Section_L_2-7-19.pdf

CDM Analytical and Technical Services Section L

L1.0 GENERAL INSTRUCTIONS AND INFORMATION 1

This section provides general guidance, as well as specific instructions on format and content, for preparing 3 proposals. The Air Force’s Concepts, Development and Management (CDM) Office intends to award multiple base 4 Indefinite Delivery, Indefinite Quantity (IDIQ) contracts for Analytical and Technical (A&T) Services under this 5 solicitation. 6 The Government plans to award approximately five base IDIQ contracts to cover CDM’s A&T Services, however, 8 the Government reserves the right to award more or fewer contracts. Depending on the quality of the proposals and 9 prices submitted and the availability of funds, the Government also reserves the right to not award any contracts at 10 all. 11 This acquisition is for the award of a Multiple Award Contract (MAC) IDIQ with the following pricing types: Cost-13 Plus Fixed Fee (CPFF), Cost-Reimbursement (CR), Firm-Fixed Price (FFP), and Firm-Fixed Price Level of Effort 14 (FFP-LOE) with a total estimated ceiling value of $950M. The task orders will be funded with Operations and 15 Maintenance (O&M), Research, Development, Test and Evaluation (RDT&E), and other procurement dollars. The 16 Government intends to award without discussions (except clarifications as described in FAR 15.306(a)), but reserves 17 the right to hold discussions if determined to be in the best interest of the Government. The ordering period will be 18 for a total of nine years (five-year base ordering period with two two-year optional ordering periods), for a ten-year 19 period of performance with a six-month extension of services option. Option clauses may be included in individual 20 task orders. 21 This acquisition does not meet the criteria for a Small Business (SB) Set-Aside. Therefore, this will be a full and 23 open competition. This solicitation is using NAICS 541990 with a size code of $15M. 24 The Offeror's proposal shall be submitted in accordance with these instructions. Compliance with these instructions 26 is mandatory and failure to furnish a complete proposal may result in the proposal being deemed unacceptable to the 27 Government and may eliminate the Offeror from further consideration for award. It is the Offeror's responsibility to 28 ensure the completeness of the submitted proposal. With respect to cost/price proposals, the burden of proof for 29 credibility rests with each Offeror. Evaluation of a proposal will be conducted consistent with these instructions and 30 the evaluation factors for award. Inconsistencies among the parts of each proposal shall be explained and resolved. 31 Any unexplained inconsistency may result in an unfavorable proposal evaluation. Offerors are advised that their 32 proposals are presumed to represent their best efforts and most complete responses to this solicitation. Proposals 33 that simply reiterate the contents of this solicitation, or contain only superficial responses, may be considered 34 unacceptable. Evidence of experience, capability, and qualifications that clearly demonstrate and support the 35 Offeror’s claims are essential. The absence of such evidence will adversely influence the evaluation of the proposal. 36 If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise 38 unsound, the Offeror shall immediately notify the Procurement Contracting Officer (PCO) in writing with 39 supporting rationale as well as the remedies the Offeror is asking the PCO to consider as related to the omission or 40 error. 41

L1.1 POINT OF CONTACT 43

All questions, concerns, or clarifications shall be addressed to the PCO listed below. All inquiries must be made in 44 writing and submitted electronically to the PCO and her team via the email addresses provided below no later than 45 12 February 2019. Offerors will receive a notice of receipt, but if they do not, it is their responsibility to follow-up 46 with the contracts team indicated below. Emailed written inquiries (questions) will be answered and provided to all 47 Offerors via posting(s) to the Federal Business Opportunities (FBO) website. 48 Procurement Contracting Officer: 50 Ms. Amy Petersen 51 Email: amy.k.petersen4.civ@mail.mil 52 Phone: (571) 256-8902 53

Contract Specialists: 56 Ms. Johanna Marizan-Ho 57 Email: johanna.marizan-ho.civ@mail.mil 58 Phone: (301) 203-3558 59

