FA6643-11-R-0003-0003.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

to:

Exhibit/Attachment Table of Contents

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been added by full text:

L

L-1. NOTICE TO OFFERORS (CONSTRUCTION)

Funds are not presently available for this contract. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date.

L-2. APPLICABLE CLAUSES

The appropriate clauses to be included in the contract will be determined based on Offeror's response to the Section K representations.

(a) Patent Rights. If the Offeror is a small business firm or nonprofit organization, then FAR 52.227-11, PATENT RIGHTS-RETENTION BY THE CONTRACTOR (SHORT FORM), DFARS 252.227-7034, PATENTS - SUBCONTRACTS, and DFARS 252.227-7039, PATENTS - REPORTING OF SUBJECT INVENTIONS will be used in Section I. Otherwise, FAR 52.227-12, PATENT RIGHTS - RETENTION BY THE CONTRACTOR (LONG FORM), will be included in Section I consistent with FAR Part 27.

(b) Cost Accounting Standards. Section I of this solicitation may contain the three Cost Accounting Standards clauses at FAR 52.230-3, 52.230-4, 52.230-5, and/or 52.230-6. The resultant contract will contain only those clauses required based on the Offeror's response to the Section K certification titled Cost Accounting Standards Notices and Certification (National Defense).

(c) Subcontracting Plan. If the Offeror has a comprehensive subcontracting plan under the test program described in 219.702(a), then, DFARS 252.219-7004, SMALL, SMALL DISADVANTAGED AND WOMEN-OWNED SMALL BUSINESS SUBCONTRACTING PLAN (TEST PROGRAM) and associated implementation in Section H will be used in lieu of FAR 52.219-9, FAR 52.219-10, FAR 52.219-16, DFARS 252.219-7003, and H038.

L-3. RFP TECHNICAL CLARIFICATIONS

Offerors who determine that the technical requirements of this RFP require clarification(s) in order to permit submittal of a responsive proposal shall submit all questions in writing within 10 days before RFP closing date. These questions shall be directed to the Contracting Officer identified on the cover page of the solicitation.

L-4. SMALL BUSINESS AND SMALL DISADVANTAGED BUSINESS SUBCONTRACTING PLAN

FAR 52.219-9 AND DFARS 252.219-7003 are included in this solicitation and will be incorporated into any resultant contract. A subcontracting plan is required from all Offerors other than small business concerns for proposals exceeding $1.5 million which contain subcontracting opportunities. The plan shall be submitted with the initial proposal and will be concurrently reviewed. The Offeror's submission must provide sufficient information to support the contracting officer's review of the subcontracting plan to determine if it is acceptable (otherwise an Offeror will be ineligible to receive the contract award). Offerors who have been selected for participation in the DoD test program authorized by Section 834 of Public Law 101-189 and who have approved comprehensive subcontracting plans are not required to negotiate subcontracting plans on an individual contract basis. If the Offeror has an approved comprehensive subcontracting plan under the DoD test program, the Offeror shall provide a copy of its approved comprehensive subcontracting plan in lieu of the individual plan required herein. Any contract resulting from this solicitation which includes a comprehensive subcontracting plan will include the clause at 252.219-7004, Small Business and Small Disadvantaged Business Subcontracting Plan (Test Program), in lieu of the clauses at FAR 52.219-9, and DFARS 252.219-7003.

L-5. INSTRUCTIONS TO OFFERORS/PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of five (5) Volumes as identified below.

B. The Government intends to select no more than ten (10) contractors for the Command-Wide O&M Project Execution Contract (COMPEC) II. The Government plans to evaluate proposals and award contracts without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a technical and price standpoint. The Government reserves the right to conduct discussions if the contracting Officer later determines them to be necessary.

C. GENERAL INSTRUCTIONS

(1) General Information: This section of the Information to Offerors (ITO) provides general guidance for preparing proposals as well as instructions on the format and content of the proposal. The offeror’s proposal must contain all data and information requested by the ITO and be submitted in accordance with (IAW) the instructions contained herein. Failure to follow the prescribed format and instructions or failure to submit the specific required information may result in an unfavorable proposal evaluation.

(2) Point of Contact: The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns to the CO. Written requests for clarification may be sent to the CO via fax or email. Email is the preferred method of communication. The CO for this acquisition is as follows:

Jana P. McNeal

255 Richard Ray Blvd.

Robins AFB, GA 31098-1637

Commercial Phone: 478-327-0587

Email address: Jana.McNeal@us.af.mil

(3) Discrepancies: If an offeror believes that the requirement in these instructions contains an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale, but no later than ten (10) days after release of the solicitation.

