General_Requirements.pdf

United States Air Force Academy Repair HTHW Phase 1/4

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Information For The Contractor

Repair HTHW Phase 1/4

Project Location: US Air Force Academy, Colorado

Base Project Number: XQPZ 07-0303

1 SCOPE & APPLICABLE DOCUMENTS

This Construction task is located at the United Stated Air Force Academy (USAFA), Colorado Springs, Co. The High Temperature Hot Water (HTHW) system piping mains and laterals are crucial to the mission of the Academy.

Existing piping, valves, expansion loops and valve vaults have outlived their service lives.

The existing HTHW Distribution System in this project consists of approximately 4,000LF of 8” high temperature hot water supply and return piping mains from the Heat Plant to valve vault (VV-5) located along south side of Academy Dr.. The original mains were installed in 1957 or 56 years ago and consisted of a direct bury conduit system with asbestos cement insulation. Some of these mains were replaced with an underground shallow concrete trench system in 1973, 1981 & 1983 in which the existing direct bury piping was abandoned in place and the new shallow concrete trench system was installed over the top. The existing system has four (4) existing valve vaults (VV-1, VV-2A, VV-3 & VV-5). Valve vaults (VV-1 & VV-3) will be removed and valve vault (VV-2A & VV-5) will remain. Valve vault (VV-2A) has 2” branch connections serving Doolittle Hall (building 3116) which will remain in place. The direct bury conduit system shall be replaced with a new direct bury conduit system. Four (4) new valve vaults will be installed to provide draining, venting, and branch utility connections off of the HTHW distribution system. The 8” HTHW mains in the shallow concrete trenches will be repaired by replacing supports in some areas, adding additional supports and replacing the pipe insulation with 4” mineral wool pipe insulation.

The Contractor is to provide the government with complete and useable construction, and warranty for the repair and reconfiguration of the HTHW piping to meet the existing design and current Air Force Standards.

2 STATING WORK IN THE PROPSAL. Summarizing work in the proposal does not alleviate the contractor from complying with the specifications and drawings.

3 DESCRIPTION OF WORK

As part of the proposed effort on this task order, the Contractor shall implement the following tasks for the completion of this project. This project shall be accomplished according to the design and specifications.

4 ON-SITE FIELD OVERSIGHT

The Contractor shall provide the manpower, equipment, material, services, and transportation necessary to ensure oversight services throughout accomplishment of this traditional construction task order. It is the responsibility of the Contractor to establish and maintain open communications between salient authorities associated with accomplishment of this task order.

5 SPECIAL CONSIDERATIONS

High temperature hot water service to the Community Center Area and Falcon Club Area shall be maintained throughout the duration of this project. The Academy shall furnish temporary portable boilers and the contractor shall install the temporary portable boilers along with an operator and all required fuel to provide temporary heat for the Community Center Area and the Falcon Club Area. The boiler for the Community Center Area shall be connected into the existing temporary boiler connections at the valve vault on the Northeast side of Building 5218.

The boiler for the Falcon Club Area shall be connected into the existing temporary boiler connections at valve vault No. 3 on the Southwest side of Building 3134. Each site has an existing 480V/3ф electrical branch circuit available for the temporary portable boilers.

11 CONCRETE SLAB THICKNESS

The thickness of the concrete slabs and pavements may not match the as-built depictions in many areas. The contractor shall be prepared and make cost allowances for these discrepancies.

12 CONSTRUCTION REQUIREMENTS

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The project shall conform to all applicable Federal, State and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria (UFC). Where there is a conflict between the referenced standards, the most stringent shall take precedence. All work accomplished by the contractor shall comply with these criteria unless a waiver is obtained from the Air Force when conditions warrant such consideration.

13 COORDINATION REQUIREMENTS

Coordinate all required upgrades with the 10 CONS/LGCA POC, USAFA PM POC.

Construction Coordination: Coordinate construction activities, access, operational impacts, lay down areas, site requirements, and related issues, (contact 10 CES/CECC Construction Manager, Jeth Fogg 719-333-8397).

Plans and layouts shall conform to USAFA Design Standards and Building Planning Principles available from the Engineering Group in Civil Engineering (10CES/CECE).

OUTAGE COORDINATION SCHEDULE: Provide outage coordination schedule, minimizing building downtime.

Provide a 4-week notice prior to outage, and provide phasing plan to ensure minimal disruption of operations. All major outages shall be scheduled during non-duty hours such as evenings and weekends.

CONSTRUCTION-TRASH REMOVAL PLAN: Provide plan for approval by the Contracting Officer, which includes designation of construction-trash dumpster(s).

MISC. FORMS: Provide to the construction management representative all forms that the A-E Standards Manual, Federal Regulations, and USAFA Regulations require the Contractor to complete, including the Real Property List (DD Form 1354).

Coordinate all work across the golf course with Anthony Scites 333-4419. Actual dates of construction across the golf course shall be approved by the facility manger. Work across the golf course may occur in winter.

14 ENVIRONMENTAL REQUIREMENTS

The contractor shall understand and be able to implement the latest version of the USAFA “Overarching Environmental Specifications,” available from the Environmental Group in Civil Engineering (10 CES/CEV).

