more in any calendar quarter and the employees are not directly supervised by the Air Force installation. As part of Volume I, for each of the past three (3) calendar years ending with the calendar year immediately prior to the calendar year in which this solicitation is being issued, submit your Total Case Incidence Rates (TCIR) and Day Away, Restricted, and or Transfer Case Rates (DART) for the standard Industrial Classification System (SIC) code or North American Industrial Classification Systems (NAICS) code for the applicable industry as identified on the face page of this solicitation. If TCIR/DART rates are not maintained, submit comparable insurance rates or compensation injury rates. The VPP information shall be no more than three (3) pages. Note: This VPP information pertains to the offeror. If an unpopulated joint venture is formed (a joint venture in which the employees are employed by the joint venture partners and not the joint venture itself), each joint venture partner must submit these rates. Any proposed subcontractor with employees working 1,000 or more hours in any calendar quarter on an Air Force installation whose subcontractor employees are not directly supervised by the Air Force installation must submit these rates as well. For information on TCIR/DART rates, visit the following VPP site: http://www.osha.gov/dcsp/vpp/index.html

(3) The Government intends to award this contract after discussions, which will be held in accordance with FAR 15.306.

(4) The CLIN prices and quantities identified in the RFP will be used to determine the total evaluated price calculation.

D. Volume II, Technical Proposal

(1) The technical proposal shall be specific, clear, and complete in the information it serves to present for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Using the instructions set forth below, offerors shall provide specifically as possible the methodology proposed to accomplish and satisfy the requirements of each subfactor. Offerors shall assume the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror’s proposal. If mailing documents, please mail directly to:

WR-ALC/GRSKA

ATTN: LaToya Brown 235 Byron St., Suite 19A Robins AFB, GA 31098-1607

If mailing, the outside envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

The Technical Proposal shall be contained in a second envelope marked with the mailing address and the following:

SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104

FOR OFFICIAL USE ONLY

Submission by fax is not accepted.

(2) Organization. The Technical Proposal shall be organized pursuant to the order of the following outline:

Table of Contents, including Tables and Drawings Subfactor One: Federal Aviation Administration (FAA) Continuous Aircraft Surveillance System (CASS) Subfactor Two: Failure Mode, Effects and Criticality Analysis (FMECA) and Systems Safety Analysis Subfactor Three: Integrated Data Environment (IDE) Support

(3) The following information shall be provided and will be evaluated to assess technical acceptability (which includes technical risk) in accordance with Section M-900, Evaluation Basis for Award. Proposals shall address each of the following subfactors describing the offeror’s proposed approach to perform the requirements set forth in the Performance-based Work Statement (PWS) paragraphs called out below. For each subfactor, the offeror shall identify risks, if any; associated with the proposed approach and actions the offeror will take to mitigate the identified risks. The technical volume shall address the following subfactors:

Subfactor One: CASS/CAMP The offeror shall provide their preliminary plan for the evaluation of CASS/CAMP Structural Significant Items (SSI’s), Other Structural Items (OSI’s), Maintenance Significant Items (MSI’s) and Zonal tasks including their approach for ensuring adjustments are made to the program based on reliability and task health data (PWS paragraph 4.8.1.1). The offeror shall provide a preliminary plan for accomplishing 20% Maintenance Requirements Supportability Process (MRSP) reviews (PWS paragraph 4.8.1) and integration with the Maintenance Requirements Review Board (MRRB) (PWS paragraph 4.8.1.7). The offeror’s planned approach shall include their qualifications, capabilities, and processes for accomplishing the required tasks.

Subfactor Two: Analysis The offeror shall provide their preliminary plan for performing functional system analysis (PWS para 4.8.1.2), engineering analysis (PWS paragraph 4.8.1.3), and FMECA and Systems Safety analysis (PWS paragraph 4.8.1.4) requirements which impact Operational Safety, Suitability and Effectiveness (OSS&E). The offeror shall provide documentation evidencing their qualifications for accomplishing engineering analysis of maintenance tasks and task intervals.

