Updated_Q A.docx

RFP# FA5587-15-R-0006

HRSM &BEST

Questions and Responses

Question 1: Original RFP, pg. 50, Notification of Government Security Activity and Visitor Group Security Agreements, states that the contract contains a DD Form 254 and refers to operations involving classified information as identified on the form. Please provide this form.

Response 1: DD Form 254 has been uploaded to the FA5587-15-R-0006 RFP on FBO.gov.

Question 2: Amendment 2, pg. 2, 52.212-1 Addendum. Offerors are instructed to "meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements." Where should offerors include their terms and conditions and representations and certifications?

Response 2:

Terms & Conditions: Ensure the entire language in 52.212-1 is followed when considering the addition of terms and conditions.

52.212-1 ADDENDUM

Addendum to 52.212-1 Instructions to Offerors Proposal Preparation Instructions

A. To assure timely and equitable evaluation of the proposal, the offeror shall follow the instructions contained herein. Offerors shall meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factor or sub-factors. Failure to meet a requirement shall result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The proposal shall consist of three (3) separate parts; Part I - Technical Capability Proposal, Part II - Past Performance Information, and Part III - Price Proposal.

If the offeror proposes exceptions to the solicitations terms and conditions, please ensure these are clearly identified within the proposal with bold red font stating exception. Note: Failure to meet the solicitation’s terms and conditions shall result in an offer being ineligible for award.

Representations and Certifications: See Amendment FA5587-15-R-0006-00003 to contract. FAR clause 52.212-3 -- Offeror Representations and Certifications -- Commercial Items has been amended to full text. The representations and certifications are completed following the instructions in this clause.

Question 3: Amendment 2, pg. 2, Part I - Technical Capability. Are the formatting requirements specified in this section (e.g., Times New Roman font size 10, front and back printed, 1-in. margins) applicable to Parts II and III as well?

Response 3: No, the formatting requirements are only set for Part I, Technical Plan.

Question 4: Is 10 point the minimum font size? Is it permissible to use a larger Times New Roman or Arial font size on title pages or in headings or a smaller Times New Roman or Arial font size in graphics, tables, text boxes, headers, and footers? Are 11 x 17s acceptable and, if so, how many pages will they account for?

Response 4: Yes, 10-point Times New Roman is the minimum font size limit. If the offeror choses to utilize a larger font size, the page limit shall not be adjusted past 50 pages. Font size is limited to a minimum of 10-point Times New Roman for the body (text), headers, and text boxes of the proposal for readability. The use of smaller font size within graphics and tables is permissible, but shall be no smaller than 8-point Times New Roman. If the font size is not readable, it shall not be evaluated.

Question 5: Amendment 2, pg. 2, Part I - Technical Capability. Would the government consider excluding title pages, table of contents, indices, and appendices from the 50-page limit for Part I so that offerors have more page allowance for technical information?

Is the cover letter excluded from the 50-page limit?

Response 5: The solicitation states: PART I – TECHNICAL CAPABILITY PROPOSAL -Limited to no more than 50 pages, single spaces, Times New Roman font size 10, front and back printed (count as 2 pages), with one (1) inch margins, including title pages, table of contents, indices, or appendices. Pages beyond the limit will not be evaluated.

If the cover letter is intended as part of the technical capability proposal, it shall be clearly identified within Part I and included in the page count. If the cover letter is for the overall proposal for Part I, Technical; Part II- Price; and Part III- Past Performance, it shall not be included. The 50-page limit shall be enforced. If the offer opts to utilize larger font, graphics, tables, headers, etc…it shall be included within the 50-page limit.

Question 6: Please confirm that offerors can submit electronically or in hard copy.

Response 6: The offerors can submit electronically or in hard copy. The solicitation states in 52.212-1 Addendum, paragraph B:

B. If offerors submit electronically, proposals shall be emailed to both nikkole.stites.1@us.af.mil & john.stacy.1@us.af.mil by the offer due date listed in block 8 of the SF 1449 (1600 GMT). Hand carried proposals must be delivered to the contracting office at Building 977, 1st Floor, RAF Lakenheath, United Kingdom, IP27 9PN. The sealed envelope or package used to submit your proposal shall show the time and date specified for receipt, the Solicitation Number, and the name and address of the offeror. Offerors are cautioned that RAF Lakenheath has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HANDCARRYING PROPOSALS. Offerors shall allow sufficient time to obtain a visitor pass and arrive at the proposal depository PRIOR to the time specified for receipt. Late proposals shall be processed in accordance with FAR 52.212-1(f) ―Late submission, modifications, revisions, and withdrawals of offers. Per 52.212-1(2)(i)(A), it is the offeror's responsibility to ensure the proposal is sent to the correct Government email address. Please note that our email system has a 1MB limit for attachments. Offerors may send their proposal using multiple emails and it is advised that number systems such as ―email 1 of 4 are used so that if requested by the offeror, we can confirm receipt. The requirements below for multiple copies do not apply to electronically submitted proposal.

Question 7: Original RFP, 2. Evaluation Factors for Award, pg. 25. "As a result of the government's evaluation of the aforementioned Technical Capability sub-factors of Resources and Transition Plan and Quality Control Plan, and all associated elements..." Resources are not identified in the RFP as a sub-factor. Please clarify with the correct sub-factor(s).

Response 7: See Amendment FA5587-15-R-0006-00003 to contract. Stating the following solicitation amendment to the paragraph in question:

As a result, of the government’s evaluation of the aforementioned Technical Capability sub-factors of Transition Plan, Quality Control Plan (QCP), Mission Essential Services and all associated elements accordingly, a determination of technical capability will be assigned using the following Technical Ratings chart:

Question 8: Do we need to submit resumes or commitment letters for the key positions? IAW RFP, the Transition plan shall identify key positions with the intended associated qualifications with knowledge of military terminology relevant to the requirements in the PWS, certifications and clearances in an organizational chart that would support contract performance if awarded the contract in accordance with the Performance Work Statement.

Response 8: There is no requirement to submit resumes or commitment letters for the key positions. This requirement shall be accomplished through defining your key personnel qualifications for the key positions through the use of personnel titles, certifications, and clearances as outlined in the solicitation.

Question 9: Can the Program Management requirement discussed in section 4.3.2 of the PWS be a direct labor employee?

Response 9: Yes, the Program Manager may perform additional duties related to the contract.