Asbestos and Lead Based Paint: During the planning phase of any renovation or demolition, service or operations projects that disturb building materials a complete survey to identify possible asbestos or lead based paint is required. Surveys will be conducted in accordance with the provisions of Colorado Regulation 8 Part B –Asbestos.

Lead Based Paint surveys will be conducted in accordance with the provisions of Colorado Regulation 5, 1001-23.

Results of these surveys will be provided to 10 CES/CEV. Identification of sampling locations will conform to the USAFA Asbestos Inventory location protocols. Previous sampling and abatement data (if available) can be requested from 10 CES/CEV.

Include abatement in the asbuilt drawings. Any Abatement Project Design must be approved by 10 CES/CEV prior to start of any abatement work. Abatement Permits will identify the 10 CES/CEV Toxics Program Manger in the Building Owner block. Copies of all Abatement Permits will be provided to 10 CES/CEV.

Any Hazardous Materials discovered as an unknown site condition and not identified in the provided Hazardous Material Report will constitute a change of scope of the Task Order to cover the cost of the additional abatement work.

The contractor shall quickly inform 10 CES/CEV Jay Burgoon (719-333-6455) if any unknown Hazardous Material is discovered. 10 CES/CEV will inform the proper authorities.

Solid Waste and Green Procurement: The Contractor shall complete the Solid Waste Diversion Report for any solid waste generated on the Academy. Submit the completed form to 10 CES/CEV. (See Submittal Register)

The Contractor shall recycle all solid waste where practicable, to include bulky wastes and demolition waste. Solid waste that cannot be recycled must be crushed to minimize the volume of waste. The contractor shall dispose of solid waste only at facilities holding valid regulatory permits to manage the waste.

The Construction Contractor shall complete the construction green procurement form available from 10 CES/CEV.

This form identifies recycle content materials that shall be purchased for construction. Identified materials must

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(12145-3) match the Design Affirmative Procurement form list of recycle content material. This form shall be submitted to 10 CES/CEV during the administrative period of the contract.

HAZMAT Management: Use of hazardous materials on the Academy requires coordination/approval from the Installation HAZMAT Management Process Team. This coordination is accomplished through the submission of AF Form 3952, Chemical/Hazardous Material Request Authorization. Submit AF Form 3952 plus a Material Safety Datasheet (MSDS) for each hazardous materials required for the project. (See Submittal Register)

Unused hazardous material shall be removed from the Academy at the completion of the construction period.

Hazardous materials may not be transferred to any other individual or organization.

Environmental Forms: The Contractor must complete all forms required by Civil Engineering Environmental, 10CES/CEV, and provide those forms as a submittal to the contracting officer. Also reference the submittal register of the Specification Book for information regarding all Environmental reporting forms to be submitted by the construction contractor, including a Spill Prevention and Response Plan.

15 SPECIFIFC ASBESTOS SURVEY REQUIREMENTS

a. Individuals performing these inspections shall be Building Inspectors certified in accordance with Colorado Regulation 8.

b. The inspection, sampling and assessments of the suspect materials must be performed as required in paragraph IV.C.1. (Inspection), subsections IV.D. (Sampling) and IV.F. (Assessment) of Colorado Regulation 8.

c. Results of these surveys will be provided to 10 CES/CEV. Identification of sampling locations will be approved by 10 CES/CEV and will conform to the USAFA Asbestos Inventory location protocols. Previous sampling and abatement data (if available) can be requested from 10 CES/CEV.

d. If asbestos is found include abatement requirements in a report with drawings and specifications. The drawings must specify which materials are to be considered hazardous, so the abatement contractor can bid the abatement based on the drawings alone.

e. If no suspect areas are identified during the surveys or if the area can be shown to have been previously abated, include special mention of this in the survey report and update the as-builts as required.

f. The survey will look at all aspects of construction and identify any areas or aspects of construction that might contain ACM. Mechanical, Electrical and Plumbing (MEP) contractors will be contacted and consulted for possible ACM locations

g. Schendt Engineering will be contacted and consulted for ACM locations.

h. The inspector will have construction experience and be able to see and understand where future construction will take place and where to test for ACM.

i. Any ACM found in future construction will obligate the surveying entity for all subsequent testing of that

ACM until its abetment is complete.

j. Any ACM found in future construction will obligate the surveying entity to produce a report explaining why this ACM was not identified in the survey.

k. The surveying entity will coordinate with the sub construction contractors, Heat Plant staff and 10 CES/CEV before testing commences.

l. This survey requires a Colorado certified building inspector, who has at least six (6) months experience conducting asbestos-contaminated soil inspections, identify the nature and extent of asbestos material present in the area of planned disturbance so that it may be handled in accordance with a 10 CES/CEV-approved plan. The asbestos Building Inspector should identify areas of potential or known asbestos-contaminated soil in areas surrounding or near the planned work area in order to prevent unintended disturbance. Visible surface contamination should be managed in all cases so as to eliminate the pathway of exposure to uncontrolled asbestos-contaminated soil. Areas of suspect or known contamination should be clearly marked as required by federal, state, local and Air Force guidance.

16 ASBESTOS ABATEMENT

The Contractor’s bid will allocate time and abatement cost for any asbestos and lead based paint identified in an existing survey provide by 10 CES/CEV

17 LINE ITEM COST FOR ABATEMENT

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The Contractor will provide line item costs for abatement based on the contractor’s means and methods. Any line item not given in the proposal will use the current RS means estimating system to price abatement line items.

