Attachment_1_-_2018_Warrior_Games_Final_PWS_27_Nov_Amendment__1.pdf

Attachment 1 – Performance Work Statement

For Official Use Only

Performance Work Statement (PWS)

DOD 2018 Warrior Games

PERFORMANCE WORK STATEMENT

DoD 2018 WARRIOR GAMES

1.0 Scope. This Performance Work Statement serves the purpose of defining requirements to support the 2018

DoD Warrior Games, led and managed by the Deputy Chief of Staff, Manpower, Personnel & Services (AF/A1).

The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide services in support of the Warrior Games as defined in this Performance Work Statement except for those items specified as government furnished property and services.

1.1 Background. The Warrior Games was created in 2010 as a continuing rehabilitative activity and as an introduction to Paralympic sports for wounded, ill, and injured Service Members and Veterans. The event is a springboard for many Service Members and Veterans to continue participating in sports programs in their communities. Since the inception of Warrior Games there has been a significant increase in sports program participation by wounded, ill, and injured service members. There has also been a growing interest in communities to support the recreational and sports activities for wounded, ill and injured service members but that has benefitted the entire community of disabled persons. Since 2010 the Warrior Games continue to be supported by a number of benevolent organizations, private industry, communities and individuals who have given of their resources to make the event memorable for the service members and their families. Beginning in

2014, the Services took responsibility for hosting the Warrior Games at a venue selected by their leadership. In

2015, the Marine Corps hosted the Games at Quantico Marine Corps Station in Virginia. In 2016 the Army hosted at the US Military Academy at West Point. In 2017, the Navy hosted the Games in Chicago. In 2018, the Air Force is proud to bring the Games back home to the United States Air Force Academy (USAFA) in

Colorado Springs, CO.

1.2 General.

1.2.1 The contractor shall be in compliance with the American with Disabilities Act for the planning and execution of this requirement. The contractor shall work with the Government to include the Headquarters

Air Force (HAF), DoD leadership, USAFA, as well as the Air Force, Army, Navy, Marines, SOCOM liaisons, and international participants.

1.1.1 The contractor shall provide coverage in the Joint Operations Center (JOC).

1.1.2 The contractor shall provide required content at the conclusion of the Warrior Games to be included in the afteraction report due to OSD at the completion of the Warrior Games.

1.1.3 Meeting Minutes: The Contractor shall provide minutes resulting from periodic meetings to the COR no later than 3 business days after the meeting.

2.0 PLANNING TEAM OBJECTIVES. The contractor shall provide event planning, management and execution of services. The planning and execution of the 2018 DoD Warrior Games are outlined below:

2.1 Program Manager. The Contractor shall provide management and oversight to ensure the accomplishment of timely and effective support, performed in accordance with the requirements contained in the PWS. The contractor shall provide timely deliverables as outlined in this PWS.

2.2 Public Affairs/Communications/Marketing. The contractor shall assist the government planning team in coordinating all Public Affairs activities with Headquarters Air Force (HAF), DoD leadership as well as Air

Force, Army, Navy, Marines, and SOCOM liaisons, Air Force Academy, the city of Colorado Springs and local community partners. The contractor shall:

2.2.1 Assist in developing a Warrior Games PA/Communications/Marketing strategy/plan. Plan should include comprehensive public affairs/communication/marketing strategies that provides beginning to end support to

DOD 2018 Warrior Games promote the athletic events as a platform for the athletes’ recovery (or other DoD-endorsed them as provided by the Director/Deputy). Additionally, the strategy/plan shall address how to encourage community involvement, manage public relations, and develop marketing tools and analytics to monitor the marketing effort and impact, and develop and coordinate the recognition of community, benevolent organization, and commercial support for the 2018 DoD Warrior Games.

2.2.2 Coordinate with Government personnel to provide an approved strategy/plan to other Warrior Games Team planners.

2.2.3 Coordinate with Government personnel to develop and provide Public Affairs Guidance to distribute to each service Public Affairs Officers (PAO). PAG includes references, background

(information/explanation), purpose and coordination, public statements, question and answers, talking points, contingency statement, miscellaneous information and points of contact.

2.2.4 Assist the Government to develop all written product relating to Warrior Games including but not limited to program book, ceremony programs, sport-specific programs, press releases, media alerts, website copy, scripts, flyers, and brochures.

2.2.5 Coordinate with Government personnel to create all digital content (imagery and copy) and maintain and keep all digital media current and accurate to include but not limited to the DoD’s Warrior Game’s website and mobile app, registration site, Facebook, Twitter, Instagram, YouTube, Flickr and Snap Chat. The contractor shall also coordinate with each Program leads to ensure consistent visuals and messaging on each service’s social media sites as well as on the DoD sites.

2.2.6 Provide and maintain an editorial calendar – including graphics and content – for all digital media leading up to, throughout and a month after the Warrior Games.

2.2.7 Develop and execute a media buy strategy to reach target markets focusing on reaching potential spectators.

2.2.8 Design/Production. The contractor is responsible for design, development, and production and printing of all marketing materials as well as logistical and flair needs for Warrior Games. This includes, but is not limited to vehicle magnets, banners, signage, pole banners, posters, program book, event-specific programs, ceremony-specific programs, maps, feather flags, room signage, airport welcome signs, sponsor signage, photography, promotional video packages, to include but not limited to: producing, shooting, and editing.