Subfactor Three: IDE Support The offeror shall provide their preliminary plan for registering and maintaining Certification and Accreditation (C&A) packages via EITDR and eMass (PWS paragraph 4.8.2 and 4.8.2.5) including documentation evidencing their capability to support and sustain existing IDE software application (PWS paragraph 4.8.2.2).

E. Volume III - Past Performance Factor

(1) The offeror shall submit present and past performance information for itself and any joint venture partner, as well as each proposed critical subcontractor in accordance with the format contained in the “FACTS Sheet” (See RFP Attachment # 1) and the following paragraphs. A critical subcontractor is defined as an entity (subcontractor, teaming contractor and/or joint venture partner), other than the offeror itself that will perform efforts relating to any engineering analysis or any other analysis that directly impacts OSS&E, or tasks that directly impact the development of C&A packages. The requested present and past performance information shall be provided in a separate volume (i.e., 3-ring binder) labeled "Volume III - Past Performance". A summary page shall be provided describing the role of the offeror, teaming contractor, joint venture partner and each critical subcontractor (nature of work, criticality of work, and percentage of overall work) in the performance of this current acquisition. Each offeror/joint venture partner shall complete a separate FACTS Sheet for each active or completed contract (with preferably at least one year of performance history) in the past five (5) years that the offeror/joint venture partner considers relevant in demonstrating its ability to perform the proposed effort. If the total number of such contracts exceeds three (3), each offeror/joint venture partner shall address its three (3) most recent and relevant contracts. For each critical subcontractor included in the offeror's proposal, a FACTS Sheet for three (3) of their most recent and relevant contracts shall also be included. Note: If the contract you are submitting is an ordering type contractual vehicle (e.g., an Indefinite Delivery “D” type contract per FAR 16.5), only after issuance of a delivery/task order does performance occur. Given this, an individual order (or orders) under the basic ordering contract should be submitted in lieu of just the basic ordering contract itself. Each submitted order shall be considered a separate effort unless information is provided indicating follow-on or series of orders for continued performance of the same scope and such can be verified by the user/customer. In this event, such submitted multiple orders shall be considered as a single effort for evaluation purposes. For all submittals, the performance on efforts identified shall be restricted to those completed or ongoing during the past five (5) years from the issuance date of this RFP. The offeror's/joint venture partners or critical subcontractor’s present and past performance information may include data on efforts performed by other divisions or corporate management if such resources will be used in the performance of the proposed effort. Contracts listed may include those with the Federal Government, state and local governments or their agencies, and commercial customers. Offerors, teaming contractors, joint venture partners, or critical subcontractors that are newly formed entities who either have no prior contracts or do not possess relevant corporate past performance, but have key personnel with relevant past performance while employed by another company, may demonstrate the performance of such key personnel by submitting FACTS Sheets for three (3) of their most recent and relevant contracts under which such key personnel performed the same role currently being proposed on the current acquisition and this performance occurred during the past five (5) years from the issuance date of this solicitation. Note however, that the quality of the key personnel’s performance under the submitted contract must be able to be verified by the past performance team in order to be considered in the assessment of confidence. Any such key personnel must already be employed by the offeror /joint venture partner, or in the case of a critical subcontractor, must already be employed by the critical subcontractor. In addition to the FACTS Sheets for each entity as required above, the offeror must submit a consent letter executed by each of its proposed critical subcontractors authorizing release of adverse past performance information to the prime offeror to allow the prime offeror an opportunity to respond. A sample Subcontractor/Teaming Partner Consent Form is attached to this RFP (see RFP Attachment # 2). The consent form should be completed by the critical subcontractors identified in your proposal. The completed consent forms should be submitted as part of your past performance volume.