(4) Debriefings: IAW FAR 15.503, the CO will promptly notify offerors of any decision to exclude them from the competitive range. Upon such notification, offerors may request their debriefing IAW the requirements of FAR 15.505 or 15.506, as applicable. Requests for debriefings must be made within the timeframes set forth in the FAR.

(5) Organization/Distribution/Number of Copies/Page Limits:

(i) Proposal Organization:

a. The offeror shall prepare the proposal as set forth in the Table below.

i. The titles and content of the volumes should be as defined in the Table below.

ii. All titles and contents shall be within required page limits and with the number of copies as specified.

iii. All proposal volumes (original and hard copies) identified shall be delivered to the address specified in Block 8 of the SF 1442 by the date and time specified in Block 9 of the SF 1442.

b. Specific format requirements are identified in paragraph (a)(5)(ii) Proposal Format.

c. The contents of each proposal volume are described in the respective paragraphs of this ITO.

d. In compliance with FAR Subpart 4.8, Government Contract Files, the Government will retain the original of all proposals. The Government will destroy all other hard copies of all proposals. No destruction certificate will be provided.

(ii) Proposal Format:

a. Guidance

i. This section of the ITO provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal.

ii. The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions.

iii. All requirements specified in this solicitation are mandatory.

iv. You are representing that your firm will perform all requirements specified in the solicitation by submitting your proposal – unless exceptions are noted

v. These instructions are intended to elicit brief and specific responses. Simply restating that the offeror understands and intends to comply with this effort or paraphrasing statements in the solicitation is inadequate.

b. Sufficient Detail.

i. The proposal shall be clear, concise, and legible; contain sufficient detail for accomplishing effective evaluation and substantiating validity of claims.

ii. The proposal should address how the Offeror intends to meet these requirements.

iii. Offerors must assume that the Government has no prior knowledge of their capabilities and experience and will base its evaluation on the information presented in the offeror’s proposal.

iv. Elaborate Presentations are not desired. Elaborate documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

v. Pricing Information: All cost and pricing information shall be addressed ONLY in the Price Proposal Volume.

c. No Cross-Referencing.

i. Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal.

ii. Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal.

iii. Each response to each factor shall be self-contained. No cross-referencing between factor responses is permitted.

d. Tab Indexing.

i. Pages used for tab indexing shall be used to identify sections within each Volume and shall not be used to present other information.

ii. Tab for items identified in the Title column of Table 1, “Proposal Organization”, shall be utilized.

iii. Tabs do not count against the page limitations for their respective volumes.

e. Table of contents.

i. Each volume shall contain detailed table of contents to delineate the subparagraphs within that volume.

ii. Master Table of Contents: Volume I, Contract/Administrative, shall contain a consolidation of the individual Table of Contents from all Volumes (I through V).

iii. The Table of Contents will not count against the page limitations for their respective volumes.

f. List of Tables and Figures.

i. Each volume shall contain a list of all tables and figures within that volume.

ii. The Lists of Tables and Figures will not count against the page limitations for their respective volumes.

g. Glossary of Abbreviations and Acronyms.

i. Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each.

ii. One glossary may be developed for the entire proposal and provided in each volume.

iii. Glossaries do not count against the page limitations for their respective volumes.

h. Proposal Copies

i. The Offeror will submit copies in accordance with Table 1 entitled, Proposal Organization.

ii. All copies of an Offeror’s proposal must be submitted together.

iii. All Prime Offeror and Teaming partner information must be incorporated into one comprehensive submittal

iv. Staples shall not be used.

v. Be sure to use appropriate markings such as the legend at FAR 52.215-1(e), Restriction on Disclosure and Use of Data.

i. “Original” Proposal. One hard copy of each volume shall be formatted as follows:

i. Clearly marked as “Original”

ii. Unbound

iii. Hole-punched with a standard 2-hole punch at the top of each page

iv. Printed head-to-foot so that each page can be read when placed in a standard 2-hole file folder

v. Each volume shall have a cover sheet, clearly marked as volume number, “Original”, Offeror’s name , and solicitation title, number and proposal date.

vi. Shall include tab dividers

j. Paper Copies. Paper copies shall be formatted as follows:

i. Copies shall be separately bound in three-ring loose-leaf binders, which shall permit each volume to lie flat when open.

ii. A cover sheet should be bound in each book, clearly marked as to the volume number, copy number, Offeror’s name, solicitation title, and solicitation number.

iii. A label should be placed in the front cover of each binder clearly identifying volume number, copy number, Offeror’s name, solicitation title, and solicitation number.

iv. A label should be placed in the spine of each binder clearly identifying the volume number, copy number, Offeror’s name, solicitation title, and solicitation number

v. All document binders shall have a color other than red.

k. Page Format Restrictions and Limitations

i. All pages shall be printed double-sided on recycled paper as much as practical. For example, original letters are exempted from the double-sided requirement.