The contractor is also responsible for designing signage that is reflective of Warrior Games, USAFA, and

Colorado Springs and shall submit options to Warrior Games Director for approval. The contractor shall:

2.2.8.1 Develop, shoot, edit and promote athlete video vignettes, telling about the athlete’s specific journey to

Warrior Games. At least one athlete from each for each service shall be featured.

2.2.8.2 Develop, shoot, edit and promote an anthem video approved by Government personnel communicating the importance of the 2018 Warrior Games to be used via social media channels, Warrior Games web site, outreach events, partner sites and Opening Ceremony. Contractor should create multiple versions to meet marketing needs.

2.2.8.3 Develop, shoot, edit and promote teaser videos to drive awareness and attendance to the Warrior Games approved by Government personnel.

2.2.8.4 Responsible for the design and production of Warrior Games style guide and file sharing service for third parties to access marketing materials

2.2.9 The contractor shall obtain and place signage for each athletic event, each special event and each ceremony

(Opening and Closing Ceremonies, and Medal Ceremonies). The contractor shall reuse and relocate

DOD 2018 Warrior Games signage as appropriate and as directed by the Contracting Officer Representatives (COR). Additionally, the contractor shall be responsible for the development and execution of daily movement plan for all signage.

2.2.10 The contractor is responsible for Veteran Service Organization and Military Service Organization

(VSO/MSO) focused event(s) to include, but not limited to, planning, execution, venue set up and tear down, run of show, and atmosphere of the event to promote their organization to our athletes and families as resources available after the Games. Events should be in line similar to adaptive sports expo and overall resource fair.

2.2.11 The contractor shall provide other hard copy outreach materials as well as provides an overall Warrior

Games event program, similar to what is provided at the Olympics and other major sporting events.

Product should include photos and other appropriate information about each athlete.

2.2.12 Assist the Government and support the Public Affairs Office in the running the Joint Information Bureau

(JIB) during execution of the 2018 DoD Warrior Games.

2.2.13 Works closely with Defense Media Agency (DMA) and other public affairs/communications media

(written, televised, and live-streaming) to ensure maximum publicity and coverage of the Warrior Games— out of home, billboards, TV, radio are all desired areas in addition to social media.

2.2.14 Assist in securing national, regional and local media coverage leading up to and throughout Warrior

Games.

2.2.14.1 Seeks participation and coverage from well recognized organizations who regularly cover sports/Olympic/Paralympic events – for example, ESPN, CBS, etc.

2.2.14.2 Seeks participation and coverage of media throughout Colorado to drive awareness and attendance to

Warrior Games.

2.2.15 The contractor shall perform outreach initiatives to drive volunteer participation and secure spectators at

Warrior Games.

2.2.15.1 The contractor shall seek engagement from well recognized organizations and key influencers in the

Colorado community – for example: Colorado Rockies, Denver Nuggets, Denver Broncos, as well as other organizations who are interested in supporting Warrior Games. Local influencers can influence the community to attend and/or volunteer for the Warrior Games. The key influencers shall promote the Games via social media, website, events, speaking engagements, PSA, media, etc.

2.2.15.2 The contractor will engage various VSOs and MSOs in order to promote Warrior Games with the goal of getting them to participate in Warrior Games – both during execution as well as on their media outlets, social media, website, posters in local businesses, etc.

2.2.15.3 The contractor shall seek engagement from veteran service organizations, military service organizations, non-profits, summer camps and other organizations who are interested in supporting Warrior Games. to promote the Warrior Games with the goal of getting the organizations to participate in Warrior Games

2.2.15.4 The contractor shall seek engagement for businesses and business organization including but not limited to

Rotary Clubs, Chamber of Commerce, Lions Club and others who are interested in supporting Warrior

Games

2.2.16 The contractor shall provide required content at the conclusion of the Warrior Games to be included in

OSD’s required after action report.

2.2.17 The contractor shall provide robust analytics leading up to and throughout Warrior Games including the

DOD 2018 Warrior Games establishment of baseline metrics, analysis of metrics and lessons learned; must provide a final report of marketing and communications strategy and all corresponding tactics.

2.2.18 The contractor shall provide robust photograph services for both athletic, social, and family activities. All photos shall be made available to the participants.

2.2.19 The contractor shall assist the Government in securing and managing entertainment including logistics and talent coordination needed for Opening Ceremony, Closing Ceremonies, Sporting Events and Special

Events.

2.2.19.1 The contractor shall work with Chief of Protocol and Event Production Team to secure and manage color guard, military bands, flyovers and other service-specific groups needed to execute ceremonies and events.

2.2.19.2 The contractor shall present and finalize all entertainment availability needed for sporting events including but not limited to hype squads, time-out and half-time entertainment, music, and color commentators.

2.2.19.3 The contractor shall assist the Government in securing and managing entertainment logistics, and talent coordination needed for Opening Ceremony, Closing Ceremonies, Sporting Events and Special Events.