(2) On the three (3) contracts submitted in Volume III, Present/Performance Information, include relevant information in the FACTS Sheet concerning the offeror’s/joint venture partners’ (and critical subcontractor’s, if applicable) compliance with FAR 52.219-8, Utilization of Small Business Concerns or FAR 52.219-9, Small Business Subcontracting Plan, if these clauses are or were contained in the contract. (Please note that FAR 52.219-8 does apply to ALL businesses, whereas FAR 52.219-9 only applies to large businesses.) When subcontracting possibilities existed, address whether or not subcontracts were awarded to small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns to the fullest extent consistent with efficient contract performance. If none of the submitted contracts included these clauses, whenever subcontracting possibilities existed, address whether or not it is your policy to utilize small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns to the fullest extent consistent with efficient contract performance.

(3) The FACTS Sheet responses should clearly correlate present and past performance with the requirements of this RFP. Clearly describe the relevance of the effort to the work proposed. The answering space on the FACTS Sheet may be expanded so that the filled-in FACTS Sheet for each relevant contract covers no more than both sides of three (3) 8 ½ x 11 inch pages. The offeror shall provide the most current information for the Points of Contact (POCs) identified on the FACTS Sheets.

(4) Include two additional pages (8 1/2 x 11 pages with 0.5” margins) in spreadsheet format that simply list all contracts the offeror /joint venture partner is performing or has performed in the past five (5) years. Also, provide a spreadsheet on each critical subcontractor. If the list of said contracts exceeds two (2) pages per entity, only the most recent contracts ongoing/completed shall be listed. The spreadsheets do not count toward the FACTS Sheet page limitations. The purpose of the spreadsheet is to capture the total scope of work (whether or not deemed relevant to this RFP) that is ongoing, completed or terminated in the past five (5) years. The Government may obtain and use performance information on any or none of these programs. The spreadsheet(s) shall include (as a minimum) current information as follows:

Contract Number Brief Program Description (Include Relevancy & Quantity)

Stage of the Program & Brief Status Contracting Agency or Customer Phone & Fax Numbers for at Least Two POCs

(5) The proposal should contain evidence of the offeror’s, teaming contractors’, joint venture partners’, and critical subcontractor’s (if applicable) ability to isolate the root causes of problems and include in the FACTS Sheet a description of programs or actions taken to resolve those causes. Problems not addressed by the offeror, teaming contractors, joint venture partners, and critical subcontractor, but found by the Government during the evaluation of the information in this volume, will be assumed to still exist. Note: In the case of Contractor Performance Assessment Report System (CPARS), if your input has already been provided and the rationale/circumstances have not changed, DO NOT repeat them here.

(6) The Government will use data provided in this volume and may use data obtained from other sources in the development of the confidence assessment. The Present/Past Performance Questionnaire (see RFP Attachment # 3) will be one means used by the Government to obtain present/past performance information. The Government reserves the right to change, alter, and/or supplement the questionnaire without further notice to the offeror(s). The offeror shall send out the Present/Past Performance Questionnaires to each of the offeror’s critical subcontractors, teaming contractors, and/or venture partners’ and/or critical subcontractors’ (i.e., each entity’s) POCs identified in each FACTS Sheet. The responsibility to send out the Present/Past Performance Questionnaires rests solely with the offeror - i.e., it shall not be delegated to any other entity. The Transmittal Letter (see RFP Attachment # 4) shall be used by the offeror in sending out the Present/Past Performance Questionnaires. The offeror shall exert its best efforts to ensure that at least two POCs per relevant contract submit a completed Present/Past Performance Questionnaire directly to the Government not later than the date established in this RFP for Volume III, Present/Past Performance proposal submission. Each of the offeror’s POCs may submit their completed Present/Past Performance Questionnaire either electronically, or by mail. Submission by fax is not accepted. If sending electronically, follow the procedures outlined in paragraph (B) above, and email to: Donald.lyles@robins.af.mil with copy to LaToya.Brown@robins.af.mil. If mailing, mail directly to:

WR-ALC/GRSKA

ATTN: LaToya Brown 235 Byron St., Suite 19A Robins AFB, GA 31098-1607

If mailing, the outside envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

The completed questionnaires should be contained in a second envelope marked with the mailing address and the following legend:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

