Attachment_J-1_MACC_Specifications_with_Appendix.pdf

MACC Contract Document Page 1 of 113

MULTIPLE AWARD CONSTRUCTION CONTRACT

(MACC)

SERVING:

KADENA AIR BASE, OKINAWA, JAPAN

PREPARED BY:

718th CIVIL ENGINEER SQUADRON

718 CES/CENM

UNIT 5261 APO, AP 96368

KADENA AIR BASE, OKINAWA

August 5, 2016

Table of Contents

PROJECT TABLE OF CONTENTS

SECTION/PART TITLE PAGE

01 00 00 GENERAL REQUIREMENTS PREFACE 3

Part 1 ‐‐General 3 Part 2 ‐‐Products (Not Used) 5 Part 3 ‐‐Execution (Not Used) 6

01 01 00 SUMMARY OF WORK 7

Part 1 ‐‐General 7 Part 2 ‐‐Pertinent Information 11 Part 3 ‐‐Task Orders 21 Part 4 ‐‐Proposal Design 27 Part 5 ‐‐Products 31 Part 6 ‐‐Execution 38

01 10 00 DESIGN AFTER AWARD 48

Part 1 ‐‐General 48 Part 2 ‐‐Products (Not Used) 52 Part 3 ‐‐Execution 53

01 45 00 CONTRACTORS QUALITY CONTROL 70

Part 1 ‐‐General 70 Part 2 ‐‐Products (Not Used) 71 Part 3 ‐‐Execution 72

01 56 00 ENVIRONMENTAL PROTECTION 79

Part 1 ‐‐General 79 Part 2 ‐‐Prohibited Products 83 Part 3 ‐‐Execution 84

01 78 00 CLOSEOUT SUBMITTALS 109

Part 1 ‐‐General 109 Part 2 ‐‐Products (Not Used) 111 Part 3 ‐‐Execution (Not Used) 112

Appendix A: Air Force Instruction 13‐213 ‐ Airfield Driving Appendix B: Air Force Instruction 32‐2001 ‐ Fire Emergency Services (FES) Program Appendix C: Japan Environmental Governing Standards (JEGS) Appendix D: Abbreviations Appendix E: Utility Outage Policy Appendix F: SITE‐SPECIFIC SPILL CONTINGENCY PLAN Note: Contractor should use most current document of Appendix A, B and C

General Requirements Preface

SECTION 01 00 00

GENERAL REQUIREMENTS PREFACE

PART 1 GENERAL

1.1 PREFACE

This Multiple Award Construction Contract (MACC) IDIQ will be used for performance of Task Order contract actions on and off Military Bases all throughout the country of Japan. The Contractor and subcontractors shall research, identify and comply with all Base standards, supplements, guidelines, procedures, rules, and specifications applicable to the Task Order being performed.

Contractor work procedures and performance for both design and construction shall comply with the applicable specifications and standards listed below, other requirements as specified herein, and requirements identified in Task Orders. All work performed by the Contractor and subcontractors shall be accomplished in strict accordance with the Unified Facilities Criteria (UFC).

Contractors shall use the most recent and updated specifications, standards, and codes. In cases of discrepancies or conflicts, Contractors are to use the most stringent code unless otherwise approved.

1.2 PRIMARY REFERENCE SOURCES

Unified Master Reference List https://www.wbdg.org/ccb/DOD/UMRL/UMRL.pdf

Unified Facilities Guide Specifications (UFGS):

http://wbdg.org/ccb/browse_org.php?o=70

Unified Facilities Criteria (UFC):

http://wbdg.org/ccb/browse_cat.php?o=29&c=4

Air Force Engineering Technical Letters(ETL’s):

http://www.wbdg.org/ccb/browse_cat.php?o=33&c=125

Military Handbook series can be obtained by accessing (MIL‐HDBK):

http://www.weibull.com/knowledge/milhdbk.htm

International Building Code (IBC)

American Society of Civil Engineer Standard (ASCE)

National Fire Protection Association (NFPA)

National Electrical Code (NEC)

Occupational Safety and Health Administration (OSHA) 29 CFR 1910 and 1926 http://www.wbdg.org/ccb/browse_org.php?c=57