ii. Pages shall be 8.5 x 11 inches, not including foldouts.

iii. Text pages shall be portrait-oriented. Graphics and tables may be landscape-oriented if required to properly present the information.

iv. Pages shall be typed with no less than single line spacing.

v. No condensed fonts are allowed. Times New Roman, Arial, or similar font preferred. The font size shall be no less than 12 point except table cell, chart, graph or figure labels or text in tables, charts, graphs or figures shall be no smaller than 8 point.

vi. Margins on all four edges of each sheet will be at least one inch.

vii. Proprietary statements, security markings, and page numbers may fall within the defined margin area.

viii. Each volume shall be numbered consecutively with volume and page number. (E.g. I-1, I-2, II-1, II-2, etc.

ix. Any proposal revisions shall be accomplished with replacement pages, which have changes, clearly indicated by a veridical line in the right margin. Replacement pages shall also be individually dated.

x. These page format restrictions shall apply to responses to Evaluation Notices (ENs)

l. Foldouts

i. Foldout pages may only be used for large tables (Including Pricing Matrix Spreadsheets), charts, graphs, diagrams and schematics.

ii. Foldout pages may not be used for pages of text.

iii. Legible tables, charts graphs, diagrams, schematics and figures shall be used wherever practical to depict organizations, systems and layouts, implementation schedules, design drawings, plans, etc.

iv. Each printed side of a foldout will count as two pages.

v. Foldout pages shall fold entirely within the volume.

m. Page Limitations.

i. Page limitations shall be treated as maximums

ii. Each side of each 8.5 x 11 inch sheet that displays printed material shall be counted as one (1) page for page limitation purposes.

iii. Each side of each sheet larger than 8.5 x 11 inches that displays printed material shall be counted as two (2) pages for page limitation purposes.

iv. If page limits are exceeded, the excess pages will (1) be destroyed and (2) not be rated or considered in the evaluation of the proposal.

v. Page limitations shall be placed on responses to ENs. The specified page limits for ENs will be identified in the transmittal forwarding the ENs to the Offeror(s).

n. Pages Counted. Each page shall be counted except the following:

i. Cover pages

ii. Table of contents

iii. List of figures

iv. Glossaries

v. Tabs

vi. Dividers

vii. Blank pages (Shall be identified as “Left blank intentionally”)

viii. Title Pages

ix. Bonding Surety Letters

Table 1. Proposal Organization Table

Table of Contents for Volume 1

Validity Statement

Contact Information

Joint Ventures, Teaming Arrangements and/or Letters of Intent

Exceptions to Terms and Conditions, if applicable

Properly executed SF1442, completed Section K, current ORCA, and properly executed SF 30(s).

Financial Responsibility

Joint Ventures, Teaming Arrangements and/or Letters of Intent1

Bonding Surety Letters

Unlimited

Relevance of Present/Past Performance to Mission Capability Subfactors2

Organization Structure Change History2

Consent Letters

Client Authorization Letters

SF 294/295 Submittal

FFP Fully Burdened Labor Rates, Field and Home, Section L Attachment L-6

Mission Capability Subfactor 1.3 Small Business Participation

1Joint Venture Agreement Summary only – full Joint Venture Agreement should be provided in Volume 1 only.

2 Subdivisions of Volume III; individual page allocations not mandated, total of Section shall not exceed 10 pages.

3 If applicable

1) VOLUME I – ADMINISTRATIVE/CONTRACT DOCUMENTATION

a) Executive Summary

(i) The Executive Summary is a concise narrative summary of the entire proposal, including significant risks, and a highlight of any key or unique features, excluding price

(ii) Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal Master Table of Contents, List of Tables & Figures and Glossary of Abbreviations and Acronyms

b) Provide a Master Table of Contents for the entire proposal, including all volumes with Tables and Figures and Glossary of Abbreviations and Acronyms.

c) Table of Contents for Volume I

d) Validity Statement

(i) The proposal acceptance period is specified in the Standard Form 1442, page 1, block 13D of the RFP.

(ii) The Offeror shall make a clear statement that the proposal is valid until this date in the Administrative/Contract Documentation volume.

e) Contact Information

(i) Provide address, phone number, fax number, proposal POC and email address for the proposing prime and each of the teaming members

f) Joint Ventures, Teaming Arrangements and/or Letters of Intent

(i) Provide all Teaming Arrangements (TAs) or Letters of Intent (LOI) for the first-tier subcontractors to receive credit for performing as a teaming member. If any first-tier subcontractor is projected to perform more than 20% of all work on the contract, a signed TA or LOI shall be provided for that subcontractor.

(ii) A subcontractor without a TA or LOI with the Offeror is NOT considered as part of the “team” and will not be evaluated as such.