Once the Present/Past Performance Questionnaires are completed by your POCs, the information contained therein shall be considered source selection sensitive and shall not be released to you, the offeror. Therefore, any exchange/contact between the offeror/joint venture partner and/or critical subcontractor and its own POCs in regards to comments made on the questionnaire is not permitted. Questionnaires shall be sent to and best efforts made to ensure completion and submission directly back to the Government from at least two of the following (in descending order of availability):

(a) Procuring Contracting Officer/Contract Negotiator or equivalent

(b) Program/Project Manager, or equivalent

(c) Administrative Contracting Officer/Contract Administrator or equivalent

(d) Other (As specified on the FACTS Sheet)

(7) In the event that commercial contracts are presented as present/past performance sources of information, a client authorization letter shall be issued to those commercial POCs requesting/authorizing them to complete a Present/Past Performance Questionnaire. A sample client authorization letter is attached to this RFP (see RFP Attachment # 5). The offeror is required to send the client authorization letter(s) with the Present/Past Performance Questionnaire(s) to each POC on commercial contracts. A separate copy of client authorization letter(s) for each commercial contract shall be included in the offeror’s Present/Past Performance submission for the Government’s use in case additional questionnaires need to be sent by the Government after RFP closing.

(8) The Government may conduct follow-up discussions with any of the people identified in the FACTS Sheets or in the offeror’s Present/Past Performance Volume. The Government may obtain other information by sending out additional questionnaires and/or through other sources.

(9) RFP Attachments 1 and 3 (FACTS Sheet and Present/Past Performance Questionnaire) must include the following legend at the top and bottom of the page:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

F. Volume IV- Small Business Concern Participation Factor

The offeror shall submit Small Business Concern Participation Information for itself and any joint venture partner, as well as each proposed critical subcontractor, in a separate volume (i.e., 3-ring binder) labeled "Volume IV – Small Business Concern Participation”. In the performance of this resultant contract, identify the extent of participation of proposed small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns, historically black colleges or universities and minority institutions when subcontracting possibilities exist. Identify the description of the subcontracted work these proposed firms are to perform along with the associated goals expressed in terms of percentages of the total contract value. If limited or no subcontracting possibilities exist for these socio-economic entities, provide rationale for such. NOTE: If the offeror/ joint venture partner/critical subcontractor is a small business concern, each may include their own work they will be performing in the Small Business Concern Participation information.

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

RFP # FA8525-12-R-31240

ATTACHMENT # 1

Present/Past Performance “FACTS Sheet” (TO BE COMPLETED BY OFFEROR, JOINT VENTURE PARTNER, AND IF APPLICABLE, CRITICAL SUBCONTRACTOR)

Complete a separate FACTS Sheet for each relevant contract. See Clause L-900, Instructions to Offerors, of this RFP for detailed instructions and limits on number and recency of contracts. Provide frank, concise comments regarding present/past performance on the program identified in B. below.

A. (1) Name (Company/Division):

B. (2) Address:

C. (3) CAGE Code:

B. PROGRAM TITLE and CONTRACT NUMBER:

C. NAME OF CONTRACTING ACTIVITY OR CUSTOMER:

D. CONTRACT TYPE(S) – PLEASE LIST ALL THAT APPLY (firm fixed price, time & materials, etc.)

E. CONTRACT $ VALUE: (If you performed work as a subcontractor, identify your contract $ value and the PRIME’s contract $ value, if known.)

1. Original contract $ value and current $ value:

2. Estimated value at completion and primary causes of changes:

3. If Award Fee Contract, what percentages of the fee have been awarded in each of last 3 years?

F. BRIEF DESCRIPTION OF EFFORT AS: _____ PRIME _____ SUBCONTRACTOR

1. As a part of this narrative description, highlight portions considered most relevant to the current acquisition; addressing how and to what extent the proposed effort relates to the program identified in B. above. To supplement the data provided in response to this paragraph, complete the following regarding relevancy of the effort identified in paragraph B to the proposed effort. This is limited to two pages beyond the page limitation of the FACTS sheet information.

NOTE: BUYER/PCO SHOULD TAILOR THE TABLE BELOW TO THE SPECIFIC PROGRAM.

