ATCH_7_-_AMS_TO_1_PWS_-_3_Apr_17.pdf

PERFORMANCE WORK ST A TEMENT (PWS)

FOR

AFTAC MISSION SERVICES (AMS)

TASK ORDER 1: LABORATORY SERVICES I

AIR FORCE TECHNICAL APPLICATIONS CENTER (AFTAC)

3 April 2017

1 DESCRIPTION OF SERVICES

1.1 I NTRODUCTION

1.2 B ACKGROU D

1.3 SCOPE

1.4 PERIOD OF PERFORMA CE

2 SPECIFIC TASKS

2.1 PROGRAM AND ADMINISTRATIVE SERVICES

2.2 RADI OCHEMISTRY LABORATORY SERVICES

3 SERVICES SUMMARY (SS)

4 GOVERNMENT FURNISHE D PROPERTY AND SERVICES

4.1 SERVICES

4.2 FACILITIES

4.3 UTILITIES

4.4 EQUIPMENT

4.5 M ATERIALS

5 GENERAL INFORMATION

5. 1 CONTRACTOR IDENTIFICATION I THE GOVERNMENT WORKPLACE

5.2 l DUSTRIAL SECURITY

5.3 PHYSICAL SECURITY

5.4 PRIVACYACT

5.5 LOCATION(S) OF WORK

5.6 HOURSOF 0PERATIO

5.7 CONSERVATION OF UTILITIES

5.8 RECORDS

5.9 Co TRACTOR MA POWER REPORTING

5.10 CONTRACTOR PERSONNEL TRAINING

5.11 SPECIAL TRAI I G, CERTIFICATIO S At D Q UALIFICATIONS

5.12 KICK-OFF MEETING AND PERIODIC PROGRESS MEETINGS

5.13 Co TRACTOR TRAVEL

5.14 D ELIVERABLES

APPENDIX A -ACRONYMS AND ABBREVIATIONS LIST

A PPENDIX B - ESTIMATED WORKLOAD

SECTION 1

DESCRIPTION OF SERVICES.

1.1 Introduction.

This is a non-personal services contract. The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. The contractor shall manage its employees and guard against any actions that are of the nature of personal services, or give the perception of personal services. The contractor shall notify the Contracting Officer (CO) immediately if they perceive any actions constitute personal services.

These services shall not be used to perfom1 any Inherently Governmental Functions.

1.2 Background.

This is a continuing requirement for laboratory services for AFT ACffL. The primary objective of the PWS is to acquire laboratory services for the Ciambrone Laboratory (TL) at the Air Force Technical Applications Center (AFTAC). These services will result in a better Laboratory Information Management System (LIMS), software documentation, training and support for the thermal ionization mass spectrometer (TIMS) and filament treatment system (FTS), compliance with federa l, state, and local safety regulations and industrial hygiene standards, more efficient procurement for laboratory supplies and materials, and monitoring and maintaining laboratory equipment and support in processing and analyzing samples in the radiochemistry laboratory.

1.3 Scope.

This Task Order will provide various technical , program, and administrative services. Services shall include:

1.3.1 Program and administrative services

1.3.2 Radiochemistry laboratory services

1.4 Period of Performance.

Twelve ( 12) months from contract award.

SECTION 2

2 SPECIFIC TASKS.

2.1 Program and Administrative services.

2.1. l The contractor shall provide a Program Manager (PM) responsible for the contractor's performance of the work outlined in this PWS. (CORL AOOJ through A007 apply)

2.1.2 The contractor shall provide all required administrative services to meet the requirements of tasks outlined in this PWS. (CORL AOOI through A007 apply)

2.2 Radiochemistry Laboratory Services.

2.2. 1 The contractor shall provide system integrator personnel services to provide updates to the Laboratory Information Management System (LlMS) to include:

2.2.1. l Development, configuration and control, documentation (manuals and training materials) (CORL AOOI through A007 apply)

2.2. l .2 Sustain and manage system performance, system upgrades and tailored analysis tools (designed and tested in coordination with AFT AC{fL) using a JAVA environment.

