ATCH_1_-_AMS_PWS_-_9_Dec_16.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

AFTAC MISSION SERVICES (AMS)

AIR FORCE TECHNICAL APPLICATIONS CENTER (AFT AC)

9 December 2016

1 DESCRIPTION OF SERVICES

l. l l TRODUCTIO l .2 BACKGROUND l .3 SCOPE.··················································· ·· ······· ··· ·· ······ ·· ·· · ······· · ···································· ·· ··· 3 l .4 PERIOD OF PERFORi'v!At CE.· ··· ···················· ·· ········································· ·························· · 3

2 SPECIFIC TASKS

2.1 PROGRAM AND ADMINISTRATIVE SERVICES

2.2 RADIATION SAFETY SERVICES

2.3 RADIOCHEMISTRY LABORATORY SERVICES

2.4 SIMULATION, MODELING, AND SYSTEM INTEGRATION SERVICES

2.5 GRAP! llCS AND M ULTIMEDIA SERVICES

2.6 T ECHNICAL WRITER SERVICES

2.7 EXPERT PAN EL AND SME S ERVICES

2.8 ACQUISITION SERVICES. ········ ·· ·············· ··························· ·· ·················· ········· ········ ······ ···· 6

2.9 RESEARCH & D EVELOPME T ( R&D) SERVICES

3 SERVICES SUMMARY (SS)

4 GOVERNMENT FURNISHED PROPERTY AND SERVICES

4.1 SERVICES

4.2 FACILITIES

4.3 UTILITIES

4.4 EQUIPME T

4.5 M ATER IALS

5 GENERAL INFORMATION

5.1 CONTRACTOR IDENTI FICATION IN THE GOV ERNMENT WORKPLACE

5.2 l DUSTRIAL SECURITY

5.3 PHYSICAL SECURITY

5.4 PRIVACY ACT

5.5 LOCATION(S) OF WORK

5.6 1IOURSOF 0PERATION

5. 7 CONSERVATIO OF UTILITIES

5.8 RECORDS. ··· ·· · ··· · ·· ····················· · ··· ····· · ···· ·· ···· ·· ···· ··· ······· ··· ·· ············································ 11

5.9 Co TRACTOR MANPOWER REPORTING ................................... ...... ........ .......... .............. l l

5.10 CONTRACTOR PERSONNEL TRAI ING

5. 11 SPECIAL TRAINING, CERTIFICATIONS AND Q UA LIFICATIONS

5.12 KICK-OFF M EET! 1G A 'D P ERIODIC PROGRESS MEET! GS

5.13 CONTRACTOR TRAV EL

5.14 TRANSITION

5.15 DELIV ERABLES

APPENDIX A - ACRONYMS AND ABB REVIATIONS LIST

SECTION 1

DESCRIPTION OF SERVICES.

1.1 Introduction.

This is a non-personal services contract. The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. The contractor shall manage its employees and guard against any actions that are of the nature of personal services, or give the perception of personal services. The contractor shall notify the Contracting Officer (CO) immediately if they perceive any actions constitute personal services.

These services shall not be used to perform any Inherently Governmental Functions.

1.2 Background.

This acqu1s1tion is a follow-on requirement to the Materials Technology Support (MTS) Indefinite Delivery Indefinite Quantity (IDIQ) contract. This provided technology services to the Materials Technology Directorate of the Air Force Technical Applications Center (AFTAC) from FY 2013 through 2018.

1.3 Scope.

This contract will provide various technical, program, and administrative services tasks on a task order basis. Services shall include:

1.3. I Program and administrative services

1.3.2 Radiation safety services

1.3.3 Radiochemistry laboratory services

1.3.4 Graphics and multimedia services

1.3.5 Technical writer services

1.3.6 Simulation, mode li ng, and system integration services

1.3.7 Expert panel and subject matter expertise (SME) services

1.3.8 Acquisition services

1.3.9 Research and Development (R&D) services

1.4 Period of Performance.

Five (5) year ordering period.

