PWS_(15_May_2014).pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

COOLANT RECYCLING

PREPARED BY:

OC-ALC/OBWK

TINKER AFB OK 73145

15 May 2014

1. DESCRIPTION OF SERVICES.

1.1. Scope: The Contractor shall provide all labor, spark and explosive proof tools, equipment, supplies, personal protective equipment and clothing including reflective clothing (belt, vest, etc), hearing and eye protection including prescription safety glasses, lifting equipment and devices, fire extinguisher(s), portable coolant tanks, transportation and other incidentals necessary to provide

Coolant Recycling Services at Oklahoma City Air Logistic Center (OC-ALC). The Contractor shall be responsible for insuring all services and supplies provided under this contract are in accordance with (IAW) the terms and conditions outlined herein and conform to the manufacturer’s equipment specifications and this Performance Work Statement (PWS). Effective coolant recycling services are an essential component of the machining operations at OC-ALC, directly affecting process ca-pabilities and costs. Equipment to be maintained and required support services are listed on Ap-pendix A and Appendix A-1.

1.2. The Contractor shall place a new Fluid and Recycling Form 001 on or near the Air Force

Technical Order Form (AFTO) 244/245 card or the AFMC Form 306 on each machine within three

(3) working days of contract start date. The Contractor shall document all maintenance actions per-formed on the Fluid and Recycling Form 001.

1.3. Scheduled Services: The Contractor shall check, test, drain, clean, recycle and refill coolant, remove tramp oil and maintain oil skimmers for the machines and schedules listed in Appendix A and Appendix A-1 on a daily basis.

1.4. Daily Service: The Contractor shall check daily, all coolant sumps for concentration and pH listed in Appendix A and Appendix A-1 and record the findings and services performed on the Flu-id and Recycling Form 001. The Contractor shall fill to capacity all coolant sumps with recycled

TRIM Micro Sol 585XT, Extended Life, Non-chlorinated Semi-synthetic coolant while maintain-ing the correct concentration (between 5%-7%) and pH balance (9.0-9.7) per manufacturer’s equipment specifications.

1.4.1. The Contractor shall remove tramp oil from individual machines without oil skimmers dur-ing daily capacity/concentration/pH checks and record the action on Fluid and Recycling Form 001.

The Contractor shall dispose of the oil in government furnished waste containers located in the shop or area the work is being performed. The Contractor shall provide pre-mixed coolant in Contractor provided 200 gallon portable tanks with pneumatic pumps and delivery nozzles to top off machines in shop areas that have additional shifts such as swing, graveyard or weekends. The portable tank locations are in B3001 at post location U35, in B9001 at post location B32, and one location to be determined. The Contractor shall replace used filter paper on each machine and dispose all used paper in government furnished waste containers located in the shop or area the work is being per-formed. The Contractor shall be responsible for the maintenance of existing Oil Skimmers and an-notate the maintenance on Fluid and Recycling Form 001.

1.4.2. The Contractor shall conduct bacteria/fungi testing IAW a sampling plan using Sani-Check testing kits or their equivalent, in the sumps of the equipment listed in Appendix A and Appendix

A-1. The sampling plan shall insure that (fifty) 50% or more of the listed machines are sampled for bacteria/fungus in a given month. The Contractor shall be responsible for all laboratory services, equipment, supplies and consumables associated with the bacteria/fungus sampling of the listed equipment. Any indication of bacterial or fungal contamination shall be treated with the appropri-ate level of approved biocide and fungicide to keep the pH in balance (9.0-9.7) and annotate the treatment on Fluid and Recycling Form 001. The coolant shall be disposed of as waste should la-boratory analysis indicate the chemical composition is outside the coolant manufacturer’s recom-mended limits for recycling. The Contractor shall make testing results available upon request of the

COR.

1.5. Cleaning: The Contractor shall clean each machine listed in Appendix A and Appendix A-1 per schedules listed within using the coolant manufacturer’s recommended cleaning procedures and cleaning solutions. Machine downtime during machine cleaning shall be held to a minimum. The

Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature and cleanliness.

1.5.1. The Contractor shall drain the used coolant, clean and recharge the machines with new/recycled TRIM Micro Sol 585XT water soluble coolant IAW the schedule in Appendix A and

Appendix A-1 and annotate the action on the Fluid and Recycling Form 001.

1.5.2. The Contractor shall transport the spent coolant drained, cleaning, and rinse agent(s) re-moved during machine cleanings to the Waste Management Facility (HWMF) at B3125 and dispose of IAW requirements listed herein.

1.6. Coolant Requirements: Contractor shall use the containment areas in B9001 and B3125 that are approved by 72 ABW/CEIE.

1.6.1. The Contractor shall use new coolant to initially fill machine sumps and fill machine sumps after completion of a sump cleaning. The Contractor shall use recycled coolant to fill machine sumps IAW attached recycling schedule. Old coolant shall be disposed of in government provided containers. The Contractor shall monitor daily, maintain, top off, drain, clean, and refill coolant on these machines on an as needed basis. New coolant will be reimbursed as Contractor Acquired

Property (CAP). The CAP will be estimated at the time of award.

