FA5587-15-R-0006-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to incorporate instructions for submitting Requests for Information.

All other terms or conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-May-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA5587-15-R-0006

X 9B. DATED (SEE ITEM 11)

12-May-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-May-2015

CODE

48 CONS/LGC - FA5587

BLDG 977, RAF LAKENHEATH

BRANDON IP27 9PN

FA5587 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA5587-15-R-0006

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 ADDENDUM

52.212-1 ADDENDUM

Addendum to 52.212-1 Instructions to Offerors Proposal Preparation Instructions

A. To assure timely and equitable evaluation of the proposal, the offeror shall follow the instructions contained herein. Offerors shall meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factor or sub-factors. Failure to meet a requirement shall result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The proposal shall consist of three (3) separate parts; Part I - Technical Capability Proposal, Part II - Past Performance Information, and Part III - Price Proposal.

B. If offerors submit electronically, proposals shall be emailed to both nikkole.stites.1@us.af.mil & john.stacy.1@us.af.mil by the offer due date listed in block 8 of the SF 1449 (1600 GMT). Hand carried proposals must be delivered to the contracting office at Building 977, 1st Floor, RAF Lakenheath, United Kingdom, IP27 9PN.

The sealed envelope or package used to submit your proposal shall show the time and date specified for receipt, the Solicitation Number, and the name and address of the offeror. Offerors are cautioned that RAF Lakenheath has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HANDCARRYING PROPOSALS. Offerors shall allow sufficient time to obtain a visitor pass and arrive at the proposal depository PRIOR to the time specified for receipt. Late proposals shall be processed in accordance with FAR 52.212-1(f) ―Late submission, modifications, revisions, and withdrawals of offers. Per 52.212-1(2)(i)(A), it is the offeror‘s responsibility to ensure the proposal is sent to the correct Government email address. Please note that our email system has a 1MB limit for attachments.

Offerors may send their proposal using multiple emails and it is advised that number systems such as ―email 1 of 4 are used so that if requested by the offeror, we can confirm receipt. The requirements below for multiple copies do not apply to electronically submitted proposal.

C. Offerors shall clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate parts:

Part I - Technical Capability Proposal Part II - Past Performance Information Part III - Price Proposal

D. Further changes to the original clause 52.212-1.

(1) Paragraph 52.212-1(c), Period for Acceptance of Offers is tailored as follows: The offeror agrees to hold the prices in its offer firm for 120 calendar days from the day specified for receipt of offers.

PART I – TECHNICAL CAPABILITY PROPOSAL - Limited to no more than 50 pages, single spaces, Times New Roman font size 10, front and back printed (count as 2 pages), with one (1) inch margins, including title pages, table of contents, indeces, or appendices. Pages beyond the limit will not be evaluated.

Offerors that are not able to comply with the aforementioned conditions, will be determined as noncompliant with the solicitation requirements, and therefore may be removed from consideration for award. Technical Capability shall consist of three subfactors: i) Transition Plan, ii) Quality Control Plan, and iii) Mission Essential Services Plan.

i. Transition Plan – Illustrate in detail your plan for transitioning to new contract performance during the 30-day transition period by describing how you will successfully perform all requirements on the contract start date. Your plan shall include:

a.) A detailed description and complete timeline of all transition activities necessary to begin successful performance on the performance start date of 1 October 2015 (Transition period begins 1 September 2015).

b.) Identify key positions with the intended associated qualifications with knowledge of military terminology relevant to the requirements in the PWS, certifications and clearances in an organizational chart that would support contract performance if awarded the contract in accordance with the Performance Work Statement.

c.) Thoroughly and clearly describe staff hiring and training processes that will be utilized to obtain adequate numbers of qualified personnel in effectively transitioning to perform the required levels of service as stipulated in the Performance Work Statement (PWS).

d.) Thoroughly and clearly describe your plan to initiate and obtain security and secret clearances and other documentation (base, facility access, and Visas) IAW the PWS for all contracted employees performing under the contract if awarded.

ii. Quality Control Plan - Provide a detailed plan which demonstrates how you will effectively provide all services stated within the PWS in delivering quality service under the contract.

a.) At minimum, offeror’s Quality Control Plans shall propose surveillance and/or validation methods for each performance objective identified in the Services Summary table below. Each proposed surveillance and/or validation method shall be cross-referenced in the offeror’s Quality Control Plan with comprehensive procedures and associated descriptions that clearly demonstrate services will be provided at an acceptable level of quality in meeting all requirements of the PWS.

b.) Service Summary; Proposed Surveillance and/or Validation Method(s):

Performance Objective PWS

Paragraphs Performance Threshold/Acceptable Quality Level (AQL)

Government Surveillance Method

1 Management of the user accounts in PDS

1.2.2. a)New PDS accounts established for authorized users with no unauthorized users on the system.

