ATTACHMENT_4__VTC.pdf

ATTACHMENT 4

ADDENDUM 1 TO 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

(FEB 2012) (IAW 12.302(a))

The proposed instructions in this section are designed to assist offerors in preparing a complete response that reflects a full understanding of the approach proposed to accomplish all work required herein. Offeror(s) shall describe in detail their proposed approach. Offeror(s) shall use the Government provided Performance Work Statement (PWS) to develop their technical approach.

Offeror(s) shall specifically explain how their approach will meet the key requirements of the PWS.

Failure to meet a requirement may result in an offer being ineligible for award. Each Offeror is required to submit their proposal as specified in FAR Provision 52.212-1, Instructions to Offerors -- Commercial Items and Addendum 1 (attachment 4).

Please ensure a Wide Area Work Flow (WAWF) account has been initiated or is already established.

All invoices shall be submitted using WAWF. Use of WAWF will speed up your payment processing time and allow you to monitor your payments status online. To get more information about how to register for WAWF contractors can go to the following web site and download the Contract Pay information: http://www.dfas.mil/contractorsvendors.html

The Offeror must be registered and current in the System for Award Management website (https://www.sam.gov/portal/public/SAM/), no exceptions.

Submission of Offers:

(a) General Instructions:

(i) Interested parties capable of providing the specified services must submit a written offer via email directly to: Arthur C. Mitchell, e-mail: arthur.mitchell@us.af.mil following the instructions provided in the combined synopsis/solicitation document.

(ii) Do not send as an executable or .exe file. Email size shall not exceed five megabytes.

Documents may be compressed (zipped) using WinZip 8.1 or later version. Any corrupted file or media containing a virus could result in the offer not being considered for award.

(iii) Software Compatibility. Use a word processing and spreadsheet program compatible with Microsoft ® Word 2007 ® and Microsoft ® Excel 2007 ®. PDF is Adobe ® Portable Document Format.

(iv) Solicitation Questions. Any questions relating to this solicitation and attachments shall be submitted by email, addressed to the Contract Specialist and Contracting Officer noted in paragraph (i) above by 10:00 AM (Local Time, San Antonio, TX) on 17 Jun 2016. Any questions received after this date may or may not be answered due to time constraints of the solicitation.

The overall evaluation methodology will be:

Lowest Price Technically Acceptable Source Selection Process (LPTA). The Government will select the best value in which competing offers’ technical acceptance and overall fair and reasonable pricing. All CLINS will be individually evaluated for price and reasonableness as well. The evaluation criteria are http://www.dfas.mil/contractorsvendors.html https://www.sam.gov/portal/public/SAM/ divided into two factors: Technical Capability, and Cost/Price. Both factors are considered equal.

Technical Capability will be assessed utilizing, Table 1. Technical Ratings and to determine acceptable or unacceptable based on demonstrated technical expertise and management approach to meeting the requirements of the PWS. Table 2. Price will be evaluated for reasonableness, balance and completeness.

1. Acceptable – Clearly meets all specified technical capability requirements necessary for acceptable contract performance. Unacceptable -Fails to clearly meet one or more specified technical capability requirements. Proposals with an unacceptable rating are considered not awardable.

2. The Offeror’s proposal shall include all data and information requested and must be submitted in accordance with these instructions. Failure to submit proposals as outlined below may render a vendor ineligible for award.

3. The proposal shall not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the offeror’s proposal. The offeror’s proposal must convey to the Government that the offeror is capable; possesses sufficient technical expertise and experience; possesses sufficient resources; and is able to plan, organize, and use those resources in a coordinated and timely fashion such that technical requirements will be achieved.

4. Offeror’s proposal shall consist of a cover letter and two (2) separate volumes:

Cover Letter shall include the following:

Small Business Status/Categories as appropriate Company point of contact with email, phone and facsimile number Cage Code & DUNS number

A statement that your company understands the requirements specified in the Performance Work Statement (PWS) and will meet the performance standards and requirements therein.