SECTION 2

2 SPECIFIC TASKS.

2.1 Program and Administrative services.

2.1.1 The contractor shall provide a Program Manager (PM) responsible for the contractor's performance of the work outlined in this PWS. (CDRL AOOI through A007 apply)

2.1.2 The contractor shall provide all required administrative and technical writing services to meet the requirements of tasks outl ined in this PWS. (CDRL AOOI through A007 apply)

2.2 Radiation Safety Services.

2.2.1 The contractor shall provide radiation safety services and health physics expertise to AFT AC's radiation safety program. (CDRL AOOl through A007 apply)

2.2.2 The contractor shall provide services in the development of radiological control procedures supporting laboratory operations. (CORL AOOI through A007 apply)

2.2.3 The contractor shall provide radiochemistry laboratory services to include: mitigating incidents involving radioactive materials; performing area surveys, radioactive material accountability; radioactive waste and mixed waste operations; decommissioning activities, and corresponds with the As Low as Reasonably Achievable (ALARA) concept. (CDRL AOOI through A007 apply)

2.2.4 The contractor shall evaluate processes to minimize workers exposure to radiation.

(CORL AOOI through A007 apply)

2.2.5 The contractor shall mitigate potential environmental impacts from collection, analysis, and transporting of radiological samples. (CDRL AOOI through A007 apply)

2.3 Radiochemistry Laboratory Services.

2.3.1 The contractor shall provide services to AFTAC's radiochemistry laboratory.

Disciplines required for these services shaJI include: nuclear radiochemistry, mass spectrometry, radiation counting, laboratory quality assurance, laboratory information management systems, and laboratory operations. All levels of experience from scientific technical experts to technician level may be required. (CORL AOOI through A007 apply)

2.4 Simulation, Modeling. and System Integration Services.

2.4.1 The contractor shall provide simulation and modeling services. (CDRL AOOI through A007 apply)

2.4.2 The contractor shall provide modeling and modeling system training and recommendations for diverse environmental materials and phenomenological modeling data services. (CORL AOOI through A007 apply)

2.4.3 The contractor shall maintain official records to document interagency collaboration activities. (CORL AOOI through A007 apply)

2.4.4 The contractor shall prepare, administer and populate management tools to ensure effective collaborations to meet validated national requirements. (CORL AOOI through A007 apply)

2.4.5 The contractor shall prepare weekly reports and staff coordination packages for directorate and AFTAC leadership to include extensive coordination with a wide range of technical and policy-oriented experts. (CORL AOOl through A007 apply)

2.4.6 The contractor shall provide services to include acquisition, implementation and enterprise integration of high performance automated data processing systems. (CORL AOOl through A007 apply)

2.4.7 The contractor shall apply data mining and data fusion methodologies from diverse data sources. (CORL A001 through A007 apply)

2.5 Graphics and Multimedia Services.

2.5.1 The contractor shall provide Graphics and Multimedia services to include production of visual presentation materials with digital computers and associated equipment. (CDRL AOO l through A007 apply)

2.6 Technical Writer Services.

2.6.1 The contractor shall provide Technical Writer services for AFT AC for writing, review, and editing of technical documents on various subject matters. (CORL AOO l through A007 apply)

2.7 Expert Panel and SME Services.

2.7.1 The contractor shall provide services for the integration of advanced technology sensor systems into various field test deployments, joint military exercises or demonstrations.

(CORL AOOl through A007 apply)

2. 7 .2 The contractor shall provide services for the integration of advanced technology sensor systems data into various databases, models, simulations, presentations/visuali zations and demonstrations. (CORL AOOl through A007 apply)

2.7.3 The contractor shall maintain official records to document collection activities and populate management tools to ensure effective collections to meet validated national requirements. (CORL AOOI through A007 apply)

2. 7.4 The contractor shall prepares periodic mission reports for directorate and AFT AC leadership updating the status of the mission and equipment. (CORL AOOI through A007 apply)

2.7.5 The contractor shall provide extensive coordination with a wide range of operational and technical experts. (CORL AOOl through A007 apply)

2.8 Acquisition Services.

2.8.1 The contractor shall provide services in the development, research, and preparation of performance work statements, statements of work, or statement of objectives to meet overall program objectives.

2.8.2 The contractor shall provide technical and strategy recommendations for elements of acquisisition planning to include, but not limited to, analysis of alternatives, risk assessment, cost estimating, and market research.

2.9 Research & Development CR&D) Services.

2.9.1 The contractor shall provide R&D services to various nuclear mission areas. Expertise shall include, but not limited to, nuclear engineering emerging technologies, developmental testing. novel data handling, simulation and modeling, and technical R&D services. (CORL AOO I through A007 apply)

2.9.2 The contractor shall provide services to ensure R&D activities meet AFTAC mission requirements. (CORL AOO I through A007 apply)

SECTION 3

3 SERVICES SUMMARY (SS).

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required fo r each requirement. The SS provides information on contract requirements and the expected level of contractor performance to be successful.