1.6.2. Shop personnel will add additional coolant to machines on an as needed basis on other than day shift from portable coolant tanks.

1.7. Remedial Maintenance (RM): RM is defined as unscheduled work requirements which are not otherwise defined in this PWS which includes the evaluation, troubleshooting, and diagnosis of equipment to isolate the source of a malfunction. These services may include but are not limited to accommodating fluctuations in shop workloads such as additional cleanings, removal of fluids for repair or disposal and recharging of fluids after repairs are completed, replacement and installation of existing oil skimmers, sump sucker tires, filter media, hoses, hose fittings, belts, and initial cool-ant fill for new machines not currently listed.

1.7.1. Service Report: Immediately upon completion of the maintenance support services and be-fore leaving the OC-ALC, the Contractor shall provide a written Service Report to the Government

Technical Point of Contact (POC) or Contracting Officer Representative (COR). The Government

Technical POC will forward the service report to the COR within two (2) business days of receipt.

The Contractor shall provide, by fax or email, the final service report within five (5) business days to the COR. The Government will not pay an invoice submitted until an acceptable service report has been received from the Contractor. As a minimum, the final service report shall contain the fol-lowing information:

name of the company requested service date description of services provided additional services recommended (if any) printed name and signature of technician who performed the service(s) printed name and signature of on-site Government Technical POC or COR start and completion dates complete breakdown of the labor cost (hours and rate) material(s) and part(s) used details of any other charges printed name and signature stating only new parts and materials were used

1.7.2 . The COR will generate a Repair Estimate Work Sheet, MXRIWRS Form 011 as needed via email. In the event of an emergency the COR will coordinate with the Contracting Officer (CO) to contact the Contractor via telephone. The Contractor shall respond to the COR request for assis-tance in the case of an emergency within one (1) work hour after notification. The Contractor shall provide hardcopy or email the proposed quote on the Repair Estimate Work Sheet, MXRIWRS

Form 011 to the COR within twenty-four (24) work hours. Only the CO can approve the Repair

Estimate Work Sheet. The COR will be responsible for coordinating approval and providing the approved quote back to the Contractor. The Contractor shall ensure that all RM work has CO ap-proval prior to performance.

1.7.3. Authorizations for Repair Actions: Only the CO can authorize repair actions. The COR will coordinate any repair actions with the Subject Matter Expert (SME) and the CO to obtain ap-proval to proceed. The Contractor shall ensure all repair actions have documented CO approval be-fore initiating any repair or ordering parts. The Contractor shall demonstrate to the Government

Technical POC/SME that the repairs have been completed.

1.7.3.1. Once the authorization for repair action has been received from the CO, the Contractor shall order any required part(s) within two (2) business days and notify the COR, in writing, of the estimated arrival date of the part(s). The Contractor shall perform the repair within five (5) business days upon receipt of the parts. The COR will verify the receipt of the parts with the Contractor to ensure the repair is performed timely

1.7.4. Malfunction and Notification Process: Upon occurrence of equipment or system malfunc-tion, the COR will contact the Contractor by telephone, email or fax and provide information below.

If the COR notifies the Contractor via telephone, the COR will provide a written copy of the request by email or fax.

the equipment ID#, a brief description of the malfunction location of equipment name and telephone number of the Point of Contact (POC)

1.7.4.1. Upon notification of the system malfunction, the technician shall arrive on site at the equipment location within two (2) business days or if overseas five (5) business days.

1.7.5. Contractor Acquired Property (CAP): TRIM Micro Sol 585XT coolant shall be pur-chased by the Contractor and will be reimbursed based on actual usage. The Contractor shall use new coolant only when adequate quantities of recycled coolant are not available or as necessary to bring recycled coolant up to TRIM Micro Sol 585XT concentration and pH standards.

1.7.6. Quality Assurance: According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The COR will participate in the admin-istration of this contract. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or COR.

1.7.7. Quality Control Plan (QCP): The Contractor shall submit a QCP within twenty (20) busi-ness days after contract award. The Contractor shall submit revised QCP’s, at no additional cost to the Government, to the COR for acceptance. The Contractor shall develop and implement proce-dures to identify, prevent and ensure non-recurrence of defective services. As a minimum, the Con-tractor shall develop quality control procedures addressing the areas identified in the Service Sum-mary (SS).

1.8. Transportation of Coolant: The Contractor shall transport used coolant to the collection point at HWMF, B3125 and/or initial accumulation point in B9001 and place all coolant suitable for recycling in the designated tank. The Contractor shall place coolant that is not suitable for recycling into government furnished waste containers in the containment areas of B3125 and B9001.