The contractor shall provide at a minimum, an emcee and motivational speaker for Opening Ceremony, and emcee for Closing Ceremony and a well-known performer/performance for Closing Ceremony. Sporting events should figure that sport talent should interact with athletes, families, and fans. The main goal should be to provide a “one-in-a-lifetime” experience for athletes and families. They should have a common, meaningful, memorable experience that helps them heal together, and leaves them stronger as an individual and family than when they arrived. Entertainment must be in line with military values and ethics. Must be appropriate for a family event, a DoD event.

2.2.19.4 The cost for travel, accommodations and food should be included in the response to the RFP.

2.2.19.5 The Contractor shall be required to provide contract drafts for any talent, athletes, emcees, etc. The

Government will review and has final approval.

2.2.20 Responsible for event production and design for Opening and Closing Ceremonies. This includes, but not limited to, providing high quality sound, lighting, design, video and staging providing a brand experience worthy of Warrior Games. Must developing concepts and ideas for the ceremonies, oversee operations, direct staff and coordinate technical and production aspects.

2.3 Logistics. Interfaces with USAFA, Army, Navy, Air Force, Marine, SOCOM and international teams, for all logistical aspects of athletes, coaches, officials, families, staff and DVs participating in/attending the 2018

DoD Warrior Games. Works with the Warrior Games planning team to draft a comprehensive logistics plan and ensures the approved logistics plan is executed. The contractor shall secure and manage the needs of transportation of athletes and family members if necessary. International teams are invited and may attend.

2.3.1 The contractor shall work closely with Warrior Games Protocol Planning Team on the arrival, transportation, itinerary, participation and departure of DVs and provides updates, documents, etc. as required.

Responsible for all logistical and operational issues pertaining to opening ceremonies, closing ceremonies, medal ceremonies, special events, and all athletic events. This includes, but not limited to, providing appropriate ADA compliant stages, podiums for medal presentation (three different levels), timely event set up and tear down as applicable, prepositioning and/or relocating signage, flags, required lighting, microphones, IT, chairs/bleachers, teleprompter, etc. and other supporting equipment as needed. Opening Ceremony has three possible venues:

Closing Ceremony currently planned to be in an outdoor open-space—subject to change.

2.3.1.1 Design, build, maintain and take down stages for the opening, closing, special event, and medal

DOD 2018 Warrior Games ceremonies.

2.3.1.2 Medal Ceremonies: The contractor shall design and constructs an appropriate platform with suitable backdrop and staging for the conduct of medal ceremonies. The platform design will include 3 levels

(gold, silver, bronze) and will be sufficient in height to allow spectators to see the medal winners and allow for photographs. Platform design must allow for easy removal and transport to the various venue/medal ceremony locations and will be wheelchair accessible (to the platform and all levels) by ramp with appropriate safety guards built along the edges to avoid any accidental falls, and should include steps with handrails to assist members in reaching the platform. The stands may be painted or be left as bare wood, but the wood must be appropriate quality and not press-board or particle board.

2.3.2 The contractor shall work closely with USAFA liaison, all services, and international attendees for the arrival, accountability, transportation, storage, staging, recovery, and return of all equipment for each participating team.

2.3.3 The contractor shall work closely with Warrior Games planning team to ensure there are adequate tents and other support items required.

2.3.4 The contractor shall work with registration tool and manager for all aspects of registration of athletes, families, staff, distinguished visitors, officials, volunteers, coaches, media and any additional categories determined as appropriate by the Director, 2018 DoD Warrior Games. The contractor shall coordinates with TSA for the arrival/departure of athletes to include special requirements for equipment, oversized luggage, service animals

2.3.5 The contractor shall provide dedicated space with water, clean up, and waste stations and waste bags at each venue for service dogs.

2.3.6 The contractor shall provide water for athletes, families, coaches, officials, venue managers, service dogs, at all venues. The contractor will not have access to ice machines at the location. The contractor shall provide ice and coolers as applicable. The contractor shall provide recycling containers and empty the containers throughout the Warrior Games to prevent overflow.

2.3.7 The contractor shall create and execute a cleanup plan of all materials, sporting equipment, signage, etc. to make sure nothing is left behind at USAFA and coordinate with SOCOM as to what items they want shipped to Tampa for next year's Warrior Games; overall management and transfer of goods must follow

DoD inventory management processes and procedures.

2.4 Protocol. The contractor shall assist the government team in interfacing with USAFA and across DoD for all protocol aspects of the 2018 DoD Warrior Games. This includes potentially interfacing with the offices of

POTUS, VPOTUS, the Secretary of Defense, Chairman of the Joint Staff, Service Secretaries, Service Chiefs of Staff, General Officers across all services, Congressional and Senate leaders, and with USAFA, Army, Navy, Air Force, Marine, SOCOM and international teams and associated embassies.

2.4.1 The contractor shall assist the Government team to build and submit the overall protocol strategy/plan for approval by the Warrior Games Director. The contractor shall work with each protocol lead to determine appropriate invite lists.

2.4.2 The contractor shall assist the Government team to ensure all senior officials, including POTUS, VPOTUS, SecDef, CJCS, all Service Secretaries and Secretaries, General Officer Commanders, Congressional and Senate leaders, and partners across the DoD and Front Range, receive a Save the Date by the time established by the Director/Deputy.