Safety and Health Requirements Manual http://140.194.76.129/publications/eng‐manuals/

Air Base Instruction:

http://www.e‐Publishing.af.mil/

American Society for Testing and Materials (ASTM)

American National Standards Institute (ANSI)

The Society For Protective Coating (SSPC)

Underwriters Laboratories (UL)

Master Painters Institute (MPI)

Japan Environmental Governing Standards (JEGS)

US Air Force Family Housing Guide for Planning, Programming, Design, and Construction

Marine Corps Base Camp S.D. Butler (MCBB) G‐6 Telephone Systems Branch Cable Labeling Standards (Version 1.6)

MCIPAC G6 Policy Letter #01‐2015, Installation Information Technology Infrastructure Minimum Standards, 30 June 2015

U.S. Army Installation Information Infrastructure Architecture (I3A) Standard, (February 2010)

Institute of Electrical and Electronics Engineers (IEEE) 1100 Standards

Building Industry Consulting Service International (BICSI) Outside Plant Design Reference Manual, 4th Edition (2007)

BICSI, Telecom Distribution Methods Manual (TDMM) version 13

TIA‐606‐A‐1‐2008, Administration Standards for Telecom Infrastructure

TIA‐569‐D‐2015 Telecommunications Pathways and Spaces

TIA/EIA‐570 Residential Telecommunication Infrastructure Standard

TIA‐758‐A‐2004 Customer‐owned Outside Plant Telecommunications

1.3 SUBSIDIARY REFERENCE SOURCES

Japan Industrial Standards (JIS)

Japanese Agricultural Standards (JAS)

Japanese Architectural Standard Specification (JASS)

Japanese Water Work Association (JWWA)

PART 2 PRODUCTS

(Not Used)

PART 3 EXECUTION

(Not Used)

Summary of Work

SECTION 01 01 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

The intent of this solicitation is to obtain an Indefinite Delivery/Indefinite Quantity (IDIQ) contract.

This Multiple Award Construction Contract (MACC) IDIQ is designated for the execution of a broad range of projects, both on and off Military Bases, all throughout the country of Japan. The Contractor shall provide all labor, materials, equipment, transportation, supervision, quality control, and other items necessary to design, manage and accomplish a range of maintenance, repair, and minor construction projects on Real Property. Task Orders (TO) will be issued under this contract to define specific project requirements. The Contractors are responsible for adhering to the current regulations and specifications in force at the time of the task order or modification award.

1.1.1 Capacity: The estimated capacity of this MACC is $980,000,000 (Nine Hundred and Eighty Million US Dollars) or Japanese yen equivalent. The task order construction value range is estimated to be between $500,000 (Five Hundred Thousand US Dollars) and $30,000,000 (Twenty‐ five Million US Dollars), however, some Task Orders may exceed $30,000,000 (such projects will be on a case by case basis) or Japanese yen equivalent.

1.1.2 Scope of Work: The work may include, but is not limited to construction, repair, replacement and installation on various facilities, such as barracks/dormitories, administrative facilities, communication facilities, educational facilities, medical/dental/hospital facilities, dining facilities, industrial facilities, warehouse facilities, ranges, operational/training facilities, roads, streets, bridges, site utilities/infrastructure, dredging, aviation facilities (including hangars, runways, airfields, taxiways, and aprons), buildings, shipyards, and parking lots, and other Base development facilities. The buildings range from large industrial buildings to support Intelligence operations to office space, warehouses, computer facilities, dining facilities, dormitories, medical facilities and other community support facilities such as the Base exchange and commissary. The utilities include but are not limited to water supply, storage and distribution, wastewater collection and treatment, storm sewers, electrical distribution and backup generation, communication, Petroleum, Oil, and Lubricants (POL) storage and hydrant fueling, and natural gas distribution.

1.1.3 Emergency Work: Contractors may be contacted to augment Base or other local functional experts for “Emergency” work under this IDIQ. If notified, response time for “Emergency” work is within 24 hours following notification by the Contracting Officer.