1.8.1. The Contractor shall comply with all Department of Transportation (DOT) regulations and

49 CFR Parts 171-180 regarding the transportation of coolant. In particular, support for B3907 re-quires coolant transportation from and to Federal property over State roadways. The Contractor is responsible for determining equipment requirements necessary to provide all coolant services to all locations listed in Appendix A and Appendix A-1. The Contractor shall not use the Government

Furnished Equipment (GFE) listed in Appendix B to transport coolant from or to B9001 or B3907.

1.9. Documentation: The Contractor shall replace the Fluid and Recycling Form 001 from each piece of equipment listed in Appendix A and Appendix A-1 on the last day of service each month.

The Contractor shall collect and maintain the used Fluid and Recycling Form 001’s for the period of performance of the contract.

1.10. Environmental Protection & Safety: The Contractor shall be knowledgeable of and com-ply with all applicable federal, state and local laws, regulations, instructions and requirements re-garding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

1.10.1. Contractor shall be compliant with Tinker Air Force Base (TAFB) Supplement to Air Force

Instruction (AFI) 32-7086, “Hazardous Materials Management”, Tinker AFB procedures per Tink-er Air Force Base Instruction (TAFBI) 32-7004, “Hazardous Waste Management”, and Complex procedures per OC-ALC Supplement to AFI 32-7086, “Hazardous Material Management” and

OC-ALCI 32-101 “Air Quality Record Keeping Procedure”. Publications are available digitally on e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

1.11. Material Safety Data Sheet/Safety Data Sheet (MSDS/SDS): The Contractor shall not transport, ship or use any chemical, material or substance used in the performance of this PWS on

Tinker AFB before written approval is provided by 72 ABW/CEIE, Natural Infrastructure Man-agement (Environmental Compliance). The Contractor shall be responsible for submitting all

MSDSs or SDSs to 72 ABW/CEIE. Contractor shall comply with the effective dates for SDS re-quirements IAW the Occupational Safety and Health Administrations (OSHA) Hazardous Commu-nication Standard, Title 29, Code of Federal Regulation (CFR) Part 1910.1200. The Contractor shall maintain copies of manufacturer MSDSs/SDSs for all chemicals and MSDSs/SDSs shall be readily accessible at all times by Contractor personnel as well as government employees.

1.12. Hazardous Material (HAZMAT): The Contractor shall comply with applicable federal and military procurement policies IAW OC-ALC Supplement to AFI 32-7086, “Hazardous Material

Management”. The Contractor shall obtain access to the standardized Air Force HAZMAT tracking system and manage HAZMAT within the system. The Contractor shall establish and reconcile the inventory, print the standardized Air Force HAZMAT tracking system bar code labels, and apply the labels to containers of HAZMAT so that the OSHA compliant labels are not covered. Any fail-ure to comply with proper HAZMAT management procedures shall be reported to the CO and COR who will notify 776 MXSS/MXDEB, OC-ALC Environmental and Occupational Health Compli-ance.

1.13. Air Quality Recordkeeping: The Contractor shall be responsible for specific recordkeeping and reporting requirements, when applicable, mandated by Tinker Air Force Base Facility-Wide

Operating Permit IAW OC-ALCI 32-101. The COR will contact the Unit Environmental Coordina-tor (UEC) for environmental requirements. The Contractor shall submit all applicable records on a monthly basis to the COR no later than the third (3rd) day of the month following the reporting pe-riod. If the third (3rd) day of the month is a weekend or holiday, the logs are required by the last business day 'PRIOR' to the (third) 3rd. The COR will forward the records to the UEC no later than the fourth (4th) day of the following month or the first subsequent business day. Contractor shall maintain a signed copy of the form(s) required per OC-ALCI 32-101 on site for one (1) year.

1.14. Hazardous Waste: The Contractor shall dispose of contaminated solid waste, spent or pro-cessed chemical solutions, used rags and hazardous waste in government furnished waste containers

IAW TAFBI 32-7004. The Contractor shall be responsible for the Initial Accumulation Point (IAP) within the Contractor assigned space. The IAP shall be under the direct control of the Contractor who generates the waste. Before accumulation begins, the Contractor shall ensure appropriate haz-ard labels are affixed to government furnished waste containers as specified in 49 Code of Federal http://www.e-publishing.af.mil/

Regulation (CFR) 172.400. Management procedures for IAPs include written weekly inspections and reporting. When the container has been filled, the Contractor shall seal the container, mark the

Certified Filled Date on the container label using an indelible pen, place the container at a designat-ed pick up location, and call the Hazardous Waste Management Facility (HWMF) at 734-3285 for pick-up service. The Contractor shall ensure the HWMF picks up the container within three (3) cal-endar days after the Certified Filled Date. If container is not picked up within three (3) calendar days, Contractor shall notify the COR who will notify 776 MXSS/MXDEB, OC-ALC Environmen-tal and Occupational Health Compliance.

1.14.1. The Contractor shall perform written weekly inspections using Tinker AFB IMT Form 487, Initial Accumulation Point Management Aid. Weekly denotes once per working week. The Con-tractor shall submit Tinker AFB IMT Form 487 on a monthly basis to the COR no later than the third (3rd) day of the month following the reporting period. If the third (3rd) day of the month is a weekend or holiday, the logs are required by the last business day 'PRIOR' to the third (3rd). The

COR will forward the form(s) to the UEC no later than the fourth (4th) day of the following month or the first (1st) subsequent business day. Contractor shall maintain a signed copy of the form(s) on site for one (1) year.