2.4.3 The contractor shall assist the Government team to track RSVPs and follow up as needed. The contractor shall also work closely with the logistics personnel and operates within the designated

DOD 2018 Warrior Games system/database/registration system to ensure accuracy of attendees to include DVs, dates of arrival, dates of departure, etc. Provides information, rosters, etc. to all who need them.

2.4.4 The contractor shall work closely with the Director/Deputy, Logistics, and Sports Director, to ensure there is General Officer presence throughout the entirety of the Games as well as assist in building, tracking, and executing a DV medal presentation schedule.

2.4.5 The contractor shall assist the Government team to build a DV reception plan for Director/Deputy approval. Plan ensures DVs are greeting by appropriate Senior Leaders and there is personnel assigned for

DV assistance as needed.

2.4.6 The contractor shall work with the government to execute all medal ceremonies. Medal ceremonies will be held at various stages of each sporting event. The contractor shall coordinate with the

Sports Director during planning. Medal ceremony responsibilities include, but are not limited to, ensuring

PA, IT, lighting, signage, service flags, seating, podiums, etc. are in place, ensuring the stage (work with logistics – see above) is in its proper place, the narrator/MC is present, the script is accurate and has the correct names of the gold, bronze, and silver medalists, all medals are appropriately pre-positioned, and a proffer and the correct presenting tray is available. Determine who is presenting the gold, silver and bronze medal, ensure they are present, in the appropriate seat, and have been previously approved by the

Director/Deputy. Ensure the appropriate service anthem is played – either via quality recording or live.

2.5 Volunteer Coordination. The contractor shall coordinate the organization of the volunteers at Warrior

Games. The contractor shall work with all key operational areas of the Warrior Games Planning Team to identify volunteer needs. Identifies opportunities for volunteers – both from DoD and from the local community and assigns appropriately. Ensures volunteers are assigned according to interest area and skill set.

Works with legal to obtain any needed paperwork that must be accomplished by volunteers and works with the Warrior Games logistics planning team to ensure enough volunteer shirts are ordered and distributed.

Contractor will design shirt for government approval but not purchase shirts

2.5.1 The contractor shall create a volunteer training schedule and brief for volunteers to attend before the

Games. Coordinate with each cell on brief. Make available in person and online. The contractor is responsible for creating the materials.

2.5.1.1 The contractor shall manage all aspect of the volunteer experience from obtaining volunteers to registration to training to parking to assignments to execution of assignments to providing food and drinks to certificates of appreciations, etc.

2.6 Commercial Sponsorship. The contractor shall assist the Government Warrior Games planning team in managing sponsors for the 2018 Warrior Games including the development and execution of a Commercial

Sponsorship plan.

2.6.1 The contractor shall coordinate and facilitates meetings with potential sponsors. Coordinate commercial sponsorship documentation.

2.6.2 The contractor shall work with Government Warrior Games planning team to ensure sponsorship commitments are fulfilled and assist with sponsorship activation including but not limited to onsite activation, signage placement, fulfillment reports, compliance photos, etc. The contractor will assist the government lead for sponsorship in executing any further items that need to be arranged.

2.7 Food Service Manager. The contractor shall assist USAFA and Warrior Games Family Lead Coordinator to develop a nourishment/feeding plan for athletes, families, staff, and spectators. USAFA is the food lead.

Contractor should plan to embed food coordinator at USAFA to assist them on site for planning and execution. The contractor will provide water and other hydration on site for all practices and athletic

DOD 2018 Warrior Games competitions.

2.8 Family Activities/Events. The contractor shall provide support to Warrior Games Family Lead. The contractor shall work closely with Fisher House, USAFA, all Warrior Games Planning Team Leads, and the

Colorado Springs community to provide a robust, high quality event for family members.

2.8.1 The Warrior Games Family Lead shall responsible for taking care of all the needs of approximately 575 family members to include pre-Game communications and logistics, airport welcome, hotel welcome and registration, hospitality suites (at hotel and sporting venues), ongoing activities for families, and more. The

Contractor shall provide the manpower and expertise to assist in building the overall logistics and activity plan as well as to execute the plan. Expectation is the contractor will embed personnel at USAFA during both planning and execution.

2.9 Event Production. The contractor shall ensure all sporting events are easily viewed and heard real time by spectators including adding TVs/video screens/large LED panels, corresponding sound systems and multiple live-feed cameras to ensure spectators are integrated real-time into the event.

2.10 Medical. The contractor shall assist the government medical lead in planning, staffing and execution of event medical coverage.

2.10.1 The contractor shall identify and involve an event medical director (EMD) to work with the government lead and provide medical care to athletes, families, DVs, staff and spectators for all of Warrior Games including training. The EMD will need to be knowledgeable about the type of event, local medical resources and staffing needs especially as it pertains to wounded, ill and injured service members, as well as the expected medical needs of families, DVs, staff and spectators.

2.10.2 The contractor shall coordinate with the medical team from all the services to synchronize efforts.

2.10.3 Prosthetic Adjustment / Repair: The contractor shall provide qualified/certified/licensed prosthetic adjustment and repair services on site for the duration of Warrior Games. All prosthetic repair and massage services provided to athletes free of charge

2.10.4 Massage Services: The contractor shall provide licensed massage services on site for duration of Warrior

Games. Massage therapists must be certified/qualified in care of adaptive sports athletes.