L1.2 PROPOSAL DUE DATE AND SUBMISSION OF PROPOSALS 61

All proposal volumes shall be submitted no later than 3:00 PM Eastern Standard Time 28 February 2019. Proposals 62 shall be submitted in accordance with the instructions herein. Late proposals may be rejected from consideration. If 63 any proposal is received late, the PCO will promptly notify the Offeror that its proposal was received late and will 64 state whether the proposal will still be considered after applying the analysis set forth at Federal Acquisition 65 Regulation (FAR) 15.208(b). It is the Offeror’s responsibility to confirm the Government has received the proposal. 66 The original and copies shall be sent or hand delivered on or before the date and time specified to: 67 Concepts, Development and Management Office 69 Fort Washington Facility 70 10530 Riverview Road 71 Fort Washington, MD 20744 72 Attn: Ms. Amy Petersen Proposal No. FA7146-19-R-0001 73 If proposals are hand delivered, Offerors shall contact the PCO to schedule delivery. Offerors are cautioned to 75 strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to 76 furnish a complete proposal at the time of proposal submission may result in an unacceptable proposal that the 77 Government eliminates from consideration for award. The Government will not accept any changes to an Offeror’s 78 proposal(s) after the closing date of this solicitation (see FAR 15.208 for further information regarding late 79 proposals). 80

L1.3 PROPOSAL CLARITY 82

The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the 83 validity of stated claims. The proposal shall not simply rephrase or restate the Government’s requirements, but 84 rather shall provide convincing rationale to address how the Offeror intends to meet the requirements. The Offeror 85 shall assume that the Government has no prior knowledge of the Offeror’s capabilities or experience; and as such, 86 the Government will base its technical evaluation on the information presented in its proposal. The Offeror is 87 reminded that the Government intends to award this effort based on the initial proposal, as received, without 88 discussion. 89

L1.4 RESTRICTIONS ON DISCLOSURE AND USE OF PROPOSAL 91

The exclusive responsibility for source selection will reside with the Government. Proprietary information 92 submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized 93 disclosure as required by Subsection 27 of the Procurement Integrity Act as amended (41 U.S.C. 2102) (hereinafter 94 referred to as “the Act”) as implemented in the FAR. Any unmarked information will be considered releasable 95 subject to the restrictions of the Freedom of Information Act, 5 U.S.C. § 552. 96

L1.5 DISPOSITION OF PROPOSALS 98

In accordance with FAR Subpart 4.8--Government Contract Files, the Government will retain the “original” copy of 99 all proposals and supplemental documents provided. Unless the Offeror requests otherwise at the completion of this 100 acquisition, the Government will destroy all extra copies of proposals and additional documents submitted. No 101 destruction certificate will be provided. 102

L1.6 PREAWARD / POSTAWARD DEBRIEFINGS 104

Debriefings are conducted with successful and unsuccessful Offerors with the goal of identifying where changes can 105 be made to improve proposals for future acquisitions. If you are an unsuccessful Offeror, the PCO will notify you in 106 accordance with FAR 15.503, Notifications to Unsuccessful Offerors. For Offeror’s excluded from the competitive 107 range, see FAR 15.505 for Pre-award Debriefing of Offerors, and note that at the Offeror’s request, this debriefing 108 may be delayed until after award. See FAR 15.506 for Postaward Debriefing of Offerors. 109

L1.7 SECURITY REQUIREMENTS 111

The Prime Offeror which, includes the lead entity in any teaming arrangements, shall possess at least an Interim Top 112 Secret Facility Clearance at proposal submission. Each partner of a Joint-Venture Prime Offeror shall possess at 113 least an Interim Top Secret Facility Clearance at the time of initial proposal submission. A Joint Venture Prime 114 Offeror or a Prime Offeror awardee with at least an Interim Top Secret Facility Clearance will have 150 days from 115 the date of contract award to acquire a Top Secret Facility Clearance. The Prime Offeror will provide a copy of the 116 Defense Security Service (DSS) letter granting an interim or final Top Secret Facility Clearance in Proposal Volume 117 III – Contract Documentation. If a Prime Offeror is unable to demonstrate the Interim Top Secret Facility 118 Clearance, then the Prime Offeror will be eliminated from the competitive range and ineligible for award. 119

