FA8056-17-R-0001_Draft_RFP_posted.pdf

FOR OFFICIAL USE ONLY

DRAFT RFP Q & A

FA8056-17-R-0001

Draft RFP Comments & Responses

Topic Index Page # A. General Information 1

B. SF 1449 3

C. Attachment 2 – Ensemble Pricing Matrix 3 D. Attachment 3 – Ensemble Product Category Specifications 6 E. Tab A – STRUCTURAL FIREFIGHTING GARMENTS 6 F. Tab B PROXIMITY FIREFIGHTING GARMENTS 11 G. Tab C HOODS 17

H. TAB D HELMETS 17

I. Tab E GENERAL PURPOSE BOOTS 18 J. Attachment 4 Ensemble Statement of Work (SOW) 19 K. Attachment 6 Ensemble Past Performance Questionnaire 21 L. Attachment 7 List of Air Force Bases 22

A. General Information Date

Posted On FBO

1. Question: Draft RFP 5.3.4.1, iii. What is the anticipated “End of Fiscal Year Surge,” quantity for each item?

Answer: Our current strategy review has indicated that approximately 38% of PPE is bought at the end of the Fiscal Year (Aug-Sep).

2. Question: Draft RFP 8.2.2.2, iii. What surge capacity is considered “adequate capacity” to be considered acceptable under the evaluation ratings?

Answer: As stated in Q1 of this section, there is an end of year surge associated with this requirement. Ultimately, it is the Offeror’s responsibility to demonstrate adequate capacity under regular ordering conditions and end of fiscal year surge conditions per the RFP. There is not a specific threshold the USAF is requesting, as all responses will be Offeror-specific; however, the technical evaluators will thoroughly assess Offerors’ responses to ensure there are no apparent capacity concerns. To that end, the USAF encourages all potential Offerors to provide a detailed narrative concerning their ability to handle the projected volume associated with the USAF Product Category contract(s). Two key points of reference when determining potential volume and capacity projections are RFP Attachment 2 – FES PPE Ensemble Pricing Matrix, which includes projected quantities for all products, and Attachment 7 – List of USAF Fire Stations, which includes USAF locations and the approximate number of firefighters at each station.

3. Question: Draft RFP 5.3.3.3 Samples -Will product samples be required? When and where are samples to be delivered? Will the USAF pay for these samples?

Answer: Yes, product samples are required, please reference the RFP for specifics regarding product samples, delivery and due date information. In accordance with the RFP product samples

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Draft RFP Comments & Responses shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during pre-award testing.

4. Question: Draft RFP 5.3.3.3 Samples – In what configuration/accessories should the samples be provided with? There are numerous options listed on Attachment 2 for some the items that are not compatible with each other.

Answer: The table below has been added to the RFP to address sample configuration(s).

Although this table is the current list of requested sample configuration(s), due to the potential for RFP amendments, the actual table and information contained within the RFP supersedes any information listed below. As such, the USAF recommends referencing the RFP before taking any action regarding product samples.

Table L2 - Samples Specifications

PRODUCT CATEGORY DESCRIPTION SIZE CLIN

Product Category A

Structural Coat - with Radio Pocket, Microphone Straps, Flashlight Holder Hook and Retainer Strap, Flashlight Hook, and Flashlight Retainer Strap

Chest: 46" Coat Length:

32"

0001AA

Structural Pant - with Sewn-in Reinforced knee with Bellow search pockets

Waist: 38" Inseam: 30"

0002AA

Structural Suspenders Regular 0003AC

Product Category B

Proximity Coat - with Radio Pocket, Microphone Straps, Flashlight Holder Hook and Retainer Strap, Flashlight Hook, and Flashlight Retainer Strap

Chest: 46" Coat Length:

32"

0005AA

Proximity Pant - with Sewn-in Reinforced knee with Bellow search pockets

Waist: 38" Inseam: 30"

0006AA

Proximity Suspenders Regular 0007AC

Product Category C Firefighting Hood one size 0009

Instructor Hood one size 0010

Product Category D

Structural Helmet - with four-inch face shield with Front Helmet identifier one size 0011AA

Proximity Helmet - with extended CBRN length shroud one size 0012AA

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Technical Rescue Helmet - with front helmet identifier one size 0012AA

Product Category E General Purpose Boots – Men’s, Standard Calf 10.5 0015AA

5. Question: FA5641-17-RFI-FF-PPE-BPA – How will this Sources Sought for USAFE affect the quantities and ship to locations of the FA8056-17-R-0001 FES-PPE solicitation?

Answer: The USAFE BPA sources sought is a separate acquisition and will not impact the quantities or ship to locations associated with FA8056-17-R-0001. This acquisition, once awarded, will supersede the USAFE BPA.

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B. SF 1449

1. Question: Block 10 notes that 66% will be awarded to Small Business. We understand that 3 of the 5 categories are set aside for small business: Is the 66% just an estimate at this point?

More than 66% can be awarded to small business. Is this correct?

Answer: Yes, 66% of the contract value is the minimum that will be awarded to Small Business under this construct. Three (3) out of the five (5) Product Categories have been 100% set aside for Small Business; however, the remaining two (2) product categories are full and open to both Large and Small Business, so it is conceivable that a Small Business could win either of those two (2) product categories as well.

C. Attachment 2 – Ensemble Pricing Matrix

1. Question: There appears to be only one price option for both CONUS and OCONUS. Is the intent that only one price will be offered for all delivery locations?

