FA667525Q0001-B1651 HVAC-Combined Synopsis Solicitation.docx

Combined Synopsis/Solicitation

(IAW FAR 12.603)

The Air Force 301st Operational Contracting Flight at NAS Fort Worth JRB, TX is issuing this combined synopsis/solicitation for commercial items, B1651 HVAC, prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This solicitation is being issued as a Request For Quotation (RFQ), and the solicitation number is FA6675-25-Q-0001.

This solicitation document incorporated provisions and clauses are those in effect through: Federal Acquisition Circular: 2024-06 Defense Federal Acquisition Regulation Public Notice: 20241010 Air Force Federal Acquisition Circular: 2024-1016

SET ASIDE: This solicitation is being issued as a competitive 100% Small Business Set-Aside under North American Industry Classification System (NAICS) 238220, Product/Service Code N041, with a size standard of $19.0M.

DESCRIPTION: This solicitation is for the purchase and delivery of the following commercial items:

Turnkey replacement of one each, 14-ton R-410A VRF Heat Recovery Condensing unit and one each six port Mode Control Unit (MCU) in accordance with Attachment 2-B1651 HVAC Statement of Work-24SEP2024.

This is a BRAND NAME requirement. See Attachment 3- B1651 HVAC- Brand Name Justification for details.

AWARD TYPE: Firm-Fixed-Price Purchase Order

PLACE OF PERFORMANCE/DELIVERY/ACCEPTANCE/FOB:

FOB Destination.

Delivery period provided by contractor in quote.

Address:

USAF 301st MSG/BCE 1651 Lyons Drive.

Naval Air Station / JRB, TX 76127-6200

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition.

EVALUATION CRITERIA: Evaluation for award will be conducted in accordance with FAR Part 12, Commercial Items. The lowest price quote will be reviewed for technical acceptability. Technical acceptability is be based on conformance to the requirements detailed. If found technically acceptable, no further reviews will be conducted. If found to be unacceptable, the next lowest priced response will be evaluated.

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition. The offeror verifies by submission of their offer that the representation and certifications currently posted electronically in the System for Award Management have been entered or updated in the last 12 months and are current, accurate, complete, and applicable to this solicitation.

PROVISIONS / CLAUSES (FAR & DFARS): See Attachment 4 – Solicitation Provisions and Clauses and Appendix A – Supplemental Provisions and Clauses (DAFFARS).

FUNDING STATUS: This acquisition is currently FUNDED.

REGISTRATION/CERTIFICATIONS: In order to be considered for this requirement, you MUST have an active company profile in System for Award Management (SAM.gov).

INVOICING: In accordance with 31 U.S.C. 3332, electronic funds transfer (EFT) is required for payments. All payments are to be paid via the Internet through the Wide Area Workflow (now called PIEE) system. WAWF/PIEE may be accessed at https://piee.eb.mil/. Payment information may be accessed using the DFAS website at https://www.dfas.mil.

POINTS OF CONTACT:

Contracting Officer: Robert Walz. robert.walz.1@us.af.mil Contract Administrator: Todd Benner. todd.benner@us.af.mil

SITE VISIT: A pre-proposal conference/site visit will be conducted on October 30, 2024 at 10:00 a.m. Central Standard Time (CST). Submit the names of all attendees via email to BOTH POCs listed above no later than 4:30 p.m. CST on October 29, 2024. Upon receipt of names and attendees, details will be provided on the meeting location and how to gain installation access.

QUESTIONS: Submit questions by e-mail to BOTH POCs listed above. The cutoff to submit questions is November 5, 2024 @ 10AM CST. Answers to questions will be posted as an amendment to the solicitation on FBO.gov by November 7, 2024 @ 10AM CST.

SUBMISSION INSTRUCTIONS: Submit quotes by e-mail to BOTH POCs listed above no later than November 13, 2024 @ 10AM CDT. It is the offeror’s responsibility to get the proposal in on time and should allow sufficient time to clear any and all email servers. Microsoft Office and Adobe PDF files are the accepted forms of files to be submitted. Please limit file size to 3MB or less and include your company’s CAGE, UEI, Delivery Period, and any discount payment terms. Quotes submitted prior to close date are welcome.

Your quote must include but is not limited to the following:

1. Completed (must be signed) Attachment 1 – Offeror’s Information

2. Product data sheets or any other technical information necessary for technical evaluation of the offered product.

3. Quotes must be valid for at least 90 days.

4. All price quotations must be submitted via Attachment 1 – Offeror’s Information. Separate quotes on company letterhead can be provided for supplemental information, but all technical submissions must be submitted on a separate document.

Appendix A – Supplemental Provisions and Clauses (DAFFARS)

5352.201-9101 AFRC Ombudsman (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Col Ginger Ormond, AFRC/DS, 555 Robins Parkway, Suite 250C,Robins AFB GA 31098. Comm: 478-327-1008. Email: ginger.ormond.2@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

(b) For the purposes of Departmet of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.]

(End of clause)

5352.223-9001 Health and Safety on Government Installations

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

5352.242-9000 Contractor Access to Department of the Air Force Installations

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and local security procedures to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101 , Integrated Defense, and DODMAN5200.02_AFMAN 16-1405 , Air Force Personnel Security Program ] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

(g) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)