1.15. Discharges: Any discharges into Tinker’s industrial waste treatment plant (IWTP) or sani-tary sewer shall be approved and done IAW Tinker Industrial Waste Water Discharge Permit as in-structed by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The

COR will submit the required notice of intent documentation to the UEC for 72 ABW/CEIE ap-proval. The Contractor shall maintain records of written approval issued by 72 ABW/CEIE for dis-charges into IWTP and sanitary sewer.

1.15.1. Spills: Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possi-ble, the Contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the COR and UEC. The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours.

1.15.1.1. One (1) copy to the CO, two (2) copies to the COR, a copy for UEC and a copy for rec-ord. The format of the report shall be left up to the Contractor, but the report shall contain the fol-lowing information:

Name and contact number of person reporting the spill

Date and time of incident

Location and source of spill

Substance or pollutant spilled

Amount spilled and rate of discharge

Any damages or injuries involved

Extent of area impacted

Potential hazards

Actions taken

Organizations contacted

Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded.

1.16. Environmental Training: Contractor personnel performing duties in the service of this

PWS shall have training that acquaints the person with the details of Resource Conservation Recov-ery Act (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and regulations;

DoD, Air Force and local requirements and an annual refresher classes, updates the person on changes to those rules. This training can be obtained through creditable training institutions or companies. All training will be approved by 72 ABW/CEIE, Natural Infrastructure Management

(Environmental Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm;

http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs at the Contractor’s expense. Prior to obtaining training, the Contractor shall provide the name of the training institution or company and course description to the COR for approval within ten (10) calendar days after contract award date.

Once written approval is received from the COR, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this PWS to the COR within thirty (30) calendar days after contract award date. Annual refresher training certificates for the su-pervisor and employees managing the initial accumulations points (IAPs) shall be provided to the

COR, within ten (10) calendar days after each option year renewal. The COR will forward a copy of the certificates to the UEC.

1.17. Key Control: NOTE: All references to keys include key cards. The Contractor shall estab-lish and implement methods to ensure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. Keys issued to the Contractor by the

Government shall not be duplicated. If a QCP is required in the PWS, the Contractor shall develop procedures covering key control which shall be included in the QCP. If a QCP is not required in the

PWS, the Contractor shall develop a written procedure for key control. The Contractor shall turn in the written procedure(s) to the CO and the COR within five (5) business days of contract award.

Such procedure(s) shall include turn-in of any issued keys by personnel who no longer require ac-cess to locked areas. The Contractor shall immediately report the occurrences of lost or duplicate keys to the CO and the COR. When the Government performs the replacement of locks or rekey-ing, the total cost of rekeying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, the Govern-ment will replace all locks and keys for the system and the total cost deducted from the monthly payment due the Contractor. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor's personnel. The Contractor shall ensure entrance into locked areas is by only Contractor personnel performing work under the contract, or, personnel authorized by the CO.

1.18. Contractor Personnel: The Contractor shall provide the name of the Contract Manager

(CM) and any alternate(s) who shall act for the Contractor when the manager is absent and they shall be designated in writing to the CO and COR within five (5) business days after contract award.

The Contractor shall provide telephone numbers and email addresses of the CM and alternate(s) where these persons may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at Tinker Air Force Base http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000

(AFB). The CM or alternate shall be available to meet on the installation with Government person-nel designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak and understand English fluently.

1.18.1. The Contractor and Contractor personnel shall be required to identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distin-guishing badges or other visible identification for meetings with Government personnel. The Contractor and Contractor personnel shall identify themselves as Contractor employees in telephone conversa-tions and in formal and informal written correspondence.

1.19. Listing of Contractor Employees: The Contractor shall provide an initial listing of Contractor employees’ names and position titles to the COR within five (5) business days after contract award. The

Contractor shall also provide an updated listing of personnel to the COR when employees affecting the work of this contract, status changes or position changes within five (5) business days.

1.19.1. The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security and/or general well-being or opera-tional mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States (US) Government if the employment of the person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the

Department of the Air Force, either military or civilian, unless such person seeks and receives ap-proval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force if such em-ployment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air

Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty CORs who are providing surveillance on any contracts/subcontracts awarded to the Contractor.

All contract personnel depending on particular condition, occasion or place or job assignment shall require professional, suitable attire. All Contractor personnel shall conduct themselves in a profes-sional, courteous manner. The selection, assignment, reassignment, transfer, supervision, manage-ment and control of Contractor personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning conduct of employees as referenced herein.

The Contractor shall employ and maintain a technically trained and experienced work force.