These thresholds are critical to mission success. Procedures as set forth in the applicable Inspection clause in the contract will be used to remedy all deficiencies. The Government retains the right to inspect any item included in the contract. This is an IDIQ contract. The fo llowing are overarching Performance Objectives and Performance Thresholds for all Task Orders. Additionally, each ind ividual Task Order will task specific Performance Objectives and Performance Thresholds.

Performance Objective

PWSPARA

SS#l. 2.1 -2.7,5.12-13 The contractor shall develop and provide all contract deliverables in a timely manner and in accordance with (IA W) the Contract Data Requirement List (CORL) identified in this contract.

SS# 2 2. 1-2.7,5. 12-13

The contractor shall develop and provide quality deliverables as identified in the CDRL items list.

Performance Threshold

Contractor shall meet delivery requirements in the PWS and shall not have more than one ( 1) late CDRL per three (3) months. Late CDRLs shall be submitted within three (3) calendar days from scheduled delivery date.

No more than one (1) CDRL per three (3) months shall be returned for correction or deficiencies. Any identified deficiencies shall be successfully corrected within five (5) workdays of notification.

SECTION 4

4 GOVERNMENT FURNISHED PROPERTY AND SERVICES.

4.1 Services.

The Government will provide no Government Furnished Services.

4.2 Facilities.

The Government Furnished Facilities will be provided at the TO level dependent on the TO requirements. For example, the Government will provide the necessary workspace for the contractor staff to provide the services outlined in the TO PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment, if the services provided are on-site (AFT AC headquarters). If the services are being performed at the contractor facil ity, no faci lities will be provided.

4.3 Utilities.

The Government will not provide any Government Furnished Uti lities.

4.4 Equipment.

The Government will provide Government Furnished Equipment (GFE) if required by TO. No GFE is planned.

4.5 Materials.

The Government will provide no Government Furnished Material unless required by TO.

SECTION 5

5 GENERAL INFORMATION.

5.1 Contractor Identification in the Government Workplace.

When conversing with Government personnel during business meetings, over the telephone or via electronic mail, the contractor shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees. The contractor shall identify themselves on any attendance sheet or any coordination documents they may review. Electronic mail signature blocks shall identify their company affiliation.

5.2 Industrial Securitv.

5.2.1 DD Form 254. Overarching security requirements and contractor access to classified information will be as specified in the DD Form 254, Department of Defense Security Classification attached to the contract. The contractor shall have a final U.S.

Government issued TOP SECRET security clearance and be DClD 6/4 e ligible with a current SSBI at contract award.

5.3 Physical Security.

The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government fac ilities, property, and materials shall be secured.

5.3.1 Key Card Control. The contractor shall establi sh and implement methods of ensuring that all key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

5.3.1.1 The contractor shall immediately report the occurrences of a lost or duplicate key cards to the COR.

5.3.1.2 The contractor shall prohibit the use of key card issued by the Government by any persons other than the contractor's employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor's employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the COR.

5.3.2 Combinations and Codes. The contractor shall establish and implement methods of ensuring that all combinations and codes are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

5.3.2.1 Access lock combinations are "For Official Use Only" and shall be protected from unauthori zed personnel.

5.3.2.2 Combinations to security containers, secure rooms, or vaults are classified information and shall properly safeguarded. Only the contractor employees with proper security clearance and need-to-know will be given combinations to security containers, secure rooms, or vaults.

5.3.2.3 Security alarm access codes are "For Official Use Only" and shall be protected from unauthorized personnel. Security alarm access codes will be given to contractor employees who require entry into areas with security alarms. The contractor shall properly safeguard alarm access codes to prevent unauthorized disclosure.

5.4 Privacy Act.

Work on this contract requires the contractor to have access to Privacy Informat ion. The contractor shal l adhere to the Privacy Act, Title 5 of the US Code, Section 552a and applicable Agency rules and regulations.

5.5 Location(s) of Work.

The work to be performed under this contract shall be performed at AFTAC HQ (Address Below) or contractor facility. This requirement shall be defined at the TO leve l.