L1.8 GOVERNMENT FURNISHED/PROPERTY/INFORMATION 121

Government furnished property/information will be identified in the PWS 4.2 and on individual task orders as 122 applicable. 123

L2.0 PROPOSAL INSTRUCTIONS 125

L2.1 ORGANIZATION, COPIES, AND PAGE LIMIT 127

Information submitted shall not exceed the copy or page limits stated in the table below for each volume. 128 Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the pages in 129 excess of the limit will be removed from the applicable volume and will not be considered as part of the evaluation. 130

Volume Title Hard Copies CD or DVD ROM Page Limit

I Factor 1 Technical Capability Original + 2 2 Subfactor 1 – Sample TO 1 – Covering

Commercially Enabled Intelligence, estimated at $2-3M per year

Subfactor 2 – Sample TO 2 – Covering CDMA Research Environment, estimated at $3-5M per year

Subfactor 3 – Demonstrated Capability Narrative

– Provide a 6 page introductory overall summary that includes the Program Management approach and the cross reference matrix (L3.3). In addition, provide a 6 page narrative covering each of the 4 technical focus areas (PWS Sec 1.2)

Subfactor 4 – Scenario – Covering Systems and Architectures

Subfactor 5 – Small Business Participation Plan Unlimited II Factor 2 Cost/Price Volume N/A 2 Unlimited III Contract Documentation Original 2 Unlimited

L2.2 PROPOSAL FORMAT 133

In order to maximize efficiency and minimize the time for proposal evaluation, the proposal shall meet format 134 requirements. The proposal shall be limited to the submission of the volumes specified above. Hard copies shall be 135 within the required page limits, and with the specified number of copies. In addition to the hard copies specified 136 above, the Offeror shall submit all volumes in an editable electronic format using Windows-compatible, virus-free 137 CD or DVD-ROM(s). The Government prefers that all volumes be on the same CD or DVD-ROMs, but multiple 138 CD or DVD-ROMs are acceptable. 139

L2.2.1 PAGE LIMITATIONS 141

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the 142 evaluation of the proposal, and hard copies will not be returned to the Offeror. For electronic submission, no hidden 143 fields, macros and comments will be read. All information shall be written clearly and be easily accessible. Page 144 limitations may also be placed on Evaluation Notices (ENs), if required. The page limitations for ENs, if any, will 145 be identified in the correspondence forwarding the ENs to the Offerors. When both sides of a sheet of paper display 146 printed material, it shall be counted as two pages. Each volume shall contain a detailed table of contents to delineate 147 what is in the respective volume, which will not be counted in the page limits. Pages shall be numbered sequentially 148 starting with page one (1) for all pages that count against the page count for each volume. The following will not be 149 counted in the maximum page limits: cover pages, tabs, certifications, cross-reference matrix, glossaries, any labor 150 category and skill set descriptions, joint venture agreements, letters evidencing cleared facilities, acronym list, and 151 evidence of ownership/access of facilities. 152

L2.2.2 PAGE SIZE 154

Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced. Except for the reproduced 155 sections of the solicitation document including Section L attachments, the text size shall be no less than Times New 156 Roman 10-point, single column, normal proportional spacing and one inch (1”) margins (top, bottom, left and right). 157 Headers and footers can be within the one inch (1”) margin. Page color for each page of the proposal submission 158 shall be white. 159

L2.2.3 TABLES, CHARTS, GRAPHS, AND FIGURES 161

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and/or 162 task layout, schedules and plans. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 163 inches in size when printed. Foldout pages shall fold entirely within the volume and count as two pages. Foldout 164 pages may only be used for large tables, charts, graphs, diagrams and schematics, and not for pages of text. For 165 tables, charts, graphs and figures, the text shall be no smaller than Times New Roman or Arial 8 point font. Any 166 tables, charts, graphs and/or figures containing smaller than 8 point font will be disregarded. Elaborate brochures or 167 documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired. 168

L2.2.4 CROSS-REFERENCE MATRIX 170

Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-reference to 171 other volumes of the proposal. Cross-referencing within a proposal volume is permitted where its use would 172 conserve space without impairing clarity. The cross-reference matrix will not count against the page limitations for 173 their respective volumes. 174