1.20. Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the di-rectives pertaining to operation of POVs on Tinker AFB per AFMAN 31-116 (in its entirety), Mo-tor Vehicle Traffic supervision. The Contractor shall comply with Tinker AFBI 24-301 (in its en-tirety) for the operation of POVs within Tinker AFB.

1.20.1. Required Initial and Refresher Courses for On-Base Driver’s Training: The Contrac-tor and his/her employees shall take and pass the on-base Driver’s Training Course before driving on the Ramp areas. The Contractor shall take the refresher training on an annual basis. The Con-tractor shall submit each employee(s) on-base Driver’s Training Course certificates to the COR up-on completion of the course. The Contractor shall contact the COR to schedule training.

1.20.2. FOD Training for Vehicle Operations: Vehicle operators shall complete all FOD aware-ness/prevention training and testing requirements before driving any vehicle on the flight line (Ref-erence Tinker AFBI 13-202 in its entirety).

1.21. Continuation of Essential DoD Contractor Services During Crisis: The Contractor shall establish and provide a written plan to ensure continued support during a crisis IAW Defense Fed-eral Acquisition Regulation Supplement (DFARS) Clause 252.237-7023 and 252.237-7024, which is incorporated in full text in the contract. This plan shall be submitted with the Contractor’s pro-posal.

1.21.1. The government has identified all or a portion of the Contractor services performed under this contract as essential Contractor services in support of mission essential functions.

1.21.2. The Contractor-provided services that have been determined to be essential Contractor ser-vices in support of mission-essential functions are listed in Appendix D, Mission-Essential Contrac-tor Services.

1.21.2.1. The Contractor shall provide a written plan to the CO for continuing the performance of essential Contractor services identified in Appendix D during a crisis. This plan shall be submitted with the Contractor’s proposal.

1.21.3. The Contractor shall identify in the plan the provisions made for the acquisition of essential per-sonnel and resources, if necessary, for continuity of operations for up to 30 days or until normal opera-tions can be resumed;

The plan must, at a minimum, address—

Challenges associated with maintaining essential Contractor services during an extended event, such as a pandemic that occurs in repeated waves;

The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site;

The components, processes, and requirements for the identification, training, and prepared-ness of personnel who are capable of relocating to alternate facilities or performing work from home;

Any established alert and notification procedures for mobilizing identified “essential Contractor service” personnel; and

The approach for communicating expectations to Contractor employees regarding their roles and responsibilities during a crisis.

1.21.4. The Contractor shall maintain and update its plan as necessary and adhere to its requirements throughout the contract term. The Contractor shall not materially alter the plan without the CO consent.

1.21.5. As directed by the CO, the Contractor shall participate in training events, exercises, and drills as-sociated with government efforts to test the effectiveness of continuity of operations procedures and prac-tices.

1.21.6. In the event the Contractor anticipates not being able to perform any of the essential Contractor services identified in (a) above during a crisis situation, the Contractor shall notify the CO or other desig-nated representative as expeditiously as possible and use its best efforts to cooperate with the government in the government’s efforts to maintain the continuity of operations.

1.21.7. The government reserves the right in such crisis situations to use federal employees of other agencies or contract support from other Contractors or to enter into new contracts for essential Contractor services. Any new contracting efforts would be conducted IAW OFPP letter, “Emergency Acquisitions”

May 2007 and FAR and DFARS Subparts 18 and 218, respectively, or any other subsequent emergency guidance issued.

1.22. Changes: The Contractor shall segregate and separately identify all costs incurred in continuing performance of essential services in a crisis situation. The Contractor shall notify the CO of an increase or decrease in costs within ninety (90) business days after continued performance has been directed by the CO, or within any additional period that the CO approves in writing, but not later than the date of fi-nal payment under the contract. The Contractor’s notice shall include the Contractor’s proposal for an equitable adjustment and any data supporting the increase or decrease in the form prescribed by the CO.

The parties shall negotiate an equitable price adjustment to the contract price as soon as is practicable af-ter receipt of the Contractor’s proposal.

1.23. Hours of Operation: Equipment shall be available for scheduled services Monday through

Friday, 7:00 a.m. until 3:00 p.m. These dates and hours exclude Federal Holidays, base closures due to inclement weather and Furlough Days, as applicable.

1.23.1. If additional hours are required the Contractor should contact the CO for approval. Upon approval, the Government Technical POC or COR shall be present with the Contractor.

1.24. Foreign Object Damage (FOD) and Drop Object Prevention (DOP) / Housekeeping and

Tool Control:

1.24.1. Housekeeping: The Contractor shall keep the work areas clean and neat IAW Industry

Standards, OSHA, Fire and Safety Standards and this PWS.

