Attachment_2_-_ITO_&_Eval_Crit_Amendment__2.pdf

PDF 401 KB Posted Nov 29, 2017

Attached to: 2018 DoD Warrior Games
Solicitation number: FA701418R5007
Issued by: Department of the Air Force Headquarters District Washington

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Attachment 2 - ITO & Eval Crit Amendment #2

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File	Type	Posted
FA701418R50070002.pdf	PDF	Nov 29, 2017
FA701418R50070001.pdf	PDF	Nov 28, 2017
Attachment_1_-_2018_Warrior_Games_Final_PWS_27_Nov_Amendment__1.pdf	PDF	Nov 28, 2017
FA701418R5007_RFP_Questions--27_Nov.pdf	PDF	Nov 28, 2017
Attachment_2_-_ITO_&_Eval_Crit_Amendment__1.pdf	PDF	Nov 28, 2017
Attachment_5_-_Proposed_Sports_Schedules.pdf	PDF	Nov 16, 2017
Attachment_1_-_2018_Warrior_Games_Final_PWS_08_Nov.pdf	PDF	Nov 16, 2017
FA7014-18-R-5007_RFP.pdf	PDF	Nov 16, 2017
Attachment_3_-_Contractor_Performance_Data_Sheets.pdf	PDF	Nov 16, 2017
Attachment_2_-_ITO_&_Eval_Crit.pdf	PDF	Nov 16, 2017
Attachment_4_-_Pictures.pdf	PDF	Nov 16, 2017

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Attachment 2 - ITO and Eval Crit

(FA701418R5007)

ADDENDUM TO FAR PROVISION 52.212-1 INSTRUCTIONS TO OFFERORS (ITO) –

COMMERCIAL ITEMS

TYPE OF CONTRACT

The Government contemplates award of a Firm Fixed Price (FFP) contract resulting from this solicitation.

1 NOTICE TO OFFERORS

The Government intends to evaluate proposals and award a contract without exchanges with offerors. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a technical and price standpoint. The Government reserves the right to conduct exchanges with the offeror if later determined by the Contracting Officer to be in the best interests of the

Government.

1.1 Failure to submit any of the information requested by this solicitation may be cause for unfavorable consideration or proposal rejection.

2 INFORMATION PROTECTION

The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and proposals submitted to federal agencies. If an Offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” [5 USC§552(b)(4)], the Offeror should mark its submissions in the following manner:

The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of

Information Act. Material considered privileged or confidential on such grounds is contained on page(s) _______.”

Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act.”

3 SOLICITATION RESPONSE REQUIREMENTS

3.1 GENERAL

The Offeror shall submit documentation illustrating their approach for satisfying the requirements of this solicitation. Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria. This documentation shall cover all aspects of this solicitation and include the Offeror’s approach for providing all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide services in support of the Warrior Games. Proposals must clearly demonstrate how the Offeror intends to accomplish the requirements and must include convincing rationale and substantiation of all claims. Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a complete effective response to the solicitation are not desired.

Offerors shall include in their proposals graphs, charts, diagrams and narrative, in sufficient detail for the Government to understand and evaluate the nature of the approach. The Government will consider the degree of substantiation of the proposed approaches in the proposal volumes.

All correspondence in conjunction with this solicitation should be directed to the Government CO and Contract Specialist (CS) identified below:

Capt Gabrielle R. Zuniga, Contracting Officer

E-mail address: gabrielle.r.zuniga.mil@mail.mil

Ms. Adriana E. Carmona Paredes, Contract Specialist

E-mail address: adriana.e.carmonaparedes.civ@mail.mil

3.2 PROPOSAL VOLUME REQUIREMENTS

The proposal shall be accompanied by a cover letter prepared on the company’s letterhead stationery. The cover letter shall identify all enclosures being transmitted and shall be used only to transmit the proposal and shall include no other information. The first or title page shall be in accordance with FAR 52.212-1, paragraph (b)(2). Only proposals submitted in accordance with these instructions will be accepted. The following are further descriptions of the information that shall be provided with the proposal.