L2.2.5 TAB INDEXING 176

Tab indexing shall be used to identify separate sections of each volume. Tabs/indexes will not count against the 177 page limitations for their respective volume. 178

L2.2.6 GLOSSARY OF TERMS 180

Each volume shall contain a glossary of all abbreviations, acronyms and terms used, with corresponding explanation 181 or definition for each. Glossaries do not count against the page limitations for their respective volumes. 182

L2.2.7 BINDING AND LABELING 184

Each volume of the proposal shall be separately bound in a three-ring, loose-leaf binder which shall permit the 185 volume to lie flat when open. Staples shall not be used. A cover sheet shall be included in each volume, clearly 186 marked as to volume number, title, copy number, solicitation identification and the Offeror's name. Be sure to apply 187 all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure 188 and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information 189 and Source Selection Information. 190

L2.2.8 ELECTRONIC MEDIA OFFERS AND SUBMISSION 192

Each CD-ROM shall indicate the Offeror’s name, solicitation number, volume, and title. The electronic copies of 193 the proposal shall be submitted in an editable format, readable and usable by Microsoft Office 13 or previous 194 compatible versions. Submit MS Word, MS Excel, and PowerPoint with formats of .docx, .xlsx, .pptx or in PDF 195 format viewable with the standard Adobe Acrobat Reader. WinZip shall be the compression/decompression 196 program used if files are required to be compressed. A version of WinZip compatible with the Microsoft Windows 197 10 operating system shall be used. Hidden fields, comments and macros shall be omitted. The files shall be 198 consistent and uniformly named to allow for easy distinction by Volume, Tab. Inclusion of company name is 199 preferred. An example of this would be: “V-II_Cost/Price_XYZ_Company”. The documents submitted in 200 electronic format shall match the original hard copy. In the event there is a discrepancy between the content and/or 201 page count found in the hard copy and electronic copy, the hard copy shall take precedence. The receipt of the hard 202 copies shall constitute the timely receipt of the formal proposal. 203

L2.2.9 CLASSIFIED INFORMATION 205

Proposals shall not contain classified information. 206

L3.0 TECHNICAL CAPABILITY (FACTOR 1) – VOLUME I 208

L3.1 GENERAL 210

The purpose of the Technical Volume is to provide the Government the ability to evaluate the technical experience 211 and capability of the Offeror to perform the A&T MAC requirements. The Offeror’s Technical Volume I proposal 212 shall be specific and complete. Legibility, clarity, and coherence are very important. The Offeror’s Technical 213 Volume I shall provide, as specifically as possible, the actual methodologies that will be used with the necessary 214 materials, equipment and facilities, and how the A&T MAC requirements will be accomplished/satisfied. The 215 Offeror is encouraged to cite directly-applicable past or present experience where such experience clarifies proposal 216 content and demonstrates the feasibility and soundness of the offeror’s technical approach. All the requirements 217 specified in the solicitation shall be met. Through proposal submission, the Offeror represents that it will fulfill the 218 requirements specified in the solicitation; therefore, it is not necessary or desirable for an Offeror to state this in the 219 proposal. Offerors shall not merely reiterate the objectives or reformulate the requirements specified in the 220 solicitation, or simply copy information from an online source, but rather demonstrate a clear and concise approach 221 to meet the requirements. The Technical Volume I Proposal shall not include price information or classified 222 information. 223 The Technical Volume I proposal will be evaluated against the criteria outlined in Section M1.1 and M3.0. The 225 Sample Task Orders are listed in Section L3.2 below and the Demonstrated Capability Narratives listed in L3.3 will 226 be evaluated as part of the Combined Technical/Risk Ratings listed in Section M3.1, Tables 3-1 and 3-2. The 227 Scenario Response listed in Section L3.4 and the Small Business Participation Plan listed in Section L3.5 will be 228 evaluated with a rating of “acceptable or unacceptable”. 229