3.0 ATHLETIC EVENT EXECUTION OBJECTIVES. The contractor shall provide event planning, management and execution services for 8 events and up to 12 sporting events that are ADA compliant. The additional events that may be in exhibition or competition include: rowing, power lifting, wheelchair tennis, and/or wheelchair rugby. The contractor shall work with the Government and other contractors to develop and execute a full range of supplies and services Headquarters Air Force (HAF), DoD leadership as well as Air

Force, Army, Navy, Marines, and SOCOM liaisons, Air Force Academy. There is the potential for 4 additional sports. As listed in the RFP (3.0), they are Rowing, Powerlifting, Wheelchair Tennis and/or Wheelchair Rugby.

The planning and execution of the 2018 DoD Warrior Games are outlined below:

3.1 Athlete Classifiers: Provide three (3) athlete classifiers (one (1) lead and two (2) support) who possess certification and experience in Paralympic event(s) classification and experience in Warrior Games classification system (Lead Classifier), adaptive sport(s) classifications and experience in Warrior Games classification system (Support Classifiers - occupations such as: Sports Medicine Physician, Occupational or Physical Therapists, or Athletic Trainers). Athlete Classifiers will provide neutral classification support to each Service Trials and/or Warrior Games pre-camps and duration of 2018 Warrior Games to ensure athlete classification accuracy and documentation according to the official 2018 Warrior Games Athlete

Rules and Classifications.

3.1.1 Venue Managers: The contractor shall provide venue managers to assist the Sports Director in identifying

DOD 2018 Warrior Games all sport equipment and manpower needs necessary to executing a successful competition event. The venue managers shall be in place by 1 May 2018.

3.1.2 Cycling Venue Manager: The contractor shall plan, coordinate, and execute the cycling event for both pre-games practice and Warrior Games Athletic Competition. The contractor shall assist the Sports Director in ensuring athletes and officials are adhering to the official 2018 Warrior Games Athletic Competition Rules and

Classifications. Must have expert knowledge of the Rules and Classifications of cycling gained from extensive relevant experience supporting the U.S. Paralympics cycling events.

3.1.3 Swimming Venue Manager: The contractor shall plan, coordinate, and execute the swimming venue for both pre-games practice and the Warrior Games Athletic Competition. The contractor shall assist the Sports Director in ensuring athletes and officials are adhering to the official 2018 Warrior Games Athletic Competition Rules and Classifications. Must have an expert knowledge of the Rules and Classifications of swimming gained from extensive relevant experience supporting the U.S. Paralympics swimming events.

3.1.4 Track Venue Manager: The contractor shall plan, coordinate, and execute the track sport venue for both pre-games practice and Warrior Games Athletic Competition. The contractor shall assist the Sports Director in ensuring athletes and officials are adhering to the official 2016 Warrior Games Athletic Rules and

Classifications. Must have an expert knowledge of the Rules and Classifications of track gained from extensive relevant experience supporting the U.S. Paralympics track events.

3.1.5 Field Venue Manager: The contractor shall plan, coordinate, and execute the field assigned sport venue for both pre-games practice and the Warrior Games Athletic Competition. The Field Venue Manager shall be assist the Sports Director in ensuring athletes and officials are adhering to the official 2018 Warrior Games Athletic

Rules and Classifications. Must have an expert knowledge of the Rules and Classifications of field gained from extensive relevant experience supporting the U.S. Paralympics field events.

3.1.6 Archery Venue Manager: The contractor shall plan, coordinate, and execute the archery venue for both pre-games practice and the Warrior Games Athletic Competition. The Archery Venue Manager shall be assist the

Sports Director in ensuring athletes and officials are adhering to the official 2018 Warrior Games Athletic Rules and Classifications. Must have an expert knowledge of the Rules and Classifications of archery gained from extensive relevant experience supporting the U.S. Paralympics archery events.

3.1.6.1 The contractor shall provide the Archery Backstop and Safety Measures. The objective of the Archery backstop and safety measures are to comply with all governing body rules for safety, distance, number of targets and effectiveness of viewing from by spectators. The objective is for the support be built before the events and taken down immediately afterward. Must design/build the Archery facilities in a manner that does NOT damage the facility.

3.1.6.2 The contractor shall ensure existing facilities at the Air Force Academy are covered/protected when establishing and conducting the archery venues.

3.1.7 Shooting Venue Manager: The contractor shall plan, coordinate, and execute the shooting venue for both pre-games practice and the Warrior Games Athletic Competition. The Shooting Venue Manager shall assist the Sports Director in ensuring athletes and officials are adhering to the official 2018 Warrior Games

Athletic Rules and Classification. Must have an expert knowledge of the Rules and Classifications of shooting gained from extensive relevant experience supporting the U.S. Paralympics shooting events.