(iii) Mission Capability, Past Performance Information, and Past Performance Questionnaires submitted for subcontractors without a TA or LOI will not be evaluated

(iv) The Government will consider the Offeror and all subcontractors a “team” when evidence of a signed TA or LOI is provided in Volume 1, Administrative/Contract Documentation and Volume II, Technical

(v) A Joint Venture (JV) will be considered a sole business entity.

(vi) Mentor-Protégé (M-P) is a relationship and not a business entity. M-P’s require formal TAs or LOIs to qualify for consideration as a team member.

(vii) The proposal shall present a complete, coherent presentation of team abilities, as applicable.

g) Exceptions to Terms and Conditions

(i) Exceptions to terms and conditions of the model contract (completed RFP sections A-J) are strongly discouraged. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

(ii) Exceptions taken to terms and conditions of the model contract, to any of its formal attachments, or to other parts of the solicitation shall be identified.

(iii) Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

(iv) Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost and specific requirement of the solicitation.

(v) This information shall be provided in the format and content as shown below. Failure to comply with the terms and conditions of the solicitation MAY result in the Offeror being removed from consideration for award.

(vi) Completed Section K, Representations and Certifications. The Offeror’s proposal shall include a properly executed SF1442, completed Section K, current ORCA, and properly executed SF 30(s).

h) The purpose of this section is to provide information to the Government not included in the on-line representations and certification for preparing the contract document and supporting files. On-line representations and certifications are located at https://orca.bpn.gov.

i) Financial Responsibility

(i) Offerors shall provide year-to-date financial information through the last quarter available. If audited, reviewed, compiled or certified financial statements are available, these shall be submitted.

(ii) In addition to the above, Offerors shall explain how performance for the initial 90 days of the resultant first order will be funded. If the Offeror intends to rely on internally available working/operating capital, evidence of availability shall be submitted. If the Offeror plans to rely on financial support from other sources, identify the maximum lines of credit that may be available. Include documentation to support the line of credit amounts and a point of contact for the lender.

(iii) The above information shall be provided for the Prime and team members performing more than 20 percent of the proposed contract effort. If the Offeror is a combination of firms (for example, a partnership or joint venture), discuss the financial responsibilities among the companies. Historical and year-to-date financial data shall be submitted for each company that makes up the Offeror, and the ability to fund contract performance shall be addressed for the combined firm.

(iv) Financial responsibility is not an evaluation criterion. A contract may only be awarded to the Offerors who are deemed responsible in accordance with the Federal Acquisition Regulations (FAR).

2) VOLUME II – TECHNICAL CAPABILITIES

a) Executive Summary (duplication of executive summary in Volume I, Contract Documentation)

b) Table of Contents, List of Tables and Figures, Glossary of Abbreviations and Acronyms

c) Joint Ventures, Teaming Arrangements and/or Letters of Intent

i. Provide duplicate copies of all Joint Venture Agreements (summary only), Teaming Arrangements, and Letters of Intent for first-tier subcontractors as required in Volume 1.

d) Mission Capability

i. Hard evidence of capabilities is required to receive credit for evaluation Subfactors.

ii. Your responses will be evaluated against the Factors, Subfactors, and Criteria defined in Section M, Evaluation Factors for Award. The proposal shall address the Factors and Subfactors in the sequence outlined in Section M.

iii. Provide as specifically as possible, the actual method you would use for accomplishing and satisfying the requirements.

iv. Describe the Offeror’s proposed strategic approach to meeting the requirements of each Mission Capability Subfactor.

v. Include mission capabilities of team members with signed valid TAs or LOIs.

vi. Evidence of capabilities may include organization charts, resumes of key personnel, descriptions of relevant projects, descriptions of management approaches, etc.

vii. Emphasize abilities, approaches, and other evidence required under each Subfactor.

1. Resources (Subfactor 1.1)

(i) Bonding Surety Letters

1. Describe the bonding ability of the Prime.

a. Provide proof of excess bonding capacity with bonding capability letters from an approved surety listed with the Department of the Treasury. Letters must be notarized and signed by someone who can represent the surety. Letters signed by agents are unacceptable unless accompanied by a Power of Attorney granting proper authority to the agent.

2. The letter from the surety must be on surety letterhead and include a statement stating the contractor has a relationship with the surety and can obtain bonding.

3. Offerors shall provide a brief narrative summary describing the Prime’s current excess bonding ability.

(ii) Provide an organization chart showing the following key personnel. See Section M, Subfactor 1.1 for key personnel responsibilities and qualifications.

Program Manager

Program Construction Manager

Program QA/QC Manager

Program Health and Safety Manager

Provide a brief resume (education, professional certifications, years with company, total years of experience, and a brief description of experience supporting the proposed role) for each of the key personnel presented in the following Resume Format

Note: Expand tables as needed for text. Minimum of 8 pt font. Times New Roman, font preferred.