1.1.4 Contractor Team Organization: The prime construction Contractor shall form a partnership with an Architect‐Engineering (A‐E) design team to meet the requirements of each TO, if in‐house design capabilities are not practicable. The Contractor’s organizational approach shall be integrated with the design team to provide comprehensive design capabilities including assessment, analysis, planning, management and quality control to ensure a completely functional and finished product.

The Contractor shall not change teaming members unless approved by the Contracting Officer

(CO).

1.1.5 Project Design: Construction may not begin until the final design documents are approved in writing from the CO. Once the design is approved, design changes are not allowed without Government approval. In emergency cases, “fast‐tracked” projects (projects which start construction prior to 100% design completion) will be clearly defined in the TO with various fast‐ tracked phases. In case of a fast‐tracked project, construction may start only upon completion and approval of the design phases as defined in the TO.

1.2 TASK ORDER EXECUTION

Task Order Execution will be directed by one of the following work elements:

1.2.1 Work Element No. 1 (Design Build): MACC Contractors shall provide an initial ‘Concept’ design consisting of drawings, sketches, outline specifications, design analysis, and/or other documentation as required by the task order Statement of Work. MACC Contractors shall also provide a price proposal and may be required to include a proposed performance period. The Government will evaluate submitted proposals in accordance with task order requirements. Only the successful offeror will be required to proceed with subsequent design effort (i.e. 35%, 65%, 95% and/or 100% as stated in each task order) and execute construction.

1.2.1.1 Develop Concept Design to 10%

1.2.1.2 Routine delivery period 21 calendar days

1.2.1.3 Emergency delivery period 7 calendar days

1.2.2 Work Element No. 2 (Design‐Bid‐Build, Construction Only): MACC Contractors shall be provided a previously accomplished design which may be representative of a 35%, 65%, 95% or 100% design consisting of drawings, specifications, design analysis and/or other documentation as required by the task order Statement of Work. Based on this completed design, MACC Contractors shall provide a price proposal and may be required to include a proposed performance period (as stated in each task order). The Government will evaluate submitted price proposals in accordance with task order requirements. Only the successful offeror will proceed with construction. The design levels stated above are defined in the basic MACC Statement of Work.

1.2.2.1 Routine delivery period 14 calendar days

1.2.2.2 Emergency delivery period 5 calendar days

1.3 Contract Requirements

1.3.1 Contract Organizational Approach:

The Contractor shall have available a design and construction staff to respond to the requirements of this multi‐discipline IDIQ type contract. The Contractor’s organizational approach shall integrate with this staff to provide project management, licensed project design/engineering, CADD support, on‐site supervision, quality control, sub‐contracting purchasing and general office administration, and any other staffing requirements needed to execute performance of this contract.

1.3.2 Following award of the task order, the successful Contractor shall begin execution of the requirements as stated within the specific project criteria as indicated in the task order. The task order shall detail the project specific requirements in conjunction with the General Provisions of the overall contract.

1.3.3 Estimated Quantities: There may be estimated quantity line items for project TOs. For quantity line items, the Contractor shall maintain a daily usage log and delivery/disposal tickets, if applicable. The Contractor shall ensure that the superintendent/project manager and the government inspector sign the logs. Copies of the signed logs and applicable tickets must be provided to the Contracting Officer with each invoice for estimated quantities.

1.3.4 Meetings: The Contractor shall perform a site visit and/or attend a pre‐proposal conference, a post‐ award conference, pre‐performance conference, or pre‐construction conference as specified in the TO. The Contractor also shall attend and/or support meetings and teleconferences to discuss technical or regulatory issues and project progress and status. Meetings will include purposes such as contract discussion, progress reviews, planning, design reviews, construction reviews, project status, and the general exchange of information concerning current and future activities. The Contractor shall prepare briefings with all applicable material and minutes for all meetings attended.

1.3.5 Notification: The Contractor shall immediately notify the CO and COR of critical issues that may affect the contract performance and/or human health and the environment. The types of issues that require notification include, but are not limited to, health risks, spills, improper utility location, differing site conditions, changes in critical personnel, and identification of hazardous materials, e.g. asbestos.