3.1.7.1 The contractor shall ensure existing facilities at the Air Force Academy are covered/protected when establishing and conducting the shooting/rifle/pistol venues

3.1.8 Wheelchair Basketball Venue Manager: The contractor shall plan, coordinate, and execute the wheelchair basketball venue for both pre-games practice and the Warrior Games Athletic Competition. The

Wheelchair Basketball Venue Manager shall assist be responsible for assisting the Sports Director in

DOD 2018 Warrior Games ensuring athletes and officials are adhering to the official 2018 Warrior Games Athletic Rules and

Classification. Must have an expert knowledge of the Rules and Classifications of Wheelchair Basketball gained from extensive relevant experience supporting the U.S. Paralympics Wheelchair Basketball events.

3.1.9 Sitting Volleyball Venue Manager: The contractor shall plan, coordinate, and execute the sitting volleyball sport venue for both pre-games practice and the Warrior Games Athletic Competition. The

Sitting Volleyball Venue Manager shall assist the Sports Director in ensuring athletes and officials are adhering to the official 2018 Warrior Games Athletic Rules and Classification. Must have an expert knowledge of the Rules and Classifications of sitting volleyball gained from extensive relevant experience supporting the U.S. Paralympics sitting volleyball events.

3.2 Officials.

3.2.1 USA Swimming Officials: 17 officials includes (1) deck referee and 16 lane officials.

3.2.1.1 Swimming Events include:

3.2.1.1.1 50m Freestyle (Male/Female with classification groups)

3.2.1.1.2 100m Freestyle (Male/Female with classification groups)

3.2.1.1.3 50m Backstroke (Male/Female with classification groups)

3.2.1.1.4 50m Breaststroke (Male/Female with classification groups)

3.2.1.1.5 200m Freestyle Relay (Male/Female with classification groups)

3.2.2 Sitting Volleyball Officials:

3.2.2.1 Four (4) officials for each game, potentially simultaneous games. Requirements per each game: One (1)

Line Judge, two (2) Up/Down Officials, One (1) Score Keeper

3.2.3 Wheel Chair Basketball Officials: Two (2) officials for the regular games and three (3) officials for the

Championship Games.

3.2.3.1 One (1) Score Keeper, one (1) Time Keeper, and (1) Shot Clock Operator per game in addition to the

DOD 2018 Warrior Games officials.

3.2.3.2 Officials should be flexible to perform the following duties:

3.2.3.2.1 Referee

3.2.3.2.2 Equipment Inspection

3.2.3.2.3 Score Keeper

3.2.3.2.4 Time Keeper

3.2.3.2.5 Shot Clock Operator

3.2.3.2.6 Time Notification

3.2.3.2.7 Rules Enforcer

3.2.4 Track and Field Officials: Two (2) officials per pit (approximately 20 officials).

3.2.4.1 Events include shot put and disk (with various classification groups)

3.2.4.2 Events scheduled include (with various classification groups):\

3.2.4.2.1 100 meter

3.2.4.2.2 200 meter

3.2.4.2.3 400 meter

3.2.4.2.4 800 meter

3.2.4.2.5 1500 meter

3.2.4.2.6 4 x 100 meter relay

3.2.5 Archery Officials: Provide 10 officials and 5 scores

3.2.6 Shooting Officials: See section below on timing systems. Shooting events include Air Pistol 10M (with various classification groups), Air Rifle prone and standing.

3.2.7 Cycling Officials: See section below on timing systems

3.3 Timing/Scoring/Registration Systems.

3.3.1 Shooting: The contractor shall provide announcers, electronic firing points system with operators, timing system operators to manage the shooting event in coordination with the Venue Manager and Sports

Director. Shooting events include Air Pistol 10M (with various classification groups), Air Rifle prone and standing.

3.3.2 Swimming: The contractor shall run provide the timing system, collect, provide, and print out results. The contractor shall organize heats per event. The contractor shall coordinate with Sports Director and Venue

Managers for results collecting, collating, and posting. Other requirements include database setup, data entry, seeding, scratches, heat sheets, program preparation, results print outs in addition to running the

DOD 2018 Warrior Games timing system and computer.

3.3.3 Track and Field: The contractor shall provide timing services, photo finish, and manage results. The contractor shall provide fully automated timing (FAT) and data management for track events. The contractor shall use industry standard timing equipment and radio frequency identification chips or equivalent products to provide timing services. The contractor shall display results and running times using scoreboards. The contractor shall provide scoring of meet using standard industry software. The contractor shall collect field event results using industry standard equipment. The contractor shall compile meet from designated database. The contractor provide electronic and printed same day results to venue manager.

3.3.4 Cycling: The contractor shall provide race management support in the form of planning, route recon, route recommendations, fit the distance of the route to meet the requirements, race course design, course support, event schedule/timelines, recommend manpower and volunteer management plan, and photo finish. The contractor shall provide and manage a state of the art timing system, support for the system, and coordination with results team for publication of results. The contractor shall coordinate with key leaders, planners, protocol for the medaling ceremony. The contractor must have experience with creating course/route and organizing cycling competitions that involve upright, recumbent, and hand-cycle bikes.

