HAPSSectionL25Jan08MAW11.pdf

INSTRUCTIONS TO OFFERORS (ITO)

SOURCE SELECTION INFORMATION – SEE FAR 3.104

FOR OFFICIAL USE ONLY

ADDENDUM TO PROVISION 52-212-1

PART IV – REPRESENTATIONS AND INSTRUCTIONS

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effects as if they were given in full text. Upon request, the Contracting Officer (CO) will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/reghtml/dfars/dfar1toc.htm http://farstie.hill.af.mil/reghtml/affars/affar1toc.htm http://farsite.hill.af.mil/reghtml/afmcfars/afmc1toc.htm

SOLICITATION PROVISIONS INCORPORATED BY REFERENCE:

52.212-1 Instructions to Offerors – Commercial items NOV 2007 52.222-24 Preaward On-Site Equal Opportunity Compliance Evaluation FEB 1999

SOLICITATION PROVISIONS INCORPORATED BY FULL TEXT:

52.211-14 NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE USE SEP 1990

(IAW FAR 11.604 (a)) Any contract awarded as a result of this solicitation will be “DO” rated order certified for national defense use under the defense Priorities and Allocations System (DPAS)(15 CFR 700), and the Contractor will be required to follow all of the requirements of this regulation. DO rating will be completed on the cover page. (End of Provision)

52.216-1 TYPE OF CONTRACT APR 1984

(FAR 16.105)

The Government contemplates award of a Firm-Fixed Price (FFP) contract with fixed labor rates for the Time and Material (T&M) and Over and Above (O&A) CLINS.

52.233-2 SERVICE OR PROTEST AUG 1996

(FAR 33.106(a))

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation (FAR), that are filed directly with an agency, and copies of any protests that are filed with the General Accounting Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgement of receipt 727 ACSG/PKC, 3001 Staff Dr, STE 1AE1 104A, Tinker AFB, OK 73145-3020.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. (End of provision)

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS APR 1984

(FAR 52.107(e))

(a) The use of this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use of this solicitation or any Defense Federal Acquisition Regulations (DFAR) (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

FOR OFFICIAL USE ONLY

INSTRUCTIONS TO OFFERORS (ITO) and INSTRUCTIONS FOR PROPOSAL PREPARATION

DEFINITIONS

To ensure the Government is implicitly clear about the differences between a Contractor Statement of Work (CSOW) and the Performance Work Statement (PWS) the Government provides the following definitions for your information and proposal submission:

CONTRACTOR STATEMENT OF WORK (CSOW)

As the Performance Work Statement (PWS) will not be incorporated into the basic contract, the CSOW shall be used to address all of the requirements of the PWS and its attachments. The CSOW will be incorporated into the basic contract and will replace the PWS, which is why it is mandatory that all PWS requirements are detailed in the CSOW.

Each offeror should furnish its proposed CSOW based on its own commercial practices which will subsequently be reviewed and evaluated by the Government as a part of this source selection. The CSOW should not simply rephrase or restate the Governments’ requirements, but shall provide convincing rationale to address how the offeror intends to meet these requirements. The offeror should ensure all requirements of the PWS are fully addressed. The organization of information presented in the CSOW should consistently track to the information in the PWS so that all requirements of the PWS are easily identified in the CSOW. The offeror should also identify any best practices or innovations proposed in the CSOW in order to receive consideration.

MISSION CAPABILITY & PROPOSAL RISK VOLUME

The Mission Capability & Proposal Risk Volume will not be incorporated into the basic contract. This volume shall address your proposed approach to meeting the requirements of each Mission Capability subfactor, as well as the risks in your proposed approach in terms of mission capability/performance, cost, and/or schedule. This document should provide the offeror’s plan of execution and the actual methodology you would use for accomplishing/satisfying these subfactors. This volume should not simply rephrase or restate the Governments’ requirements, but shall provide convincing rationale to address how the offeror intends to meet these requirements. The organization of information presented in the Mission Capability & Proposal Risk Volume should consistently track to the subfactor elements so that all requirements are easily identified in the volume. The offeror should also identify any best practices or innovations proposed.

(If any plans (i.e. management plan, deployment plan, etc) are to be incorporated into a resultant contract, they should be identified and discussed above.)