(CORL AOOI through A007 apply)

2.2. l .3 All work must be completed following strict configuration control procedures and ISO 17025 documentation requirements. (CORL AOOI through A007 apply)

2.2.2 The contractor shall provide radiochemistry laboratory services to provide the fo llowing services:

2.2.2. l Creating laboratory reagents, maintaining laboratory hygiene, laboratory preparation for sample processing, disposing of radioactive waste in accordance with federal, state and local laws while following AFTAC Safety Office (SE) waste procedures, following radiochemistry standard operating procedures as written to transition environmental samples to laboratory samples for analysis. (CORL AOOI through A007 apply)

2.2.2.2 Using and maintaining a total of four (4) analytical instruments (CDRL AOOl, A003, A007 apply)

2.2.2.3 Inductively Couple Plasma (ICP)-Q (mass spectrometer), two HPLC systems, and one Inductively Couple Plasma-Atomic Emission Spectrometer (ICP-AES) analysis and maintainance (CORL AOOI through A007 apply)

2.2.2.4 Overseeing the installation, validation, documentation, and operation of these instruments (CORL AOOI through A007 apply)

2 .2.2.5 Training laboratory staff on all instruments that they operate (CORL AOOI, A003, A007 apply)

2.2.2.6 Ensuring compliance with ISO 17025 for the production of defensible data, instrument control charts, run logs, and maintenance logs (CORL AOOI through A007 apply)

2.2.2. 7 Coordinating with the branch chief and branch scientific advisor to ensure mission success (CORL AOOI, A003, A007 apply)

SECTION 2

2.2.3 The contractor shall provide laboratory fac ility maintenance services for coordination , inspection, and monitoring to include:

2.2.3. 1 Daily spot inspections of laboratory operating systems (CDRL AOOl, A003 apply)

2.2.3.2 Malfunction detection and identifying items requiring repair, being the point-of contact for a ll building maintenance (to include preventative and facility upgrades) (CDRL AOOI, A003 apply)

2.2.3.3 Ensuring that all facility support equipment (i.e., fume hoods, de-ionized water plant, facility water and power) is operational (CDRL AOOl, A003 apply)

2.2.3.4 Keeping maintenance records to identify open items requiring repair (CDRL AOOl, A003 apply)

2.2.3.5 Tracking facility humidity, temperature, and power (CDRL AOOl , A003 apply)

2.2.3.6 Informing laboratory personnel of scheduled maintenance activities in a timely manner to ensure that lab personnel are informed to ensure that maintenance and laboratory personnel are safe during scheduled facil ity maintenance activities. (CDRL AOOl through A006 apply)

2.2.3.7 Coordinating with AFTAC/Plans and Progran1s Directorate (XP), Safety and Lab Branches in the case of unscheduled maintenance requirements to ensure that impact to Laboratory production schedules are kept to a minimum (CDRL AOOl , A003 apply)

SECTION 3

3 SERVICES SUMMARY (SS).

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS provides information on contract requirements and the expected level of contractor performance to be successful.

These thresholds are critical to mission success. Procedures as set forth in the applicable Inspection clause in the contract will be used to remedy all deficiencies. The Government retains the right to inspect any item included in the contract. This is an TOIQ contract. The following are overarching Performance Objectives and Performance Thresholds for all Task Orders. Additionally, each individual Task Order will task specific Performance Objectives and Performance Thresholds.

Performance Objective

PWSPARA - ~~ ., -

SS# l. 2.1 -2.3.5.12-13 The contractor shall develop and provide all contract deliverables in a timely manner and in accordance with {IA W) the Contract Data Requirement List (CORL) identified in this contract.

SS#2 2. 1-2.3, 5.1 2-13

The contractor shall develop and provide quality deli verables as identified in the CORL items list.

Performance Threshold

Contractor shall meet delivery requirements in the PWS and shall not have more than one (I) late CDRL per three (3) months. Late CDRLs shall be submitted within three (3) calendar days from scheduled delivery date.