18 CONSERVATION

Activities shall be planned and implemented in a manner that protects existing site utilities, structures, surface features, service operations, monitoring and other types of wells, and the general site environment. This includes the protection of trees, shrubs and other vegetation not in the affected zone from dust damage, soil compaction, and physical contact with machines and equipment. If appropriate, the Contractor shall conserve uncontaminated topsoil by removal, storage, or redistribution. All reasonable measures shall be taken to minimize and suppress fugitive emissions of dust, vapors, and other site materials during site work. All fill materials shall be non-contaminated. The Contractor shall conduct all operations and activities with the intent of reducing the amount of pollution generated. Specific areas to be focused on are generation of solid waste, use of hazardous materials, use of ozone depleting chemicals, generation of hazardous waste, and use of energy and water. The Contractor shall plan, construct, operate, maintain, optimize, and decommission systems necessary to control storm water run-on and run-off; and transport surface water drainage to a treatment plant, discharge location, or any other destination.

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SECTION 01 00 00 – GENERAL REQUIREMENTS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. The drawings and general provisions of the Contract, including General Conditions and other Division 1 specification sections apply to this section.

1.2 GENERAL

A. This section provides general requirements for all USAFA design and construction projects.

These standards are to be used in conjunction with Federal, State, and Local codes.

1.3 DESCRIPTION OF WORK

A. This project involves the replacement of the galvanized domestic water piping in the Medical Clinic Community Center with copper piping.

B. The contractor shall provide all labor and materials and equipment necessary for a complete and functional project as shown on drawings and herein specified.

C. Removal and disposal of debris:

1. All debris shall be removed from the job site each day. All work areas and adjacent areas shall be kept clean.

2. Coordinate with the Contracting Officer for location of trash dumpster and other equipment required for storage of demolition debris.

3. Upon completion of the project, the Contractor shall remove all rubbish and accumulated materials and scrap from the premises leaving the job site in a clean, acceptable condition.

4. Any adjacent areas, which are damaged by the Contractor due to construction operations, shall be repaired to the satisfaction of the Contracting Officer, or his/her authorized representative, or replaced. All scrap and debris shall be disposed of off Government property.

1.4 SUBMITTALS

A. Traffic Control Plan: Submit traffic control plan to reroute traffic on Academy Drive through the Falcon Club parking lot during construction of Vault No. 1 and installation of the utility crossing on Academy Drive. Include scheduled start date and duration.

1.5 COMMON AIR FORCE USED ABBREVIATIONS

A. The following is a list of common abbreviations used at the Air Force Academy:

1. A-E Architect - Engineer

2. AFI Air Force Instruction

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3. AD Athletic Department

4. AICUZ Air Installation Compatible Use Zone

5. ASHRAE American Society of Heating, Refrigeration and Air Conditioning Engineers

6. BCAS Base Contracting Automated System

7. BCE Base Civil Engineer

8. BCT Basic Cadet Training

9. BITS Base Information Transfer System

10. Bldg. Building

11. BTU British Thermal Unit

12. BTUH British Thermal Unit per Hour

13. CADD Computer Aided Design Drafting

14. CE Civil Engineer

15. CEMAS Civil Engineer Material Acquisition System

16. CETF Consolidated Education and Training Facility

17. CFC Chlorofluorocarbons

18. CFE Contractor Furnished Equipment

19. CFR Code of Federal Regulations

20. CLIN Contract Line Item Number

21. CDOT Colorado Department of Transportation

22. COE Corps of Engineers (US Army)

23. CONUS Continental United States

24. CPR Cardio Pulmonary Resitation

25. CSRD Communications Systems Requirements Document

26. CTL Construction Technical Letter

27. CWA Clean Water Act

28. DD Department of Defense (form designation)

29. DDC Direct Digital Control

30. DF Dean of Faculty

31. DFAS Defense Finance and Accounting Service

32. DoD Department of Defense

33. DOE Department of Energy

34. DRMO Defense Reutilization and Marketing Office

35. DRU Direct Reporting Unit

36. DSN Defense Switching Network

37. DSW Direct Scheduled Work

38. DUERS Defense Utility Energy Reporting System

39. EBS Environmental Baseline Survey

40. ECAMP Environmental Compliance Assessment and Management Program

41. ECIP Energy Conservation Investment Program

42. EET Exercise Evaluation Team

43. EIAP Environmental Impact Analysis Process

44. EIT/FE Engineer-In-Training/Fundamentals of Engineering

45. EMCS Energy Management Control System

46. EMSG Energy Management Steering Group

47. EPA Environmental Protection Agency

48. ESPC Energy Savings Performance Contracting

49. ETL Engineer Technical Letter

50. FAA Federal Aviation Administration

51. FAR Federal Acquisition Regulation

52. FB Facilities Board

53. FBWP Facilities Board Working Panel

54. FERL Field Engineering Readiness Laboratory

55. FOD Foreign Object Damage

56. GIS Geospacial Information System

57. GSA General Service Administration

58. GOQ General Officer Quarters

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59. HAZMAT Hazardous Material