A statement that your company does or does not take exception to any of the requirements of the PWS or terms/conditions of the resulting contract.

Volume I - Technical Capability

Technical Capability Factor Ratings: The technical rating evaluates the quality of the offeror’s technical solution for meeting the Government’s requirement. Technical evaluations shall utilize the ratings listed in Table 1.

Table 1. Technical Ratings

Determination Definition

Acceptable

ALL of the minimum acceptable criteria are clearly met by the proposal. The offeror’s proposal meets the performance and technical capability requirements defined in the

PWS.

Unacceptable

Not all of the minimum acceptable criteria are clearly met by the proposal. An unacceptable proposal contains one or more deficiencies. The proposal fails to meet specified minimum performance and technical capability requirements defined in the

PWS.

Volume II - Price Cost/Price will be evaluated for reasonableness, balance and completeness. Since this is a Firm Fixed Price contract, the Government will not evaluate supporting cost data unless only one (1) proposal is received.

EACH PROPOSAL MUST HAVE THE FOLLOWING:

Volume Title Copies Delivery

Instructions/Limitations

I.

Technical Capability

Volume Due Thursday, 23 Jun 2016 at 10:00 A.M. Local San

Antonio, Texas time

Factor 1: Technical

Capability

Sub-Factors 1.1, 1.2, 1.3, 1.4

(1 original plus, 1 redacted copy) Redacted copy should not include any reference to the company name and/or any identifying logos

Limit to no more than 25 pages

Additional pages will not be considered for evaluation

II.

Price

Due Thursday, 23 Jun 2016 at 10:00

A.M. Local San Antonio, Texas time

Factor 2: Price Proposal

(original)

No page limit

Pricing shall be provided using

(attachment 1)

a. Proposals shall be submitted on 8 ½” x 11” papers, except for fold-outs used for charts, tables or diagrams, which may not exceed 11” x 17”.

b. All text shall be single spaced and printed black on white paper; graphics, photos, etc. may be in color.

c. Printing shall be clear and eligible; 12-pitch type, 10 point proportional spacing using Times New Roman font is acceptable.

d. All pages shall be printed on one side only.

e. Elaborate formats, bindings or color presentations are not desired or required.

f. Performance Work Statement (PWS) Appendix A- Business Associate Agreement shall be filled out by the contractor and submitted with proposals.

Period of Acceptance of Offers. The Offeror agrees to hold the prices in its offer firm for 120 days from the date specified for receipt of offers.

Attach the following documents to your quote:

The provision at 252.209-7991 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law-Fiscal Year 2016 Appropriations (Deviation 2016-O0002) (October 2015) applies to this solicitation and the Offeror must include a completed copy with attachment one (1) titled Pricing Schedule B, with their proposal. The provision 252.203-7996 and 252.203-7997, Prohibition on Contracting with Entities that Require Certain Internal Confidentially

Agreements-Representation (DEVIATION 2016-O0003) (October 2015) also applies to this solicitation and the offeror must include a completed copy with attachment 1 of their proposal.

- A completed copy of provision the provision at 252.209-7991 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law-Fiscal Year 2016 Appropriations (Deviation 2016-O0002) (October 2015) ( see attachment 6)

- A completed copy of the provision at 252.203-7996 (see attachment 7)

- A completed copy of the provision at 252.203-7997 (see attachment 8)

- A completed copy of Appendix B. Organizational Conflict of Interest, of the PWS dated 24

Feb 2016 (see attachment 2 of PWS )

- A completed copy of a Quality Control Plan (QCP) if applicable with any updates after award

- A completed copy of provision, 52.219-1 Alternate I, Small Business Program

Representations (Oct 2014).

- A completed copy of Representations and Certifications.

(b) To ensure timely and equitable evaluation of quotes, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation and performance work statement requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors.

(End of Addendum)

ATTACHMENT 4