AFTAC HQ

10989 South Patrick Drive

P AFB, FL 32925

5.6 Hours of Operation.

5.6.1 Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: Mon - Fri, 0700-1800, core hours 0900-1500, except federal holidays. Any changes to the core schedule shall be approved under direction of the COR.

5.6.2 Recognized Holidays. The contractor is not required to provide service on the fo llowing days:

5.6.2.l ew Year's Day Dr. Martin Luther King's Birthday

Washington's Birthday Memorial Day

Independence Day

Labor Day Columbus Day Veterans Day

Thanksgiving Day Christmas Day

If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

5.7 Conservation of Utilities.

The contractor shall operate under conditions which prevent the waste of utilities which include the following:

5. 7.1 Lights shall be used only in areas where and when work is actually being performed.

5. 7 .2 Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor unless authorized.

5.7.3 Water faucets or valves shall be turned off after the required use has been accomplished.

5. 7.4 Government telephones shall be used only for official Government business.

5.8 Records.

The contractor shall create, maintain and dispose of only those Government required records that are specifically cited in this PWS. All records created as a result of processes prescribed in the PWS wi ll be maintained in accordance with AF MAN 33-363, Management of Records, AFI 33- 364, Records Disposition-Procedures and Responsibilities, the Air Force Electronics Management Solution, AFT AC' s supplements to each of the fore-mentioned publications, and are disposed of in accordance with the Air Force Records Disposit ion Schedule. At the conclusion/termination of this effort, all records will be returned to the AFT AC OPR for proper disposition. If requested by the Government, the contractor shall provide the original record, or a reproducible copy of any such record within five (5) workdays of receipt of the request.

5.9 Contractor Manpower Reporting.

The inforn1ation below is for informational purposes only and shall not be initiated by the contractor without written direction from the Contracting Officer

5.9. l Overview. In accordance with Section 8108 of the National Defense Appropriations Act of Fiscal Year 20 11 the contractor shall report, annually, for performing services on Department of Defense installations in support of this contract, all required prime contract and subcontract data, or require any subcontractors to report separately using the Enterprise-wide Contractor Manpower Reporting Application (eCRMA) located at http://www.ecrnra.mil. There are four separate eCMRA tools: Army, Ai r Force, Navy and All Other Defense Components. The appropriate eCMRA reporting tool to use is detennined by the requiring activity being supported (e.g., if DlSA awards a contract for an Air Force requiring activity, the contractor shall load the required reporting data in the ·'Department of Air Force CMRA" tool). The contractor shall report ALL contractor direct labor hours and direct labor dollars (including subcontractor labor hours) required for performance of services provided under this contract. The contractor shall enter the Order, Contact, and Location Data. The contractor may view user manuals and frequently asked questions (FAQs) at https://crnra.army.mil/Help/help.html.

5.9.2 Initial Contract/Order Creation. The contractor shall enter initial data (Order and Contact Data only) into the appropriate eCMRA tool to establish the basic contract record no later than 30 calendar days after receipt of contract award. The contractor shall notify the COR and the CO when the basic contract record has been established in the appropriate eCMRA tool.

5.9.3 Annual Reporting. Reporting inputs shall be for the direct labor executed during the period of performance (PoP) fo r each Government fiscal year (FY), which runs I October through 30 September. Whi le inputs may be reported any time during the FY, all data shall be reported no later than 3 I October of each calendar year. The contractor shall provide reporting inputs for the final PoP of this contract no later than 30 calendar days after contract expiration. The contractor may direct technical questions about the eCMRA tool to the CMRA help desk at dodcrnra@pentagon.af.mil.

5.9.4 Uses and Safeguarding of Information. Information from the secure website is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time shall any data be released to the public with the contractor name and contract number associated with the data.

5. l 0 Contractor Personnel Training.

Specific Training Requirements shall be provided at a TO level.

5.11 Special Training, Certifications and Qualifications.

5.11. l Contractor personnel requiring access to a DoD Information System shall receive initial IA awareness orientation as a condition of access and thereafter shall complete annual IA refresher awareness, as required by DoD Directive 8570.01, "Information Assurance Training, Certification, and Workforce Management."

5.11.2 DoD 8570 Registration.

5.11.2. l The contractor shall register a ll DoD 8570 certifications into the Defense Workforce Certification Application (OWCA) using the following web address:

https://www.dmdc.osd.mil/appj/dwc/index.jsp.