1.0. Program Structure and Objectives

(a)The Government plans to award a single contract for the High Frequency Global Communications (HFGCS) Antenna Program for thirteen (13) sites located worldwide. HFGCS is the Department of Defense (DoD) world-wide high power, high frequency global Command and Control (C2) network that provides Beyond Line of Sight (BLOS) interoperable voice and data communications for strategic, tactical and air mobility forces. HFGCS is the primary High Frequency (HF) C2 platform directly-supporting the following Government organizations: President of the United States (POTUS); State Department; DoD Executives; United States Air Force (USAF); US Navy, the National Science Foundation and other various DoD Agencies. The program supports MYSTIC STAR, System of Cooperation Among the American Air Forces, (SICOFAA), and Defense Communications System (DCS) HF Entry missions.

HFGCS occupies the HF spectrum from 3-30 Megahertz (MHz) at a maximum output power of 4 kilowatts (KW).

The HFGCS antenna and sub-systems are comprised of Commercial-Off-the Shelf (COTS) equipment. The antenna subsystem extends from the antenna into the facility to the respective RF matrix input and includes pressurization systems, azimuth control systems, electrical power source and power equipment, and all above-and-below-grade grounding material. These subsystems are comprised of both Air Force, and Navy assets, which include several types of antennas in various stages of disrepair and obsolesce.

The HFGCS anticipates future HF Global system expansion may include the following: Foreign Military Sales (FMS);

priority POTUS actions; addition of new sites; conversion of US Navy assets; research/development; Joint requirements; various forms of specialized maintenance/repair; incorporation of other US Government Agency needs, technology growth; weather/space-related requirements and other US National Security demands. The scope of this effort includes providing maintenance, installation/de-installation, inspections, Grounding, Bonding Shielding and Lightning Protection (GBSLP), program management, Original Equipment Manufacturer (OEM) agreements, engineering, obtaining technical data and providing for field service support.

FOR OFFICIAL USE ONLY

(b) Award will be made on the basis of “best value” utilizing full trade off source selection procedures. Award will be made to the contractor that provides the best overall HFGCS proposal package (including Contractor Statement of Work (CSOW), Management Plan and model contract) over the entire period of performance: phase-in, basic plus three (3) one-year annual options plus (3) one-year annual incentive options. The solicitation includes “INSTRUCTIONS TO OFFERORS (ITO) and INSTRUCTIONS FOR PROPOSAL PREPARATION” (commonly referred to as section L) and “EVALUATION FACTORS FOR AWARD” (commonly referred to as section M).

1.1 Scope of the Solicitation

This solicitation encompasses a total program. The cover page (standard form 1449), Contract Line Item Numbers (CLINs) and all of the solicitation sections to the “List of Documents, Exhibits or Attachments,” CSOW (which shall include all of the Performance Work Statement (PWS) requirements and attachments), Reports, Section J of the Solicitation (Safety, Fire Protection and Health Specifications), and other attachments including documents incorporated by reference represent the model contract for this solicitation. The electronic “Offeror Representations and Certifications” will be incorporated by reference. The CSOW will replace the PWS, which is why it is mandatory that all PWS requirements are detailed in the CSOW.

1.2 Budget/Funding Information

Funding will be obligated for the firm fixed price CLINs for the basic year and as appropriate for the Over and Above and Time and Material CLINs.

2.0 General Instructions

(a) This section of the instructions to offerors provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information requested by the instructions and must be submitted in accordance with (IAW) these instructions. Any offeror who submits an incomplete package may be considered non-responsive. The offer shall be compliant with all of the requirements as stated in the solicitation and attachments. Each offeror should furnish its proposed CSOW based on its own commercial practices which will subsequently be reviewed by the Government as a part of this source selection. The offeror’s approach to the execution of this program shall be clearly delineated in the CSOW and Management Plan. The CSOW and the Program Management Plan shall become an attachment to the contract at time of award. As a minimum, the CSOW shall include the Reports requirements specified in the RFP and the Program Management Plan shall include information requested in Section L and M. Once again, non-conformance with the instructions provided in the ITO may result in an unfavorable proposal evaluation and removal from consideration for award.

(b) It is very important that all offerors understand that all solicitation requirements, such as terms and conditions, representations and certifications, and performance requirements, in addition to those identified as evaluation factors and subfactors must be met in order to be considered for award. Failure to comply with the terms and conditions of the solicitation may result in the offeror being removed from consideration for award. Any exceptions to the solicitation’s terms and conditions must be fully explained and justified. The offeror ’s entire proposal will be evaluated to ensure that all of the terms and conditions are met. This will include review and evaluation of the CSOW to ensure that all of the requirements of the PWS are fully addressed. Additionally, the offeror shall fill in the CSOW reference or references to each Contract Line Item Number (CLIN) to ensure that all of the requirements can be tracked appropriately. It is the offeror’s responsibility to ensure that they have met all of the solicitation requirements when submitting a proposal. The Government reserves the right to eliminate offerors whose proposals do not conform to the requirements of this solicitation. The Government reserves the right to award without discussions; therefore, it is imperative that offerors submit their best proposal initially.