L3.2 TECHNICAL CAPABILITY – SUBFACTORS 1 & 2 - SAMPLE TASK ORDERS 231

The Offeror shall propose a solution to fulfill the requirements described within each sample TO PWS (Attachments 232 4 & 5). Proposed solution shall include: 233

3.2.1 Technical approach to meet task order requirements; 234

3.2.2 Schedule that details the task level effort to at least level 1 schedule detail (major project activities, milestones 235 and key deliverables); 236

3.2.3 Description of techniques, innovation insertion points, data sets, resources, interdependencies, and deliverables 237 for accomplishing TO requirements; 238

3.2.4 Staffing approach to include associated labor categories and hours. Any subcontracting and/or teaming 239 arrangements (including subcontracting and/or teaming arrangement with small business) shall be clearly identified 240 and explained in table format including a percentage of the total hours performed. The Offeror’s technical approach 241 shall not simply rephrase or restate the Government’s requirements or be copied from an online source, but rather 242 demonstrate how the Offeror intends to meet the requirements. 243

3.2.5 The Offeror shall describe how experience will be leveraged in developing a unique and tailored approach to 244 meet each of the sample TO requirements. 245

3.2.6 The Offeror shall identify their top 3 potential risks with completing the TO requirements and shall identify 246 how those risks will be mitigated. NOTE: The TO(s) will be used for evaluation purposes; however, the 247 Government may choose to award either or both TOs under the resultant A&T MAC contract(s). 248

L 3.3 TECHNICAL CAPABILITY – SUBFACTOR 3 - DEMONSTRATED CAPABILITY NARRATIVE 250

3.3.1The Offeror shall demonstrate their technical capabilities to cover all four technical focus areas, located in PWS 251 Section 1.2. 252

• Performance in a lead or key role to providing a substantial amount of subject matter expertise; 253

• Size and scope of previous effort; 254

• Project applicability; 255

• Results of previous projects. 256

3.3.2 The Offeror shall provide their demonstrated capability and capacity to accomplish the management and 257 oversight of the A&T MAC PWS requirements. The narrative shall also demonstrate the ability to manage all 258 aspects of work associated with providing services to the Government, to include the ability to concurrently execute 259 and effectively manage multiple task orders. 260 The Offeror shall provide a six (6)-page introductory overall summary to include Program Management approach to 262 include the cross reference matrix below. Then address each of the focus areas with a maximum of six (6) pages per 263 focus area (30 pages total). 264 The offeror shall at a minimum address each of the 7 technical scope areas once between all of the four focus areas. 266 Provide the table in the 6 page introductory overall summary part of the proposal with the corresponding scope that 267 was covered by putting an x in the table. 268

Cross Reference Table Technical Scope in Section 3.0:

3.

N et w or k an d E nt er pr is e A rc hi te ct ur es

A dv an ce d A na ly tic s

3.

A pp lie d

T ec hn ol og y an d

T ec hn ol og y

In ve st m en ts

C on ce pt s a nd

A na ly sis

R es ea rc h an d D ev el op m en t

3.

C ro ss F un ct io na l So lu tio ns

Su bj ec t M at te r E xp er tis e

CDM Focus Areas:

Operations Enabling

Advanced Analytics

Technology Development

Systems and Architectures

L 3.4 TECHNICAL CAPABILITY – SUBFACTOR 4 - SCENARIO RESPONSE 271

3.4.1The Offeror shall propose a technical approach, potential solutions; 272

3.4.2 The Offeror shall describe required analytic methods, key data collection requirements, software tools, guiding 273 technical documentation and required exhibits to be developed. The Offeror will identify the type and use of 274 appropriate skill sets to fulfill the requirements of the scenario provided in Attachment 6. The Offeror shall describe 275 how previous experience will be leveraged in developing a unique and tailored approach to meet the scenario 276 requirements. 277

3.4.3 The Offeror will identify risks to the approach to integration of networks associated with the task, potential 278 solutions/mitigation, and issues associated with operations and accreditation. 279