3.3.4.1 Specific requirements are below:

3.3.4.1.1 The contractor shall assist the Government team on race organization and course layout

3.3.4.1.2 The contractor shall provide complete chip timing systems with ground based or overhead antennas

3.3.4.1.3 The contractor shall provide a redundant finish line system

3.3.4.1.4 The contractor shall provide finish line setup to include overhead trussing finish line banners

3.3.4.1.5 The contractor shall provide preliminary results on touch screen kiosks

3.3.4.1.6 The contractor shall provide disposable bib chips or other cycling chips

3.3.4.1.7 The contractor shall provide multiple camera system with DVR for backup and photo-finish

3.3.4.1.8 The contractor shall provide LCD displays at finish line showing race clock and finisher's name and time.

3.3.4.1.9 The contractor shall provide generators for remote power

3.3.4.1.10 The contractor shall coordinate cycling event with the cycling venue manager

3.3.4.1.11 The contractor shall provide accurate results to cycling venue manager within 2 hours of completion of cycling event in printed and electronic form.

3.3.4.1.12 The contractor shall manage the start line (organize cyclists and start them at correct time)

3.3.4.1.13 The contractor shall provide PA system for start and finish

3.4 Announcers and Interpreter Hearing Impaired Services. The contractor shall provide experienced and

DOD 2018 Warrior Games entertaining sports announcer(s) for each sporting event, opening, closing and medal ceremonies. The

Wounded Warrior Games Director will review resumes and approve all announcers. Announcers must have experience with in announcing the specified athletic competition and ceremony for which they are announcing. Personnel are to provide experienced and entertaining play-by-play and commentary, public address messages and race results in real time. Commentaries will be broadcast to the spectators over a contractor’ provided sound system.

3.5 Assistant Sports Director Operations. The contractor shall assist the Sports Director. Knowledge and prior experience in sport execution desired. Able to direct and manage sport staff and volunteers. Able to account for venue equipment requirements, condition checks and risk management assessments. Familiar with

Microsoft Word and Excel desired. Self-starter with ability to multitask sport operational demands of practices and competitions during the Games. This task is to be performed 15 May 18 through duration of

Games in Colorado Springs, CO.

4.0 OTHER KEY SUPPORT ACTIVITIES OBJECTIVES.

4.1 Mechanical Services. The contractor shall provide experienced mechanics to provide pre-event support and repair during practice and competition for wheelchair basketball chairs, track racers, and cycling bikes to include upright, recumbent, and hand cycles. Must furnish support and repair equipment such as bike stands, adequate supplies for within-event repair, and all tools necessary for repair.

4.2 Veterinarian for Service Dogs: The contractor shall coordinate licensed vet for service dogs on site for the duration of Warrior Games.

5.0 Place of Performance. The primary place of performance will be on the United States Air Force Academy

(USAFA) Campus in Colorado Springs, with Government staff located at the Pentagon, Washington DC and at

USAFA. Government staff will be identified and coordination channels finalized during the contract post-award meeting.

6.0 Post-Award Conference. The Contractor shall conduct a project kickoff meeting within 5 calendar days of the contract award. Contractor shall provide orientation, milestone schedule for contract deliverable execution (NLT 15 days award), and shall discuss administrative matters. The meeting shall be held in the National Capital Region in person with the USAF-led DoD Warrior Games leadership, Contract Project Manager (PM), Contracting Officer (CO), and COR. The purpose of this meeting is to achieve a clear and mutual understanding of all contract requirements and identify and resolve any potential problems. This meeting is not a substitute for the Contractor’s fully understanding the work requirements at the time offers are submitted, nor is it to be used to alter the final agreement arrived at in any negotiations leading to the award.

7.0 Periodic Progress Meetings. The CO, COR, and other Government personnel, as appropriate, shall meet periodically with the Contractor to review the Contractor's performance. Meetings will be conducted via telecom or in person. At these meetings, the COR will apprise the Contractor of how the government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

8.0 Identification of Contractor Employees. All Contractor personnel attending meetings, answering

Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Further, it is a requirement that all Contractors indicate their contracting company in addition to the government client supported (i.e., USAF DoD Warrior Games

Team) in the email display name and signature block of all email communication while conducting

DOD 2018 Warrior Games business supporting this effort. The Contractor shall furnish contract employees a badge with employee’s name, picture and company information. Contractor personnel shall wear this badge in a visible area at all times during performance of this contract.

8.1 All contractor employees should possess excellent and professional communications skills in dealing with service members, their families, program leadership, and others through both written and verbal communications; skilled problem solving; skill in establishing and maintaining effective working relationships using tact and diplomacy in interactions with individuals/families, leadership of organizations, community interaction, with program representatives and officials

(DOD, federal and state agencies, and national professional organizations); ability to identify and prioritize goals, and provide guidance and direction for the development and implementation of effective plans and tools to address such issues.

9.0 Data Rights. The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting

Officer. All materials supplied to the Government will be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

10.0 Travel. The contractor shall submit a travel request to the Contracting Officer at least 14 days prior to movement. All travel shall be in accordance with the Joint Travel Regulation. Travel will be negotiated upon approval of travel request documentation.

DOD 2018 Warrior Games

10.0 Key Personnel Requirements

Key Personnel

Labor

Category

Key Personnel Requirements Place of Performance

Logistics

Management

Specialist

Minimum of 8 years’ experience in Supply Chain Management, including experience in implementing a logistics management program

Colorado Springs, CO

Program

Manager

Minimum of 5 years of experience, handling an event with approximately 5,000 attendees.