Resume Format

Name:

Employed By: Team Member

Name:

Brief Description of Experience Supporting the Proposed Role:

It is recommended that resumes be a maximum of one-half page each, but may be less than one-half page.

(iii) Describe the resources (e.g. number & skills of personnel, size and location of offices, etc.) the Prime will use to manage and/or perform multiple task orders at multiple locations concurrently under this contract. Describe how Prime resources will be used to meet requirements.

(iv) Describe the resources (e.g. number & skills of personnel, size and location of offices, etc.) the Prime/Team will use to execute multiple task orders at multiple locations concurrently under this contract. Describe how team resources will be used to meet both typical and surge requirements under this contract. Provide number and locations of licensed Professional Engineers and Registered Architects within the Team.

2. Management Approach (Subfactor 1.2)

(i) Describe how the offeror will manage and execute multiple COMPEC requirements at multiple locations concurrently described in the COMPEC SOW. Include the proposed teaming structure, team members’ roles and responsibilities, experience working as a team, and distribution of work (by role of each team member, type of work, geographical location, etc) among team members. Include description of communication procedures and channels among the team.

(ii) Describe how the Prime will acquire, utilize, and manage sub-contractors (beyond the proposed teaming arrangements) to execute individual and multiple COMPEC requirements. Describe the circumstances where additional subcontract(s) will be required and the process to ensure subcontract performance in schedule, quality, and safety. Provide how the Prime will measure performance, oversee, and manage subcontractors on multiple task orders at multiple locations concurrently. Provide how the Prime will measure, oversee, and manage subcontractors on each task order. Provide examples (i.e. dealing with schedule delays, subcontractor non-performance, cost growth, etc) of how these processes have been implemented and describe the outcome.

(iii) Describe how the Prime will administer and utilize Prime or Team resources to rapidly respond to and manage multiple, concurrent, geographically dispersed TOs.

(iv) Describe the processes and/or plan the Prime has in place to provide QA/QC and manage health and site safety at individual task order and overall COMPEC levels.

(v) Describe the processes the Prime has in place or plans to establish to identify and mitigate management issues to ensure individual task orders are executed within schedule and quality goals with minimal government oversight. Provide examples (i.e. dealing with schedule delays, subcontractor non-performance, etc) of how these processes have been implemented and describe the outcome. Describe the Prime’s process to ensure tasks are executed within schedule and quality status and issues are clearly communicated with both the team and the government (i.e. describe the Prime’s management process to ensure timely review, approval and/or resolution of submittals and requests for information from all project stakeholders including subcontractors, vendors and government personnel; describe the team’s management approach for ensuring all applicable permitting and environmental requirements are addressed in the execution of a task order; describe the team’s approach for ensuring warranty and latent defects are corrected in timely manner.)

3. Small Business Participation (Subfactor 1.3) details are specified in Volume V.

3) VOLUME III – PRESENT/PAST PERFORMANCE

a) Executive Summary (duplication of executive summary in Volume 1, Contract Documentation)

b) Provide a Table of Contents, list of Tables and Figures and a Glossary of Abbreviation and Acronyms

c) Present/Past Performance General Information

i. Narrative. This information is required for all proposals.

1. Past Performance Summary

a. Describe the role of the Prime and each Teaming Partner that will potentially perform on the COMPEC contract. The Government will consider only work performed by teaming partners with signed TA/LOIs proposed to perform work on the COMPEC contract.

b. This information is to assist the evaluators in determining relevancy of projects submitted for past performance evaluation by confirming the role of the team member compared to the scope of the projects submitted for evaluation.

2. Relevance of Present/Past Performance to Mission Capability Subfactors

a. The narrative portion will discuss how the projects submitted for evaluation demonstrate the Offeror’s ability to meet the Mission Capability Subfactors.

Subfactor 1.1: Resources

Subfactor 1.2; Management Approach

Subfactor 1.3: Small Business Participation

3. Organization Structure Change History

a. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition.

b. To facilitate this relevancy determination, include in this proposal volume a “roadmap” describing all such changes within the last four (4) years from the date specified for receipt of proposals in the organization of your company and teaming partners.

c. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment.

ii. Present/Past Performance Documents

1. Offerors are cautioned that the Government will use data provided by the Teaming Partners as well as data obtained from other sources in the evaluation of Present/Past performance (see Attachment L-3, Present/Past Performance Questionnaire, for an example of the type of information requested from other sources).

2. The government will not consider performance on an Offeror’s submission that concluded more than four (4) years prior to the date specified for receipt of proposals.