1.4 APPLICABILITY OF THE REQUIREMENTS

The requirements found herein are applicable to all U.S. Forces Installations and Facilities within the country of Japan.

1.4.1 Codes, regulations, standards, required documents, and other requirements specified in this specification shall be applied to all installations unless indicated otherwise.

1.4.2 Task Orders issued under this MACC will involve projects located at Kadena AFB, Naval Bases, and may also be located at other Bases and off Base locations all throughout the country of Japan. Reference to Military Standards and Standard Forms may be replaced with standards and forms that are required by the local United States Military Command having jurisdiction as approved by the Contracting Officer.

1.5 SUBCONTRACTORS

The prime Contractor shall have the ability to manage and control multiple subcontractors at multiple job sites. Also, the prime Contractor shall ensure subcontractors are competent and capable of handling all assigned tasks.

1.6 INTERPRETER

The Contractor shall have an English speaking representative at meetings and on the job site at all times during the performance of work under this contract. Failure to provide such representative could result in the Contracted work being stopped (at his/her expense) until such time as one is provided.

1.7 RESPONSIBILITY OF CONTRACTOR TO NOTIFY

It is the Contractor’s responsibility to contact the government representative once a discrepancy, error, emission or code violation exists prior to any construction or as soon as it is detected. It is also incumbent on the Contractor to notify the government immediately upon discovery of any unforeseen conditions.

PART 2 PERTINENT INFORMATION

2.1 BASE / CAMP REGULATIONS

The Contractor, Contractor’s employees, and subcontractor(s) shall become familiar with and agree to comply with the regulations of all US Military Facilities on which the Contractor is working, including fire, traffic, safety, and security regulations. All Contractors shall keep themselves within the limits of the work site (and avenues of ingress and egress), and shall not enter any restricted areas unless required to do so and have received written authorization such as an Entry Authorization List (EAL) or free zone letter. If restricted area is not designated a free zone then only those Contractor personnel listed on the EAL or similar document may enter the restricted area.

The Contractor’s equipment shall be conspicuously marked for identification. The Government reserves the right to limit the number of EAL’s to the Contractor and subcontractors.

2.2 ENTRY ON BASES AND CAMPS

Contractor shall plan and schedule work‐starting times in an appropriate manner. As Threat Conditions (THREATCON) change, the entry procedure will become slow and restrictive in some cases. Since these conditions are subject to change at any time, it is the Contractor’s responsibilities to ensure their workers arrive at the gates with adequate time to perform work under the Standard workdays and hours for the contract period. It shall be the Contractor’s responsibility to ensure that sufficient personnel within their staffing office have approved escort capabilities on their Base pass to sign in personnel to the Base on a day to day basis. The Contractor’s personnel are restricted to the area of construction only. Transiting to areas not in the contract is not permitted except as required in the performance of this contract. Current Security Conditions on Bases may be obtained at the Main Gates, from the Contracting Officer (CO), and/or Contracting Officer’s Technical Representative (COTR). Pass duration from date of pass issuance will be determined by the security authority.

2.2.1 Work in Secure Areas:

The Contractor shall comply with security regulations imposed by the installation commander and/or the agency responsible for the project location. Projects in controlled or restricted areas may require a local agency check of the Contractor’s employees, and all sub‐tier Contractors through the Base security police before commencement of on‐site work. The Contractor shall allow approximately 60 calendar days to accomplish this check. Contractor personnel must provide two forms of identification (at least one picture ID) for access to controlled/restricted areas. The Government/user agency of the facility at which the task order work is to be accomplished will provide an escort that must accompany Contractor personnel when working in a controlled/restricted area. The Government will provide these escorts only during standard work days and hours as specified in the contract and specifications. The Contractor shall schedule work that will require escorts, including site visits for project estimating purposes, 30 calendar days prior to the requirement for escort assistance, unless the Contracting Officer waives this requirement

2.3 ENTRY ON OTHER INSTALLATIONS

The Contractor shall comply with the entry requirements of any facility on which the Contractor is completing work. The Contractor is responsible for contacting the facility security personnel to determine the entry regulations and requirements.