Answer: Yes, APO addresses only accept deliveries from the USPS who charges domestic prices to ship to an APO address. Commercial deliveries (i.e., FedEx, UPS, etc.) are not permissible.

Please see the attached USPS Military Mail Guide.

2. Question: Many of the OCONUS locations list APO addresses which cannot be used by standard commercial carriers with delivery tracking as required by the SOW. Please provide an actual physical delivery address for each of these locations so we can calculate the actual freight cost for each item to each destination.

Answer: We have updated Attachment 7 to state the use of commercial carriers is not be possible with APO addresses. The USPS treats these packages similar to domestic packages (i.e., with the

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Draft RFP Comments & Responses exception that a customs form, PS Form 2976, is required). Tracking is also available. Please see the attached USPS Military Mail Guide.

3. Question: Will delivery orders come from the KO or from individual units?

Answer: By “KO” we assume you mean Contracting Officer (CO). The 771 ESS Procuring Contracting Officer (PCO) does not anticipate placing delivery orders outside of the guaranteed DO 0001, but yes, they can come from the PCO. We expect most of the purchases via Government Purchase Card (GPC) off DoD EMALL by the requiring unit. The ordering procedures that outline the process will be made available after contract award(s) are made.

4. Question: Will DoD EMALL be used as stated in the original RFP?

Answer: Yes, the USAF intends to utilize DoD EMALL as the primary purchasing medium.

Contract awardees will be required to place their Product Category catalogue on DoD EMALL.

A DoD EMALL account will need to be set up by the awardee if they do not currently have one.

5. Question: Please explain the process of how orders will be placed?

Answer: Historically, 95% of USAF FES PPE has been procured via Government Purchase Card (GPC). As such, we expect most of the purchases to be placed on DoD EMALL by the requiring unit using a GPC. The ordering procedures that outline the process will be made available after contract award(s) are made.

6. Question: Will delivery orders be combined from multiple USAF Fire Stations?

Answer: It is not anticipated that USAF fire stations from differing installations will combine orders; however, it is possible that fire stations on the same installation may combine orders.

7. Question: Will delivery orders be invoiced, via WAWF only?

Answer: Delivery orders placed directly with the vendor via a Form 9 will be required to be invoiced through Wide Area Workflow (WAWF). However, DoD EMALL Government Purchase Card (GPC) purchases will not.

8. Question: What about credit cards?

Answer: Government purchasing agents authorized to use the Government Purchase Card (GPC) may place orders with a GPC credit card.

9. Question: How often will delivery orders be received? Daily, weekly, monthly?

Answer: Orders will be placed by the individual fire stations on an as-needed basis. There is no set delivery schedule hence the Indefinite Delivery Indefinite Quantity (IDIQ) contract type.

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However, potential Offerors are being made aware of the high likelihood of an end of fiscal year spike in ordering frequency and quantities.

10. Question: Will or can delivery orders be combined across different ensemble solicitations if an awardee wins multiple ensemble solicitations?

Answer: No, each Product Category contract is a stand-alone entity and an order for an item must be placed only under the applicable Product Category contract.

11. Question: Are the Period of Performance (PoP) quantities a guaranteed annual quantity?

Answer: No, the quantities listed in the Pricing Worksheet are for evaluation purposes only. As this is an IDIQ contract, the only guaranteed quantities are those of Delivery Order 0001 for each Product Category contract.

12. Question: How are the PoP quantities broken down by CONUS and OCONUS locations?

Answer: The quantities are estimates only and are not broken out by CONUS/OCONUS locations.

13. Question: Do you have any monthly demand quantities for each of these items that we can use to develop the costing and production models?

Answer: As there is no centrally managed database to forecast ensemble element demand, no monthly demand projections or quantities can be provided at this time. The frequency of purchases made under this contract will vary based on location, number of firefighters, age of legacy equipment, mission need, etc.

14. Question: The quantities listed for the 4 different structural helmets adds up to 2400 per year for the first 4 years, is this accurate? It appears to be a very large quantity given the total number of firefighters listed in Attachment add up to 6,558.

Answer: The quantities listed in the RFP Attachment 2 – FES PPE Ensemble Pricing Matrix are estimated quantities for each corresponding CLIN based on active firefighters, mission requirements, and historical demand; however, as this is an IDIQ, those quantities are not guaranteed. Under the provisions of this solicitation, the only guaranteed quantities are those of Delivery Order 0001 for each Product Category contract.

15. Question: The quantities listed for the General-Purpose Boots states a yearly quantity of 950 pair of Standard Calf Women’s and 100 pair Large Calf Women’s for the first 4 years, is this accurate?

It appears to be a very large quantity.

Answer: The quantities listed in the Pricing Worksheet are for evaluation purposes only. As this is an IDIQ contract, the only guaranteed quantities are those of Delivery Order 0001 for each Product Category contract.

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16. Question: Are the quantities indicated for all items the estimated demand quantities for the USAF for each year?

Answer: The quantities listed in the Pricing Worksheet are estimated demand quantities for evaluation purposes only. As this is an IDIQ contract, the only guaranteed quantities are those of Delivery Order 0001 for each Product Category contract.

17. Question: Will this contract be used by the other services? If yes, how does that impact the annual quantities listed?

Answer: No, these contracts will be used solely by the USAF. The estimated quantities in Attachment 2 are for the USAF requirement only.