(c) The proposal shall be clear, concise, and shall include sufficient detail and description for effective evaluation and for substantiating the validity of stated claims. The proposal, including the CSOW, should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal.

(d) Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

(e) The proposal acceptance period is specified in Section A of the model contract/solicitation. The Offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid until this date.

FOR OFFICIAL USE ONLY

(f) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

2.1 General Information

2.1.1. Point of Contact

The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO at the address located in Section A of the model contract/ solicitation.

2.1.2. Debriefings

The CO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The CO will notify unsuccessful offerors in accordance with FAR 15.503. Upon such notification, unsuccessful offerors may request and receive a debriefing.

Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.1.3. Discrepancies

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

2.1.4. Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fbo.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.1.5. Oral Presentation

Oral presentations will not be utilized.

2.1.6 Amendments to Solicitation

If this RFP is amended, all terms and conditions that are not amended remain unchanged and in full force and effect.

Offerors shall acknowledge receipt of any amendment and provide confirmation upon submission of the Offeror’s proposal. Any unacknowledged amendments in the Offeror’s proposal will be considered as non-acceptance and may negatively affect their evaluation.

2.1.7 Submission, modification, revision, and withdrawal of proposals

2.1.7.1 Proposals and modifications to proposals shall be submitted in sealed envelopes or packages in paper media and electronic media addressed to the address located in Section A of the model contract/solicitation, and showing the time and date specified for receipt, the solicitation number, and the name and address of the Offeror. Late proposals will only be considered IAW FAR 52.212-1(f).

2.1.8 Reference Library

When possible all documents referenced in the solicitation and PWS will be posted electronically on FedBizOps (http://www.FedBizOpps.gov ). However, some documents cannot be posted electronically; therefore a reference library has been established containing the documents. This library is located at 547th Aircraft Sustainment Squadron (547 ACSS), Building 201, Tinker AFB OK. Points of contacts are Jeffery Johnston or Lissa Schultz at commercial 405-734- 2315 or 405-734-2332, respectively. The library will be available 0800-1600 CST Monday through Friday, upon request.

All requests should contain publication numbers and titles with a PWS reference. Please send an advance e-mail to lissa.shultz@tinker.af.mil for arrangements to visit the library. Three working days will be required for scheduling purposes after receipt of request

2.2 Organization/Number of Copies/Page Limits

2.2.1 The title page of each volume must show the following:

Solicitation Number Name, address, and telephone and facsimile numbers of the Offeror (and electronic (e-mail) address if available)

2.2.2 A Team List of the Offeror’s primary Point of Contacts shall be submitted in each volume using the format shown in Attachment 2.0 of the ITO.

FOR OFFICIAL USE ONLY

2.2.3 The Offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2.2 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 2.2. The attachments identified in the table shall be separately bound in three-ring, loose-leaf binders, as necessary. The contents of each proposal volume are described in the ITO paragraph as noted in the table below

Table 2.2 - Proposal Organization

Volume

ITO

Paragraph

Number

Volume Title

Hard Copies/

Disk Copies

Page Limit

I 3 Executive Summary 2/1 5

2.2.1 Title Page (Not Included in 5 page limit) 1

3.2 Master Table of Contents (Not included in the 5 page

limit) Unlimited

II 4 Mission Capability 5/1

2.2.1 Title Page (Not included in 150 page limit) 1

2.2.2 Teaming List Attach 2.0 (Not included in 150 page

limit)

2.2.7 Table of Contents Unlimited

2.2.8 List of Tables and Figures Unlimited

2.2.9 Glossary of Abbreviations and Acronyms Unlimited

4.2.1 Mission Capability

4.2.2 Volume Organization 100

4.2.3 Subfactor One- Program Management

4.2.4 Subfactor Two – Resource Management

4.2.5 Subfactor Three - Maintenance

4.2.6 Subfactor Four – Installation/De installation

III 5 Proposal Risk 5/1

2.2.1 Title Page

2.2.2 Teaming List Attach 2.0(Not included in 150 page

limit)

2.2.7 Table of Contents

2.2.8 Lists of Table and Figures

2.2.9 Glossary of Abbreviations and Acronyms

5.1.1 Discuss potential for disruption of schedule, increase

in cost, degraded performance, need for Government oversight and likelihood of unsuccessful performance.