Yes or No

FMECA Analysis

Yes or No

Systems Safety Analysis

Yes or No

C&A Compliance Support

Yes or No

Maint./Supply Data Support

Yes or No

T.O./Tech Data Development

Yes or No

SVWC Development

Yes or No

Other (specify)

Yes or No

Yes or No

Government

Yes or No

Yes or No

MSG-3

Yes or No

RCM

Yes or No

HVM

Yes or No

Other (please list type)

Yes or No

4. Performance Location

Specify Location:

6. Extent of subcontractor involvement

Yes or No

If yes, state nature of involvement:

ABET accredited engineer or EIT or PE

Yes or No

IAM-3/IAT-3 CISSP

Yes or No

A4A Membership

Yes or No

Other (please list)

Yes or No

Yes or No

Tech data development in accordance with MIL-STD-38784

Yes or No

Techsight/X, Serna and FrameMaker software packages

Yes or No

Engineering analysis of maintenance tasks and task intervals

Yes or No

Support and sustainment of IDE software application

Yes or No

2. This paragraph shall also include details to support your record for on time delivery, technical quality and cost control for this effort identified in paragraph B above.

3. If you are a small business, or, if you are a large business and a small business subcontracting plan per FAR 52.219-9 was NOT required by this effort, indicate your compliance with FAR 52.219-8, Utilization of Small Business Concerns, by completing the following. That is, when subcontracting possibilities existed on this effort, did you award subcontracts to small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns to the fullest extent consistent with efficient contract performance? If FAR 52.219-8 was NOT included in this effort, whenever subcontracting possibilities existed in the performance of this effort, address whether or not it was your policy to utilize small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns to the fullest extent consistent with efficient contract performance.

No subcontracting possibilities

In compliance

Not in compliance (address why)

4. If you are a large business, identify whether a subcontracting plan in accordance with FAR 52.219-9, Small Business Subcontracting Plan, was required by this effort. If one was required, complete the following regarding subcontracting goals and status-to-date. If goals were not met, please explain. Required: Not Required:

Small Business

Small Disadvantaged Business

Women-Owned Small Business

HUBZone Small Business

Veteran-Owned Small Business

Service-Disabled Veteran Owned Small Business

HBCU/MI

G. PERIOD OF PERFORMANCE (POP): (If you performed work as a subcontractor, identify your POP, and the PRIME’s POP, if known)

1. Original schedule and current schedule:

2. Estimate @ completion:

3. How many times changed and primary causes of changes:

H. PRIMARY POINTS OF CONTACT: (The offeror is responsible for exerting its best efforts to ensure that current information is provided for all individuals.)

1. Procuring Contracting Officer

2. Program Manager

3. Administrative Contracting Officer

4. Other (Please Specify)

I. If the offeror, joint venture partner or critical subcontractor (if applicable) is a newly formed entity who either has no prior contracts or does not possess relevant corporate past performance, but does have key personnel with relevant past performance while employed by another company, specify by name, such key individual(s) who will participate in the proposed effort under this acquisition who also participated in the program identified in B. above, and indicate their contract role. Describe how participation of these key personnel contributed to the success of the previous effort and how this indicates probability of success on the proposed effort.

J. Use this space to address any aspect about this program considered unique. Describe quality awards or certifications that indicate the offeror possesses a high-quality process for developing and producing the product/service required.

K. Summarize contract issues relative to the number and severity of quality deficiencies recorded/contract discrepancy reports issued, cure notices, show cause letters, termination for default or cause, disputes, claims, latent defects; and, corrective actions taken for the contract listed in paragraph B. above.

