RFP_FA8052-16-R-0016_________VTC_Combined_Synopsis_Cover.pdf

Combined Synopsis/Solicitation

AIR FORCE MEDICAL SUPPORT AGENCY (AFMSA) SG3

For

Video Teleconferencing (VTC) Maintenance Support Services

Date: 24 May 2016

Title: Video Teleconferencing (VTC) Maintenance Support Services

Request for Proposal (RFP)/ Solicitation Number: FA8052-16-R-0007

Closing Response Date: 23 Jun 2016 at 10:00 AM (local San Antonio TX time)

Contact Point(s): Arthur C. Mitchell, Contracting Specialist Commercial Phone: (210) 395-9826 Email: arthur.mitchell@us.af.mil

Contact Point(s): Javier Tamez, Contracting Officer Commercial Phone: (210) 395-9394, DSN 969-9394 Email: javier.tamez.2@us.af.mil

DESCRIPTION: This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice and attached Performance Work Statement (PWS). This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation document incorporates the provisions and clauses in effect through Federal Acquisition circular 2005-88 effective 16 May 2016, Defense Federal Acquisition Regulation Supplement Publication Notice (DPN) 20160325, effective 25 Mar 2016, AFAC 2015-1001, Baseline effective, 1 October 2015.

Solicitation number FA8052-16-R-0007 is issued as a request for proposal (RFP), entitled AFMSA SG3 Support Services for Video Teleconferencing (VTC) Maintenance non-personal Services. The Department of the Air Force, Air Force Installation Contracting Agency (AFICA) 773 Enterprise Sourcing Squadron (773 ESS/PK) intends to award a Firm Fixed Price non-personal services contract as a 100%, set-aside for HUBZone Small Businesses. Potential offeror’s are to review and address this Combined Synopsis Solicitation and all attachments which include the Performance Work Statement (PWS) dated 24 Feb 2016, Quality Assurance Surveillance Plan (QASP) dated 03 Mar 2016, and applicable provisions and clauses. This requirement will be made available to interested parties through https://www.fbo.gov.

PROVISIONS/CLAUSES: The provision at FAR 52.212-3, Offeror Representations and Certifications, Commercial Items (Mar 2016), applies to this solicitation and the Offeror must include a completed copy of this provision with their proposal. FAR Clause 52.212-4, Contract Terms and Conditions Commercial Items (May 2015), applies to this Solicitation. The clause at FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Status or Executive Orders, Commercial Items (Mar 2016), applies to this solicitation. FAR Clause 52.217-8, Option to Extend Services may apply, 52.232-18 -- Availability of Funds, and FAR Clause 52.217-9, Option to Extend the Terms of the Contract will apply if terms of this contract are extended, FAR Clause 52.219-6, Notice of Total Small Business Set-Aside, https://www.fbo.gov/

FAR Clause 52.222-40, Notification of Employee Rights Under the National Labor Relations Act, FAR Clause 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving, applies to this solicitation.

The provision at 252.209-7991 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law-Fiscal Year 2016 Appropriations (Deviation 2016-O0002) (October 2015) applies to this solicitation and the Offeror must include a completed copy with attachment one (1) titled Pricing Schedule B, with their proposal. The provision 252.203-7996 and 252.203-7997, Prohibition on Contracting with Entities that Require Certain Internal Confidentially Agreements-Representation (DEVIATION 2016-O0003) (October 2015) also applies to this solicitation and the offeror must include a completed copy with attachment 1 of their proposal.

AGENCY PROVISIONS/CLAUSES:

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (June 2012) 252.232-7006, Wide Area Workflow Payment Instructions (May 2013) 5352.201-9101, Ombudsman (April 2015)

NOTE: Contractors please see all posted attachments regarding this acquisition for instruction and compliance to this Synopsis.

FAILURE TO PROVIDE ANY REQUIRED INFORMATION MAY RESULT IN AN OFFER

BEING DETERMINED NON-RESPONSIVE.

REQUIREMENT: This requirement is to provide of a firm fixed price contract to support AFMSA/SG3. To procure services of a federally certified provider to provide system maintenance warranty and technical support for 80 Polycom HDX 7001 (VTC) systems supporting the AFMSA wounded warrior health program. These VTC units support AFMSA diverse mission across multiple organizations. VTC Maintenance support is required to ensure maximum availability to meet mission requirements. These types of services are currently being performed successfully on Contract: FA8052- 13-P-0016, contractor (Vision Teleproduction, Inc.), previously awarded, 8 Aug 2013, expires, 05 Sep 2016. The contractor shall furnish all labor and supplies required to perform this service and must possess the specific skills and operational expertise in accordance with the attached Performance Work Statement (PWS). The associated NAICS code is 811213 with a size standard of $11,000,000.00. The contract will consist of CLINs, 0001 through 5002. All proposals shall conform to Contract Line Item Number (CLIN) structure of the Pricing Schedule (Attachment 1).

PLACE OF CONTRACT PERFORMANCE: AFMSA/SG3 office at: Defense Health Headquarters Building, 7700 Arlington Blvd, Falls Church, VA 22042. IAW PWS dated 24 Feb 2016.

1. Period of Performance. The Period of Performance for this requirement is a 12 month base year plus four (4), one (1) year option periods, and one (1), 6 month extension. Estimated award date is 06 Sep 2016. The base year and each option period will allow for continued performance up to an additional 6 months, as needed, after that respective period of performance IAW FAR Clause 52.217-8 Option to Extend Services, which is included in this solicitation. The pricing for the respective extension period (base year or option year) will remain at the same rate as the preceding period of performance unless accepted by prevailing labor rates provided by the Secretary of Labor.