Volume Section

Reference

Elec.

Copies Page Limit

I. Technical Approach (Oral

Presentation)

3.4 1

35 Slides and max supplement

10 pages

II. Past Performance 3.5 1 15

III. Small Business

Participation

3.6 1 20

IV. Price 3.7 1 N/A

3.2.1 Page Limitations

The cover letter, title page, table of contents, table of figures, list of tables and glossary of abbreviations & acronyms for each volume do not count against page count limitations. Proposal contents that exceed the stated page limitations will be removed from the proposal by the CO, prior to turning the proposal over to the Government evaluation teams, and will not be considered in the evaluation.

3.2.2 Format

Text shall be single-spaced, on 8½” x 11” paper (except as specifically noted), with a minimum one-inch margin all around. Pages shall be numbered consecutively. A page printed on both sides shall be counted as two pages. Submission as double-sided printing/ copying on recycled paper is encouraged. Offerors may use 11” x 17” sized fold-out pages for tables, charts, graphs, or pictures that cannot be legibly presented on 8½” x 11” paper. An 11” x 17” is a two-sheet equivalent (with regards to the page count limitations). Print shall be of a minimum 12-point Times New Roman font size. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable. Each volume in the proposal shall include a title page and table of contents. The table of contents shall list sections, subsections and page numbers. Each volume shall contain a glossary of all abbreviations and acronyms used and listing of tables, drawings, diagrams and/or figures. Each acronym used shall be spelled out in the text the first time it appears in each proposal volume.

3.2.3 Submission Address

It is the responsibility of the Offeror to verify receipt of proposals with the CO or CS. No hand deliveries will be accepted.

Complete proposals shall be emailed to Capt Gabrielle R. Zuniga, Contracting Officer

E-mail address: gabrielle.r.zuniga.mil@mail.mil

Ms. Adriana E. Carmona Paredes, Contract Specialist

E-mail address: adriana.e.carmonaparedes.civ@mail.mil

3.2.4 Submission Due Dates

Proposals must be received IAW date and time stated in Block 9 of the solicitation cover page. Late submissions will not be accepted.

3.2.5 Electronic Copies of Proposal

Text and graphics portions of the electronic copies shall be in a format readable by Microsoft (MS)

Word 2013 and/or Adobe Acrobat XI Pro. Visual presentation material shall be readable by MS

Office 2013. The Offeror must ensure that the submission is readable, in the format specified in the solicitation, and has been verified free of computer viruses. Prior to any evaluation, the Government will check all files for viruses and ensure that all information is readable. In the event that any files are corrupted or unreadable, the Government may request the Offeror to resubmit the electronic media.

A second, redacted, electronic copy of Volumes I, II, II and IV shall be provided. Remove all references to company names and all other identifying markings (i.e., logos, slogans, individual’s names, phone numbers, addresses, emails, CAGE and DUNS codes, etc.).

3.2.8 Organizational Conflicts of Interest Avoidance

Offerors are required to identify any actual or potential Conflict of Interest in their proposals, and may be required to submit a mitigation plan during the proposal period. The successful Offeror shall prepare an OCI mitigation plan, if required. Mitigation Plans, if required, will be evaluated IAW

FAR 9.5.

3.2.9 Attachments to Model Contract

The Offeror shall utilize the following attachments included in the solicitation package in development of the proposal:

a. Attachment 1 – Performance Work Statement (PWS)

b. Attachment 2 – Instructions to Offerors and Evaluation Criteria

c. Attachment 3 – Contractor Performance Data Sheets

3.3 Communications

Offerors may e-mail written inquiries clarification of the RFP to the Contract Specialist, at:

adriana.e.carmonaparedes.civ@mail.mil. The Government will answer questions received up to 5 calendar days after issuing the RFP and will provide responses to interested parties through FBO.gov postings. Questions received after this date may be considered and answered if time permits at the discretion of the CO.