No more than one ( l) CDRL per three (3) months shall be returned for correction or deficiencies. Any identified deficiencies shall be successfully corrected within five (5) workdays of notification.

SECTION 4

4 GOVERNMENT FURNISHED PROPERTY AND SERVICES.

4.1 Services.

The Government will provide no Government Furnished Services.

4.2 Facilities.

The Government wi ll provide the necessary workspace fo r the contractor staff to provide the services outlined in the PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment, if the services provided are on-site (AFTAC headquarters). If the services are being performed at the contractor fac ility, no facilities will be provided.

4.3 Uti lities.

The Government will not provide any Government Furnished Uti lities.

4.4 Equipment.

The Government will not provide Government Furnished Equipment.

4.5 Materials.

The Government will provide no Government Furnished Material unless required by TO.

SECTION 5

5 GENERAL INFORMATION.

5.1 Contractor Identification in the Government Workplace.

When conversing with Government personnel during business meetings, over the telephone or via electronic mail , the contractor shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees. The contractor shall identify themselves on any attendance sheet or any coordination documents they may review. Electronic mail signature blocks shall identify their company affiliation.

5.2 Industrial Security.

5.2.1 DD Form 254. Overarching security requirements and contractor access to classified information will be as specified in the DD Form 254, Department of Defense Security Classification attached to the contract. The contractor shall have a final U.S.

Government issued TOP SECRET security clearance and be DCID 6/4 eligible with a current SSBI at contract award.

5.3 Physical Security.

The contractor shall safeguard all Government property provided for contractor use. At the close of each work period. Government facilities, property, and materials shall be secured.

5.3.1 Key Card Control. The contractor shall establish and implement methods of ensuring that all key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

5.3. l .1 The contractor shall immediately report the occurrences of a lost or duplicate key cards to the COR.

5.3. l.2 The contractor shall prohibit the use of key card issued by the Government by any persons other than the contractor's employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor"s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the COR.

5.3.2 Combinations and Codes. The contractor shall establish and implement methods of ensuring that all combinations and codes are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

5.3.2. l Access lock combinations are "For Official Use Only" and shall be protected from unauthorized personnel.

5.3.2.2 Combinations to security containers, secure rooms, or vaults are classified information and shall properly safeguarded. Only the contractor employees with proper security clearance and need-to-know will be given combinations to security containers, secure rooms, or vaults.

5.3.2.3 Security alarm access codes are "For Official Use Only" and shall be protected from unauthorized personnel. Security alarm access codes will be given to contractor employees who require entry into areas with security alarms. The contractor shall properly safeguard alarm access codes to prevent unauthorized disclosure.

5 .4 Pri vacv Act.

Work on th is contract requires the contractor to have access to Privacy Information. The contractor shall adhere to the Privacy Act, T itle 5 of the US Code, Section 552a and appl icable Agency rules and regulations.

5.5 Location(s) of Work.

The work to be performed under this contract shall be performed at AFT AC HQ (Address Below) or contractor facility. This requirement shall be defined at the TO level.

AFTAC HQ

10989 South Patrick Drive

PAFB, FL 32925

5.6 Hours of Operation.

5.6.1 Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: Mon - Fri, 0700-1800, core hours 0900-1500, except federal holidays. Any changes to the core schedule shall be approved under di rection of the COR.

5.6.2 Recognized Holidays. The contractor is not required to provide service on the following days:

5.6.2 .1

New Year's Day Dr. Martin Luther King' s Birthday

Wash ington ' s Birthday Memorial Day

Independence Day

Labor Day Columbus Day Veterans Day

Thanksgiving Day Christmas Day

If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

5.7 Conservation of Uti lities.

The contractor shall operate under conditions which prevent the waste of utilities which include the following:

5.7. l Lights shall be used only in areas where and when work is actually being performed.

5.7.2 Mechanical equipment contro ls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor unless authorized.

5. 7.3 Water faucets or valves shall be turned off aner the required use has been accomplished.