L3.5 TECHNICAL CAPABILITY – SUBFACTOR 5 - SMALL BUSINESS PARTICIPATION PLAN 281

L3.5.1 OFFEROR IS OTHER THAN A SMALL BUSINESS 283

A Small Business Participation Plan shall include the subcontracting goals expressed at the IDIQ contract level as a 284 percentage of annual total obligated dollars on awarded TOs for each of the following: small business, veteran-285 owned small business, service-disabled veteran owned small business, HUBZone small business, small 286 disadvantaged business, and women owned small business. For the purpose of completing the participation plan,, 287 Offerors will use an anticipated obligated value of $21,000,000 for each of nine years for a total contract ceiling 288 value of $189,000,000. Using the excel spreadsheet in Section J titled “A&T MAC Participation Plan Calculation,” 289 Offerors shall fill in the yellow highlighted cells with the appropriate dollar amount and percentage. The Small 290 Business Participation Plan shall also describe the Offeror’s approach to meeting each of its subcontracting goals. 291 NOTE: The Small Business Participation Plan described above is in addition to the Small Business Subcontracting 292 Plan which shall be submitted in accordance with FAR 52.219-9 Alternate II and DFARS 252.219-7003 in the 293 Contract Documentation Volume III, and will be evaluated as part of responsibility. 294

L3.5.2 SMALL BUSINESS ONLY 296

A Small Business Participation Plan shall provide small business concerns (veteran-owned, service-disabled 297 veteran-owed, HUBZone, small disadvantaged business, and women-owned small business) the maximum 298 practicable opportunity to participate in performing with established procedures pursuant to the terms of their 299 subcontracts with small business concerns. 300

L3.6 ACRONYM LIST 302

An acronym list shall be provided as an attachment within the Technical Volume and will not be counted toward the 303 page count. 304

L4.0 COST/PRICE (FACTOR 2) - VOLUME II 306

L4.1 GENERAL INSTRUCTIONS 308

Offerors shall complete the rate information for each labor category in the Rates Matrix (RFP Attachment 3) for the 309 Basic and all Option Periods, in accordance with the following instructions: 310

1) CLINs 0001, 1001, 2001 (CPFF) - IDIQ RATES: Offerors shall complete workbook Rates Matrix 312

(RFP Attachment 3) to propose fully burdened composite labor rates (excluding fee). The rates shall 313 include fully burdened labor rates for all labor categories required by the Prime Offeror, including each 314 of their subcontractors, teaming partners, and/or joint venture partners. The Government will perform 315 cost realism analysis on cost-reimbursement contracts IAW FAR 15.404-1(d). All labor rates 316 proposed will be Not to Exceed (NTE) rates. 317

2) CLIN 0002 (FFP) – The Offeror shall propose a Firm-Fixed Price for CLIN 0002, for $5,000. The 319

“$5,000 Minimum Order Guarantee” is the price proposed for the Offeror’s Kickoff Briefing and 320 Program Management Plan per the Attachment 8 PWS & CDRL A004. 321

3) CLIN 0003, 1003, 2003 (FFP-LOE) IDIQ RATES: Offerors shall complete workbook Rates Matrix 323

(RFP Attachment 3) to propose fully burdened labor rates (including profitfee). The rates shall include 324 fully-burdened labor rates for all labor categories required by the Prime Offeror and each of their 325 subcontractors, teaming partners, and/or joint venture partners. 326

4) CLINs 0004, 1004, 2004 and 0005, 1005, 2005 (CR) Offerors shall not propose these CLINs. 328

5) CLIN X006 (NSP): Offerors shall not propose this CLIN. 330

6) In accordance with (IAW) FAR 52.217-8, “Option to Extend Services,” the Government may require 332 continued performance of any services within the limits and prices specified in the contract. Offerors 333 are to assume the Option to Extend Services applies to Calendar Year 2029 when completing 334 Attachment 3. 335

Data beyond that required by this instruction shall not be submitted. All data relating to the proposed price, 337 including all required supporting documentation, must be included in the section of the proposal designated as the 338 Cost/Price Volume. Under no circumstances shall this data and documentation be included elsewhere in the 339 proposal. 340

Normally, adequate price competition establishes a fair and reasonable price (FAR 15.404-1(b)). Offerors can expect 342 the Contracting Officer to determine adequate price competition to exist for this acquisition. 343