AQL: 100% of the time.

What: authorization letters How: 100% review of PDS authorization file monthly Who: COR Re-inspection for non-compliance will occur no later than 30 days after initial inspection.

Standard(s):

Inspection applies to all standards

2 Provides PDS familiarization/training for new users and assistance when requested.

1.2.6. a)Provide service within 10 workdays upon receipt of official appointment letter.

AQL: 98% of the time.

What:

Familiarization/training for

PDS

How: 100% review of official appointment letters reviews monthly Who: COR Re-inspection for non-compliance will occur no later than 60 days after initial inspection.

Standard(s): Inspection applies to all standards

3 Provides releasable data to authorized DoD agency and directs non-DoD request to FOIA monitor.

1.2.10. a)Data provided only to authorize agencies IAW governing FOIA directives within 5 working days AQL: 98% of the time.

What: FOIA requests, Verify data provided to agencies not listed in Appendix 1 How: 100% review of FOIA data request monthly ensuring FOIA requests are completed Who: COR Re-inspection for non-compliance will occur no later than 60 days after initial inspection.

Standard(s): Privacy Act of 1974 and AFMAN 37-104

4 Ensure automated data reports are forwarded to appropriate MPS work center.

1.2.11. a)Non-recurring products are received by appropriate MPS work center within two

(2) duty days.

AQL: No more than 5 late reports per quarter.

What: View product request and response time.

Review completed documentation How: 100% quarterly reviews of product reports conducted Who: COR Re-inspection for non-compliance will occur no later than 60 days after initial inspection.

5 Provides data and/or analysis when requested by MPS/CC or designated representative, to include but not limited, to recurring DISCOVER.

1.2.8.

and/or 1.2.9 a)PDS is available during duty hours or immediately notify MPS/CC or designated representative of system non-availability.

AQL: 95% of the time.

What: Review documentation received and sent to the MPS/CC or designated representative.

How: 100% reviews conducted monthly on system non-availability Who: COR Re-inspection for non-compliance will occur no later than 60 days after initial inspection.

Standard(s): Inspection applies to all standards

6 Ensure contract employees are trained on all active personnel data systems

1.2.14. a)Ensure Contractor Employees are trained on all active personnel data systems within 30 days.

AQL: 95% accurate and improved to 100% within 2 week notice.

What: Training of new Contractor Employees How: Within 30 Days of new personnel or data system: Review employee certification/training documentation for 100% compliance.

Who: COR Re-inspection for non-compliance will occur no later than 2 weeks after initial inspection.

7 Assists Base Training customers with program management and training requests.

1.2.15. a)NLT 5 working days of customer inquiry respond/to track customer issue and responding.

AQL: 95% of the time.

What: Program management and training requests How: 100% review conducted monthly for program management and training request emails and responses Who: COR Re-inspection for non-compliance will occur no later than 30 days after initial inspection.

Standard(s): AFI 36-

8 Oversee the management of Training Status Code Actions.

1.2.16 a) Pull reports for monthly surveillance of Training Status Codes (TSC) actions affecting qualification and skill level upgrade to include contacting unit Unit Education and Training Managers (UETM) when coding concerns arise. AQL: 100% of the time.

b) Identify incorrect TSC.

AQL: No more than 5 discrepancies per month.

What: Base Status Code Roster How: 100% review conducted monthly Base Status Code Roster Who: COR Re-inspection for non-compliance will occur no later than 5 days after initial inspection.

Standard(s): AFI 36-2201

V3, PARA 3.1.15

9 Provide installation commander status of training for assigned units

1.2.15 a)Each quarter (4 times per year) provide installation commander with a Status of Training Summary as outlined in AFI 36-

2201 V3, PARA 3.1.9

AQL: Provide reports within 10 days of meeting 75% of the time.

What: Status ofTraining Slides How: 100% quarterly review of the Status ofTraining Slides provided to leadership Who: COR Re-inspection for non-compliance will occur no later than 5 days after initial inspection.

Standard(s): AFI 36-2201

10 Manage Base Ancillary Training Program

1.2.18.

1.2.15 1.2.26 a)Ensure total force awareness ancillary training is completed within prescribed timeliness.

AQL: Complete training within required timeframes 98% of the time.

What: Ancillary Training Reports.

How: 100 % monthly review of Review Ancillary Training Reports.

Who: COR Re-inspection for non-compliance will occur no later than 30 days after initial inspection.

11 Schedule and hold quarterly UETM meetings to disseminate information on current and ongoing training program issues.

1.2.22 a)Within 10 work-days after the scheduled meeting, develop and distribute minutes required offices.