18. Question: Product categories A, B, and C are listed as small business. Is the manufacturer required to be a small business or just the Offeror?

Answer: IAW FAR 19.502-2 (c), Total Small Business Set-Asides, an Offeror proposing a product it did not itself manufacture (a nonmanufacturer) must furnish the product of a small business manufacturer unless a waiver to the nonmanufacturing rule has been issued. There are no waivers to the nonmanufacturer rule for this acquisition.

19. Question: We noticed that Structure and Proximity Gloves are not included. Will they be added to the final solicitation?

Answer: Structural and Proximity gloves have been formally de-scoped from this program and will not be added to the final solicitation. This acquisition will not directly impact how individual firefighting units procure gloves today. All gloves will be acquired separately from this strategic program.

20. Question: Business size is listed at 750. Is this the requirement for small business product categories A, B, and C?

Answer: Yes, 750 employees is the small business size standard under NAICS 339113 for Categories A, B, and C.

D. Attachment 3 – Ensemble Product Category Specifications E. Tab A – STRUCTURAL FIREFIGHTING GARMENTS

1. Question: 1.4.1. Should the TPP requirement be added, in addition to the THL requirement listed.

Answer: Thank you. TPP was inadvertently left off and has been added back in as 1.4.1.

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2. Question: 1.5.1. We prefer to offer an "or equal" material. PBI Max (+/- 7.0 oz./sq. yd. 70% "PBI Dominant" PBI®/KEVLAR® spun yarns/30% 600 denier KEVLAR® filament in a twill weave with extremely durable FPE water resistant Teflon® FPE alloy finish) meets or exceeds the majority of the requirements, and provides equal or increased levels or protection & durability.

Answer: “Or equal” offerings must meet or exceed 100% of the Brand Named requirement (i.e., the salient characteristics provided on the Instructions tab of Attachment 3 – FES PPE Ensemble Product Category Specifications) or will be rated as “Does not meet” during technical evaluation.

3. Question: Response deferred until the Government’s Technical expert provides a response.

Answer: Thank you for your statement and we shall take this information under advisement.

While Tabor abrasion is one of several tests commonly used to assess durability performance by fire departments and test institutions; it is rarely considered a sole indicator of PPE durability.

4. Question: 1.6.2. We do not use binding tape; our product is bound together using multi stage stitching by lock stitching the moisture barrier and thermal barrier together, then turning the composite and sewing with an additional row of lock stitching. This method of sewing provides an equally durable construction to the specified method.

Answer: Thank you for explaining your moisture barrier seaming method and we shall take this information under advisement.

5. Question: 1.8.2. Slickness (of the Liner Material). We believe the end of the sentence is missing. Should this end with the Word “filament yarns”?

Answer: We believe you meant 1.8.3. Slickness instead of 1.8.2 which is Wickability in the requirements.

6. Question: 1.9.1. Taber abrasion is not indicative of field performance, the ASTM test method states that the test should not be relied upon for prediction of wear life. In addition, this test method is not included in the NFPA standard requirements for protective clothing due to the variability in test results and its lack of predictive ability. Of the many end users currently using PBI Max, PBI Matrix and Gemini; results as seen in the taber abrasion test do not manifest in actual field worn garments. Please note you have different values in 1.5.5 & 1.9.1, please clarify.

Answer: Please see #3 above regarding Taber abrasion. 1.5.5. refers to its header “Outer Shell Material” and 1.9.1. refers to its header “Reinforced Fabric/Material”.

7. Question: 1.10. We use both felled seams and safety stitch seams in the garment for optimal functionality. Both felled seams and safety stitch seams along with lock stitch are used due to the way our garments are built with curved pieces instead of straight lines for better mobility.

The seam type is selected to provide the maximum performance dependent on the functionality.

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Outer Shell seam types used: Stitch Type 515 and Seam Type LSbm4; Stitch Type 401 and Seam Type LSc4; Stitch Type 301 and Seam Type SSae2. Thermal Lining seam types used:

Stitch Type 515 and Seam Type LSbm4. Moisture Barrier seam types used: Stitch Type 504 and Seam Type SSa1.

Answer: Thank you for explaining your stitching methods and we shall take this information under advisement.

8. Question: 1.11, 2.1.2, 2.1.5, 2.1.8, 2.1.11, 2.1.12, 2.1.18, 3.3, 3.4, 3.6, 3.8.3.2, 3.9 & 3.10.2

Flame Resistance of hook and loop is not a requirement in NFPA 1971 unless it is placed in direct contact with the body. After careful review and consideration, the use of a non-FR hook and loop product appears to result in improved durability in turnouts. It should be noted that the FR requirements for hook and loop fall outside of the NFPA requirements and instead are based on Federal Aircraft Requirements.

Answer: Thank you for your comment. We acknowledge that in this context the flame resistance of hook and loop is not explicitly addressed in NFPA 1971; however, it has been identified as a requirement for the USAF. This requirement, as originally written, accurately captures the USAF’s need.

9. Question: 2.1.1We believe additional description is missing. The coat design shall be assembled to facilitate maximum unencumbered ease of movement across the shoulders, chest, and arms with the least amount of coat rise and restriction offered by the manufacturer utilizing no less than three separate panels. Coat shall provide a contoured fit and align at the seams with double stitching with Nomex® or equal flame resistant meta-aramid thread. The baseline coat length shall be no longer than 32-inches while shorter and longer lengths shall be available for sizing of tall and short personnel. Coat length may be longer in the back than in the front to facilitate interfacing requirements. The bottom hem of the coat shall be finished with a double row of stitching.