1.24.2. Foreign Object Damage (FOD) and Dropped Object Prevention (DOP): Contractor personnel who work in or travel through areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment

(AGE), trainers and the Contactor personnel operating vehicles and equipment on flight lines, run-ways, taxiways, parking ramps and in aircraft hangers and maintenance areas are required to receive

FOD/DOP training and to comply with Air Force Materiel Command (AFMC) Sup1, Chapter 14, Paragraph 14.41 and Tinker AFBI 21-449, Chapter 4 in its entirety. The Contractor and Contractor personnel shall acknowledge the FOD/DOP training by viewing either the Digital Versatile Disc

(DVD) provided by the COR or at the You Tube site, http://www.youtube.com/watch?v=tYcbodjFPnM.

http://www.youtube.com/watch?v=tYcbodjFPnM

1.24.2.1. The Contractor shall provide a devised certificate to the COR for each employee within five (5) business days after contract award. The certificate(s) shall have the title of the training, name of the person who received the training and the date of the training. The Contractor shall also ensure all new employee(s) view the FOD/DOP Training and provide a Contractor devised certifi-cate of training to the COR prior to starting work in the OC-ALC shops. Annually, the Contractor and Contractor personnel shall be required to review the FOD/DOP Training and provide an updat-ed Contractor devised certificate of training to the COR.

1.24.3. Tool Control and Accountability: While performing contract services in or around

Maintenance Production Shops, including ramp areas, the Contractor shall comply with AFI 21-

101_AFMC Sup 1, 21-101, Chapter 10 (all paragraphs) and OC-ALCI 21-112, paragraph 14.1 &

14.5.3. The Contractor or Contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. The Contractor shall turn in a Con-tractor Tool Listing, MXRIWRS Form 32 checklist to the COR prior to starting work in the OC-

ALC Industrial Areas. Contractor personnel shall immediately notify the COR of any tools which are missing or lost from the work area or container (i.e. tool or job box, or tool bag). The COR will report any missing Contractor’s tools which have not been located within one (1) hour after notifi-cation to the appropriate Government personnel. Contractor can obtain the Form 32 from the COR.

The Contractor Manager (CM) shall ensure each employee on the job site is briefed on Housekeep-ing, FOD and Tool Control prior to starting work in OC-ALC Industrial Areas from the COR.

1.25. Quarterly Operational Security (OPSEC) Brief: All Contractor personnel working on base in the OC-ALC shall be required to read the OC-ALC Quarterly Security and OPSEC brief-ings. The COR will ensure the Security and OPSEC briefings are available for review by the Con-tractor. The Contractor shall provide the COR with a report within five (5) business days after re-ceiving the briefings. The report shall contain the employee’s name and the date of review. These requirements are IAW AFI 31-401, Information Security, Chapter 8, Paragraph 8.9 - 8.9.5; AFI 31-

601, Industrial Security, Chapter 3, Paragraph 3.2; AFI 10-701, Operations Security, Chapter 5, Paragraph 5.1 - 5.2.3.1 and OC-ALCI 31-1-O, OC-ALC Security Programs, Paragraph 5.6.

1.26. Information Assurance (IA): All contract personnel shall successfully complete IA training prior to obtaining access to the network. IA training will be given to the Contractor by the COR.

All Contractor personnel shall comply with IA policies and revisions. The Contractor shall ensure terminated employee’s network access is removed within two (2) clock hours of termination notice.

The 72nd Communications squadron reserves the right to terminate the Contractor’s access to the

Tinker network at any time to preserve the integrity of the local network.

1.27. Common Access Card Holders: In accordance with OC-ALCI 31-1, Chapter 6, paragraph

6.5.2 – 6.5.3. Contractor personnel requiring access to Tinker AFB and the Tinker Domain (com-puter and network access) shall possess a “Common Access Card” (CAC). The CAC shall be ob-tained through the Trusted Associate Sponsorship System (TASS)

(https://www.dmdc.osd.mil/tass/consent?continueToUrl=%2Ftass%2Findex.jsp) and the Unit’s Trusted Agent (TA). The Contractor shall contact the COR within five (5) business days after the award date for details and forms. Contractor requiring CAC cards shall have initiat-ed a National Agency Check with Inquiries (NACI) as described below and shall have completed https://www.dmdc.osd.mil/tass/consent?continueToUrl=%2Ftass%2Findex.jsp

(with favorable results) a Federal Bureau of Investigation (FBI) fingerprint check or a DoD deter-mined equivalent investigation or greater before the CAC can be issued.

1.27.1. The investigation requirement for a NACI with Inquiries is IAW AFI 31-601, Industrial Se-curity. In order to receive access to the Tinker Domain and access to any Government computer systems, the Contractor shall have at least initiated a NACI. The Contractor is responsible for vet-ting their employees. If an unfavorable NACI is received, access to the Tinker Domain will be re-voked. Contractors shall have a civilian local files check (LFC) with no adverse results, as required by the TA.