60. HFC Hydrochlorofluorcarbons

61. HM Hazardous Material

62. HQ Head Quarters

63. HTHW High Temp. Hot Water

64. HVAC Heating, Ventilating, and Air Conditioning

65. IAW In Accordance With

66. IDIQ Indefinite Delivery, Indefinite Quantity

67. IFB Invitation for Bid

68. IWIMS Interim Work Information Management Systems

69. JA Judge Advocate

70. JPPSO Joint Personal Property Shipping Office

71. LAN Local Area Net

72. LBP Lead-Based Paint

73. LG Logistics Group

74. MAJCOM Major Command

75. MCP Military Construction Program

76. MFH Military Family Housing

77. MGD Million Gallons per Day

78. MIG Metal Inert Gas

79. MILCON Military Construction

80. MIL-HDBK Military Handbook

81. MIPR Military Interdepartmental Purchase Request

82. MOA Memorandum of Agreement

83. MOU Memorandum of Understanding

84. MSDS Material Safety Data Sheet

85. NAF Nonappropriated Funds

86. NCAA National Collegiate Athletic Association

87. NCO Non-Commissioned Officer

88. NEC National Electric Code

89. NEPA National Environmental Policy Act of 1969

90. NESHAP National Emission Standard for Hazardous Air Pollutants

91. NFPA National Fire Protection Association

92. NIOSH National Institute for Occupational Safety and Health

93. NLT No Later Than

94. NOI Notice of Intent

95. NOT Notice of Termination

96. NTE Not To Exceed

97. NPDES National Pollutant Discharge Elimination System

98. O&M Operations and Maintenance

99. ODS Ozone Depleting Substance

100. OG Operations Group

101. OSHA Occupational Safety and Health Administration

102. Para Paragraph

103. PC Personnel Computers

104. PCB Polychlorinated Biphenyls’

105. PCI Pavement Condition Index

106. PCMS Project by Contract Management System

107. PDC Programming, Design, and Construction

108. PE Professional Engineer

109. POC Point of Contact

110. POL Petroleum, Oils, and Lubricants

111. POM Program Objective Memorandum

112. PSI Per Square Inch

113. PWS Performance Work Statement

114. QAE Quality Assurance Evaluator

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115. QAP Quality Assurance Plan

116. QC Quality Control

117. QCI Quality Control Inspector

118. QCP Quality Control Plan

119. RA Registered Architect

120. RAC Risk Assessment Code

121. RAMP Requirements and Management Plan

122. RFI Request for Information

123. RFP Request for Proposal

124. RWP Recurring Work Program

125. SABER Simplified Acquisition of Base Engineer Requirements

126. SBA Small Business Administration

127. SF Standard Form

128. SOQ Senior Officer Quarters

129. SOW Statement of Work

130. TDY Temporary Duty

131. TIG Tungsten Inert Gas

132. TLF Temporary Lodging Facilities

133. U.S. United States

134. UPC Uniform Plumbing Code

135. USAFA United States Air Force Academy

136. USAFAI United States Air Force Academy Instructions

137. USAF United States Air Force

138. VOQ Visiting Officer Quarters

139. VIP’s Very Important Persons

140. VOQ Visiting Officer Quarters

141. WIMS Work Information Management System

142. WRRB Work Request Review Board

1.6 BASE ACCESS

A. Access Procedures

1. The Contractor shall provide Contracting Officer with a form USAFA IMT 111, Application for Personnel and Vehicle Passes to work under Air Force Contract. Each individual requiring access, shall fill out this form, with employer signing line 1.14. Each individual must not sign 1.13 until in the presence of officer approving the application. The Contractor shall allow ten working days for the Installation to process passes for individuals. The Government reserves the right to deny access to any questionable individuals. Revisions to the Entry Authorization List shall be provided to the Contracting Officer as names of individuals are added or deleted from the list. Vehicles and attendees are subject to search at the discretion of the Government. The Contractor shall anticipate delays during the inspection process as well as delays due to vehicle queues. These procedures will be discussed further at the pre-construction meeting.

B. Heightened Alert Conditions

1. Conditions caused by Force Majeure (acts of war, terrorism, nature, etc.) shall be addressed via contract time extension at no cost only. The Contractor shall anticipate that in the event of heightened alert, access to the U.S. Air Force Academy may be denied for approximately three to five days. The Contractor shall also anticipate that during periods of heightened alert, time required to access the U.S. Air Force Academy may increase threefold for a period of seven days. "

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1.7 ACADEMY WORK SCHEDULING

A. The Contractor's working hours shall be between 7:00 a.m. and 5:00 p.m., with no work on weekends or Federal holidays. The Government only recognizes the following legal holidays established by federal statute: New Year’s Day, 1 January, Martin Luther King Day third Monday in January, President’s Day, third Monday in February, Memorial Day, last Monday in May, Independence Day, 4 July, Labor Day, first Monday in September, Columbus Day, second Monday in October, Veteran’s Day, 11 November, Thanksgiving Day, fourth Thursday in November, and Christmas Day, 25 December. Permission in writing to work at times other than those stated above must be obtained from the Contracting Officer at least 5 working days in advance.