2.4 KEY PERSONNEL

2.4.1 Program Manager:

A Program Manager (10 years of verifiable construction experience working on projects of complexity similar to the task orders for this contract) shall be assigned to oversee all Project Managers. The Program Manager shall be available to the Contracting Officer or COTR upon request. The Program Manager shall have overall responsibility for all operations of the MACC contract and be authorized to make decisions, negotiate task order terms and sign contract documents on behalf of the Contractor. English speaking and writing is recommended.

2.4.2 Architect‐Engineering (A‐E) Professional:

The A‐E professional must have current license and registration to practice in the United States or Japan; however, there may be particular Task Order(s) involving unique design requirements that specifically requires U.S. Professional Registration. Experience is not a valid substitute for a professional license.

2.4.3 Project Manager:

A Project Manager (5 years of verifiable construction experience working on projects of complexity similar to the task orders for this contract) shall be assigned to a max of (4) task orders issued to the Contractor. The Project Manager shall be available to the Contracting Officer or COTR upon request. The Project Manager shall have applicable construction experience as a project manager on construction projects of similar scope and size. The Project Manager shall have overall responsibility for all operations at the jobsite and be authorized to make decisions, negotiate task order terms and sign contract documents on behalf of the Contractor. Fluent English speaking and writing is recommended.

2.4.4 CQC System Manager:

The Contractor shall identify a Contractor Quality Control (CQC) System Manager (7 years of verifiable construction experience working on projects of complexity similar to the task orders for this contract). This individual within the onsite work organization shall be responsible for overall management of CQC and have the authority to act in all CQC matters for the Contractor. The CQC System Manager shall have applicable construction experience as a CQC system manager on construction projects of similar scope and size. The CQC manager shall oversee quality aspects on no more than 10 task orders in progress at any one time. The Contractor shall appoint additional Quality Control Officials as required by task order award counts. The CQC Manager shall be subject to acceptance by the Contracting Officer. English speaking and writing is recommended.

2.4.5 Project Superintendent (Genba Kantoku):

The Project Superintendent (5 years of verifiable construction experience working on projects of complexity similar to the task orders for this contract) supervises jobsite workers, controls all jobsite activities, oversees subcontractors, quality control, and oversees the safety program for jobsite workers. The Project Superintendent shall have applicable construction experience as a project superintendent on construction projects of similar scope and size. This Project Superintendent shall be on the site at all times during construction and shall be employed by the prime Contractor. An alternate for the Project Superintendent shall be identified to serve in the event of the primary Project Superintendent’s absence. The Project Superintendent shall be subject to acceptance by the Contracting Officer. English speaking and writing is recommended.

2.4.6 Emergency Contact Information: The Contractor shall provide the CO and the Contracting Officer Representative (COR) with the names of a primary and alternate PMs or contacts with telephone numbers, in case of emergency.

2.4.7 Standards of Dress: The Contractor’s employees shall present a clean, neat appearance and be easily recognized as Contractor employees. This may be accomplished by wearing distinctive clothing, bearing the name of the company, and/or by wearing appropriate badges which contain the company name and the employee’s name. Clothing or badges shall be provided by the Contractor.

2.4.8 Removal of Contractor’s Employees: The Contractor agrees to utilize only experienced, responsible and capable people in the performance of work. The CO may require that the Contractor remove employees who endanger persons or property, whose continued employment under this contract is inconsistent with the interest of military security, or who are determined by the CO or COR as being incapable of rendering the services IN ACCORDANCE WITH this contract.

2.4.9 The Contractor shall, using a SF 1413, identify all subcontractors (including second‐tier) that are performing work that meet the qualifications identified in the Statement of Work as part of the Contractor's Bid Proposal.

2.5 COMMENCEMENT OF WORK

Upon issuance of a task order the Contractor shall attend the pre‐performance conference with the Government. Upon issuance of the Notice To Proceed (NTP), the Contractor shall begin all required design and/or construction activities.

2.5.1 Work Clearance Request for Each Task Order: 30 days prior to commencing on‐site construction work for each task order, the contractor must submit a work clearance request (AF Form 103) through the COR for approval. Site Permits for constructing storage area, if required, shall be submitted to the COTR for approval. Approval is based on site location, proposed structure(s), fencing, electrical / plumbing utility’s needs, and any other modifications the contractor proposes to the area. On‐site work shall not commence without an approved AF Form 103.