5.7.4 Government telephones shall be used only for official Government business.

5.8 Records.

The contractor shall create, maintain and dispose of only those Government required records that are specifically cited in this PWS. All records created as a result of processes prescribed in the PWS will be maintained in accordance with AF MAN 33-363, Management of Records, AFl 33- 364, Records Disposition-Procedures and Responsibilities, the Air Force Electronics Management Solution, AFT AC' s supplements to each of the fore-mentioned publications, and are disposed of in accordance with the Air Force Records Disposition Schedule. At the conclusion/termination of this effort, all records will be returned to the AFT AC OPR for proper disposition. If requested by the Government, the contractor shall provide the original record, or a reproducible copy of any such record within five (5) workdays of receipt of the request.

5.9 Contractor Manpower Reporting.

5.9.1 The contractor is required to contact the contracting officer for instructions prior to submitting any data under this portion of the PWS.

5.9.2 Overview. In accordance with Section 8108 of the National Defense Appropriations Act of Fiscal Year 2011 the contractor shall report, annually, for performing services on Department of Defense install ations in support of thi s contract, all required prime contract and subcontract data. or require any subcontractors to report separately using the Enterprise-wide Contractor Manpower Reporting Application ( eCRMA) located at http://www.ecmra.mil. There are four separate eCMRA tools: Army, Air Force, Navy and All Other Defense Components. The appropriate eCMRA reporting tool to use is determined by the requiri ng activity being supported (e.g. , if DISA awards a contract for an Air Force requiring activity, the contractor shall load the required reporting data in the "Department of Air Force CMRA" tool). The contractor shall report ALL contractor direct labor hours and direct labor dollars (including subcontractor labor hours) required for performance of services provided under this contract. The contractor shall enter the Order, Contact, and Location Data. The contractor may view user manuals and frequently asked questions (FAQs) at https://cmra.army.mil/Help/help.html.

5.9.3 Initial Contract/Order Creation. The contractor shall enter initial data (Order and Contact Data only) into the appropriate eCMRA tool to establish the basic contract record no later than 30 calendar days after receipt of contract award. The contractor shall notify the COR and the CO when the basic contract record has been established in the appropriate eCMRA tool.

5.9.4 Annual Reporting. Reporting inputs shall be for the direct labor executed during the period of performance (PoP) for each Government fiscal year (FY), which runs 1 October through 30 September. Wh ile inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. The contractor shall provide reporting inputs for the final PoP of this contract no later than 30 calendar days after contract expiration. The contractor may direct technical questions about the eCMRA tool to the CMRA help desk at dodcmra@pentagon.af.mil.

5.9.5 Uses and Safeguarding of Information. Information from the secure website is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time shall any data be released to the public with the contractor name and contract number associated with the data.

5 .10 Contractor Personnel Training.

The contractor will be provided with computer-based training and on the job training as required by the tasks in Section 2.0.

5.11 Special TraininQ. Certifications and Qualifications.

5.11. l

5. 11.2

5.11.2.1

5.11.2.2

Contractor personnel requiring access to a DoD Information System shall receive initial IA awareness orientation as a condition of access and thereafter shall complete annual IA refresher awareness, as required by DoD Directive 8570.0 I, "Information Assurance Training, Certification, and Workforce Management."

DoD 8570 Registration.

The contractor shall register all DoD 8570 certifications into the Defense Workforce Certification Application (OWCA) using the fo llowing web address:

https://www.dmdc.osd.mil/appj/dwc/index.jsp.

OWCA is the authoritative database of DoD Military, Civilian and Contractor personnel who hold active 8570 certifications used by the DoD CIO office to validate, monitor and report on the certificat ion status of certified IA workforce members.

5.12 Kick-off Meeting and Periodic Progress Meetings.

The contractor shall attend an initial kick-off meeting (5 business days) after task order award.

The CO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the CO will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. The contractor shall provide minutes of these meetings to the Government. (CORL A004)

5 .13 Contractor Travel.