IV 6 Past Performance 5/1 Unlimited

2.2.1 Title Page 1

2.2.2 Teaming List Attach 2.0 (Not included in 150 page

limit)

2.2.7 Table of Contents Unlimited

2.2.8 List of Tables and Figures Unlimited

2.2.9 Glossary of Abbreviations and Acronyms Unlimited

6.1 Present/Past Performance Information Sheets

(PPIS) (See Attach 1.1)

6.1.1 Consent Letter (See Attach 1.4) Unlimited

6.1.1 Client Authorization Letters (See Attach 1.5) Unlimited

6.2 Present/Past Performance Questionnaires (See

Attach 1.2) and Performance Questionnaire Letter (See Attach 1.3)

Unlimited

6.3.1 Relevant Contract Narrative 5

6.3.2 Roadmap 2

V 7 Cost/Price 3/1 Unlimited

2.2.2 Teaming List Attach 2.0 (Not included in 150 page

limit)

2.2.7 Table of Contents Unlimited

2.2.8 List of Tables and Figures Unlimited

2.2.9 Glossary of Abbreviations and Acronyms Unlimited

7.2.1 Section 1 Unlimited

7.2.1 Section 2 Unlimited

7.2.1 Section 3 – Labor Category Rate Matrix (Section J, Attach 1)

7.1.4 Labor Rate Breakdown Unlimited

7.3.5 Service Contract Act Labor Rates Unlimited

VI 8 Contract Documentation 1/1 Unlimited

2.2.2 Teaming List Attach 2.0 (Not included in 150 page

limit)

2.2.7 Table of Contents Unlimited

2.2.8 List of Tables and Figures Unlimited

2.2.9 Glossary of Abbreviations and Acronyms Unlimited

2.2.6 Correlation Matrix Unlimited

8.3.2-8.3.3-8.3.4 Contact Information Unlimited 8.1.1-8.1.6 Model Contract (Sections A-J) N/A

8.1.7 Representations and Certifications (Section K) N/A

8.3.6 Attachments to the Model Contract Unlimited

*Request each PPIS not exceed a target of 8 pages, although more or less may be submitted if necessary and relevant to the HFGCS effort. Request each offeror submit between 6 and 10 PPIS forms for the prime Contractor and between 4 and 7 for each significant subcontractor/teaming partner. Please only submit information on subcontractors and teaming partners performing key or critical portions of the HFGCS effort. There is no limit on the number of PPIS forms allowed per team; however, offerors are requested to limit responses to those efforts necessary for evaluation and relevant to the HFGCS effort.

2.2.4 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and (for paper copies) will be returned to the Offeror as soon as practicable. Page limitations may also be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following:

blank pages, title pages, tables of contents, tabs, glossaries, and those noted in the Proposed Organization Chart as unlimited.

2.2.5 Cost or Pricing Information

All cost or pricing information shall be addressed ONLY in the Cost/Price Proposal and Contract Documentation volumes. Cost trade-off information, work-hour estimates and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or design and trade-off decisions.

2.2.6 Cross Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal.

Cross-referencing within a proposal volume is permitted when its use would conserve space without impairing clarity.

The offeror shall place the appropriate reference from the CSOW and Mission Capability Proposal in the CSOW and Mission Capability Proposal Columns of the Cross Reference Matrix below which indicate where the requirement is addressed in the CSOW and Mission Capability Proposal.

PWS CONTENTS RFP

INSTRUCTIONS

TO OFFERORS

SUBFACTOR

RFP

EVALUATION

CRITERIA

SUBFACTOR

CLINS CSOW MISSION

CAPABILITY

PROPOSAL

1.0 Description of Services/General

Information

1.1 Contractor Service Requirements

1.1.1 Program Support

1.1.2 Program Engineering Support

1.1.3 Maintenance Support

1.1.3.1 Scheduled Maintenance

1.1.3.2 Unscheduled Maintenance

1.1.3.3 Short Notice Maintenance Support

1.1.4 Installation/De-Installation

1.1.4.1 Antenna and Antenna Subsystem

1.1.5 Inspections

1.1.5.1 Preventive Maintenance Inspections

1.1.5.2 Phase Inspection

1.1.6 Grounding, Bonding, Shielding and

Lightning Protection

1.2 Customer Interface

1.3 Records/Data

1.4 Contractor Points of Contact (POC)

1.5 Contract Funds Status Report

1.6 Contractor Identification Badges and

Vehicle Passes

1.6.1 Military Installation Identification Badges

and Vehicle Passes

1.6.2 National Agency Check (NAC)

Requirements

1.7 Safety Requirements

1.8 Compliance with Laws and Regulations

1.9 Program Management Reviews(PMR), Meetings, Reports and Studies

1.10 Quality System and Quality Program

Requirements

1.10.1 Quality Program

1.10.2 Deficiency Reports

1.10.3 Customer Complaint Report

1.10.4 Performance Review

1.11 Phase-Out Requirements

1.12 Other

1.12.1 Status of Forces Agreement and

Technical Expert Status Accreditation

1.12.2 Shipping

1.12.3 Equipment, Tools and Test Equipment

FOR OFFICIAL USE ONLY

2.2.7 Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume.