Answer: Correct. The additional description was hidden by the size of the cell. Upon expanding the cell, one can find the complete description.

10. Question: 2.1.2 Collar & Throat Tab/Strap. Change collar height to 3” minimum height per

NFPA 1971 standard requirement. Coat should require a throat tab/strap for adjustability and comfort of wearer. We recommend removing wording that allows for overlap of collar only.

Answer: Thank you for your comment. We acknowledge that the collar height of 3” is the standard recommendation per NFPA 1971; however, a 3 1/4” collar has been identified as a

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11. Question: 2.1.5 Front Closure System. Add actual size of hook & loop that should be used on closure “1.5 inch wide”.

Answer: In this specific context, the USAF has no existing requirement for the actual size of hook and loop; therefore, the USAF will not restrict hook and loop sizing.

12. Question: 2.1.6.2 requires PBI blended Kevlar or PBI blended Nomex knit wristlets. Would the team accept wristlets constructed of either Nomex or Kevlar? We have a minimum of 25 years of experience with both of these materials.

Answer: The USAF will not accept Nomex or Kevlar wristlets. The USAF will accept either PBI Blended Nomex or PBI Blended Kevlar wristlets.

13. Question: 2.1.6.3 Liner Elbow Thermal Enhancement. Add wording “All edges shall be finished by means of over edging” before dimension sentence.

Answer: In this specific context, the USAF has no existing requirement for specific elbow edging; therefore, the USAF will not restrict edging options.

14. Question: 2.1.7 Liner Shoulder and Upper Back thermal Enhancement. Add wording “All edges shall be finished by means of over edging” before dimension sentence.

Answer: In this specific context, the USAF has no existing requirement for specific shoulder and upper back edging; therefore, the USAF will not restrict edging options.

15. Question: 2.1.9.1 Method of Thermal Liner/Moisture Barrier Attachment. Add wording “Sleeves to have Ara-Shield® snap fasteners at each sleeve end. One of the Ara-shield® snap tabs shall be a different color in the liner to correspond with color coded snap tabs for ease of matching the liner system to the outer shell after inspection or cleaning is completed.”

Answer: Thank you and we shall take this information under advisement.

16. Question: 2.1.11 Cargo/Handwarmer Expansion (Bellows) Pockets. Change sentence on pocket flaps to: “The pocket flaps shall be rectangular in shape, constructed of two layers of outer shell material and shall measure 3 inches deeper than the pocket expansion and ½ inch wider than the pocket.” This will ensure that the pocket flap will be of adequate size to cover the pocket when fully expanded.

17. Question: 2.1.11, 2.1.12, 3.9 and 3.10.2 We were wondering whether the specifications could simply state that ‘The pocket flaps shall be secured with (non-flammable and) fire resistant hook and loop fastener tape which shall be sufficient length to facilitate adjustable closure.’

without specifying the number of pieces of hook and loop fastener tape or their orientation since the current wording is brand specific.

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Answer: Thank you, this requirement has been adjusted to reflect this comment.

18. Question: 2.1.14.1 describes the flashlight hook. Would it be acceptable for the flashlight hook to be secured with bartacks as opposed to rivets (see photos below)? In this application bartacks are stronger, as rivets may have a tendency to pop off when stressed. Also, in this type of flashlight hook application a strap constructed of outer shell material can be utilized. This is the only location where leather reinforcement is used on the garment. Would Ara-Shield be an acceptable reinforcement (as specified in section 1.9)?

Suggestion for wording: Flashlight Hook. Hook shall face downward and inward and be riveted or bartacked with leather or Ara-Shield reinforcement in a vertical position to accept the clip of the flashlight.

19. Question: 2.1.17 Should USA, ARMY, USN, NAVY be deleted? It does not appear the solicitation is open to other US Government Agencies.

Answer: Correct. “USA, ARMY, USN, NAVY” have been deleted from this specification.

20. Question: 3.3 Pant Moisture Barrier/Thermal Liner Attachment. Add wording “The legs of the thermal liner/moisture barrier shall be secured to the shell by means of Ara-Shield® snap fasteners, 2 per leg. The Ara-shield® snap tabs shall be color coded to a corresponding snap tab in the liner for ease of matching the liner system to the outer shell after inspection or cleaning is completed.”

21. Question: 3.8.1 Liner Knee Thermal Enhancements. Add wording “All edges shall be finished by means of over edging”

Answer: In this specific context, the USAF has no existing requirement for specific knee edging;

therefore, the USAF will not restrict edging options.

22. Question: 3.8.2 Internal Knee Padding. Add to the end of the paragraph “The padding shall not melt, drip, separate, ignite, or become brittle when exposed to 500°F for 5 minutes. The padding shall also retain its shape after long periods of kneeling and not stayed compressed.”

23. Question: 3.8.3 Reference to 5.8.3.1 should be changed to 3.8.3.1. Section 5.8.3.1 does not exist. Reference to 5.8.3.2 should be changed to 3.8.3.2. Section 5.8.3.2 does not exit.

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Answer: The separating of specifications into Product Categories required complete re-numbering. The entire final set of specification numbering will be in alignment in the Final RFP.