3.4 FACTOR I: TECHNICAL APPROACH

Oral Presentations. All materials presented shall be submitted to the Government on the due date of the RFP. Materials submitted will count as the technical portion of the evaluation.

a. Time Limit – The Government will not consider offeror’s oral presentation exceeding one hour. The Contracting Officer reserves the right to terminate the presentation if it overruns the prescribed time limit. During the presentation, the Technical Evaluation Team members will not interrupt the offeror to ask questions (except to request the repetition of inaudible words or statements or the explanation of terms that are unknown to them) or otherwise engage the offeror in any dialogue. There will not be a question and answer period following the oral presentation.

b. Offeror Attendees – If you require Visitor Base Access please complete the Unofficial Visitor

Base Pass Request Visitor Information and return to Capt Gabrielle Zuniga, gabrielle.r.zuniga.mil@mail.mil and Ms. Adriana Carmona Paredes, adriana.e.carmonaparedes.civ@mail.mil NLT Monday, 1 December 2017, at 0730 am EST.

We can only obtain 50 TOTAL visitor passes for the event.

c. Topics – The offeror’s oral presentation will address the following:

Topic Specific Instructions

Athlete Arrival and Departure Discuss airport welcoming/departure from both

Colorado Springs and Denver, movement of athletes throughout the city of Colorado Springs, service animals, equipment and luggage. Additionally, take into account the need for ADA compliant vehicles.

Family Arrival and Departure Discuss airport welcoming/departure from both

Colorado Springs and Denver, movement of an estimated 2 family members per athlete, luggage, and possible need for ADA compliant vehicles.

Opening Ceremonies Discuss opening ceremony envisioned to be a formal, military event that includes a guest speaker who represents the athlete/family audience and has learned how to live a full and meaningful life despite their disability. Discuss organizing a parade of athletes and a torch lighting ceremony. Discuss set-up and teardown, audio/visual requirements, and mailto:gabrielle.r.zuniga.mil@mail.mil mailto:adriana.e.carmonaparedes.civ@mail.mil staging for three possible venues:

- Indoor facility seating approximately 5000 with seating on the floor of the facility

(college basketball size) where athletes and families are seated on the floor.

- An outdoor open-space option which would include all of the above and a fly-over and would require a weather back-up plan.

- An outdoor stadium arrangement which would include all of the above, but would need to be designed to maximize the feel of the crowd size rather than the size of the venue.

Medical Support Discuss plan for ensuring appropriate medical support is available dealing with altitude issues, injuries, prosthetic support and adjustments, on-site medical facilities, and supplies for each as required.

Event Schedule Discuss a notional event schedule for the following:

- In coordination with the Sports Director and

Venue Managers, set-up and tear down of each athletic venue. Since each venue will have specific requirements, this portion of your response should detail information on prioritizing/planning based on the venues mentioned, involvement of volunteers, spectator seating, signage set-up and tear down, athlete needs beyond the competition while at the particular venue, and the manpower necessary to make this happen.

- Include information for meal schedules within the notional schedule. Meal locations may be the dining hall or at the venue location. Discuss a plan that includes enough capacity for athletes and families to eat together as well as movement to and from the meal location for those with disabilities that make personal transport as issue.

- Develop creative involvement for families within the schedule at each venue to allow children and adult family members to participate.

- Propose medal ceremony design and execution within the schedule ensuring spectator visibility without extending the event length of adding to the day as a separate activity.

- Plan for transportation of families and athletes to evening events as necessary.

- Discuss options for stakeholder comfort at all events with an emphasis on outdoor events

(cycling and track and field).

Closing Ceremonies Discuss closing ceremony envisioned to be an outdoor event with a top name musical act and celebrity involvement. Discuss the passing of the torch for the next Warrior Games. Discuss plan as an evening event to include a meal for athlete, family, staff, and volunteers. Be creative and comprehensive with your vision for the activity.

