FA825116R0031_SECTION_L.pdf

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

A. INTRODUCTION:

1. Section L provides guidance for preparing proposals and specific instructions on the required format and content. To assure timely and equitable proposal evaluation, offerors shall propose in accordance with this section and all solicitation requirements (i.e. provisions, clauses, appendices, attachments, forms, etc.). Non-conformance with the instructions provided in this section or the requirements and statements of the solicitation may result in an unfavorable evaluation or proposal disqualification (i.e. the offeror was considered nonresponsive to the solicitation requirements).

2. The Government representative identified below shall be the sole point of contact for this acquisition. All questions, comments, and/or concerns shall be directed to this person unless otherwise directed by the Government representative identified below.

Leslie Trice 6041 Gum Lane, Bldg 1226 Hill AFB, UT 84056 leslie.trice@us.af.mil Phone: 801-775-6906

3. If an offeror believes that the solicitation contains errors, omissions, or is otherwise unsound

(i.e. the offeror is unable to agree to the required delivery schedule), the offeror shall immediately notify the aforementioned Government representative in writing with supporting rationale. Upon consideration the Government may continue, amend, or cancel the solicitation.

4. The Government reserves the right to award this effort based on initial proposals, as received, without discussions IAW FAR 52.215-1. Communications conducted to resolve minor or clerical errors will not constitute discussions. The contracting officer reserves the right to award a contract without the opportunity for proposal revision.

5. If a competitive environment is not achieved the offeror, via submission of a proposal, agrees to provide the Government with other than certified cost or pricing data for proposals < $750K and certified cost or pricing data for proposals ≥ $750K.

B. PROPOSAL FORMAT:

1. Offerors may submit a hardcopy (see B.1.a) or softcopy proposal to the Government representative identified at paragraph A.2.

a. Hardcopy proposals are not accepted without approval from the aforementioned Government representative. Digital proposals shall be submitted via email or on Compact Disc(s) (CD) via courier to the aforementioned Government representative.

Only submit the requested volumes/documents (see paragraph B.3.). Attachments shall be named and organized by volume/document.

Example:

- Volume_I_Price_Spreadsheet.xlsx

- Volume_II_Standard_Form_1447.pdf

Unrequested documents will be removed/deleted from the proposal prior to evaluation.

2. Offerors shall adhere to proposal volume or document page limitations. Proposal volume or document pages beyond established page limitations will be removed/deleted from the proposal prior to evaluation. A page is defined as a side of a sheet of paper or digital page displaying text or graphics. Page size shall be 8.5” x 11”. The text size shall be no less than 11 point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or presentation software. Use no less than 1” margin on the top and bottom and a ¾” margin on the sides. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and not desired.

3. Proposals shall consist of the following volume(s) and document(s):

a. VOLUME I: PRICE

Page Limit: Equal to the sum of document page limits

1. PRICE SPREADSHEET

(Volume_I_Price_Spreadsheet.xlsx) Page Limit: N/A

All offerors shall prepare a spreadsheet similar to the Contractor “A” example portrayed below (all example quantities and prices are arbitrary). Offerors shall propose reasonable prices for each CLIN with an established quantity that requires pricing. A “No Charge” or $0.00 unit price is not acceptable. Offerors shall sum the extended prices and provide the Government with a Total Price.

Example:

Contractor “A”:

CLIN TITLE QTY UNIT PRICE EXTENDED

PRICE

ORDERING PERIOD I

1005 Repair of Interchangeable NSNs 100501 – 100502

10 $1,000.00 $10,000.00

100501 NSN: 1280-01-439-0638

100502 NSN: 1280-01-126-0079

1006 Repair of Interchangeable

NSNs 100601 – 100603 5 $500.00 $2,500.00

100601 NSN: 5841-01-353-9263

100602 NSN: 5841-01-438-9423

100603 NSN: 5841-01-291-6174

1007 NSN: 4458-01-545-8445 4 $4,000.00 $16,000.00

ORDERING PERIOD II

2005 Repair of Interchangeable NSNs 200501 – 200502

10 $1,250.00 $12,500.00

200501 NSN: 1280-01-439-0638

200502 NSN: 1280-01-126-0079

2006 Repair of Interchangeable

NSNs 200601 – 200603 5 $750.00 $3,750.00

200601 NSN: 5841-01-353-9263

200602 NSN: 5841-01-438-9423

200603 NSN: 5841-01-291-6174

2007 NSN: 4458-01-545-8445 4 $4,250.00 $17,000.00

TOTAL PRICE:

Contractor “B”:

CLIN TITLE QTY UNIT PRICE EXTENDED

PRICE

ORDERING PERIOD I

1005 Repair of Interchangeable NSNs 100501 – 100502

10 $1,100.00 $11,000.00

100501 NSN: 1280-01-439-0638

100502 NSN: 1280-01-126-0079

1006 Repair of Interchangeable

NSNs 100601 – 100603 5 $500.00 $2,500.00

100601 NSN: 5841-01-353-9263

100602 NSN: 5841-01-438-9423

100603 NSN: 5841-01-291-6174

1007 NSN: 4458-01-545-8445 4 $4,000.00 $16,000.00

ORDERING PERIOD II

2005 Repair of Interchangeable NSNs 200501 – 200502

10 $1,100.00 $11,000.00

200501 NSN: 1280-01-439-0638

200502 NSN: 1280-01-126-0079

2006 Repair of Interchangeable

NSNs 200601 – 200603 5 $750.00 $3,750.00

200601 NSN: 5841-01-353-9263

200602 NSN: 5841-01-438-9423

200603 NSN: 5841-01-291-6174

2007 NSN: 4458-01-545-8445 4 $4,250.00 $17,000.00

TOTAL PRICE:

$61,750.00

$61,250.00

b. VOLUME II: DOCUMENTATION Page Limit: Equal to the sum of document page limits

1. STANDARD FORM 1447

(Volume_II_Standard_Form_1447.pdf) Page Limit: None

A. Offerors shall complete blocks 11, 13, 15, 21, 22, and 27 of the front page.

B. Offerors shall propose reasonable prices for each CLIN with an established quantity that requires pricing. A “No Charge” or $0.00 unit price is not acceptable.

Example B:

C. When a CLIN is established for repair of Government Furnished Property the offeror shall provide the Government with the CAGE of the location where the offeror will receive the asset(s).

Example C:

D. When a CLIN requires inspection at ‘Origin’ the offeror shall provide the Government with the CAGE of the location where the offeror will present the asset(s) for DCMA inspection. Example D:

E. Offeror shall provide the Government with the CAGE of the location from whence the asset(s) will ship (i.e. the final ship from location NOT the final ship to location).

Example E:

F. Offerors shall propose a delivery for each CLIN that requires delivery. If the offeror does not enter a proposed delivery it is assumed that the offeror agrees to the required delivery. A proposed delivery before or beyond the established required delivery may result in a non-responsive proposal.

Example F:

G. Offerors are expected to review ALL sections of the solicitation and complete representations as required.

Example G:

2. EXCEPTIONS OR INCLUSIONS

(Volume_II_Exceptions_Or_Inclusions.pdf) Page Limit: 4

Only offerors requesting exceptions or inclusions are required to submit an EXCEPTIONS OR INCLUSIONS document. Offerors must clearly identify any exception or inclusion to the solicitation and substantiate the exception or inclusion with supporting rationale (i.e. the offeror is unable to agree to the proposed delivery schedule). The Government is not obligated to accept exceptions or inclusions. Failure to meet all solicitation requirements may result in an unfavorable evaluation or proposal disqualification (i.e. the offeror was nonresponsive to the solicitation requirements).