Period of Performance: Base Year: 06 Sep 2016 to 05 Sep 2017

Option Period One: 06 Sep 2017 to 05 Sep 2018 Option Period Two: 06 Sep 2018 to 05 Sep 2019 Option Period Three: 06 Sep 2019 to 05 Sep 2020

Option Period Four: 06 Sep 2020 to 05 Sep 2021

* Option to Extend Services: up to 6 Months

Basis of Award. All proposals will be evaluated in accordance with FAR 15.101-2 -- Lowest Price Technically Acceptable Source Selection Process in which competing Offerors' evaluation factors and significant sub-factors that establish the requirements of acceptability shall be set forth in the solicitation.

Award may be made with or without discussions with the offeror(s). Award will be made to the acceptable offeror with the lowest evaluated cost or price, which is deemed responsible in accordance with FAR 9.104 and whose proposal conforms to the solicitation requirements.

The Government will review the proposals for lowest price first. Then the Government will review the lowest priced proposal for technical acceptability. If the lowest priced proposal is technically acceptable then award shall be made and no other technical evaluations shall be performed. If the lowest priced proposal is not technically acceptable then the Government will review the next lowest priced proposal for technical acceptability and if found technically acceptable the second lowest priced proposal will receive the contract award. This process will continue until a lowest priced proposal is deemed technically acceptable for contract award. All CLINs will be individually evaluated for price and reasonableness as well. Before and at time of award of this contract, contractor must have current eligibility status as a Small Businesses and correct NAICS code, and irresponsibleness (as determined by SAM and FAPIIS).

This RFP is not authorization to begin performance and it in no way obligates the Government for award of a contract or payment of any costs incurred by the contractor in preparation of proposals for this requirement. Prior to commencement of any activities associated with performance of this requirement, the Government will issue a contractual document signed by the Contracting Officer with an effective date of performance.

2. Proposal Requirement. Each Offeror is required to submit their proposal as specified in FAR Provision 52.212-1, Instructions to Offerors -- Commercial Items, attachment 4, request you submit an itemized proposal containing the appropriate labor categories IAW the Service Contract Act and applicable wage determinations for the services requested as part of your proposal for subject requirements. Please see attachment 2, the PWS dated 2 4 F e b 2 0 1 6 identifying the Government’s requirements for this service. Please provide your proposal by addressing the PWS requirements to include:

• Providing a technical proposal (identified as Part I – Technical – no more than 25 pages) addressing the technical capabilities. See attachment 4, Instructions to Offerors -- Commercial Items.

• Providing a Price/Cost proposal (identified as Part II - Price/Cost) which will be evaluated for cost fair and reasonableness IAW FAR Part 15.404-1. See attachment 4, Instructions to Offerors -- Commercial Items.

Proposal Due Date: Proposals must be submitted electronically to the Contract Specialist, Arthur C.

Mitchell via e-mail arthur.mitchell@us.af.mil. Proposal must conform to the requirements of this RFP and be received no later than 10:00 AM (Local Time, San Antonio, TX) 23 Jun 2016. It is the responsibility of the offeror to ensure that the proposal and its attachments are received.

Appendix A (PWS) - Business Associate Agreement shall be filled out by the contractor and submitted with proposals.

Any proposals received after designated closing date and time will not be considered for award (see attachment 4, addendum 1 – submission of offers).

mailto:arthur.mitchell@us.af.mil

Questions regarding this RFP: Proposals are due no later than 10:00 A.M. Local San Antonio, Texas time on 10 Jun 2016 and shall be submitted to the Contract Specialist, Arthur C. Mitchell via e-mail arthur.mitchell@us.af.mil. Questions received after 10 Jun 2016 need not be considered.

3. Organizational Conflict of Interest (OCI), Appendix B of (PWS). In accordance with FAR

9.5 and relevant supplements, the contractor shall make an immediate and full disclosure of any potential OCIs in writing to the Contracting Officer. Such disclosure may include a description of any action in which the contractor has taken or proposes to take to avoid, neutralize, or mitigate any resulting conflict of interest.

4 Contact Information. The Contracting Officer and Contract Specialist on this contract are both located at 3515 South General McMullen Road, Building 171, Joint Base-San Antonio, and Texas 78226. Offerors are cautioned that all communications are to be channeled through the Contract Specialist or Contracting Officer on this contract. Any questions whether technical or contracting related shall be submitted v i a e-mail o r phone at (210) 395-9826, email:

arthur.mitchell@us.af.mil or (210) 395-9394 or email at javier.tamez.2@us.af.mil.

5. Section 508. Per FAR 11.002(f) In accordance with Section 508 of the Rehabilitation Act of 1973

(29 U.S.C. 794d), requiring activities must prepare requirement documents for electronic and information technology that comply with the applicable accessibility standards issued by the Architectural and Transportation Barriers Compliance Board at 36 CFR part 1194 (see Subpart 39.2).

Attachments are as follows:

1. Pricing Schedule B

2. Performance Work Statement, 24 Feb 2015

3. Quality Assurance Surveillance Plan, 03 Mar 2015

4. Addendum 1 to Provision 52.212-1, Instructions to Offerors -- Commercial Items

5. Provision 52.212-2, Evaluation -- Commercial Items

6. DFARS Clause 252.209-7991

7. DFARS Clause 252.203-7996

8. DFARS Clause 252.203-7997 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/Far/39.htm%23P68_12079