Volunteer Involvement Discuss detailed volunteer recruiting and involvement. Use of volunteers must be reflected in your proposal to include training and orchestration of the volunteer effort for each event. Volunteer involvement allows for cost savings and is seen by the Government as a necessity for this event.

Marketing Discuss proposed marketing campaign to include outreach, advertising (offline and online), media relations, digital media and influencer campaigns.

Discuss development of a brand experience for all onsite stakeholders to include logistical signage, flair, swag and overall look and feel. Work with volunteers and protocol to ensure positive experience from beginning to end.

Audio Visual Discuss the necessary audiovisual equipment to ensure clear, understandable commentary, event announcing, color commentary and medal ceremonies. Discuss large screens for videos and on course coverage for cycling, track/field, pistol and archery. Discuss the manpower required for set-up and tear down.

Stakeholder Integration Show detailed understanding and care of the stakeholder groups as you understand them and how you would incorporate them in this effort.

Stakeholders include, but are not limited to: athletes, families, government officials, community officials, military leadership, spectators, distinguished visitors, and others that you would include.

d. Presentation Media – Offerors are free to structure their oral presentations using 8½ ” x 11” view-graphs (slides, transparencies) or computer-generated media. The number of view-graphs

(or other media) should be reasonable for the stated time limit for presentation. Use of these visual aids is at the offeror’s discretion.

The offeror shall submit a final electronic version via email of their Oral Presentation materials as part of their written technical submission.

The key personnel resumes shall be submitted as part of the supplemental page count.

e. Scheduling – Offerors must submit a request for Oral Presentation NLT 30 November 2017 at

1600 EST to the Contracting Officer and shall include the offeror’s oral presentation preference date of December 5th or 6th. The Government reserves the right to reschedule presentations at the sole discretion of the Contracting Officer.

f. Location – The location will be Joint Base Andrews, MD or other announced location.

The Government reserves the right to change the Oral Presentation site at the sole discretion of the Contracting Officer.

3.5 FACTOR 2: PAST PERFORMANCE REQUIREMENTS

PERFORMANCE ASSESSMENT RATINGS

Rating Description

Excellent

Based on the offeror’s recent/relevant performance record, the

Government has a high expectation that the offeror will successfully perform the required effort. The project or contract referenced seven (7) or more objectives to include adaptive sports highlighted above and provided sufficient information to validate experience in these areas at the DoD-level, and supporting events with at least 5,000 attendees.

Good

Government has a reasonable expectation that the offeror will successfully perform the required effort. The project or contract referenced five (5) to six (6) objectives to include adaptive sports highlighted above and provided sufficient information to validate experience in these areas at the Military Service-level, and supporting events with at least 3,000 attendees. Experience as the project lead in an event with adaptive sports is required.

Marginal

Government has a low expectation that the offeror will successfully perform the required effort. The project or contract referenced three

(3) to four (4) objectives to include adaptive sports highlighted above and provided sufficient information to validate experience in these areas at the Major Command or equivalent-level, and supporting events with at least 1,000 attendees.

Poor

Government has no expectation that the offeror will be able to successfully perform the required effort. The project or contract referenced less than three (3) objectives to include adaptive sports highlighted above and provide sufficient information to validate experience in these areas at the Wing or equivalent-level, and supporting events with at least 500 attendees.

Unacceptable

Government has zero expectation that the offeror will be able to successfully perform the required effort. The project or contract did not reference any objectives highlighted above and had no military or adaptive sports experience.

a. Offerors are directed to provide Contractor Performance Data Sheets on no more than five

(5) of the offeror’s most recently completed Federal Government or Commercial contracts, not to exceed three (3) years since completion for like or similar services to those to be provided under this RFP.

b. The offeror has both the duty and discretion to determine which of its prior contracts are most relevant to the currently described requirements. However, the offeror should consider that the Government shall give special attention to past performance relating to the United States

Federal Government.

c. If the offeror is unable to provide five (5) relevant contracts for past performance evaluation, a lesser number may be submitted.

d. Contractor Performance Data Sheets shall be submitted directly to Capt Gabrielle R. Zuniga, Contracting Officer, E-mail address: gabrielle.r.zuniga.mil@mail.mil and Ms. Adriana E.