3. The Government will consider only those projects which are complete as of the date specified for receipt of proposals. Credit will be given only for work actually completed, not for anticipated scope. Do not submit projects that are not complete.

a. Present/Past Performance Information (PPI) Forms (Attachment L-2)

i. Each team may submit a maximum of eight (8) PPI forms. A minimum of two (2) PPI forms shall be submitted for the prime contractor. If the prime contractor is a Joint Venture (JV), each JV partner shall submit a minimum of two (2) PPI forms. At least two (2) PPI forms shall be submitted for each team member performing ≥20% of the work, if any. The balance of the eight (8) PPI forms may be used at the Offeror’s discretion to establish relevancy to the COMPEC contract. One hard copy of the Present/Past Performance Summary Sheet shall be included with the proposal submission NLT the RFP due date.

ii. A Present/Past Performance Information Summary Sheet identifying all Teaming Partners performing >20% of the work proposed for the COMPEC contract and Teaming Partners performing <20% in which PPI forms are submitted; which of the past performance projects submitted they teamed on; shall also be submitted. A total of one (1) summary sheet shall be submitted per team.

iii. To best represent the depth and breadth of past performance, the offeror shall submit at least one multi-discipline project in each of the following dollar categories (≥ $500,000 to ≤ $1,000,000, ≥ $1Million to ≤ $5 Million, and >$5 Million) which encompass the elements identified in Section L, Attachment 2 (PPI) & Section L, Attachment 3(PPQ), paragraph 11.

iv. Identify the scope summary of the project submitted as it relates to the COMPEC scope

v. Describe your rationale supporting your assertion of relevance of the submitted project to the COMPEC acquisition. Clearly link the past performance to the COMPEC Basic Contract SOW

vi. Clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified. The problem/resolution examples must be specific to the project discussed in the PPI form. For example, submit quality performance indicators or other management indicators that clearly support that an Offeror, or applicable Teaming Partner, has overcome past problems.

vii. Provide references for each project. For each PPI (Section L, Attachment 2), identify those persons/customers most knowledgeable about the contract. For Government contracts, provide current information for the Government Program Manager, Project/Task Manager, Contracting Officer, and Administrative Contracting Office. For commercial contracts, provide points of contact fulfilling these same roles. Any additional customers that have in-depth knowledge of the contract may be added. Email addresses are required for each point of contact.

b. Past Performance Questionnaires (PPQs) (Attachment L-3)

i. The responsibility to distribute (and track completion of) the past performance questionnaires rests solely with the offeror.

ii. The attached Transmittal Letter without revisions, shall be used to distribute the performance questionnaires. It is imperative that you make every reasonable effort to ensure that at least two POCs per relevant contract submit a completed past performance questionnaire directly to the government.

iii. A completed Construction Contractor Appraisal Support System (CCASS) report may be submitted in lieu of past performance questionnaires.

iv. Even though the assessment of Past Performance is separate and distinct from the Determination of Responsibility required by FAR 9, past performance information contained herein may be used to support the Determination of Responsibility for the successful awardees.

d) Consent Letters – The Offeror shall provide a consent letter for each Teaming Partner performing ≥20% of the work using the format provided at Attachment L-4, Example Format for Consent Letter. This letter allows the release of Teaming Partner adverse Present/Past performance information to the Offeror so the Offeror can respond to such information.

i. The Offeror shall provide original consent letters for each Teaming Partner and/or joint venture partner.

ii. Past performance information concerning subcontractors and Teaming Partners cannot be disclosed to a private party without the subcontractor’s or Teaming Partner’s consent.

iii. Because a prime and a teaming member are private parties, the Government will need the above consent before disclosing Teaming Partner past and present performance information to the prime during exchanges.

iv. Consent letters are evaluated only to the extent that they are complete and present for each Teaming Partner, and/or joint venture partner that presented past performance information in the proposal.

e) Client Authorization Letters – If a Teaming Partner identifies Present/Past performance efforts performed for a commercial customer, then each Teaming Partner shall submit a client authorization letter, authorizing release to the Government of requested information on their respective performance using the format provided at Attachment L-5, Example Format for Client Authorization Letter.

i. The Offeror shall provide original client authorization letters for the Offeror and each Teaming Partner and/or joint venture partner.

ii. Each Offeror, Teaming Partner, and/or joint venture partner shall execute a client authorization letter for commercial customers.

iii. Client authorization letters are evaluated only to the extent that they are complete and present for each Teaming Partner, and/or joint venture partner that presented past performance information in the proposal.

f) Standard Form (SF) 294/295 Submittal – Each Offeror must submit SF 294(s) and SF 295(s) for all PPI projects(s) (or the basic contract for the individual delivery/task order) for work performed by the Prime in which SF 294 and 295 reporting was required. The SF 294/295(s) must cover the period of performance for the submitted projects(s).