Tab indexing shall be used to identify sections.

2.2.8 Include an indexed list of Tables and Figures.

2.2.9 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

Glossaries do not count against the page limitations for their respective volumes.

2.3 Page Size and Format

(a) A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts.

Pages shall be single-spaced with 1.5 line spacing. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 points. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and 3/4 inch side margins. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to ENs. These limitations shall apply to both electronic and hard copy proposals.

(b) Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics; not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 10 point. These limitations shall apply to both electronic and hard copy proposals.

2.4 Binding and Labeling

Each volume of the proposal should be separately bound in a three-ring loose-leaf binder, which shall permit the volume to lie flat when open. Staples shall not be used. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the Offeror’s name. The same identifying data should be placed on the spine of each binder. All unclassified document binders shall have a color other than red or other applicable security designation colors. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

2.5 Electronic Offers

The content and page size of electronic copies must be identical to the hard copies. When discrepancies exist between the written offers and those provided in electronic format, the written offer will take precedence in all cases.

For electronic copies, indicate on each Compact Disc Read Only Memory (CD-ROM) the volume number and title.

Use separate files to permit rapid location of all portions, including subfactor required plans, exhibits, appendices, and attachments, if any. The Offeror shall submit volumes I through V in electronic format, using re-writable CDs. Each volume shall be submitted on a separate CD. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Word 2003, MS Excel 2003, MS-Project 2003, and MS-Power Point 2003, or Microsoft Office XP as applicable.

2.6 Distribution

The "original" proposal shall be clearly identified. Proposals shall be addressed to the Contracting Officer and mailed to:

DEPARTMENT OF THE AIR FORCE

727ACSG/PKC

ATTN: Margaret A. Wright 3001 Staff Dr, STE 1AE1 104A Tinker AFB OK 73145-3020 Telephone: 405-739-4448 Fax: 405-736-8731 Email margaret.wright@tinker.af.mil

3.0 Volume I - Executive Summary

In the executive summary volume, the Offeror shall provide the following information:

3.1 Narrative Summary

A concise narrative summary of the entire proposal, including significant risks, and a highlight of any key or unique features, excluding cost/price. The salient features should tie in with the evaluation factors/subfactors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

3.2 Table of Contents

A master table of contents of the entire proposal.

4.0 Volume II – Mission Capability

4.1 General

The Mission Capability Volume should be specific and complete. Legibility, clarity and coherence are very important.

Your responses will be evaluated against the Mission Capability subfactors defined in Addendum to FAR 52.212-2.

Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation.

It is neither necessary nor desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

4.2 Format and Specific Content

4.2.1 Mission Capability

In the Mission Capability volume, address your proposed approach to meeting the requirements of each Mission Capability subfactor, as well as the risks in your proposed approach in terms of mission capability/performance, cost, and/or schedule.

4.2.2 Volume Organization

The Mission Capability and volume shall be organized according to the following general outline:

(1) Teaming List Attach 1

(2) Table of Contents

(3) List of Table and Drawings

(4) Glossary

(5) Subfactor One – Program Management

(6) Subfactor Two – Resource Management

(7) Subfactor Three – Maintenance

(8) Subfactor Four – Installation/De-Installation

4.2.3 Subfactor One: Program Management

Offeror shall provide a plan for Program Management. The plan shall include the offeror’s approach to managing all aspects of the HFGCS Antenna program. Identify any best practices/innovations proposed. At a minimum, the proposed plan shall provide all of the following essential components:

a) Comprehensive understanding of Antenna Maintenance requirements and an approach for managing all aspects of maintenance to achieve optimum antenna availability.

b) A description of a web-based real-time automated funds accounting system. The system must allow

Government access on a read-only basis for the same information as the Contractor.