B. Special Activities.:

1. Work interruptions and Delays: The Contractor may be required to temporarily stop work for operational requirements, special events, installation exercises, Cadet parades, or while Distinguished Visitor (DV) familiarization visits/tours are conducted. Particular interruptions and work stoppage is to be expected during the weeks of Graduation (late May/early June), Parents Weekend (usually in conjunction with Labor Day), and Corona (Fall). Official late reporting and snow calls will affect the contractor’s work periods. The Contractor must make allowances for these events and resulting lost time will not be reimbursable. Notification to the Contractor shall be provided by the applicable Contracting Officer. Work may be allowed in certain areas during these events. Check with the AFA Contracting Officer.

2. For these activities when work may be restricted, the Contractor shall have the areas cleaned, equipment and material organized as directed by the Contracting Officer.

1.8 CONTRACTOR STORAGE AREA REQUIREMENTS

A. For contractor’s requiring a storage area as part of their project, the form below must be filled out and provided to the USAFA Contracting Officer a minimum of two weeks prior to the onset of on-site work.

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CONTRACTORS STORAGE AREA REQUIREMENTS

USAF Academy Project No.: XQPZ 07-0303 TITLE: Repair HTHW Phase 1/4

The following Contractors Storage Area Requirements will be applicable for the project referenced above. The purpose of these requirements is to provide uniformity to the USAF, Academy’s (USAFA), Contractor Storage Areas. Both the location and the dimensions will be site verified by the contractor and the Construction Contractor Inspector (CCI).

1. FENCING: Install a __________LF six foot high, chain link fencing with a three strand barbed wire and concrete bases conforming to Colorado DOT M-Standards, M-607-2. Fencing, shall include a vehicle gate (15’ slider on wheels-location determined by CCI). Posts shall be placed at 8 foot on center or closer where required. An excavation permit will be obtained before any digging. Upon completion of contract, the fencing shall become the sole property of the Government.

2. ENVIRONMENTAL BASELINE SURVEY (EBS): EBS for this storage location will be conducted by the USAFA Environmental Flight, before the above referenced fence is installed. The EBS will consist of a visual site investigation, as well as, soil samples to be taken from the locations within the staging area.

If contamination is identified in the initial EBS, the Government will be responsible for the site cleanup.

Upon completion of the contract, the Government will perform a follow up EBS. If contamination is identi-fied, the contractor will be held responsible for clean up and ultimate return of storage yard to original condition. No Petroleum’s (fuels), Oil’s, Lubricant’s, (POL), nor Hazardous Material’s (HAZMAT) shall be stored on site.

3. ELECTRICITY: Electricity for construction is available. Contractor is responsible for coordination of hook up and all materials required. Note: Cables are to be in conduit and buried. Location of power and specific hook up procedures will be coordinated with the CCI. No electrical work shall take place with out expressed approval from the CCI. An excavation permit shall be obtained before any digging is per-formed. Upon completion, inspection, acceptance of the fence construction, by the USAFA, all materials will become the sole property of the Government.

4. TELEPHONE: If the Contractor wishes to install telephone service, all costs of the telephone ser-vice shall be borne of the Contractor. Coordination with CCI is required prior to any excavation. Tele-phone lines and connections shall be disconnected upon contract completion.

5. DEBRIS: During the storage lot inspection with the Contractor and CCI, debris identified by the CCI shall be removed by the USAFA, leaving a suitable starting point for lot turn over to the contractor. Debris shall be removed before EBS and subsequent fence installation. The storage area will be left in a debris free condition upon completion of the contract. Any items in the storage area at the completion that are identified by the CCI as debris shall be removed by the contractor upon contract completion. Debris re-moval shall be the responsibility of the contractor and removed accordingly.

6. TOILET(S): The Contractor shall provide temporary toilet(s) for use by construction personnel. (Toilets shall be in place when office/trailer established) toilet(s) shall be removed upon contract completion.

7. SIGNAGE: The Contractor shall erect a sign with the company name and phone number. The name of the company shall be in letters at least 3” high. The appearance and placement of the sign are subject to the approval of the CCI. Signage will be removed upon contract completion.

8. MAINTENANCE: The Contractor is responsible for maintenance of the fence and storage area dur-ing the period of the contract. The staging area shall be kept orderly and free of litter as determined by

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(12145-3) the Contracting Officer. A final inspection shall be conducted by the CCI. Any storage site punch list items shall be corrected before the contract is determine complete.

9. TREES: Trees (> 4” diameter) within the site shall be left in place, and care taken not to compact ground around them. Smaller trees, removal shall be the responsibility of the USAFA. Coordination with the CCI is required before fence or utility installation.

10. CONSTRUCTION TRAILER: Construction trailers must comply with USAFA color scheme. This is a tan scheme. Their location at a project or within a storage yard must be approved by the Contracting Officer.

1.9 CONTRACTOR CONSTRUCTION SIGNAGE

A. All construction projects shall have a sign telling the general public of the intent of the project and other pertinent project information. See the example shown on the next page.

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Sign Standards

Dimensions: 8’ X 4’ Back Ground: White A.Text Color: Black Bird Height: 21.5”

Text size:

“Please pardon the…” Statement: 4” USAFA Civil Engineer: 2.5” Project Title Info: 3” Investment/Completion Info: 2” Project Specifics: 2”

Text shown in light gray in only text to be modified for project specifics. All other text to remain as shown above.

“Please pardon the inconve-nience as we build for future generations of Air Force leaders.”