L4.2 VOLUME ORGANIZATION 345

The Cost/Price Volume shall include the following: 346

L4.2.1 TABLE OF CONTENTS 348

L4.2.2 GLOSSARY of abbreviations and acronyms 350

L4.2.3 DCMA AND DCAA CONTACTS 352

Names, addresses, telephone numbers, and e-mail addresses of the Offeror’s (and the Offeror’s subcontractors and 353 teaming partners) cognizant Defense Contract Management Agency (DCMA) Administrative Contracting Officer 354 (ACO) and cognizant Defense Contract Audit Agency (DCAA) offices. 355

L4.2.4 CONTRACTOR SYSTEMS STATUS 357

The Offeror shall state whether the estimating, purchasing and accounting systems have been approved by the 358 Government and shall provide evidence of the approval. The Offeror shall provide any known/cited system 359 deficiencies and identify any deviations from the Offeror’s established/standard procedures used in preparing this 360 proposal. For known/cited system or methods non-compliances, provide a schedule and description of corrective 361 actions the Offeror is taking to eliminate the non-compliance issues. 362 The Offeror shall state whether the current Cost Accounting Standards Disclosure Statement has been approved 363 and provide evidence of the approval. 364

L4.2.5 IDIQ RATES MATRIX 365

Each Prime Offeror shall also submit fully burdened labor rates and factors in accordance with the format contained 366 in the Rates Matrix (RFP Attachment 3). 367 For the determination of realism, an elemental cost breakout shall be provided by all to identify all elements utilized 369 to develop the fully-burdened rates. Elemental cost loadings such as Fringe, Overhead, G&A and Cost of Money 370 should be identified separately. The Elemental Cost Breakout shall be in MS Office Excel file format. In support of 371 the elemental cost breakout, all Offerors shall: 372

1) State whether proposed direct or indirect rates are covered by an FPRA--if covered by a FPRA provide 374 the date of the agreement and copy of FPRA. 375

2) If an FPRA is not in place, provide the date of the applicable FPRP with supporting rationale 377 addressing the basis for the proposed rates and copy of FPRP. 378 NOTE: It is the Prime Offeror’s responsibility to review all of their team members’ proposals for accuracy and 380 format. For any supporting data that a major subcontractor may not be willing to provide directly to the Prime 381 Offeror, the Prime Offeror shall instruct the major subcontractor to provide that information directly to the 382 Government in accordance with the terms and conditions of the solicitation. A major subcontractor is one who will 383 perform 10% or more of the contract scope based on the anticipated total cost of the IDIQ. 384

L5.0 CONTRACT DOCUMENTATION – VOLUME III 386

L5.1 The purpose of this volume is to provide information to the Government for preparing the contract document 388 and supporting file(s). The Offeror’s Contract Documentation volume shall include the following sections 389 completed by the Offeror: signed copy of SF 33 cover page, (making sure all amendments have been acknowledged 390 in block 14), FAR clause 52.219-4 from Section I (if applicable), Section K representations and certifications or a 391 copy of the notice that these are available electronically via the System for Award Management (SAM) website, 392 DOL EEOC Clearance Request Information (Section J attachment), Facility Clearance Letter and any other data the 393 Offeror chooses to bring to the attention of the PCO. 394

L5.2 The Offeror shall provide the company/division's street address; county and facility code; CAGE code; DUNS 396 code; tax identification number, size of business (large or small); and labor surplus area designation. 397 L5.3 The Offeror shall make a clear statement that its offer is valid for at least 365 days beyond the due date. The 399 Offeror shall identify those personnel authorized to negotiate on behalf of the company to include their telephone 400 numbers, mailing address, and e-mail address. The Offeror shall also provide the person to contact in the event the 401 Offeror is awarded a contract (provide, at a minimum, contact’s name, title, phone number, and e-mail address). 402 L5.4 For Other than Small Businesses, the Small Business Subcontracting Plan shall be submitted in accordance 404 with FAR 52.219-9 Alternate II and DFARS 252.219-7003 or 252.219-7004 in Volume III--Contract 405 Documentation, which will be evaluated as part of the responsibility determination. 406 L5.5 The Offeror must provide the date of the Offeror's Affirmative Action Plan, expiration date, date of the most 408 recent Pre-Award On-Site Equal Opportunity Review (if any), and name and address of the cognizant U.S. 409 Department of Labor, Office of Federal Compliance Programs Office. 410