FOR OFFICIAL USE ONLY

c) A process to perform continuous configuration management in conjunction with all maintenance activity IAW PWS paragraphs 1.1.1, 1.1.2, 1.1.3,1.1.3.1, 1.1.3.2, 1.1.3.3, 1.1.4,1.1.4.1, 1.1.5,1.1.5.1, 1.1.6 and1.1.7. The process shall include maintaining, tracking and reporting configurations for each antenna and associated subsystems.

d) A process for managing subcontractor’s performance, schedule and cost.

e) A description of how the offeror will perform engineering services IAW PWS paragraph 1.1.2. The description shall address repairs, drawings, software support and recommendations.

f) An approach to quality, safety, security and environmental management IAW PWS paragraphs 1.1.1, 1.1.2, 1.1.3,1.1.3.1, 1.1.3.2, 1.1.3.3, 1.1.4,1.1.4.1, 1.1.5,1.1.5.1, 1.1.6 and1.1.7.

g) A process to manage, maintain, acquire and staff for maintenance of high frequency (HF) antennas and antenna subsystems IAW PWS paragraphs and sub paragraphs 1.1, 1.2, 1.3 and 1.4.

4.2.4 Subfactor Two: Resource Management

Offerors shall provide a resource/personnel management plan. The plan shall address internal processes for employees as well as plans and processes that address teaming arrangements, subcontractors, core team members, mentor-protégé and joint venture relationship as appropriate. At a minimum, the proposed plan shall provide all of the following essential components:

a) A process to recruit, hire, train and retain a qualified and capable workforce that can accomplish the entire scope of the effort outlined in the PWS. The process must ensure 85% of the workforce supporting the HFGCS antenna program maintenance and managerial functions have a minimum of 5 years antenna and antenna subsystem experience. The process shall also demonstrate thorough understanding of Technical Expert Status Agreement (TESA) requirements.

b) A process to support site visits IAW PWS paragraphs and sub paragraphs 1.1 and 1.2.

c) A process for inventory controls and accountability of material, furnishings and Government Furnished

Property which ensures these inventories will be accounted for, tracked and updated IAW PWS paragraphs 3 and 3.1.

4.2.5 Subfactor Three: Maintenance

Offeror shall provide a Maintenance plan. The plan should address how the Offeror intends to manage and implement their maintenance program. At a minimum, the proposed plan shall provide all of the following essential components:

a) A process to access antenna and antenna subsystems structural, electrical and mechanical condition.

b) A process to meet antenna reliability and availability for each antenna type, model and series IAW PWS

Section J of the Solicitation.

c) A process to ensure records are completely and thoroughly updated IAW PWS paragraphs and sub paragraphs 1.1 and 1.3.

d) A process to implement MIL-STD 188-124B.

e) A maintenance plan for the sample scenarios described below. Offerors scenario proposal shall be consistent with the overall proposal.

Maintenance Planning Scenario

Using the MIL-STD 1884-124B and OEM Standards and Specifications, describe a plan for performing preventive maintenance inspections (PMI’s) for the transmit and receive antenna fields; reference HFGCS Antenna Database, at Croughton RAF, UK and Andrews AFB, MD concurrently. Provide assumptions used to develop the plan and the length of time to complete inspections of each site. Describe the parts and equipment that the offeror proposes to have on hand to accomplish authorized repairs; include any assumptions that the offeror makes to

FOR OFFICIAL USE ONLY

determine quantity and types of parts and tools required. Describe the logistics employed to get parts and materials on site to complete PMI’s and approved repairs. For each site inspection include manning required for the effort.

During the accomplishment of these two site inspections the offeror receives a short notice maintenance support tasking to accomplish a repair at Sigonella, Sicily. The repair will consist of replacement of a non-functioning rotator on an Antenna Products Rotatable Log Periodic (RLP) Antenna LPH-89. Describe the tools and equipment required to accomplish the task and discuss the logistics required to get everything on site. Discuss the required manning and duration of the repair; include any assumptions made by the offeror.

4.2.6 Subfactor 4: Installation/De-Installation

Offeror’s shall provide an Installation/De-Installation plan that details their approach to installing and demolition and disposal of antenna and antenna subsystems. At a minimum the plan shall include:

a) An Approach to implement installation/de-installation of multiple antenna types and quantities at locations noted in Section J of the Solicitation.

b) An Approach to install/de-install antennas and antenna subsystems IAW OEM specifications and MIL-STD

188-124B.

c) A process for removal and disposal options for construction debris.

5.0 Volume III – Proposal Risk

5.1 General

Proposal Risk Volume should be specific and complete. Legibility, clarity and coherence are very important. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation.