USAFA Civil Engineer

FY13 Repair HTHW Phase 1/4 Investment: $5.5 million Estimated Completion: Summer 2014

CUSTOMER:

ADMINISTRATIVE AGENT: 34th Operations Support Squadron US Army Corps of Engineers, Omaha District

ARCHITECT: HB&A, LLC

ENGINEER: Schendt Engineering Corporation

CONTRACTOR:

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1.10 UTILITIES

A. Reasonable amounts of utilities, such as water and electricity, will be provided to the Contractor at no additional cost. The Contractor shall be responsible for installing and maintaining temporary lines and properly removing them after work is complete.

B. Fire Hydrant Connections: Only compatible adapters shall be utilized for hydrant connections.

A gate valve shall be provided and installed by the Contractor between the hydrant and supply hoses to control flow. Connection shall include backflow protection. Temporary connections to fire hydrants shall be disconnected at the end of each working day. No quick closing valves such as plug or butterfly valves will be used. Notify the Fire Department (333-2154) prior to connection.

C. Removal: Prior to final acceptance, all temporary cords, lines or other equipment shall be removed and the existing outlets and lines restored to the conditions existing prior to the start of construction.

D. Outages: Any proposed utility outages necessitated by the work shall be requested in writing to the Contracting Officer at least fifteen (15) working days prior to the proposed outage. The request shall stipulate the specific utility systems and circuits to be affected, the location of the work, the time at which the shutdown will occur, and the duration of the outage for each system.

Outages shall be kept to a minimum both in number and in duration. Where multiple outages are required, as many outages as can be accurately scheduled shall be submitted as a group.

1.11 OUTAGE WORK SEQUENCE REQUIREMENT

A. Critical to the success of this project will be the phasing and sequencing of the work to minimize down time and inconvenience to the facility occupant.

B. The Contractor shall develop and submit to the Contracting Officer for approval, a utility outage plan/ schedule 30 days prior to commencing of work. The plan shall include utility systems and branches affected, details of the actions to be taken during the outage, additional crews and extended work hours required, how and where temporary back-up power will be provided, contingency plans if the proposed actions are not completed as scheduled, the estimated dates and times of the outage, and which sections of facilities will affected.

1.12 POST COSTRUCTION RECURRING WORK ADDITIONS (SOP)

A. The purpose of this Standard Operating Procedure (SOP) is to provide a standard method for administering the Recurring Work Program (RWP) for Civil Engineering and Mission Related Services at the United States Air Force Academy, Colorado. The SOP includes responsibilities for determining the items to be included in the program, requirements for identifying recurring work (preventive maintenance activities), documenting recurring work, and inputting the data into the IWIMS data base.

B. This SOP is required to be followed by Project Managers (MILCON included), construction Contractors, Production Control, Operations, Maintenance Engineering and anyone involved in the creation or modification of assets and physical facilities that need regular preventive maintenance care at the United States Air force Academy.

C. Definitions:

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1. RWP - Recurring Work Program. This describes preventive and predictive maintenance activities repetitively and regularly performed on equipment and facilities at the United States Air Force Academy, Colorado.

2. IWIMS – Interim Work Information Management Systems. The computerized maintenance management system used at the United States Air Force Academy, Colorado.

D. Associated Materials / Forms:

1. Recurring Work Program (RWP) Activities Worksheet (09/04/02)

E. Procedures/Responsibilities:

1. The Maintenance Engineering Manager is responsible for maintaining a standardized RWP and for the functioning of the overall program.

2. Maintenance actions need to be developed for all new requirements. It is the construction contractor’s (the firm furnishing and installing the equipment) responsibility to complete an Recurring Work Program (RWP) Activities Worksheet for all individual pieces of equipment that need to have recurring maintenance work done. They are responsible for including these completed forms in one section of the O&M manuals submitted at the end of the project.

3. The Project Construction Manager over the installation is responsible for ensuring that the completed Recurring Work Program (RWP) Activities Worksheets are included in the O&M manual when received from the Contractor.

4. The Maintenance Engineering Manager is responsible for reviewing the completed worksheets, making any appropriate changes and transferring the worksheets to the Operations area for incorporation into the IWIMS system.

F. Records:

1. Production Control Section – Facility Folders

2. Engineering and Programs Division – Contract Project Documents

1.13 WARRANTY REQUIREMENTS

A. WARRANTIES: Provide executed warranty certificates (include in O&M manuals) for such materials or equipment which have warranties in excess of one year.

1. Complete two WARRANTY/ GUARANTEE forms, one to be included in the O&M manual the other to be delivered to Production control.

2. Tags shall be adhered to all materials or equipment that have warranties in excess of one year. The tag shall be a four inch square brass plate or another approved substitute.

The tag shall contain the model number, serial number; date installed, and warranty expiration date. The tag shall be adhered to the equipment using a brass chain or approved substitute.

GENERAL REQUIREMENTS 01 00 00 - 11

END OF SECTION 01 00 00

EQUIPMENT / APPLIANCE WARRANTY

Make / Model Number Date Expires

Serial Number WO / Contract / PO Num-ber

DO NOT ATTEMP REPAIRS BEFORE WARRANTY

EXPIRATION DATE --- THE WARRANTY MAY BE

RENDERED INVALID. REPORT MALFUNCTIONS

OR REMOVAL TO THE ACTIVITY BELOW FOR

GUIDANCE ON EXERCISING THE WARRANTY.

ACTIVITY Phone No.

