Combined_Synopsis_and_Solicitation.docx

DEPARTMENT OF THE AIR FORCE

AIR FORCE SUSTAINMENT CENTER (AFMC)

HILL AIR FORCE BASE UTAH

DEPARTMENT OF THE AIR FORCE

AIR FORCE SUSTAINMENT CENTER (AFMC)

HILL AIR FORCE BASE UTAH

Combined Synopsis/Solicitation »F-16 ECO Equipment, Test Cables and Equipment Installation«

(i) This is a combined synopsis/solicitation for the acquisition of commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this announcement. This announcement constitutes the only solicitation; a written solicitation will not be issued.

(ii) Solicitation Number: FA8224-18-R-0046 This solicitation is issued as a request for proposal (RFP).

(iii) This solicitation document and incorporated provisions and clauses are in effect through Federal Acquisition Circular 2005-96.

(iv)

(v)

2.0 All testing equipment shall have proven use within the United States Department of Defense and specifically have proof of usage on current military aircraft, to include Testing Capabilities, Hardware, software, and Environmental Conditions in accordance with Statement of Work (SOW) Paragraph 2.

In accordance with the attached SOW paragraph 3.1.

5.0 In accordance with the attached SOW paragraph 5.1.

In accordance with the attached SOW paragraph 4

Each test equipment shall be installed at Hill Air Force Base in accordance with the attached SOW paragraph 5.1 and 5.2.

Each CDRL will be accomplished in accordance with the attached SOW.

EA

NSP

(vi) Description of item(s) to be acquired:

Two complete F-16 Electrical Testing systems. Each system will include a test analyzer, switching modules, a set of adapter cables for testing an entire F-16 during depot maintenance and refurbishment of current test equipment work stands. It is also required that the Contractor install and perform the initial startup of the test equipment. During equipment install the contractor will insure that the wire testing system is operating and functioning in accordance with the manufactures specifications. The supplier shall provide basic training in operation and maintenance of the equipment shall be in accordance with the attached Purchase Specification.

(vii) Period of Performance and place:

Hill Air Force Base, Utah

Performance shall be included with proposal and coordinated with the Government Representative (GR) after contract award. FOB Destination.

(viii) Instructions to Offerors Section L see below or attached Section L and M-- Commercial, applies to this acquisition. Offers are due by 1300 MT, 05 May, 2018, via electronic mail to Tyler.Fitz@us.af.mil or Shawna.Dudis@us.af.mil

a. Provide Cage code when submitting proposal

(ix) 52.212-1, Instructions to Offerors -- Commercial Items, applies to this acquisition. Addenda: See Section L: Instructions to Contractor for Proposal Preparation Using LPTA Procedures below for additional information.

52.212-2 EVALUATION--COMMERCIAL ITEMS (Nov 2017)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. PRICE

1. TECHNICAL

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

BASIS FOR CONTRACT AWARD:

This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures in which offeror’s technical and past performance will be evaluated approximately equal to price. Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability. Award will be made to the technically acceptable offeror with the lowest evaluated cost or price, who is deemed responsible in accordance with the Federal Acquisition Regulation and whose proposal conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representations, certifications, and all other information required by 52.212-1 Instructions to Offerors of this solicitation and as supplemented with the addendum, and is judged based on the evaluation factors and subfactors to represent the lowest technically acceptable proposal. The Government reserves the right to award without discussions. Therefore, each initial offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if determined necessary by the Contracting Officer. The Government reserves the right to award no contract at all, if the SSA determines it is in the Government’s best interest.

Rejection of Unrealistic Offers - The Government may reject any proposal that is evaluated to be unrealistic in terms of program commitments, including contract terms and conditions, or unrealistically high or low in price when compared to Government estimates, such that the proposal is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of the program.

Correction Potential of Proposals - The Government will consider, throughout the evaluation, the "correction potential" of any proposal uncertainty. The judgment of such "correction potential" is within the sole discretion of the Government. If an aspect of an Offeror's proposal not meeting the Government's requirements is not considered correctable, the Offeror may be eliminated from the competitive range.

The Government intends to select one contractor for this requirement; however, the Government reserves the right to award no contract at all, if the Contracting Officer determines it is in the Government’s best interest.

(A) Evaluation Factors and Subfactors

The Government will evaluate for acceptability the factors and subfactors described below:

Factor One – Price Factor Two – Technical

i. Factor One - Price. Offers shall be ranked according to the proposed price identified in the Pricing Schedule of the solicitation. An Offerors proposed prices will be determined by multiplying the quantities identified in the Pricing Schedule by the proposed unit price for each firm-fixed price CLIN or Sub-CLIN to confirm the extended amount, including all options (if applicable). This will be the Total Evaluated Initially, offeror’s will be ranked from lowest to highest according to price. The pricing criteria used for evaluation are (1) completeness, (2) price reasonableness.

Completeness – The Government will review the pricing submissions for completeness and compliance incomplete price submissions will NOT be evaluated and the proposal may be eliminated from the competition

Price Reasonableness – The Offerors price proposal will be evaluated using one or more of the techniques defined in FAR 12.209 and FAR 13.106-3. Generally, adequate price competition will satisfy the criteria for price reasonableness.

ii. Factor Two - Technical (not a tradeoff factor). Next, the government technical evaluation team will review the technical proposal submitted on an acceptable/unacceptable basis to ensure the solicitation requirements including all stated terms, conditions, representations, certifications, and all other information required by this solicitation are met. Each Technical Capability subfactor will receive a rating of acceptable, or unacceptable. If any subfactor is rated ―unacceptable, the entire proposal may be rendered technically unacceptable. Only proposals deemed technically acceptable (either initially or as the result of discussions) will be considered for award.