L. Additionally, for those efforts where you are cognizant of unfavorable and/or marginal past performance ratings/reports previously assessed by customers or clients, but feel that significant progress has been made but not yet credited or formally documented, provide the program name, contract number, customer location and a narrative explaining "fixes" made to date, or any other information regarding the unfavorable/marginal assessment. This narrative portion is limited to one (1) additional page beyond the FACTS sheet required page limitation. It is not presumed that performance has been perfect. Rather, the proposal should contain evidence of the offeror's ability to isolate the root causes of problems and should describe programs or actions taken to resolve those causes. Demonstrated corrective actions (not just planned or promised), and the overall work record will be considered. Problems not addressed, but found by the Government during the evaluation of the information in this volume, will be assumed to still exist. Note: In the case of Contractor Performance Assessment Report System (CPARS), if your input has already been provided and the rationale/ circumstances have not changed, DO NOT repeat them here.

M. Was this contract effort (as identified in paragraph B. above) submitted as a past performance source of data for a previous WR-ALC procurement. Yes No . If yes, identify the buyer and/or contracting officer, their phone number and office symbol and solicitation number of the procurement for which this effort was submitted.

PLEASE NOTE: The Government is not bound by the offeror's opinion of relevancy. The Government will perform an independent assessment of relevancy of the data provided or obtained.

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

RFP # FA8525-12-R-31240

ATTACHMENT # 2

NOTE TO OFFERORS: Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor's or teaming partner's consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past and present performance information to the prime during exchanges. In an effort to assist the Government's Past Performance Team) in assessing your past performance relevancy and confidence, we request that the following consent form be completed by the major subcontractors/teaming partners identified in your proposal. The completed consent forms should be submitted as part of your Past Performance Volume.

SUBCONTRACTOR/TEAMING PARTNER CONSENT FORM FOR THE RELEASE OF PASTAND PRESENT PERFORMANCE INFORMATION TO THE PRIME CONTRACTOR

Dear LaToya Brown

We are currently participating as a (subcontractor/teaming partner) with (prime contractor or name of entity providing proposal) in responding to the Department of the Air Force, WR-ALC/GRSKA request for proposal (FA8525-12-R-31240) for the C-5 Engineering Requirements Review (ERR) Program Support.

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent form to allow you to discuss our past and present performance information with the prime contractor during the source selection process.

(Signature and Title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address:

FOR OFFICIAL USE ONLY

REQUEST FOR PROPOSAL FA8525-12-R-31240

ATTACHMENT # 3

PRESENT/PAST PERFORMANCE QUESTIONNAIRE

PLEASE PROVIDE THE FOLLOWING INFORMATION ABOUT YOURSELF:

Name and Role Relative to Contract (e.g. Buyer, Program Manager):____________________________________________________ Business: ___________________________________________________________________________________________________ ____________________________________________________________________________________________________________ Address:____________________________________________________________________________________________________ ____________________________________________________________________________________________________________ Telephone No. _______________________________ FAX No. ____________________________________

Return your completed questionnaire electronically to Donald.Lyles@robins.af.mil with copy to LaToya.Brown@robins.af.mil.. Submission by fax is not accepted.

NOTICE: WHEN COMPLETED, THIS QUESTIONNAIRE WILL BE CONSIDERED SOURCE SELECTION SENSITIVE INFORMATION AND WILL NOT BE RELEASED TO THE OFFEROR.

Part I. SPECIFIC PROGRAM INFORMATION:

Name of Contractor: _____________________________________________ CAGE Code: __________

Program Title and Brief Description:__________________________________________________________________________________________

Contractor’s Role in the Program: _____Prime _____Subcontractor _____Vendor/Supplier

Contract Number: ________________________________ Number of Years? ____________________

Contract Type(s), i.e. Firm-Fixed-Price, Time & Materials, Cost, etc: ___________________________________________________________

SOURCE SELECTION INFORMATION - SEE FAR 3.104

PART II. GENERAL PROGRAM INFORMATION:

Period of Performance (assuming all options exercised) of Contract or Effort: Beginning Date _________ through ____________ Current Dollar Value: ______________________

PART III. PERFORMANCE ASSESSMENTS:

1. Have there been any disputes/claims relative to the contract, or action of any kind to terminate performance? If yes, explain.