Washington, DC & transition to

Colorado Springs for execution

Marketing Minimum of 10 years marketing experience advertising, promotions, outreach, media, digital media, public relations, and brand experience.

readily available for meetings w/Government

Graphic

Designer

Must have at least 3 years of graphic design experience (to include both digital and print) and Adobe Creative Suites

(InDesign, Photoshop and

Illustrator) readily available for meetings w/Government

Web Developer Must have at least 3 years of web development experience, knowledge of UX, EO and 508 compliant, experience with both iOS and Android readily available for meetings w/Government

Event

Producer

Must have at least 5 years experience, handling an event of approximately 5,000 attendees with live top entertainers readily available for meetings w/Government & Colorado

Springs for execution

11.0 Deliverables

Deliverable Due Delivered To Measurement

Communications/Marketing

Plan

15 days after award, updated as needed

CO & COR Accepted by Govt w/in

18 days

Public Affairs Guidance 15 days after award, updated as needed

CO & COR Accepted by Govt w/in

18 days

Warrior Games Planning

Meeting Minutes

3 days after meeting

CO & COR Accepted by Govt w/in 6 days

Warrior Games Strategy

Plan

15 days after award, updated as needed

CO & COR Accepted by Govt w/in

18 days. Provide approved plan to all partners w/in 5 days

Families Activities Plan 20 days after award, updated as needed

CO & COR Accepted by Govt w/in

25 days

12.0 Services Summary

Performance Objective PWS Reference Performance Threshold

Provide qualified personnel 10.0 Performance is acceptable when Qualified personnel are provided at beginning of period of performance, or replacement personnel meet all personnel qualifications.

Develop and submit all required deliverables

Performance is acceptable when: 90% of the deliverable requirements are met, received on time. AND No more than two discrepancies within submitted work products requiring significant changes or corrections.

Communications/Marketing Plan 2.2 Accepted by the government within 18 days

Public Affairs Guidance 2.1.2 Accepted by the government within 18 days

Warrior Games Planning Meetings

Minutes

1.1.3 Accepted by the government within 6 days

Warrior Games Strategy Plan 4.1 Provide approved plan to all partners with 5 days and as needed

Families Activities Plan 10 Accepted by the government within 25 days

Conduct operational assessments to measure effectiveness of contracted support in fulfilling campaign objectives

Performance is acceptable when senior level/management level meet with and/or inform COR and OPR of any critical risk areas within 15 days of a known critical issue/risk area arising, documents potential forthcoming issues and proposed ways forward in an actionable plan.

Appendix 1 – Facilities Protective Equipment Required

Archery Competition: Cadet Gymnasium, Indoor Tennis Courts

Flooring - Durable, attractive floor covering in the form of easy to a handle tiles. Tiles lay flat upon floor without wrinkles or lift edges to cause potential tripping hazards. Minimal accessory materials/equipment required to install/breakdown, preferably tiles weighted sufficiently not to require, or minimize, and use of joining or double-faced tape. Tile material in the form of carpet mat, polypropylene or equivalent, stain and water resistant. Tile backing shall feature non-skid, non-staining construction, polyolefin or equivalent. Require range of color selection with option to mix and match colors if desired. Ability to brand logo select tiles if desired. Surface area 168’x92’

(no less than 15,456 square feet) required. Individual tile size 3’x6’ or 4’x4’ preferred. Individual tile thickness not to exceed ½” preferred.

Bleachers - Venue features permanent seating for 380 spectators.

Shooting Competition: Field House, Indoor Football (synthetic grass field)

Flooring - Durable, attractive floor covering in the form of easy to handle tiles. Tiles to interlock and lay flat upon synthetic grass field, without movement or buckle between seams, constructing a stable shooting range surface.

Minimal accessory materials/equipment required to install/breakdown. Tile material in the form of high-density polyethylene, or equivalent, suitable to handle a load weight of 22 lbs. per square feet or greater. Tiles to have an integrated anti-slip top surface with breathable construction protecting field below. Tiles bottom surface to have webbing for maximum strength and reduced surface areas preventing damage of synthetic grass field. Boarder tiles

(complete circumference) to have integrated ramp to meet accessibility needs of individuals in wheelchairs and prevent tripping hazard. Tiles may be translucent/neutral in color and range of color choice acceptable. Ability to adhere brand logo stickers if desired. Surface area 256’x66’ (no less than 16,896 square feet) required. Individual tile size 3’x3’ or 4’x4’ preferred. Individual tile thickness not to exceed 3” preferred.

Bleachers - Seating for 750 spectators required. Configured in three (3) equal sections along 256’ length of shooting range for spectator movement. Width (depth) and height of bleachers is variable.

Wheelchair Basketball - Tournament Play: Cadet Gymnasium, Indoor Basketball Courts

Flooring - Venue features suitable flooring.

Bleachers - Seating for 750 spectators required. Configured in eight (8) equal sections of which two (2) sections per

70’ length of court for spectator movement. Width (depth) of bleachers not to exceed 8’ in length, height is variable.

Indoor Rowing: Clune Arena

Flooring - Durable, attractive floor covering in the form of easy to a handle tiles.