(B) Award Decision

The award decision will be made as follows:

Step One - Evaluate Price. The Offerors price proposal must provide one firm-fixed price in accordance with the solicitation document. Offeror’s will be evaluated, for ranking purposes, based upon the total evaluated price proposed.

Step Two - Determine Technical Acceptability. 25 Pages or less. The technical evaluation provides an assessment of the Offeror’s capability to satisfy the Government’s requirements. The Government will evaluate all technical proposals for technical capability and determine technically acceptability.

Each Technical Capability subfactor will receive a rating of acceptable, or unacceptable. If any subfactor is rated ―unacceptable, the entire proposal may be rendered technically unacceptable. Only proposals deemed technically acceptable (either initially or as the result of discussions) will be considered for award.

Technical Subfactors are as follows:

Technical Subfactor One: Testing Systems Specifications and Capabilities (Acceptable/Unacceptable) (section 2 of purchase specification). The proposal is technically acceptable when it demonstrates that the proposed ECO Test System meets minimal required parameters identified in the PS.

· Testing Capabilities

· Hardware

· Software

· Environmental Conditions Technical Subfactor Two: Adapter Cable Manufacturing (acceptable/unacceptable)(section 3.1 and 3.2 of purchase specification). The proposal is technically acceptable when it demonstrates that the proposed ECO Test System meets minimal required parameters identified in the PS.

· Capable of acquiring all specified interface connectors

· Capable of building all specified cable sets

· Cable identification

Technical Subfactor Three: Work Stand Refurbishment (section 4.1, 4.2, 4.3, 4.4, 4.5 and 4.7 of the purchase specification). The proposal is technically acceptable when it demonstrates that the proposed ECO Test System meets minimal required parameters identified in the PS.

· Work Stand Lighting

· Convenience Outlets

· Aircraft Bumper Pad

· Shop Air on Stands

· Work Stand Casters

· Electrical Panel

· Painting Stands

Technical Subfactor Four: Delivery Schedule (section 5.2 and 5.5 of the purchase specification). The proposal is technically acceptable when it demonstrates that the proposed ECO Test System meets minimal required parameters identified in the PS.

· Mounting Test Equipment on work stands

· Timeframe for delivery of new test system

Award will be made to the technically acceptable offeror with the lowest evaluated cost or price, who is deemed responsible in accordance with the Federal Acquisition Regulations, and whose proposal conforms to the solicitation requirements.

Discussions: It is the Government’s intent to award without discussions; therefore, it is imperative that Offerors submit their best terms initially. However, if during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, offeror responses to Evaluation Notices (ENs), and the Final Proposal Revisions (FPRs) will be considered in making the selection decision.

Tradeoffs will not be made between technical and price among those Offerors who have been determined technically acceptable.

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

(End of Provision)

4.0 SOLICITATION REQUIREMENTS, TERMS AND CONDITIONS

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

OTHER FAR CLAUSES AND PROVISIONS

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official.

Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMBC A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the Center ombudsmen, Ms. Jonna L. Hancey AFSC/PZC 801-777-5399, jona.hancey@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU or AFISRA level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2397, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer (End of clause)

(x) Additional Contract Requirement or Terms and Conditions:

252.232-7006 Wide Area WorkFlow Payment Instructions

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Combo

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Destination

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Primary WAWF Acceptor: John Koday – 801-586-7751 email john.koday@us.af.mil Alternate WAWF Acceptor: Ulrike Brown – 801-586-9297 email ulrike.brown@us.af.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Primary WAWF Acceptor: John Koday – 801-586-7751 email john.koday@us.af.mil Alternate WAWF Acceptor: Ulrike Brown – 801-586-9297 email ulrike.brown@us.af.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

(xi) Defense Priorities and Allocations System (DPAS):

N/A

(xii) Proposal Submission Information:

(xiii) All questions or comments must be sent to Tyler Fitz by email at Tyler.Fitz@us.af.mil, NLT 1300 MT, 05 May, 2018. Offers are due by 1300 MT, 25 April, 2018, via electronic mail to Tyler.Fitz@us.af.mil and Shawna.Dudis@us.af.mil.

(xiv) For additional information regarding the solicitation contact Tyler Fitz at Tyler.Fitz@us.af.mil or Shawna.Dudis@us.af.mil.

Notice to Offerors:

The Government intends to award a Firm Fixed Price contract for this requirement. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

This solicitation incorporates one or more clauses and/or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfafmca.htm http://farsite.hill.af.mil/vfaffara.htm

Attachments:

· Statement of Work (SOW) for F-16 ECO Equipment, Test Cables and Equipment Installation dated February 15, 2018

· CDRL’s – A001 through A005 – January 09, 2018

· Attachment A Block 25_30

· Attachment A Block 40_50

· Attachment B Work Stand Plug Hose Reel Location

· Attachment C 8633334 F-16 Aircraft Stand ECO

· Attachment D ECO Test Stand Switching Mod Deliver and Support Agile War-Winning Capabilities Deliver and Support Agile War-Winning Capabilities image1.png image2.png