24. Question: 3.8.3.1 Option 1 – Knee Reinforcement Add to the end of the paragraph. “The lower edge of the Ara-Shield® knee reinforcement shall be turned under so that the lower row of stitching is covered and protected from abrasion.”

Answer: In this specific context, the USAF has no existing requirement for specific knee edging;

therefore, the USAF will not restrict edging options.

25. Question: 3.10 Reference 5.10.1 should be changed to 3.10.1. Section 5.10.1 does not exist

Reference 5.10.2 should be changed to 3.10.2. Section 5.10.2 does not exist.

Answer: The separating of specifications into Product Categories required complete re-numbering. The entire final set of specification numbering will be in alignment.

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F. Tab B PROXIMITY FIREFIGHTING GARMENTS

1. Question: 1.5.1. We do not use binding tape; our product is bound together using multi stage stitching by lock stitching the moisture barrier and thermal barrier together, then turning the composite and sewing with an additional row of lock stitching. This method of sewing provides an equally durable construction to the specified method.

Answer: Thank you for explaining your moisture barrier seaming method and we shall take this information under advisement.

2. Question: Response deferred until the Government’s Technical expert provides a response.

Answer: Thank you for your statement and we shall take this information under advisement.

While Tabor abrasion is not required/used by NFPA to define minimum requirements, it is one of several tests commonly used to assess abrasion durability performance above minimum requirements by fire departments, manufacturers, and test institutions and rarely considered a sole indicator of PPE durability.

3. Question: 1.9. We use both felled seams and safety stitch seams in the garment for optimal functionality. Both felled seams and safety stitch seams along with lock stitch are used due to the way our garments are built with curved pieces instead of straight lines for better mobility.

The seam type is selected to provide the maximum performance dependent on the functionality.

Outer Shell seam types used: Stitch Type 515 and Seam Type LSbm4; Stitch Type 401 and Seam Type LSc4; Stitch Type 301 and Seam Type SSae2. Thermal Lining seam types used:

Stitch Type 515 and Seam Type LSbm4. Moisture Barrier seam types used: Stitch Type 504 and Seam Type SSa1.

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Answer: Thank you for explaining your stitching methods and we shall take this information under advisement.

4. Question: 1.10, 2.2, 2.5, 2.9, 2.12, 2.13, 2.15.2, 3.3, 3.4, 3.5, 3.7.3.2, 3.8 & 3.9.2

Flame Resistance of hook and loop is not a requirement in NFPA 1971 unless it is placed in direct contact with the body. After careful review and consideration, the use of a non-FR hook and loop product appears to result in improved durability in turnouts. It should be noted that the FR requirements for hook and loop fall outside of the NFPA requirements and instead are based on Federal Aircraft Requirements. Non-FR hook and loop meets NFPA 1971 requirements.

Answer: Thank you for your comment. We acknowledge that in this context the flame resistance of hook and loop is not explicitly addressed in NFPA 1971; however, it has been identified as a requirement for the USAF. This requirement, as originally written, accurately captures the USAF’s need.

5. Question: Sections 1.11.2 and 1.11.3 seems to indicate that both Underwriters Laboratories and Safety Equipment Institute certification is required. In the structural specifications (See section 1.12.2) this requirement is combined.

Answer: 1.12.3. We have changed the numbering and restated the requirement; Tab A and Tab B, 1.12.3. now state “and/or.” To reiterate, the label must confirm Underwriters Laboratories OR Safety Equipment Institute certification.

6. Question: 1.4.2.5 Reference to section 10.4 should be changed to 1.4.2. Section 10.4 does not exist.

numbering. The entire final set of specification numbering will be in alignment.

7. Question: 1.5.8 Reference to section 10.5 should be changed to 1.5. Section 10.5 does not

8. Question: 1.6.7 Reference to section 10.6 should be changed to 1.6. Section 10.6 does not

9. Question: 1.7.9 Delete reference to section 10.7 and change to 1.7, Section 10.7 does not

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10. Question: 1.8.6 Delete reference to section 10.8 and change to 1.8. Section 10.8 does not

11. Question: 2.2 Collar & Throat Tab/Strap. Change collar height to 3” minimum height per

NFPA 1971 standard requirement. Coat should require a throat tab/strap for adjustability and comfort of wearer. We recommend removing wording that allows for overlap of collar only.

Answer: Thank you for your comment. We acknowledge that the collar height of 3” is the standard recommendation per NFPA 1971; however, a 3 1/4” collar has been identified as a

12. Question: 2.5 Front Closure System. Add actual size of hook & loop that should be used on closure “1.5 inch wide.”

Answer: In this specific context, the USAF has no existing requirement for the actual size of hook and loop; therefore, the USAF will not restrict hook and loop sizing.

13. Question: 2.6.2 require PBI blended Kevlar or PBI blended Nomex knit wristlets. Would the team accept wristlets constructed of either Nomex or Kevlar as equals?

Answer: The USAF will not accept Nomex or Kevlar wristlets as equals. The USAF will accept either PBI Blended Nomex or PBI Blended Kevlar wristlets.

14. Question: 2.7 Liner Elbow Thermal Enhancement. Add wording “All edges shall be finished by means of over edging” before dimension sentence.

Answer: In this specific context, the USAF has no existing requirement for specific elbow

15. Question: 2.8 Liner Shoulder and Upper Back thermal Enhancement. Add wording “All edges shall be finished by means of over edging” before dimension sentence.