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SECTION 01 20 00 – PROJECT MEETINGS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS:

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division I specification sections, apply to this section.

1.2 SUMMARY:

A. This section specifies administrative and procedural requirements for project meetings including, but not limited to:

1. Coordination Meetings

2. Weekly Progress Meetings

3. Construction Phasing and Schedules

B. Provide 2-week construction schedule forecast and current work progress at each progress meeting.

1.3 SUBMITTALS

A. Contractor's Construction Schedule: Submit two printed copies of initial schedule, one a reproducible print and one a black-line print, large enough to show entire schedule for entire construction period.

1.4 COORDINATION MEETINGS:

A. Conduct project coordination meetings as necessary at scheduled times convenient for all parties involved. Project coordination meetings are in addition to specific meetings held for other purposes such as weekly progress meetings and special pre-installation meetings.

B. Record meeting results and distribute copies to everyone in attendance and to others affected by decisions or actions resulting from each meeting.

1.5 WEEKLY PROGRESS MEETINGS:

A. Conduct weekly progress meetings at regularly scheduled times.

B. Attendees: In addition to Contracting Officer, other parties as deemed necessary by Contracting Officer, Contractor, and others involved in planning, coordination, or performance of future activities shall be represented at these meetings by persons familiar with the project and authorized to conclude matters relating to progress.

C. Agenda: Prepare and distribute minutes of previous progress meeting. Correct minutes of the previous progress meetings as directed. Review other items of significance that could affect progress.

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1. Agenda for each progress meeting will include the following:

a. Attendance

b. Review and Acceptance of Previous Minutes

c. Status of Requests for Information/Decision

d. Construction Schedule Review

e. Review of Record Documents

f. New Business

2. Contractor’s Construction Schedule: Be prepared to review progress since the last meeting. Determine where each activity is in relation to the Contractor’s Construction Schedule, whether on time, ahead or behind schedule.

D. Be prepared to review and discuss the present and future needs of each entity present, including such items as:

1. Interface and Utility Interruption Requirements

2. Time

3. Sequences

4. Deliveries

5. Off-Site Fabrication Problems

6. Access

7. Site Utilization

8. Temporary Facilities and Services

9. Hours of Work

10. Hazards and Risks

11. Housekeeping

12. Quality and Work Standards

1.6 CONSTRUCTION PHASING AND SCHEDULES

A. Procedures: Comply with procedures contained in Association of General Contractor’s "Construction Planning & Scheduling."

B. Time Frame: Extend schedule from date established for the Notice to Proceed to date of Substantial Completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

C. Activities: Treat each separate area as a separate numbered activity for each principal element of the Work. Comply with the following:

1. Activity Duration: Define activities so no activity is longer than 20 days, unless specifically allowed by Contracting Officer.

2. Procurement Activities: Include procurement process activities for long lead items and major items, requiring a cycle of more than 60 days, as separate activities in schedule.

Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

3. Submittal Review Time: Include review and resubmittal times indicated in Division 1 Section "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's Construction Schedule with Submittals Schedule. Refer to Specification Section 01 33 00, 1.2, D.2.

4. Startup and Testing Time: Include number days for startup and testing.

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5. Substantial Completion: Indicate completion in advance of date established for Substantial Completion, and allow time for contracting officers administrative procedures necessary for certification of Substantial Completion.

D. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the Work is affected.

1. Phasing: Arrange list of activities on schedule by phase.

2. Work Restrictions: Show the effect of the following items on the schedule:

a. Coordination with existing construction.

b. Limitations of continued occupancies.

c. Uninterruptible services.

d. Partial occupancy before Substantial Completion.

e. Use of premises restrictions.

f. Seasonal variations.

g. Environmental control.

3. Work Stages: Indicate important stages of construction for each major portion of the Work, including, but not limited to, the following:

a. Subcontract awards.

b. Submittals.

c. Purchases.

d. Fabrication.

e. Installation.

f. Tests and inspections.

g. Adjusting.

h. Curing.

i. Startup and placement into final use and operation.

4. Area Separations: Identify each major area of construction for each major portion of the Work. Indicate where each construction activity within a major area must be sequenced or integrated with other construction activities to provide for the following:

a. Structural completion.

b. Permanent space enclosure.

c. Completion of mechanical installation.

d. Completion of electrical installation.

e. Substantial Completion.

1.7 REPORTING

A. Distribute copies of minutes of the meeting to all.

END OF SECTION 01 20 00

SUBMITTAL PROCEDURES 01 33 00 - 1

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SECTION 01 33 00 – SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements for submittal of shop drawings, product data, administrative data, and samples to verify that products, materials, and systems proposed for use comply with provisions of the Contract Documents.

B. A submittal register is included in this section listing those submittals required of the contractor for this project. The AF Form 3000 shall be used to submit all data.

C. Submittal Categories:

1. Category A: For review and approval by the Government.

2. Category B: For information only, approval of the Government is not required. However, the absence of comments by the Government does not relieve the Contractor of his responsibility to comply with the Contract Documents.