5.1 1.2.2 OWCA is the authoritative database of DoD Military, Civilian and Contractor personnel who hold active 8570 certifications used by the DoD CIO office to validate, monitor and report on the certification status of certified IA workforce members.

5.12 Kick-off Meeting and Periodic Progress Meetings.

The contractor shall attend an initial kick-off meeting (5 business days) after contract award.

The CO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the CO will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. The contractor shall provide minutes of these meetings to the Government. (CORL A004)

5. l 3 Contractor Travel.

Contractor shall be required to travel to other Government facilities and other contractor facilities during the performance of this contract in support of specific tasks to include attend meetings, conferences, and to provide training. The number of trips and location will be negotiated at the TO level. All travel requirements (including destination, purpose, plans, agenda, itinerary, number and names of personnel, and dates) shall be pre-approved by the COR.

Contractor shall submit a trip report upon completion of travel. Costs for travel shall be billed on a strictly cost reimbursable basis IA W, the regulatory implementation of Public Law 99-234, FAR subpart 31.205-46 entitled Travel Costs and the limitation of funds specified in this contract. (CRDL AOO 1 and A007)

5.14 Transition.

In the event the incumbent is not the successful contractor for the follow-on contract award, the incumbent contractor hereby agrees to cooperate with the successor and to allow the successor to conduct on-site interviews with its employees. If said employees are agreeable to the change and are accepted by the successor, then the incumbent contractor shall release them at a mutually acceptable date. Further, the contractor shall turn over to the successor contractor all administrative records and technical data acquired or formulated during the life of this contract.

5.14. l The incumbent contractor's own work shall carefully fit into the successor contractor' s phase-in schedule. The incumbent contractor shall not commit or permit any act which will interfere with the performance of work by the successor contractor or by the Government. The incumbent contractor shall take reasonable steps to aid in the transition of the successor' s work force into the environment, on a non-interference basis with the incumbent contractor's responsibilities.

5.14.2 On a non-interference basis the successor shall be allowed to observe all activities which occur during the phase-in period. These activities shall include as a minimum over-the-shoulder observance of daily activities and other requests mutually agreed to by the involved parties.

5.15 Deliverables.

Reports and other data required in this PWS shall be submitted IA W the Contract Data Requirements List (CORL) in Exhibit A of the contract.

CDRL Data Item Data Item PWS Delivery Schedule # Number Description Para.

A001 DI-MGMT-81468 Monthly Funds 2.1-2.7, Initial status due 15 working Status 5.13 days after completion of the first full month after contract award. Subsequent submissions due 15 working days after completion of each month.

A002 Dl-MISC-805088 Special Report 2. 1-2.7 Draft shall be provided within five (5) work days after qualifying event. Final shall be due (5) five days after receiving Gov comments.

A003 DI-MGMT-80368A Monthly Status 2.1-2.7 First submission of report will Report be the 15th working day of the month following contract award. Subsequent submissions due 15th working day of the month following the reporting period.

A004 DI-ADMIN-81505 Meeting Minutes 2.1-2.7, Shall be provided within five

5.12 (5) work days after each meeting or conference.

A005 DI-MISC-8071 lA Scientific and 2.1-2.7 Draft shall be provided within

Technical Reports five (5) work days after qualifying event. Final shall be due (5) five days after receiving Gov comments.

A006 DI-ADMIN-81373 Presentation 2.1-2.7 Shall be provided NL T three Materials (3) working days before presentation.

A007 DI-MlSC-80508B Trip Report 2.1-2.7, Shall be provided NL T five (5)

5.13 working days after trip completion.

APPENDIX A - ACRONYMS AND ABBREVIATIONS LIST

Acronym/ Abbreviation

AF

AFB

AFT AC

A LARA

CORL

CFR

co

COR

DOD

FAR

FY

GFE

IAW

IDIQ

MTS

PM

POP

PWS

SME

SS

TO

USAF

Definition

Air Force

Air Force Base

Air Force Technical Applications Center

As Low as Reasonably Achievable

Contract Data Requirements List

Code Federal Regulation

Contracting Officer

Contracting Officer's Representative

Department of Defense

Federal Acquisition Regulation

Fiscal Year

Government Furnished Equipment (GFE)

In accordance with

Indefinite Delivery/ Indefinite Quantity

Materials Technology Services

Program Manager

Period of Performance

Performance Work Statement

Subject Matter Expert

Services Summary

Task Order

United States Air Force