Answer: In this specific context, the USAF has no existing requirement for specific shoulder and upper back edging; therefore, the USAF will not restrict edging options.

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16. Question: 2.11 Method of Thermal Liner/Moisture Barrier Attachment. Add wording “Sleeves to have Ara-Shield® snap fasteners at each sleeve end. One of the Ara-shield® snap tabs shall be a different color in the liner to correspond with color coded snap tabs for ease of matching the liner system to the outer shell after inspection or cleaning is completed.”

17. Question: 2.12 Cargo/Handwarmer Expansion (Bellows) Pockets. Change sentence on pocket flaps to: “The pocket flaps shall be rectangular in shape, constructed of two layers of outer shell material and shall measure 3 inches deeper than the pocket expansion and ½ inch wider than the pocket.” This will ensure that the pocket flap will be of adequate size to cover the pocket when fully expanded.

18. Question: We were wondering whether the specifications could simply state that ‘The pocket flaps shall be secured with (non-flammable and) fire resistant hook and loop fastener tape which shall be of sufficient length to facilitate adjustable closure’ in sections 2.12, 2.13, 3.8, and 3.9.2 without specifying the number of pieces of hook and loop fastener tape or their orientation since the current wording is brand specific.

19. Question: 2.15.1 describes the flashlight hook. Would it be acceptable for the flashlight hook to be secured with bartacks as opposed to rivets (see photos below)? In this application bartacks are stronger, as rivets may have a tendency to pop off when stressed. Also, in this type of flashlight hook application a strap constructed of outer shell material can be utilized. This is the only location where leather reinforcement is used on the garment. Would Ara-Shield be an acceptable reinforcement (as specified in section 1.8)?

Suggestion for wording: Flashlight Hook. Hook shall face downward and inward and be riveted or bartacked with leather or Ara-Shield reinforcement in a vertical position to accept the clip of the flashlight.

20. Question: 2.15.2 Please note that the details for the Flashlight Straps appear to be omitted

Answer: Please see Tab B requirement 2.17.1.

21. Question: 2.16 Delete reference to section 11.15, 11.16 11.17 and replace with 2.13, 2.14,

2.15. Sections 11.15, 11.16 and 11.7 do not exist.

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22. Question: 2.16.1 Reference to section 11.15 should be changed to 2.13. Section 11.5 does not

23. Question: 2.16.2 Reference to section 11.16 should be changed to 2.14. Section 11.16 does not exist.

24. Question: 2.16.3 Reference to section 11.17 should be changed to 2.15, Section 11.17 does not exist.

25. Question: 3.3 Pant Moisture Barrier/Thermal Liner Attachment. Add wording “The legs of the thermal liner/moisture barrier shall be secured to the shell by means of Ara-Shield® snap fasteners, 2 per leg. The Ara-shield® snap tabs shall be color coded to a corresponding snap tab in the liner for ease of matching the liner system to the outer shell after inspection or cleaning is completed.”

26. Question: 3.7.1 Liner Knee Thermal Enhancements. Add wording “All edges shall be finished by means of over edging”

Answer: In this specific context, the USAF has no existing requirement for specific knee

27. Question: 3.7.2 Internal Knee Padding. Add to the end of the paragraph “The padding shall not melt, drip, separate, ignite, or become brittle when exposed to 500°F for 5 minutes. The padding shall also retain its shape after long periods of kneeling and not stayed compressed.”

28. Question: We were wondering whether section 3.7.3.1 Option 1 should be changed to mirror section 3.8.1 Option 1 of the structural specification, since there is a significant value to having a knee reinforcement to protect the outer shell from abrasion damage, just as there is for structural pants. Suggestion for wording: Option 1 – Knee Reinforcement- Sewn In. The knee shall be reinforced with a layer of outer shell material. The knee reinforcement shall measure

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9-inches wide by 12-inches high and shall be double stitched to the outside of the outer shell in the knee area.

Answer: Thank you and we shall take this information under advisement. Our research and feedback indicates that current options accurately capture USAF requirements.

29. Question: 3.8.3 Reference to 12.7.3.1 should be changed to 3.7.3.1. Section 12.7.3.1 does not exist. Reference to 12.7.3.2 should be changed to 3.7.3.2. Section 12.7.3.2 does not exit.

30. Question: 3.9 Reference to section 12.9.1 should be changed to 3.9.1. Section 12.9.1 does not exist. Reference to section 5.10.2 should be changed to 3.9.2. Section 5.10.2 does not exist.

31. Question: While working with many Military Fire Departments, including the U.S. Air Force, it is our understanding that Proximity Fire Fighting is no longer part of protocol. Is the U.S. Air Force Fire Departments still practicing Proximity Fire Fighting, or has all been termed structural?

Answer: The USAF still has a requirement for Proximity firefighting equipment as determined by hazard and risk assessments. Please reference the RFP and RFP attachments for further details.

G. Tab C HOODS

N/A H. Tab D HELMETS

1. Question: 1.3.1 We recommend the weight be reduced to not exceed 50 oz. versus 53 to reduce fire fighter fatigue.

Answer: Thank you for your comment. This requirement, as originally written, accurately

2. Question: 1.3.2. We recommend the helmet bottom length be reduced to 12” measuring from the bottom brim from front to back versus 13” to reduce fire fighter profile for confined spaces which also reduces weight.