Carmona Paredes, Contract Specialist, E-mail address: adriana.e.carmonaparedes.civ@mail.mil.

3.6 FACTOR 3: SMALL BUSINESS PARTICIPATION

a. The Small Business Participation Plan (SBPP) will show the extent of commitment to use small businesses as defined in FAR 19 as subcontractor. Offerors that have enforceable agreements shall provide fully executed copies (i.e. the entire agreement and not just the first and last pages). An enforceable commitment is defined as a written and signed agreement (by both parties) that details that all parties have agreed to a business relationship for this procurement. This document shall be clear that both parties have defined and agreed to the extent of the relationship to include the type or types of work the sub-Offerors/partners shall perform and what areas of the PWS they will cover. The agreement shall be specific in nature.

Any sub-Offeror identified as an 8(a) or HUBZone SHALL have an active Small Business

Administration (SBA) certification of its status at the time of proposal. Any proposed subcontractor with multiple CAGE codes shall include all of the codes where work will be performed for this acquisition.

b. The Small Business Participation Plan is acceptable when the plan clearly identifies the total percentage of participation at 20% of the total contract value for small business participation as outlined the below table:

Small Business Category % of TCV * Dollar Value

Small Disadvantaged Business HUBZone Small Business

Woman Owned Small Business

Veteran Owned Small Business

Service Disabled Veteran Owned

Small Business

TOTAL

* NOTE: To be acceptable, the sum of all the percentages will equal 20% at a minimum.

Complete the areas for the percentage and dollar value that will be set aside. All percentages shall use TOTAL CONTRACT VALUE as a baseline.

3.7 FACTOR 4: PRICE

This volume will include a completed SF 1449, Solicitation/Contract/Order for Commercial Items, and any other information required to complete the contract.

The Offeror agrees to hold the prices in its proposal firm for 180 calendar days from the date specified for receipt of proposals, unless another time period is specified in an addendum to the solicitation.

Compliance with these requirements is mandatory and failure to comply may result in rejection of the Offeror’s proposal.

3.7.1 Price Volume Organization

The Price Volume shall be organized as follows:

a. Section 1 – Table of Contents

b. Section 2 – Cost and Pricing Schedule (contractor format)

3.7.2 Supporting Fixed-Price Data:

Price proposals must adhere to the pricing structure established in the CLIN of the solicitation.

Each Offeror’s price proposal must be based on the Offeror’s own technical proposal, the

Government’s specifications, and other contractual requirements. If the prices to be used are based on a published price list or catalog, the Offeror shall so state, and provide a copy of the document with the price proposal. If the prices are to be based on established market price, not otherwise published, or if prices are applicable only to the proposed contract, the Offeror shall so state.

a. Pricing shall be completed by the Offeror in accordance with the following:

i. Proposed prices shall be provided reflecting the established CLINs.

ii. All prices contained in the pricing schedule reflect total compensation for the services detailed therein and are fully inclusive of all costs including labor

(workers, management, aids, assistants, and operators), overhead, general and administrative (G&A) expenses, and profit.

iii. Price proposals shall be evaluated for the presence of “unbalanced pricing” based on a contractor’s attempt to “buy in” to the acquisition. The

Contracting Officer will perform a price proposal analysis to determine balanced pricing. The Contracting Officer reserves the right to reject an offer if it is determined that the lack of balanced pricing poses an unacceptable risk to the Government in accordance with FAR Part 15.404-

1(g).

b. The Government expects that this contract will be awarded based upon adequate price competition.