1.28. Security Clearances: Per Tinker AFBI 33-532 Network Access, paragraph 4.2.4, all persons accessing the base network shall, at a minimum, have a completed NACI, or civilian Local Files

Check (LFC). The Contractor shall submit request to Defense Security Service Operating Center

Columbus to initiate background investigation. The LFC must have no adverse results. The Con-tractor personnel shall complete and pass the Information Protection Training with a minimum score of 70%. The Contractor shall submit a Tinker AFB Form 532 Account Request/Termination

Form to the COR, who will forward it to the Designated Approval Authority for signature. IAW

AFI 31-601, Para 2.4, when Contractors require unescorted entry to restricted areas, access to sensi-tive unclassified information, access to Government Automated Information Systems (AIS) and/or sensitive equipment (not involving access to classified information), the Contractor's personnel se-curity questionnaire is processed by the sponsoring Air Force activity. An interim clearance may be granted to Contractor personnel at the startup of the performance period so services can be per-formed as required by this PWS.

1.28.1. Foreign National(s): The Contractor shall notify the COR before sending a Foreign Na-tional representative to perform services. Special rules apply for foreign national(s) visiting a US

Government facility.

1.29. Voluntary Protection Plan (VPP): Tinker AFB is in the process of pursuing VPP recogni-tion or has already been recognized under the OSHA VPP. VPP impacts all "applicable Contrac-tors" operating on Air Force Installations. [Applicable Contractors are Contractors which have completed one-thousand (1000) hours or more at Tinker AFB within three (3) months on the same contract.] It is the Contractor's responsibility to ensure its employees and managers have a compre-hensive understanding of VPP as well as full compliance with OSHA requirements. The Contractor shall follow the safety and health rules of the installation, OSHA and this PWS. Detailed infor-mation about VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html.

1.29.1. The Contractor shall provide their Total Case Incidence Rate (TCIR), their Days Away Re-stricted and/or Transfer Case Incident rate (DART) rates and their OSHA Form 300A on an annual basis to the CO and the COR for consolidation and submission as part of the installation's annual

VPP Safety and Health management report. TCIR and DART rates are due by the fifteenth (15th) of January of each year; however, if the contract expires before January fifteenth (15th) the Con-tractor shall submit their 300A log, TCIR and DART rates by the end of the contract period of per-formance (PoP).

http://www.osha.gov/dcsp/vpp/index.html

1.29.1.1. The Contractor shall be responsible for compliance with the OSHA (Public law 91-596).

The Contractor shall submit a Safety and Health Plan (SHP) and corresponding site safety checklist to the CO and the COR within five (5) business days after the contract award. The Contractor's

SHP shall include appropriate measures to ensure that the Contractor reacts promptly to investigate, correct and track alleged safety and health violations and uncontrolled hazards in the Contractor work areas. The Contractor shall comply with the Contractor’s SHP.

1.29.2. The Contractor’s SHP shall identify the processes and procedures used to track compliance with the SHP as well as the process and procedures which shall be used to correct violations.

1.29.2.1. The Contractor's SHP shall demonstrate management’s commitment to employee safety and health and shall identify the application of the SHP to sub-Contractors. (if applicable)

1.29.3. The Contractor's SHP shall identify the roles and responsibilities for the following individ-uals: management, supervisors, employees and safety coordinator.

1.29.3.1. The Contractor’s SHP shall identify applicable safety rules and regulations. The SHP shall also include a worksite hazard analysis, which includes a base-line hazard identification, and the required control measures.

1.29.4. The Contractor’s SHP shall include a job site analysis which includes the hazard of tasks.

The SHP shall also address required control measures for the tasks; identify employee safety and health training requirements as well as the documentation process.

1.29.5. The Contractor’s SHP shall include a workplace inspection frequency which includes iden-tifying the individual who shall be conducting the inspections. The SHP shall also include employ-ee hazard and mishap reporting procedures.

1.29.6. The Contractor's SHP shall identify individual(s) who are responsible for corrective (should this be correcting?) hazards. The SHP shall identify first aid and injury procedures, accident inves-tigation and reporting procedures, emergency response procedures and identify the process for tracking controlled hazards within the Contractor's work areas. The primary Contractor shall be re-sponsible for establishing these requirements for all sub-Contractors who qualify as applicable Con-tractors. Applicable Contractors are defined as working on Tinker AFB for a minimum of one-thousand (1,000) hours in three (3) months under the same contract.

1.30. Contractor Manpower Reporting (CMR): The Contractor shall report ALL Contractor la-bor hours (including sub-Contractor labor hours), required for the performance of services provided under this contract for the US Air Force (AF) via a secure data collection site. The Contractor is required to completely fill in all required data fields at the website http://www.ecmra.mil.

1.30.1. Reporting inputs shall be for the labor executed during the PoP for each Government fiscal year (FY), which runs from 1 October through 30 September the following year. Although inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMR help desk email listed at http://www.ecmra.mil.

http://www.ecmra.mil/ http://www.ecmra.mil/

1.31. Training – General: The Government will provide training in a classroom, video or by the

Government COR. The Government will be responsible for all approved costs associated with the training which is identified below in Table 1-1. The COR will document training on and maintain copies of the completed AF Form 1151(s), Training and Attendance Rating, as part of the contract surveillance file.

1.31.1. The Contractor employees shall complete all required training, to include but not limited to the below, within thirty (30) business days of the performance start date or the Contractor employee hire date if the hire date is after the PoP start date. The Contractor shall notify the COR about any new employee working under this contract, in writing, within five (5) business days.

