FA701418R5007_RFP_Questions--27_Nov.pdf

Section Page Number Question

N/A N/A Is this contract funding using a Nonappropriated Fund Instrumentality (NAFI)? Funding for this requirement will be Appropriated funds.

CLINs Within PWS, Section 2.6-2.6.2 Commercial Sponsorship is not assigned within the provided 21 CLINs. Please confirm what CLIN these PWS line items should be attributed to. CLIN has been added in amendment #1.

CLINs 8 Is CLIN 011 meant to be for Officials or Coaches? It appears as if the title and description do not match. Should there be a new

CLIN for whichever one is missing? CLIN 011 is meant for Officials.

CLINs 7 In CLIN 0010, Venue Managers, it appears that 3.1.9 (Sitting Volleyball Venue Manager) is missing from the scoped items in the

CLIN as there are expenses associated with that role. Sitting Volleyball Venue Manager has been added to CLIN 0010.

CLINs There is no CLIN to outline travel costs for staff whose primary place of employment is outside of Colorado Springs, CO. Please advise on how to show related, trackable, travel costs dictated by the guidance in the JTR. Travel CLIN has been added and PWS paragraph 10.0.

Reps and Certs 17, 19-38, 45-48 There is no instruction for how to submit the reps and certs portion of this bid in the ITO & EVAL CRITERIA doc. Please advise if the Air Force would like these filled out and attached as an Appendix to the bid. Representations and certifications shall be submitted in accordance with FAR 52.212-3. If any documents are required, they shall be submitted as an appendix to the proposal submission.

Pricing 2.2.19.3 Should the cost proposal include the booking fees for talent as per section 2.2.19.3. Yes

Pricing 2.2.19.5 Per section 2.2.19.5 are we required to submit contracts for approval, does this approval include expenditure or just contract terms. Yes -- all expenditures and contract terms must be submitted for approval

Pricing 2.2.13 Are the costs to purchase ad space on these media types to be included (Defense Media Agency for billboards, TV, and radio coverage). Yes

Section Page Number Question

N/A N/A Ice is not listed as a requirement in the PWS, will the contractor have access to ice machines in the facilities for medical needs and cooling? PWS paragraph 2.3.6 outlines the requirements.

N/A N/A Will all sporting events be open to the public without an actual ticket or any credentials? Open to the public; credentialing for the public will be in accordance with USAFA safety policies in place at the time of the Games (based on real world events).

2.2.4 and 2.2.8 3

For the overall creative look and feel, is the Air Force looking for an entire new campaign or a Colorado Springs-specific refresh on last year's creative with new athletes? This is in reference to the larger campaign assets as well as on-site signage (both flair and directional). The Government is looking for a new campaign.

2.2.5 3

To confirm, would the contractor manage updates and maintenance of the Warrior Games website, mobile app, and registration site, in addition to providing the creative content? Or is the contractor only responsible for providing the creative content and the

Air Force would manage updates and maintenance? Contractor manages and updates.

2.2.6 3

To confirm, does the editorial calendar include social media community management? If so, is the Air Force aligned with the management beginning May 1 and ending June 30? Includes social media and all digital media. We expect all content creation and management to begin when the contract begins and end when the contract ends.

Will Colorado Springs airport serve as the only main point for arrival and departure of teams and family members? Will DEN international airport be used at all? Both airports are viable options.

2.2.18 5

Are the photograph services separate and standalone from the military photographers who submit assets to DVIDs? If so, how is this different from the requirement of the Contractor and what is the overall purpose? Yes -- these are separate -- to ensure we have photos of all families and athletes throughout the event, to include medal ceremonies.

2.3.5 6 Will Officials and all contractor staff need to be credentialed? If so, what system will they use to register? Yes-- system TBD.

2.3.3 6

With regard to the overall approach for access to USAFA venues, will the Contractor be able to use/access other USAFA facilities outside those defined specifically defined as event spaces in the PWS? The Government does not have this information at this time. This information will be provided at the kickoff meeting. Also, within the facilities specifically defined in the PWS, will the contractor have access to additional space within the venue for the purposes of the Games? Contractor will have access/participate in the JIB and JOC.

2.3.5 6

Can the government explain what the "registration and command and control system selected by the government manager" is?

Will the contractor be responsible for purchasing or contracting with this system at an expense? If so, please share the name of the company or system so offeror can secure an accurate quote. The Government will chose an operating system and the contractor will be responsible for operating the system.

2.6 - 2.6.2 7

Commercial Sponsorship section is not included within an assigned CLIN in RFP, please confirm what CLIN this requirement should be attributed to. Can RFP be amended to include the CLIN reference for these section of the PWS? Commercial sponsorship is included as a separate CLIN.

2.8.1 8 Will athletes be housed in an hotel outside the Air Force Academy Campus? If yes, where? Athletes will be housed off base throughout Colorado Springs.

3.1.7.1 9 Will the Air Force provide overnight security for the shooting and archery equipment? Yes

Section Page Number Question

N/A N/A Will prospective contractors be scored on key personnel? Are bios required? Key Personnel requirements have been added to the

RFP, page 7 Instructions to Offerors.

3.2 2 If the 35 slides include notes, does that count as the supplemental max 10 pages? If slides include notes they will be counted as supplemental pages.

2018 Warrior Games - RFP Questions

RFP

Attachment 1 - PWS

Attachment 2 - ITO & Eval Criteria

3.5.d 9 Do forms need to be received by the same noon deadline as the RFP? Given the holiday, will evaluation forms be accepted after

November 30? When? The RFP due date has been extended and all forms need to be received prior to the closing date/time.