3. Question: 1.4.2 We recommend the weight be reduced to not exceed 70 oz. versus 73 oz. to reduce fire fighter fatigue.

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4. Question: 1.4.3. We recommend the helmet bottom length be reduced to 12” measuring from the bottom brim from front to back versus 13” to reduce fire fighter profile for confined spaces which also reduces weight.

5. Question: We recommend limiting color requirements to more standard colors that are more universal throughout the Fire Service; specifically, the colors include black for line firefighters, red or yellow for officers (lieutenant, captain), and white for chiefs/battalion chiefs/district chiefs. These color protocols help make fire fighters and emergency rescuers quickly distinguish rank and decision making capabilities on the fire ground.

6. Question: It is our understanding that Proximity Fire Fighting is no longer part of protocol. Is the U.S. Air Force Fire Departments still practicing Proximity Fire Fighting, or has all been termed structural?

Answer: The USAF still has a requirement for Proximity firefighting equipment as determined by hazard and risk assessments. Please reference the RFP and RFP attachments for further details.

7. Question: Because such a small percentage of helmets are ordered in green, we recommend limiting color requirements to more standard colors that are more universal throughout the Fire Service; specifically, the colors include black for line firefighters, red or yellow for officers (lieutenant, captain), and white for chiefs/battalion chiefs/district chiefs. These color protocols help make fire fighters and emergency rescuers quickly distinguish rank and decision making capabilities on the fire ground.

Answer: The USAF still has a requirement for white, yellow, red, black, blue, orange and lime-yellow helmet colors. We released a requirements-based RFI in March 2016 via FBO to obtain feedback from industry. There were no negative comments or concerns from industry relative to helmet colors. This requirement accurately captures the USAF’s current need.

I. Tab E GENERAL PURPOSE BOOTS

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1. Question: 1.3 General Design. Shouldn’t it say: “The boot material shall be of flame resistant and water resistant leather, pull up style? The safety toe box, shank, and insole barrier shall be of composite materials to reduce the conduction of heat and cold to the foot for maximum comfort. Rubber boots will not be acceptable.”

Answer: 1.2.2. General Design states: “The boot material shall be of leather, pull-up style with flame-resistant and waterproof with safety toe box, shank, and insole barrier. Rubber boots will not be acceptable.”

2. Question: We would also suggest including the following test information for compliance to ensure that each firefighter has the ability to be safer during fire ground operations.

Slip Resistance Boots must exceed the minimum test values for slip resistance (average of left and right foot) as detailed below to provide superior performance in dry, wet, and frosted ice conditions.

Boots that do not exceed these minimums in all conditions will not be acceptable. Bidders must promptly supply a Technical Services Report from a recognized independent testing laboratory upon request showing the boots bid exceed this requirement.

Test Method: SATRA TM144:2011 Slip Resistance of Footwear and Floorings Load = 500 N

Dry Clay Quarry Tile: Forepart > 1.00, Heel > 1.00 Wet Clay Quarry Tile: Forepart > 0.60, Heel > 0.60 Frosted Ice -7°C Run 1: Forepart = 0.28, Heel = 0.28 Frosted Ice -7°C Run 4: Forepart > 0.12, Heel > 0.12

For maximum slip resistance each outsole shall have Siping lines. Siping lines cut into flat areas open up when flexed to provide additional traction on water and ice. The boot shall also include self-cleaning lugs and an omni-direction tread pattern designed for superior performance in all terrains and when working on ladders.

Flexibility Boots must reach the Maximum Flex Angle of 48 degrees without exceeding the critical bending moment with a resulting stiffness Index less than 10.0 as detailed below to provide maximum flexibility. Boots that do not meet this requirement will not be acceptable. Bidders must promptly supply a Technical Services Report from a recognized independent testing laboratory upon request showing the boots bid meet this requirement.

Test Method: SATRA TM194:2004 Longitudinal stiffness of footwear

Answer: The minimum footwear slip resistance and flexibility requirements, as stated in NFPA 1971 - Standard on Protective Ensembles for Structural Firefighting and Proximity Firefighting, have been deemed sufficient to meet the USAF’s mission need. Per RFP

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Attachment 3 – FES PPE Ensemble Product Category Specifications, all footwear must meet these NFPA 1971 requirements in order to be considered technically acceptable.

J. Attachment 4 Ensemble Statement of Work (SOW)

1. Question: We recommend the following be added to the statement of work section.

Salient Characteristics. Whenever the following Brand Names are referred to in this document, the Brand Names are referred to in this document, the Brand Name’s salient characteristics listed below must be met for any item delivered.

Nomex®: synthetic aromatic polyamide polymer; meta-aramid, poly (meta-phenyleneisophthalamide), prepared from meta-phenylenediamine and isophthaloyl chloride in an amide solvent.

Nomex® knit: constructed 96% Nomex® or equivalent and 4% Spandex or equivalent for shape retention no greater than 96% flame resistant meta-aramid and no greater than 4% synthetic fiber made of polyurethane-polyurea copolymer.

Kevlar®: Para-Aramid; boron and graphite composite filament.4

GEMINI®: 60% Kevlar®/40% PBI™ or equivalent spun yarn in a “Matrix Technology” reinforced with 400 denier Kevlar® filament at an approximate weight of 7.5 oz. per square yard.

The shell material must be treated with material that is a durable water-repellent finish that also enhances abrasion resistance.