Contractor shall be required to travel to other Government facilities and other contractor facilities during the performance of this contract in support of specific tasks to include attend meetings, conferences, and to provide training. All travel requirements (including destination, purpose, plans, agenda, itinerary, number and names of personnel, and dates) shall be pre approved by the COR. Contractor shall submit a trip report upon completion of travel. Costs for travel shall be billed on a strictly cost reimbursable basis IA W, the regulatory implementation of Public Law 99-234, FAR subpart 31.205-46 entitled Travel Costs and the limitation of funds specified in this contract. (CRDL AOOl and A007)

The following trips are expected:

From To # Travelers # Days

Orlando, FL Richland, WA (PNNL) 2 5 Orlando, FL Richland, WA (PNNL) 2 5 Orlando, FL Los Alamos, NM (LANL) 2 4 Orlando, FL Los Alamos, NM (LANL) 3 4 Orlando, FL Wright Patterson AFB, OH 2 3 Orlando, FL Wright Patterson AFB, OH 3 3

5.14 Deliverables.

Reports and other data required in this PWS shall be submitted IA W the Contract Data Requirements List (CORL) in Exhibit A of the contract.

CDRL Data Item Data Item PWS Para. Delivery Schedule

# Number Description AOOI DI-MGMT-81468 Monthly Funds 2.1 -2.3; Initial status due 15

Status 5.13 working days after completion of the first full month after contract award. Subsequent submissions due 15 working days after completion of each month.

A002 DI-MISC-805088 Special Report 2.1; 2.2.1.1-3 ; Draft shall be provided 2.2.2.1, 3-4; within five (5) work days

2.2.3.6 after qualifying event.

Final shall be due (5) five days after receiving Gov comments.

A003 DI-MGMT- Monthly Status 2.1 -2.3 First submission of report 80368A Report will be the 15th working day of the month following contract award.

Subsequent submissions due 15th working day of the month following the reporting period.

A004 Dl-ADMIN-81505 Meeting Minutes 2.1; Shall be provided within 2.2.1.1-3; five (5) work days after

2.2.2.1 , 3-4, 6; each meeting or 2.2.3.6; conference.

5.12

A005 DI-MISC-8071 IA Scientific and 2.1; Draft shall be provided Technical 2.2.1.1-3 ; within five (5) work days Reports 2.2.2.1 , 3-4, 6; after qualifying event.

2.2.3.6 Final shall be due (5) five

days after receiving Gov comments.

A006 Dl-ADMIN-81373 Presentation 2.1 ; Shall be provided NL T Materials 2.2.1.1-3; three (3) working days

2.2.2.1 , 3-4, 6; before presentation.

2.2.3.6

A007 DI-MISC-805088 Trip Report 2.1; Shall be provided NL T 2.2.1.1-3 ; five (5) working days after 2.2.2.1-6; trip completion.

2.2.3;

5.13

APPENDIX A - ACRONYMS AND ABB RE VIA TIONS LIST

Acronym/ Abbreviation

AF

AFB

AFT AC

ALARA

CORL

CFR

co

COR

DOD

FAR

FY

GFE

lAW

IDIQ

MTS

PM

POP

PWS

SME

SS

TO

USAF

Definition

Air Force

Air Force Base

Air Force Technical Applications Center

As Low as Reasonably Achievable

Contract Data Requirements List

Code Federal Regulation

Contracting Officer

Contracting Officer' s Representative

Department of Defense

Federal Acquisition Regulation

Fiscal Year

Government Furnished Equipment (GFE)

In accordance with

1 ndefinite Delivery/ Indefinite Quantity

Materials Technology Services

Program Manager

Period of Performance

Performance Work Statement

Subject Matter Expert

Services Summary

Task Order

United States Air Force

APPENDIX B - ESTIMATED WORKLOAD

Labor Category Estimated Workload Program Manager 0.01 FTE Laboratory Tech 4 FTE Sr System Integrator l FTE Administrator 0.05 FTE

NOTE - The labor categories and estimated workload listed above are based on similar historical efforts. Proposals may include any labor category or workload the contractor feels is necessary to successfully perform the task required in this PWS.