2. Describe the contractor’s strong and/or weak characteristics:

3. If given a choice, would your company award to this contractor again? If not, please explain. ________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________

TABLE

Please check the appropriate rating for each of the following questions in the table below. Should your response be other than “satisfactory,” please provide supporting documentation on an additional sheet to this document (which is in WORD format). If supporting documentation is not provided for ratings that are other than “satisfactory,” the ratings will be considered to be unsubstantiated and will be interpreted to be “satisfactory.”

SOURCE SELECTION INFORMATION - SEE FAR 3.104

1. Extent to which company’s products and/or services met the requirements of your contract or project:

2. Company’s proficiency with preparing technical data such as test plans, test reports, operations and maintenance manuals, or parts provisioning documents:

3. Company’s knowledge and proficiency with any of the following: engineering analysis, FMECA, Systems Safety analysis, or RCM

4. Company’s knowledge and proficiency with industry specifications and standards, e.g. FAA CASS/CAMP/MSG-3

5. Customer’s satisfaction with the company’s response to warranty claims, corrective actions, product recalls, and/or other “after the sale” actions:

6. Quality of completed product:

7. Extent to which company utilized small businesses, veteran-owned small businesses, small disadvantaged businesses, and other such socio-economic business sectors in its contract performance:

8. Company’s proficiency with processing your order including timely initiation of work, timely deliveries of products/services and invoices:

9. Extent to which the Company employed the appropriate personnel to perform the desired task (engineers to perform engineering, analysts to perform analysis, etc.).

10.Company’s capability with standard visual workcard (SVWC) development

11. Knowledge and proficiency with techsight/X Serna and FrameMaker software packages

12. Company’s capability to support and sustain existing Integrated Data Environment (IDE) software

RFP FA8525-12-R-31240

PAST/PRESENT PERFORMANCE QUESTIONNAIRE

ASSESSMENT RATING SYSTEM

E EXCEPTIONAL: Performance meets contractual requirements and exceeds many requirements. The contractual performance being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

V VERY GOOD: Performance meets contractual requirements and exceeds some requirements. The contractual performance being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

S SATISFACTORY: Performance meets contractual requirements. The contractual performance being assessed contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

M MARGINAL: Performance does not meet some contractual requirements. The contractual performance being assessed reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

U UNSATISFACTORY: Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance being assessed contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

N/A NOT APPLICABLE: Did not apply to this acquisition; or, questionnaire respondent has no knowledge of, and/or did not observe, the contractor’s performance in this area.

NOTICE TO QUESTIONNAIRE RESPONDENTS: Please do not transmit this page when faxing your input to the name/address listed on page 1.

RFP # FA8525-12-R-31240

ATTACHMENT # 4

Transmittal Letter for Government Sources to Accompany Present/Past Performance Questionnaire

[TO BE COMPLETED BY OFFEROR]

FOR OFFICIAL USE ONLY

MEMORANDUM FOR: [OFFEROR’S/JOINT VENTURE PARTNERS’ OR CRITICAL SUBCONTRACTOR’S POC]

FROM: [OFFEROR’S ADDRESS AND POINT OF CONTACT]

SUBJECT: Present/Past Performance Questionnaire for Contract(s) .

1. We are currently responding to the Department of the Air Force (AF), WR-ALC, Request for Proposal (RFP) # FA8525-12-R-31240, for the procurement of the C-5 Engineering Requirements Review (ERR) Program Support. This RFP is being conducted as a Tradeoff Source Selection and specifically requires that we, as an offeror, do the following:

The offeror shall send out -- and track the completion of -- the Present/Past Performance Questionnaire to each of the offeror’s, critical subcontractors’, teaming contractors’ and/or joint venture partners’ Points of Contact (POCs). The responsibility to send out the Present/Past Performance Questionnaires rests solely with the offeror - i.e., it shall not be delegated to any subcontractors, teaming contractors, and/or joint venture partners. The completed Present/Past Performance Questionnaire shall be submitted directly to the Government and received not later than 29 May 2012, 4:30 PM, Eastern Standard Time. Each of the offeror’s POCs may submit its completed Present/Past Performance Questionnaire either electronically or by mail. If sending electronically, the following applies:

Exchanges of source selection information between government and questionnaire respondents will be controlled by the Contracting Officer. Email may be used to transmit such information only if the email can be sent and encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. In order to facilitate the sending and receiving of encrypted emails, a questionnaire respondent must use MS Outlook email configured to support encryption, or, a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your completed questionnaire via an encrypted email, you will need to contact the Buyer/Contracting Officer indicated below, prior to that first submittal, in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). Email to: Donald.lyles@robins.af.mil with copy to LaToya.Brown@robins.af.mil.