It is neither necessary nor desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

5.1.1 Offerors shall provide the following documentation in Volume III Proposal Risk, as related to Mission Capability sub-factors Resource Management and Program Management.

a) Identification of any/all risks associated with implementation of the Offeror’s Mission Capability requirements and the mitigation of those risks.

b) Identify if the offeror, including subcontractors, core team members and, if applicable mentor/protégé and joint venture partners, have successfully used the proposed Mission Capability approaches. If not successfully used, describe how you intend to mitigate risks associated with implementation of those Mission Capability requirements.

c) Risk Matrix

6.0 Volume IV – Past Performance

6.1 General

Each Offeror shall submit a past performance volume with its proposal, containing past performance information in accordance with the format contained in Attachment 1.1 of the ITO. This information is required on the Offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform the work outlined in the solicitation.

Offerors are cautioned that the Government will use data provided by each Offeror in this volume and data obtained from other sources in the evaluation of past performance.

6.1.1 The Offeror shall submit, along with the information required in this paragraph, a consent letter (Attachment 1.4), executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the Offeror so the Offeror can respond to such information. For each identified effort for a

FOR OFFICIAL USE ONLY

commercial customer, the Offeror shall also submit a client authorization letter (Attachment 1.5), authorizing release to the Government of requested information on the Offeror’s performance.

6.2 Early Proposal Information

Each Offeror is requested to submit past performance information for each relevant contract fifteen (15) calendar days prior to the solicitation closing date. Failure to submit early proposal information will not result in offeror disqualification.

As soon as practicable, offerors shall complete Section 1 of the attached Past Performance Questionnaire (Attachment 1.2) and e-mail it and the Performance Questionnaire Letter (Attachment 1.3) to all points of contacts (POCs) the Offeror has listed in the Past Performance Information Sheets (Attachment 1.1). The POCs will complete the questionnaires and forward them by FAX, directly to the Performance Confidence Assessment Group (PCAG). FAX copies to 405-736-8731 (Attn: Margaret A. Wright). RESPONDENTS TO THE QUESTIONNAIRES SHALL NOT SEND THE COMPLETED INFORMATION SHEETS BACK TO THE OFFEROR. Offerors shall not follow-up with respondents to ensure they have completed the questionnaires. The PCAG will conduct such follow-up with any POC as necessary.

6.3 Relevant Contracts

Submit information in accordance with Attachment 1.1 on a minimum of three (3) recent contracts from the prime contractor considered most relevant in demonstrating performance abilities on the proposed effort. Also Offeror’s shall include information on a maximum of three recent contracts performed by each of the core team members and significant subcontractors considered most relevant in demonstrating their ability to perform the proposed effort. Offeror’s shall include rationale supporting the assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining recency and relevancy, see Addendum to 52.212-2.

6.3.1 Specific Content

Offerors shall provide a narrative explaining what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a little or no confidence rating, since the problems encountered may have been on a more complex program, or an Offeror may have subsequently demonstrated the ability to overcome the problems encountered. The Offeror shall clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified. This may allow the Offeror to be considered a higher confidence candidate. For example, submittal of quality performance indicators or other management indicators that clearly support that an Offeror has overcome past problems is required.

6.3.2 Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between the conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, Offeror’s shall include a "roadmap" describing any/all such changes in the Offeror’s organization. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/ performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the Offeror(s), the "roadmap" should be both specifically applicable to the efforts identified, yet general enough to apply to efforts on which the Government receives information from other sources.

7.0 Volume V – Cost/Price Volume

In the price volume, the offeror shall provide the following information in addition to the price matrix in Part B of the solicitation. These instructions are to assist you in submitting information other than cost or pricing data that is required to evaluate the reasonableness of your proposed cost/price. Compliance with these instructions is mandatory and failure to comply may result in rejection of your proposal.

7.1 General Instructions

(a) Offerors’ proposed pricing should be sufficiently detailed to demonstrate price reasonableness. Proposed pricing should also support cost realism, balance and completeness. Completeness is included as one aspect of price reasonableness. These areas will be further addressed below in paragraph 7.1.3 “Cost/Price Information Requirements” and in Section M, “Evaluation Factors”, Part 2.5 “Cost/Price Factor”.

(b) When responding to the Cost/Price Volume requirements in the solicitation, the offeror and associated subcontractors may use any generally accepted estimating technique, including contemporary estimating methods (such as Cost-to-Cost and Cost-to-Non-Cost Estimating Relationships (CERs), commercially available parametric cost models, in-house developed parametric cost models, etc.), to develop their estimates.

(c) The offeror shall provide proposed prices, including labor and material handling rates, as required for each CLIN (including each option period), with the exception of those CLINs designated as not separately priced. Note that unrealistically low or high proposed costs or prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the offeror does not understand the requirement or has made an unrealistic proposal. Offers should be sufficiently detailed to demonstrate their reasonableness. The burden of proof for credibility of proposed costs/prices rests with the offeror.