GENTEX® STYLE #1088: Constructed of an aluminized Dual Mirror® fabric and Para-Aramid rip stop knit. The fabric shall not weigh more than 8.5 oz. per square yard.

NEWTEX® K-252 Z-Flex® Silver The fabric shall not weigh more than 10.0 oz. per square yard.

GENTEX® STYLE #1098: Constructed of an aluminized PBI®/Kevlar® Dual Mirror® fabric and Para-Aramid rip stop knit. The fabric shall not weigh more than 7.0 oz. per square yard.

NEWTEX® P-202 Z-Flex® Silver o ns: tCructed of a Z-Flex® aluminized film and PBI/Para- Aramid 3D Mock Knit fabric. The fabric shall not weigh more than 7.0 oz. per square yard.

CALDURA® SL2i: thermal liner fabric consisting of a 3.8 oz./yd2 61% Para-Aramid/34% FR Rayon/5% Nylon Face Cloth Quilted to 1 Layer of 2.3 oz./yd2 and 1 Layer of 1.5 oz./yd2 Meta- Aramid/Para-Aramid Non-Woven Batting (spunlace). The liner shall have one layer not weighing more than 1.5 oz. and one layer not weighing more than 2.3 oz. per square yard Nomex® E 89™ spunlace Nomex®/Kevlar® aramid blend or equal material stitched to an inherently wicking facecloth comprised of Kevlar® filament and blend of Lenzing, para-aramid, and nylon. The thermal liner fabric shall not weigh more than 7.7 oz. per square yard.

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CROSSTECH®: 3-layer moisture barrier: moisture barrier comprised of a CROSSTECH® membrane laminated to Nomex® IIIA woven pajama check substrate and a Nomex® woven fabric. The CROSSTECH® membrane is an enhanced bicomponent membrane comprised of an expanded PTFE (polytetrafluoroethylene) matrix having a continuous hydrophilic and oleophobic coating that is impregnated into the matrix. The 3-layer moisture barrier material shall not weigh more than 7.0 oz. per square yard.

CROSSTECH®: Black 2-layer moisture barrier: moisture barrier comprised of a CROSSTECH® membrane laminated to a Nomex® IIIA woven pajama check substrate. The CROSSTECH® membrane is an enhanced bicomponent membrane comprised of an expanded PTFE (polytetrafluoroethylene) matrix having a continuous hydrophilic and oleophobic coating that is impregnated into the matrix. The 2-layer moisture barrier material shall not weigh more than 4.7 oz. per square yard.

Ara-shield®: reinforcement fabric with face coating on both sides made of high solids polymer, substrate 100% para-aramid blend twill weave and matte finish. Leather will not be acceptable except where indicated as accessory (flashlight hook) backing material. The reinforcement fabric shall not weigh more than 16.0 oz. per square yard.

PBI®: polybenzimidazole blend (synthetic fiber with no melting point)

Lenzing FR®: cellulose fiber produced from wood that protects from heat and flame sources.

Spandex®: synthetic fiber made of polyurethane-polyurea copolymer.

3M Scotchlite™: fabric made of reflective material with wide angle, exposed retroreflective lenses.

Neoprene®: extremely versatile synthetic rubber (polychloroprene).

Answer: This information was inserted into the Instructions tab, of Attachment 3 – FES PPE Ensemble Product Category Specifications.

2. Question: SOW Section 5, Delivery and Shipping, e. Tracking & Shipping, v. - What is meant by “All boxes furnished by the contractor will be considered a deliverable item and shall be Government property at the end of the contract period.” We did not see any boxes called out as an end item?

Answer: This requirement has been removed from the SOW.

3. Question: What shipping, packaging and marking standards will be required for this contract?

Will it be standard commercial packaging?

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Answer: Yes, standard commercial shipping, packaging, and marking standards apply under this acquisition. For specifics regarding OCONUS shipping, please reference the attached USPS Military Mail Guide.

4. Question: Draft RFP 5.3.3.4 - Who is responsible for paying for expedited shipping costs?

When and who will determine that expedited shipping will be required?

Answer: The USAF will be responsible for any costs associated with an expedited shipping request. The local Ordering Official will determine if and when expedited shipping is required.

K. Attachment 6 Ensemble Past Performance Questionnaire

1. Question: Section II is confusing, is the offeror (bidder) required to collect this information and submit with our bid or will your team be collecting this information from contracting officer?

Answer: The final Past Performance Questionnaire (PPQ) includes instructions that Section II is to be completed by the Offeror’s named POC. The Offeror shall fill out only Section I and submit it with their proposal. The Government will forward the PPQ to the named POC for completion. See Addendum 52-212-1 Instructions to Offerors, paragraph 5.4.6 of the RFP.

2. Question: We recommend that the past performance require at least three (3) similar contracts.

Answer: The USAF is requesting a minimum of two (2) and a maximum of five (5) POCs for work that was completed within the past five (5) years IAW Addendum 52-212-1 Instructions to Offerors.

L. Attachment 7 List of Air Force Bases

1. Question: Numerous locations have quantity 0 under “Approx # of Firefighters”. Does that mean there will never be shipments to these locations during the life of the contract? Many of these locations are OCONUS and will affect accurate costing models for FOB destination delivery as required in the Draft RFP.

Answer: Attachment 7 has been updated to reflect the approximate number of firefighters at each location. All locations listed in the attachment will require shipments.