Contractor Training Requirements Table 1-1

Contractor Required Courses Course Number

FOD and DOP Awareness Training Course Initial CHPMAS0000400SU

AFMC FOD and DOP Awareness Training Refresher CHPMAS0001301CB

Initial Fire Safety and Prevention Training CTESAF0000100SU

Refresher Fire Safety and Prevention Training, Computer Based

Training (CBT)

CTEMAS0002900CB

OC-ALC Environmental Accountability/Solid Waste Training, CBT MTEMAS9700138BR

OC-ALC Human Factors Training, CBT MTEMAS9700501BR

Environmental Management Systems (EMS) - General Awareness

Training

MTEENV9733070BR

1.31.2. Driver’s Training for Contractor Ramp Access. The Government will provide the initial and refresher courses for the On-Base driver’s training for Contractor ramp access.

1.32. Emergency Procedures: The Contractor personnel shall follow the direction of the Gov-ernment personnel in regards to emergency procedures, i.e. fire, tornado, active shooter, bomb threats, etc. It is the responsibility of the Contractor to provide guidance and establish procedures for responding to an emergency for their employees. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

1.33. Health and Safety on Government Installations: While performing work under this con-tract on a Government installation, the Contractor shall comply with Federal, State and Local regu-lations and AFI 91-203, Air Force Consolidated Occupational Safety Instruction, as established by this contract and Appendix C. The Contractor shall notify the CO of any injuries that occur to Con-tractor personnel while they are on the installation. The Contractor shall notify the CO of damage to Government property or equipment during the execution of the contract.

1.34. Forms, Technical Orders (TO’s), AFI, AFMCI and Publications: The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via inter-net at www.e-publishing.af.mil. In the event a form or publication is not available online, the COR will provide the form, instruction or publication to the Contractor upon written request (e-mail is acceptable) by the Contractor. In the event, laws, regulations, TO’s, AFI’s or Air Force Material http://www.e-publishing.af.mil/

Command Instructions (AFMCI’s) change during the term of this contract, the Contractor is re-quired to comply as such changes come into effect. Contractors delivering or handling official

USAF records shall comply with the applicable records management regulations, AFI 33-322, Chapter 3 in its entirety.

1.35. Contractor Phase-In Requirements: To ensure a smooth changeover from the current Con-tractor to a new Contractor, a thirty (30) calendar day phase-in period is required. The current Con-tractor shall cooperate with the incoming Contractor to ensure a smooth changeover is accom-plished during the phase-in and phase-out periods. During the thirty (30) calendar day phase-in pe-riod, the new Contractor shall hire a workforce to assure satisfactory performance beginning on the contract start date. The Contractor, after coordination with COR, shall allow the successor Contrac-tor to conduct on-site interviews with the current Contractor’s employees. The Contractor shall ob-tain security clearance(s) CAC or Contractor badge(s) for the newly hired employee(s) as applica-ble. The Contractor shall ensure all training requirements for the newly hired employee(s) are com-pleted before the contract start date.

1.36. Contractor Phase-out Requirements: During the phase-out period, the incumbent Contrac-tor shall be responsible for all work performed under this PWS. The incumbent Contractor shall cooperate in order to permit an orderly changeover of workload. The incumbent Contractor shall allow the new Contractor and Government personnel access on a non-interference basis, to observe the day-to-day operations and to become familiar with the work requirements and procedures.

1.37 Increase or Decrease of Equipment: The Government reserves the right to increase or de-crease the number of the Coolant Recycling Machine’s listed in Appendix A and Appendix A-1 to be serviced by thirty (30), through means of a modification based on the Government need during the life of the contract. The Contractor shall provide the agreed upon Coolant Recycling Machine’s services IAW the unit prices, terms and conditions agreed upon in the Basic and Option years of the contract.

2. SERVICE SUMMARY.

The Contractor shall be aware that in the absence of any contract requirement from the Service

Summary (SS) does not detract from its enforceability nor limit the rights or remedies of the Gov-ernment under any other provision of the contract. The Contractor shall ensure the following SS requirements are accomplished:

SS Performance Objective

PWS

Para.

Performance Threshold

SS 1. The Contractor shall place a new Fluid and Re-cycling Form 001 on or near the Air Force

Technical Order Form (AFTO) 244/245 card or the AFMC Form 306 on each machine within three (3) working days of contract start date.

The Contractor shall document all maintenance actions performed on the Fluid and Recycling

Form 001.

1.2. 100% Compliance

SS 2. The Contractor shall check, test, drain, clean, recycle and refill coolant, remove tramp oil and maintain oil skimmers for the machines and schedules listed in Appendix A and Appendix

A-1 on a daily basis.

1.3. 100% Compliance

SS 3. The Contractor shall check daily, all coolant sumps for concentration and pH listed in Ap-pendix A and Appendix A-1 and record the findings and services performed on the Fluid and Recycling Form 001.