(d) Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable Total Evaluated Price, the price of one or more contract line items is significantly over or understated as indicated by the application of price analysis techniques. The Government shall analyze offers to determine whether they are unbalanced with respect to separately priced line items or sub-line items. Offers that are determined to be unbalanced may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government.

7.1.1 Price Reasonableness and Realism

These instructions are to assist you in submitting information other than cost or pricing data that is required to evaluate the reasonableness and realism of your proposed price. Compliance with these instructions is mandatory and failure to comply may result in rejection of your proposal. Offerors are to provide direct labor rates, estimated hours, fringe benefits, overhead and G&A rates by year for all labor categories anticipated for use in the performance of this effort. Identify geographical location for each labor category. This information will be used for comparison to labor standards relating to recruitment and retention of employees. Note that unrealistically low or high proposed costs or prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the offeror does not understand the requirement or has made an unrealistic proposal. Offers should be sufficiently detailed to demonstrate their reasonableness. The burden of proof for credibility of proposed costs/prices rests with the offeror

7.1.2 Submission of Price Models

The Offeror is requested to submit an electronically encoded price model in support of their proposed price. Any price model submitted must be consistent with their approved estimating system and must duplicate the logic and mathematical formula reflected in the paper copy of the proposal. Price model data files should be in .XLS file format (MS-Excel 2003 or later) compatible format. The price model must be based on the estimates provided in Evaluation Factors for Award, under the Cost/Price factor, paragraph 2.6. These Government estimates include information to be used to develop Total Evaluated Prices. These Government estimates include information to be used to develop the Total Evaluated Price. The price model must show how the Offeror derived each year’s evaluated price as well as the estimate for the total evaluated price of the total potential period of the contract (Basic Period and Option Year 1 through Option Year 6.)

7.1.3 Cost/Price Information Requirements

In accordance with FAR 15.403-1(b) and 15.403-3(a), information other than cost or pricing data is required from the offerors to support price reasonableness and cost realism. Information shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the CO determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit cost or pricing data.

7.1.4 Cost/Price Information

Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your cost/price position. All information relating to the proposed price including all required supporting documentation must be included in the section of the proposal designated as the Cost/Price Volume.

Under no circumstances shall this information and documentation be included elsewhere in the proposal.

The offeror shall submit a Total Evaluated Price (TEP), calculated in accordance with Section M, “Evaluation Factors”, Part 2.5, “Cost/Price Factor”. Offerors shall provide all pricing required in Schedule B of the model contract and provide supporting cost/price data as specified in this instruction. Evaluated line item pricing will be based on proposed unit prices multiplied by the Government provided occurrence factors or estimated costs as indicated in the tables under Section M, Part 2.5. The resulting extended prices will be included for each line item/sub line item and summed together as the TEP.

Although Certified Cost or Pricing data is not required, Offerors are responsible for providing adequate supporting cost/price information that allows evaluation of cost realism. This includes sufficient cost/price detail that supports proposed unit.

pricing. To facilitate a thorough evaluation for cost realism, a cost element breakdown of all proposed labor rate job categories/skill levels (straight time and overtime rates) shall be provided in Volume V, Section 2, in accordance with the sample below.

Labor Category: Assistant Instructor (Basic Year)

Base Rate Amount Direct Rate $25.00 Overhead Rate $25.00 33% $ 8.25 Indirect Costs $25.00 120% $30.00 Subtotal $63.25 G&A 63.25 5% 3.16 Subtotal $66.41 Cost of Money (COM) Labor 25.00 2% $ .50 G&A 63.25 5% $ .32 Total COM $ .82 Subtotal $67.23 Profit 66.41 12% $ 7.97 Total Rate $75.20

Inconsistent pricing (such as fluctuating labor rates) or unrealistic labor rates for the effort to be performed increases Government risk with the potential of an unstable or unqualified workforce. Labor rates and supporting cost/price data will be reviewed for consistency and realism. Additionally, the Offeror shall include in the pricing proposal of Volume III, Section 2, any information required by FAR 52.216-31. For example, the Offeror must specify whether the fixed hourly rate for each labor category/skill level applies to labor performed by the Offeror as prime, the subcontractors, and/or divisions, subsidiaries or affiliates of the Offeror under a common control.

7.1.5 Rounding

All dollar amounts provided shall be rounded to the nearest dollar. All loaded labor rates shall be rounded to the nearest cent.

7.2 Cost/Price Volume Organization

7.2.1 The Cost/Price Volume shall consist of the following sections:

SECTION 1 – Summary descriptions of estimating, purchasing and accounting…