4) VOLUME IV – PRICE

a) Provide a Table of Contents, list of Tables and Figures and a Glossary of Abbreviation and Acronyms

b) Provide Firm-Fixed-Price (FFP) Fully Burdened labor Rates – Prime Offerors shall complete Attachment L-6 (Field and Home Office Labor Rates) and provide FFP fully burdened direct labor rates for all the categories identified. Fully burdened rates include the base hourly labor rate plus applicable indirect costs and fee/profit and shall be proposed in accordance with Offeror’s disclosed accounting practices. Prime Offerors may propose whatever markups to team member’s labor they feel are appropriate and in accordance with their accounting practices. A fully burdened rate must be submitted for each labor category and for each of the Government fiscal years contained in Attachment L-6. Failure to propose rates for all labor categories and fiscal years will render the proposal incomplete, and the entire proposal may be subject to rejection. Offerors shall provide only one completed pricing rate schedule (Attachment L-6) per team. Successful Offeror’s proposed fully burdened FFP rates will be incorporated into the resulting contract and will be used for future FP task order pricing. The Home Office Labor Rates at Attachment L-6 will not be adjusted. All fully burdened labor rates shall be rounded to the nearest cent. Offerors are to provide the fully burdened hourly labor rates in the spreadsheets provided on, Attachment L-6, and submit in Volume IV.

c) General Instructions

i. These instructions are to assist in the submission of price information.

ii. Failure to comply may render your proposal ineligible for award.

iii. Data beyond that required by this instruction is not required, unless you consider it essential to document or support your price position.

iv. It is anticipated that pricing of this contract action will be based on adequate price competition per FAR 15.403-1(c). Therefore, Offerors are not required to submit cost or pricing data.

v. All information relating to the proposed price shall be included in Volume IV, Price.

vi. Note that unreasonable low or high proposed Total Evaluated Prices may be grounds for eliminating a proposal from the competitive range.

vii. Rounding – All dollar amounts in the proposal shall be rounded to the nearest dollar except where otherwise stated.

5) VOLUME V – SMALL BUSINESS PARTICIPATION

1) Provide a Table of Contents, list of Tables and Figures and a Glossary of Abbreviation and Acronyms

2) Mission Capability (Subfactor 1.3) Small Business Participation

i. Your responses will be evaluated against the criteria defined in Section M, Evaluation Factors for Award.

ii. DO NOT merely reiterate the objectives or reformulate the requirements specified in the solicitation.

iii. Provide as specifically as possible, the actual methodology you would use for accomplishing and satisfying the requirements.

iv. If a subcontracting plan is required by FAR 19.7;

1. Provide a Small Business Subcontracting Plan in accordance with FAR 19.7

2. Goals/Targets. Describe how your subcontracting plan compares to COMPEC’s Subcontracting goals identified below (e.g. meets, exceeds, or does not meet). The goals are to be submitted, using the subcontracting worksheet format in Section J. For proposal purposes, provide your assumption of anticipated total contract value of task orders, based on your proposal, should you be awarded a contract.

Note: These goals may be met by any combination of subcontracts, other business teaming arrangements or vendor purchases, and should make use of small businesses to the maximum extent practicable.

v. If a subcontracting plan is NOT required by FAR 19.7, the minimum requirement for small disadvantaged business targets is met when small businesses submit the following information:

1. The offeror reflects a commitment between parties in providing subcontracting opportunities for small disadvantaged businesses.

2. The offeror reflects compliance with Air Force goal of 5% for small disadvantaged businesses expressed in dollars and in percentages of the anticipated subcontracting dollars.

L-6 NOTICE OF SIGNIFICANT CHANGES

The Offeror shall provide immediate written notice to the Contracting Officer, at any time prior to award, of any/all significant changes, including but not limited to bankruptcy, Cure Notice, Show Cause Notice, termination, etc., related to the Offeror, joint venture partners or teaming partners’ financial circumstances, performance records, and/or technical capability.

List of Section L Attachments

TITLE

PAGES

L-1 Transmittal Letter

L-2 Past Performance Information Form (PPI)

L-3 Past Performance Questionnaire (PPQ)

L-4 Consent Letter

L-5 Client Authorization Letter

L-6 Field and Home Office Labor Rates

The following have been deleted:

L

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been added by full text:

M M-1 BASIS FOR CONTRACT AWARD. This acquisition will be conducted IAW Federal Acquisition Regulation (FAR) Subpart 15.101-2, Lowest Price Technically Acceptable Source Selection Process. This is a best value source selection where best value is expected to result from selection of the technically acceptable proposal(s) with the lowest evaluated price(s). This section outlines the evaluation criteria against which the government will evaluate the offeror’s proposal submitted in response to the solicitation. While the government source selection evaluation team and the Source Selection Authority (SSA) will strive for maximum objectivity, the source selection process, by its nature, is subjective and, therefore, professional judgment is implicit throughout the entire process. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The evaluation process shall proceed as follows:

a) BASIS FOR AWARD

1) The Government will select the technically acceptable proposals with the lowest evaluated price.

2) Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.

3) Tradeoffs are not permitted.

4) Proposals are evaluated for acceptability but not ranked using the non-cost/price factors.

5) Exchanges may occur (see FAR 15.306).

6) In order to be considered awardable, there must be an “acceptable” rating in every non-price factor/subfactor.

1. The Government reserves the right to:

1. Award ten or less contracts or make no award depending upon the quality of proposals received in response to the solicitation

2. Reject any proposal, at any time during the evaluation, which is unrealistic in terms of performance commitments or based on unrealistically high or low price. Such proposals may be deemed to reflect a lack of technical competence, a lack of understanding of the requirements, an inability to perceive the complexity of the requirement, or a lack of sound business judgment;

3. Reject proposals which upon initial review, are deemed substantially noncompliant with the proposal requirements of the RFP;

4. Consider, throughout the evaluation process, the “correction potential”, when a deficiency is identified;

5. Establish competitive range for purposes of efficiency;

6. Conduct oral and/or written communications;

7. Award without conducting discussions.

2. Discussions

1. The Government will evaluate proposals and may award contracts without discussions with Offerors (except clarifications as described in FAR 15.306(a)).

2. The Offeror's initial proposal should contain the Offeror's best terms from a technical and price standpoint.

3. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

4. If discussions are held, discussions will only be held with those Offerors determined to be in the competitive range.

5. If discussions are held, Offerors are required to fully explain any type of price reduction. The Government may consider any type of price reduction that is unexplained, including those identified as management challenges, to be unreasonable.

3. Number of Contracts to be Awarded

1. The government intends to award up to ten contracts.

2. The Government reserves the right to make fewer than ten (10) awards based on the quality and quantity of proposals received.

3. A company may only be awarded one contract as a prime or as part of a Joint Venture.

4. Rejection of Unreasonable Offers

1. The Government may reject any proposal that is evaluated to be unreasonable in terms of program commitments, including contract terms and conditions, or unreasonably high or low in price when compared to other offerors and Government estimates, such that the proposal is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of the program. The Government may also consider any type of price reduction that is unexplained, including those identified as a management challenge, to be unreasonable.

2. No advantage will accrue to an Offeror who submits an unreasonably low offer.

5. Number of Proposals. Offerors must submit only one proposal.

b) EVALUATION CRITERIA

1) Volume I: Administrative/Contract Documentation

1) The information provided is mainly for administrative purposes; however, failure to comply with the terms and conditions of the solicitation MAY result in the Offeror being removed from consideration for award.

2) Financial Responsibility: Financial responsibility is not a specific evaluation criterion; however, a contract may only be awarded to the Offerors who are deemed responsible in accordance with the Federal Acquisition Regulation (FAR) 9.104-1.

2) Volume II: Technical.

a) The government technical evaluation team shall evaluate the technical proposals submitted by the lowest priced offerors on a pass/fail basis. Technical acceptability will be evaluated against pre-established standards by utilizing the specific and assessment criteria set forth below. Based on this evaluation and the general considerations set forth below, proposals will be rated as either “Acceptable” or “Unacceptable” based on the definitions below.

Table A-1. Technical Acceptable/Unacceptable Ratings

b) Offerors receiving a rating of “unacceptable” for portions of their proposal MAY be afforded an opportunity to correct their proposal if, in the opinion of the contracting officer, such corrections may be made without a substantial re-write of the overall proposal. However, a final determination of unacceptability for any factor or general consideration shall result in a rating of “technically unacceptable” for the entire proposal. Upon such determination, the proposal will be eliminated from competition.

c) Specific and assessment criteria and general considerations (all of which are equal in importance will be utilized to determine technical acceptability of proposals submitted in response to this solicitation. Specific criteria (areas and factors listed below) relate to important program characteristics. Assessment criteria relate to an offeror’s proposal and abilities which serve as a basis for assessing each offeror’s proposal as it relates to the specific criteria. General considerations contribute to the integrated assessment of each proposal for technical acceptability. All criteria are listed below:

1. Specific Criteria. Each offeror’s proposal will be evaluated against the following factors and subfactors IAW the standards established by the Government.

Factor 1 – Mission Capability

Subfactor 1.1 – Resources

Subfactor 1.2 – Management Approach

Subfactor 1.3 – Small Business Participation

2. Assessment Criteria. The assessment criteria set forth below will be matrixed against the…