AQL: Provide reports within 10 days of meeting 98% of the time.

What: Meeting Minutes and dates How: Randomly inspection 100% of meeting minute reports & distribution Who: COR Re-inspection for non-compliance will occur no later than 30 days after initial inspection.

Standard(s): AFI 36-2201

V3, PARA 3.1.12.2,

3.1.12.5 & 3.1.12.4

12 Provides AFTC instruction for units without an assigned certified instructor and process completions in PDS.

1.2.23 a)Once instruction has been completed, update AFTC completions in PDS within 10 working days of receipt.

AQL: 95% of the time.

What: Instructors for AFTC courses How: 100% review quarterly to Verify courses taught for units with non- certified instructors and update of course completion.

Who: COR Re-inspection for non-compliance will occur no later than 30 days after initial inspection.

Standard(s): AFI 36- 2201

V3, PARA 3.1.14

13 Test control facility management.

1.2.25 a)Compliance with Air Force, MAJCOM and AFIADL Directives to prevent test compromise.

AQL: No major discrepanies and no more than one minor discrepancy per quarter.

What: Test control facility management How: 100% review quarterly on Completed and documented quarterly test inventory. Review test control procedures.

Who: COR Re-inspection for non-compliance will occur no later than 14 days after initial inspection.

* With reference to proposed surveillance and/or validation methods, offeror’s shall comprehensively describe in their Quality Control Plan, respective procedures that clearly demonstrate associated services will provided at an acceptable level of quality in meeting all requirements of the Performance Work Statement.

iii. Mission Essential Services – This includes a method on how the contractor will provide mission essential services during a crisis or emergency outlined in the PWS paragraph 4.1.4. Contractor must illustrate how resources and personnel will be available and how the contractor intends to use them during crisis or emergency events.

PART II – PAST PERFORMANCE - Only references for recent and relevant type contracts and/or projects are desired for past performance evaluation (definitions of recency and relevancy can be found below in paragraph (i).

i. Quality and Satisfaction Rating for Contracts Completed in the Past Three Years: Offerors must submit recent and relevant contact information for up to three (3) contracts/projects. To be considered recent, services for a particular customer must have been provided within the last three (3) years. To be considered relevant, office administrative services or information management services must be similar services outlined in the PWS to include knowledge of military personnel terminology, similar contract cost, and complexity as the requirement in this solicitation. The contracting officer will be responsible for contacting the offeror’s points of contact and asking them to complete the Past and Present Performance Questionnaire. Multiple customer contacts can be provided for the same customer. There is no page limit for submissions of Past Performance. Copies of completed questionnaires submitted with the proposal by the offeror will be discarded and not considered in the evaluation.

ii. For each contract or project offerors must provide the following information:

a) Company/Division name

b) Service

c) Contracting Agency/Customer

d) Contract/Project Number(s)

e) Contract Dollar Value(s)

f) Period of Performance

g) Verified, up-to-date name, address, email, and telephone number of the primary customer point of contact and/or contracting officer

h) Description of characteristics or facts that pertain to the relevancy of previous contracts/projects with comparison to scope and performance of this contract in accordance with the relevancy guidelines in the above paragraph.

NOTE: If a customer point of contact cannot be reached, the Government may contact the offeror again and request an additional point of contact.

iii. Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor‘s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

iv. If a business teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts.

PART III – PRICE PROPOSAL - Offeror shall submit original and one (1) copy of the following:

i. Firm Fixed Priced Proposals: As prescribed by clause 52.216-1 TYPE OF CONTRACT, the resultant contract will be Firm Fixed Priced. As such offeror’s are required to acknowledge in-writing that price proposals are firm-fixed-priced, without conditions.

ii. Complete blocks 12, 17a, and 30a, b, and c of the SF 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, with attachments. The solicitation constitutes the model contract.

All proposals shall be submitted in USD (United States Dollar).

iii. In addition to the aforementioned price information, insert proposed unit and extended prices in the associated contract line item number (CLIN) of the solicitation for each category of service and respective program year of the contract. The contracting officer has determined in response to this solicitation, there is a high probability that adequate price competition will be achieved. Upon initial examination of offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists, additional pricing data will not be required or requested. If however the contracting officer determines that adequate price competition does not exists, the price analysis techniques will be utilized to determine price reasonableness.

E. Requests for Information All requests for information (RFI) shall be submitted to the 48th Contracting Squadron no later than 3:00 PM BST (British Summer Time), 22 May 2015. RFIs shall be submitted to nikkole.stites.1@us.af.mil and john.stacy.1@us.af.mil.

(End of provision)

(End of Summary of Changes)