D. Shop drawings include, but are not limited to, the following:

1. Fabrication drawings.

2. Installation drawings.

3. Schedules.

4. Standard information prepared without specific reference to the Project is not considered to be a shop drawing.

E. Product data includes, but is not limited to, the following:

1. Manufacturer's product specifications.

2. Manufacturer's installation instructions.

3. Catalog cuts.

4. Roughing-in diagrams.

5. Standard wiring diagrams.

6. Printed performance curves.

7. Operational range diagrams.

8. Standard product operating and maintenance manuals.

9. Material Safety Data Sheets (MSDS).

F. Administrative data includes, but is not limited to the following:

1. Permits.

2. POC list with telephone numbers.

3. Manifest.

G. All items called out in a specification section shall be submitted at the same time under the submittal number listed in the register unless denoted as a separate submittal. Submittals not containing all items listed in the specification section will be considered incomplete and returned to the contractor with no action taken.

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1.2 SUBMITTAL PROCEDURES

A. Coordination: Coordinate preparation and processing of submittals with performance of the Work. Transmit each submittal to the Contracting Officer well ahead of scheduled performance of related construction activities to avoid delay.

1. Coordinate each submittal with other submittals and related activities that require sequential activity including:

a. Testing

b. Purchasing

c. Fabrication

d. Delivery

2. Coordinate transmittal of different types of submittals for the same element of the Work, and different elements of related parts of the Work, so that processing will not be delayed by the Contracting Officer's need to review submittals concurrently for coordination. The Contracting Officer reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are forthcoming.

B. The Contractor shall provide each submittal required on the Submittal Register. The Contracting Officer may request submittals in addition to those listed on the Submittal Register, which shall be submitted in full conformance with this Section and at no additional cost to the Government. Unless otherwise specified, the Submittal Register shall be submitted within ten

(10) calendar days after the date of the Notice to Proceed. Submittals shall be delivered to the Contracting Officer by the dates listed on the approved Submittal Register with the following exceptions: Product Warranties and Final As-Builts - submit within two (2) weeks after final acceptance, prior to final payment.

C. Submittal Review Time (for Category A only): The Contractor will be notified not later than 21 days after submission date of approval or disapproval, with appropriate comments in the event of disapproval. Disapproved submittals shall be resubmitted no later than seven (7) calendar days after receipt of disapproval. In no event shall disapproval be an acceptable basis for extension of the project completion time.

D. Form of Submittal: Only those submittals accompanied by a completed AF Form 3000, "Material Approval Submittal", will be accepted. Copies of AF Form 3000 may be obtained from the Contracting Officer, Building 8110.

E. Submittal Preparation: Place a permanent label or title block on each submittal for identification.

1. Indicate the name of the firm or entity that prepared each submittal on the label or title block.

2. Include the following information on the label for processing and recording action taken.

a. Project name

b. Date

c. Name and address of Contractor

d. Name and address of Subcontractor

e. Name and address of supplier

f. Name of manufacturer

g. Number and title of appropriate specification section

h. Drawing number and detail references, as appropriate

i. Similar definitive information as necessary

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F. Submittal Transmittal: Package each submittal appropriately for transmittal and handling.

Deliver to Contracting Officer. Submittals received from sources other than the Contractor will be returned to the sender without action. Provide two copies of the package (except O&M Manuals where 4 copies are required). Include completed and signed AF Form 3000’s.

1. Record relevant information and requests for data on the transmittal form. On the form, or an attached separate sheet, clearly record deviations from requirements of the Contract Documents, including minor variations and limitations.

1.3 TYPES OF SUBMITTALS

A. Shop drawings shall consist of drawings prepared specifically for this Project illustrating items to be fabricated specifically for this Project. Such drawings shall be in conformance with the General Provisions of this specification and shall clearly define the size, thickness, configuration, material, finish, number required, and all other pertinent characteristics of each item to be fabricated. In addition, the drawings shall define the exact location of the item in the work and its relations to all other affected items. Do not reproduce Contract Documents as the basis for shop drawings.

1. Include the following information on shop drawings:

a. Dimensions and quantities.

b. Identification of products and materials including brand names.

c. Compliance with specified standards.

d. Notation of coordination requirements.

e. Notation of dimensions established by field measurement.

2. Submit coordination drawings, where required, for integration of different construction elements. Show construction sequences and relationships of separate components where necessary to avoid conflicts in utilization of the space available.

3. Encircle or otherwise indicate deviations from the Contract Documents on the shop drawings. Explain deviation on a memo or letter to the Contracting Officer.

4. Do not permit shop drawing copies without an appropriate final stamp or other marking indicating the action taken to be used in connection with construction.

B. Manufacturer's data shall consist of printed literature illustrating or describing manufactured proposed product and, if necessary, shall be accompanied by a written explanation of its relationship in the work. Pages describing products in addition to those proposed for use in this project shall be marked to define exactly which product is being proposed. Highlighting is unacceptable. Use black arrows or underline. The submission should include copies of relevant pages only. Manufacturer’s general catalog, with pages of products unrelated to this project, will not be acceptable.

1. Where product data has been printed to include information on several similar products, some of which are not required for use on the project or are not included in this submittal, mark copies to clearly indicate which information is applicable.

2. Where product data must be specially prepared for required products, materials, or systems, because standard printed data are not suitable for use, submit as "shop drawings" not "product data."

3. Include the following information in product data:

a. Product dimensions, colors, and finishes

b. Manufacturer's printed recommendations

c. Compliance with recognized trade association standards

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d. Compliance with recognized testing agency standards

e.