If mailing, mail directly to:

WR-ALC/GRSKA

ATTN: LaToya Brown 235 Byron St., Suite 19A Robins AFB, GA 31098-1607

If mailing, the outside envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

The completed questionnaires should be contained in a second envelope marked with the mailing address and the following legend:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

Submission by fax is not accepted.

2. We have identified subject contract(s) as relevant to this acquisition and you as our POC. As such, please take a few moments of your time to fill out the attached questionnaire and send it directly back to RAFB. The information contained in the completed Present/Past Performance Questionnaires is considered sensitive and cannot be released to us, the offeror. If you have any questions about the acquisition or the attached questionnaire, your questions must be directed back to the Government’s points of contact identified above. Thank you for your timely assistance.

Sincerely, [OFFEROR’S POINT OF CONTACT]

ATCH

Present/Past Performance Questionnaire [Client Authorization Letter(s), if applicable]

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

RFP # FA8525-12-R-31240

ATTACHMENT # 4

NOTE TO OFFERORS: This procurement could be similar to commercial supplies/services. Therefore, to assist the Government’s Past Performance Team in assessing your present and past performance on relevant commercial contracts, the following letter must be sent to your points of contact (POCs) for those commercial efforts that you identify to us in your past performance volume. Should you propose to use critical subcontractors, teaming contractors, and/or joint venture partners, you must obtain a similar client authorization letter from each entity. HOWEVER, it is your sole responsibility, as the offeror, to then send out these authorization letters with the Present/Past Performance Questionnaire to your own POCs and to those of your subcontractors, teaming contractors, or joint venture partners and include a copy in your past performance volume.

Client Authorization Letter

(TO BE ACCOMPLISHED BY OFFEROR)

Dear (Client):

We are currently responding to the Department of the Air Force (AF), WR-ALC, Request for Proposal (RFP) # FA8525-12-R-31240 for the procurement of the C-5 Engineering Requirements Review (ERR) Program Support.

As you know an offeror’s past performance has become an element of increased emphasis in the AF’s acquisitions. They are requesting that clients of companies who submit proposals in response to their RFP for the ERR Program be contacted, and that their participation in the validation process be requested.

We, therefore, respectfully request and hereby authorize you to complete the attached Questionnaire with regards to work we have performed for you, and submit it either electronically, or by mail. If sending electronically, the following applies:

Exchanges of source selection information between government and questionnaire respondents will be controlled by the Contracting Officer. Email may be used to transmit such information only if the email can be sent and encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. In order to facilitate the sending and receiving of encrypted emails, a questionnaire respondent must use MS Outlook email configured to support encryption, or, a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your completed questionnaire via an encrypted email, you will need to contact the Buyer/Contracting Officer indicated below, prior to that first submittal, in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). Email to: Donald.lyles@robins.af.mil with copy to LaToya.Brown@robins.af.mil.

If mailing, the outside envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

The completed questionnaire should be contained in a second envelope marked with the mailing address and the following legend:

Mail directly to:

WR-ALC/GRSKA

ATTN: LaToya Brown 235 Byron St., Suite 19A Robins AFB, GA 31098-1607

Reference: RFP: FA8525-12-R-31240

Submission by fax is not accepted.

We have identified Mr./Ms. (Name) of your organization as the point of contact based on their knowledge concerning our work. Your cooperation in this matter is appreciated. Any questions may be directed to: [NAME, PHONE NUMBER, FAX NUMBER FOR THE OFFEROR’S POINT OF CONTACT]

Sincerely, [OFFEROR'S POINT OF CONTACT]