L5.6 COMPENSATION PLAN 412

The Prime Offeror shall submit a plan for total compensation of professional employees pursuant to FAR 52.222-46. 413 The Prime Offeror and Major subcontractors shall submit their Total Compensation Plan for Professional 414 Employees as Attachment 1 to Volume III. Major subcontractors may submit their total Compensations Plans for 415 Professional Employees to the Government via a sealed package submission. The Total Compensation Plan for 416 Professional Employees will not become part of the awarded contract. Professional compensation that is 417 unrealistically low or not in reasonable relationship to the various job categories may be viewed as evidence of 418 failure to comprehend the complexity of the contract requirements since it may impair the Offeror’s ability to attract 419 and retain competent professional service employees. 420 Offeror’s/Subcontractor’s Assessment: Discuss how the proposed compensation package in the Total Compensation 422 Plan is consistent and reflects a sound management approach, an understanding of the contract requirements, and 423 will provide uninterrupted high-quality work. Also address how your proposed salary and fringe benefits will 424 facilitate the recruitment and retention of employees. 425 L5.7 The Offeror shall provide the date of the Offeror's most recent Federal Contractor Veterans Employment 427 Report VETS-4212 Report (Reference FAR 22.1303). 428 L5.8 Department of Labor Equal Employment Opportunity Clearance (EEOC): 430 In accordance with FAR Subpart 22.805(a), pre-award clearances for contracts and subcontracts of $10 million or 431 more are required unless the Offeror is listed in Office of Federal Contract Compliance Programs (OFCCP) National 432 Pre-award Registry (https://ofccp.dol-esa.gov/preaward/pa_reg.html ). In order for the Contracting Officer to 433 request clearance from the appropriate OFCCP regional office, the Attachment in Section J shall be completed and 434 submitted with the Contract Documentation Package. If an Offeror is already listed in OFCCP’s National Pre-award 435 Registry (http://www.dol-esa.gov/preaward/), submit verification of the registry entry in place of the Attachment in 436 Section J. 437 L5.9 Joint Ventures. A joint venture agreement shall state if it is considered incorporated or unincorporated, 439 populated or unpopulated, be recognized by law in the state where it is created and it must be determined acceptable 440 as an appropriate legal entity by the Small Business Administration. A joint venture is binding upon award of the 441 contract and the Government views valid joint ventures the same as a Prime Offeror. The Offeror shall submit the 442 joint venture agreement at time of proposal in the Contract Documentation Volume III. 443

L6.0 EXCEPTIONS OR ASSUMPTIONS TO TERMS AND CONDITIONS 445

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and 447 certifications, and technical requirements, in addition to those identified as evaluation Factors or Subfactors. Failure 448 to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception 449 to the solicitation terms and conditions and provide complete accompanying rationale. Since the Government 450 https://ofccp.dol-esa.gov/preaward/pa_reg.html intends to award without discussions, Offerors are advised that taking exception to any of the requirements specified 451 in this solicitation may result in the proposal being found unacceptable. The Government recommends that 452 clarification of any requirements or notice of any Offeror exceptions or assumptions be handled by submitting a 453 question/recommended change prior to proposal submittal. All assumptions/discussions or exchanges must be 454 finalized prior to Final Proposal Revision (FPR), if there are discussions conducted. If the Offeror still finds it 455 necessary to take exception to any of the requirements specified in this solicitation, clearly indicate each exception 456 in the appropriate volume along with a complete explanation of why the exception was taken and what benefit it 457 provides the Government. All exceptions to the solicitation requirements (Sections A through M, and all 458 attachments) and supporting rationale shall be identified as such and consolidated into an overview section of the 459 subject volume. An overview section is only required if the Offeror takes exception to any requirement in the 460 solicitation. The overview section will not be included in the proposal page limitation described above. 461