3.7.3 Rounding Methodology

All dollar amounts provided shall be rounded to the nearest penny. All labor rates shall be rounded to the nearest penny.

END OF ADDENDUM

PAGE INTENTIONALLY LEFT BLANK

ADDENDUM FOR FAR PROVISION 52.212-2-- EVALUATION -- COMMERCIAL ITEMS

(OCT 2014)

1 BASIS FOR AWARD

This requirement will be under FAR 12, a best value past performance/price process trade-off that will allow the Government to accept other than the lowest priced proposal to achieve a best- value contract award. Past performance is significantly more important than price. Award will be made to the offeror who is Technically Acceptable, has a Past Performance rating of ‘Good’ or ‘Excellent’, an Acceptable Small Business Participation Plan (SBPP), and has a reasonable and fair price.

This contract is a competitive unrestrictive procurement. The Government intends to award one (1) contract for the 2018 DoD Warrior Games Services, however, the Government reserves the right to make no award at all. This acquisition will result in a Firm Fixed Price contract.

Award will be made to the Offeror proposing the combination most advantageous to the Government based upon an assessment of the evaluation factors described below.

The following evaluation factors will be used to evaluate each proposal: Award will be made to the

Offeror proposing the combination most advantageous to the Government based upon an assessment of the evaluation factors described below.

Factor I: Technical Approach (Acceptable/Unacceptable)

Factor II: Past Performance

Factor III: Small Business Participation (Acceptable/Unacceptable)

Factor IV: Price

2 EVALUATION FACTORS AND RATING METHODOLOGY

2.1 EVALUATION FACTOR OVERVIEW

Evaluation Process and Relative Importance of Factors. The Government will review the proposals for responsiveness; if a proposal is non-responsive then it will not be evaluated. The

Government will evaluate proposals of the responsive offerors for Factor I Technical

Approach on an Acceptable or Unacceptable basis. Only proposals that receive an Acceptable rating for Factor I (Technical Approach) will proceed to Factor II, Past Performance. Factor II Past

Performance will be assessed at the overall factor level after evaluating aspects of the offeror’s recent (within 3 years) past performance focusing on performance that is relevant to the requirements outlined in the Performance Work Statement and to the actual functional areas of the requirement. Only those proposals that receive a rating of ‘Good’ or ‘Excellent’ will move on to

Factor III, Small Business Participation Plan (SBPP). Factor III, Small Business Participation Plan will be evaluated as ‘Acceptable’ or ‘Unacceptable’. Finally only the proposals that have an

‘Acceptable’ SBPP will then be evaluated for price. Price will be evaluated for reasonableness and fairness. Award will be made to the offeror who is Technically Acceptable, has at least a rating of

‘Good’ or ‘Excellent’ Performance Assessment Rating, an Acceptable Small Business

Participation Plan, and has a reasonable and fair price.

The Government intends to evaluate offers and award a contract without exchanges with offerors.

Therefore, the offeror's initial offer should contain the offeror's best terms from a price, technical and past performance standpoint. The Government reserves the right to conduct exchanges with the offeror if later determined by the Contracting Officer to be in the best interests of the

Government.

2.2. EVALUATION FACTORS

2.2.1 – Factor 1: Technical Approach

Oral Presentations. All materials presented shall be submitted to the Government on the due date of the RFP. Materials submitted will count as the technical portion of the evaluation.

a. Time Limit – The offeror’s oral presentation shall not exceed 1 hour. The Contracting

Officer reserves the right to terminate the presentation if it overruns the prescribed time limit.

During the presentation, the Technical Evaluation Team members will not interrupt the offeror to ask questions (except to request the repetition of inaudible words or statements or the explanation of terms that are unknown to them) or otherwise engage the offeror in any dialogue.

There will not be a question and answer period following the oral presentation.

b. Offeror Attendees – The offeror shall submit attendees requiring base access.