2.5.2 Project Site Surveys: Surveys for Unexploded Ordinances (UXO), Cultural Resources, and Protected Species shall be performed in all areas where new construction will disturb undeveloped areas when required by TOs. Surveys shall be performed by qualified professionals with a university or college degree in the required field of expertise and shall be certified to perform the type of work with a minimum of three years of work experience.

2.5.3 Contractor Generated Debris: The Contractor shall remove and dispose of Contractor generated debris outside the confines of the Base unless otherwise directed by the Contracting Officer, in accordance with Japanese environmental standards and laws, at no additional cost to the Government. Contractor generated debris shall be removed from Government facilities at the end of each shift, or more frequently if required, to keep the space usable.

2.6 WORKING HOURS

Normal Construction Working Hours and Work Days shall be from 07:30 to 18:00, Monday through Friday, excluding U.S. Federal holidays, listed in the table below, and other days specifically designated by the Contracting Officer. U.S. Legal Holidays: The following are the only observed federal holidays.

• New Year’s Day 1 January*

• Martin Luther King’s Birthday Third Monday in January

• Presidents Day Third Monday in February

• Memorial Day Last Monday in May

• Independence Day 4 July*

• Labor Day First Monday in September

• Columbus Day Second Monday in October

• Veteran’s Day 11 November*

• Thanksgiving Day Fourth Thursday in November

• Christmas Day 25 December*

*Note: If a holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the following Monday.

2.6.1 Work Outside Normal Hours:

If the Contractor desires to carry on work outside the normal hours of 07:30 to 18:00 or on Saturday, Sundays, or holidays, a written request shall be submitted to the Contracting Officer or COTR for approval, unless non‐regular work hours are permitted or required in the Task Order. The Contractor shall allow 14 calendar days’ notice to enable satisfactory arrangements to be made by the Government for inspecting the work in progress. If work is to be accomplished after daylight hours, the Contractor shall illuminate the area in a manner approved by the Contracting Officer or COTR. Unless directed by the Contracting Officer, work accomplished outside normal working hours shall be at no additional cost to the Government.

2.6.2 Special Conditions:

The buildings/facilities may be in use by the Government during the contract period. The Contractor shall make all necessary provisions to keep interference to a minimum as to the scheduling and phasing of work and storage of materials. Scheduling and performance of work shall be done in such a manner as to cause the least possible inconvenience to personnel using the buildings/facilities and the least possible interference with activities in and around the buildings/facilities. The Contractor shall provide adequate weather protection for the buildings/facilities at the end of each workday.

2.7 TROPICAL CYCLONE CONDITIONS OF READINESS (TCCOR)

In order to protect people and U.S. Government property, the following actions shall be taken upon declaration of Tropical Cyclone conditions and/or high wind warnings.

2.7.1 Tropical Cyclone Condition 3:

When Condition 3 is declared, the Contractor shall perform general area clean‐up which will exceed the requirements contained in contract FAR 52.236 12 entitled Cleaning Up. All loose debris, waste and excess Contractor owned supplies materials and equipment shall be removed from U.S.

Government facilities and disposed of off Base in accordance with local Prefecture and Japanese laws at Contractor’s expense. Work may continue provided effective and adequate clean‐up has been accomplished.

2.7.2 Tropical Cyclone Condition 2:

When Condition 2 is declared, all exterior work shall cease immediately. In Condition 2, interior work shall continue until Condition 1C is given. The Contractor shall take the necessary action listed below to secure the job site against damages which may result from anticipated weather conditions. The Contractor may be called at any time to complete typhoon proofing; therefore, the Contractor shall provide emergency telephone numbers and/or addresses where at least three (3) officials of the company may be reached and notified that immediate typhoon proofing (Contractor activities to safeguard lives and property. These following actions are taken upon declaration of the designated tropical cyclone condition (or high winds):

2.7.2.1 General Area Clean Up:

Clean up and disposal of loose debris and waste shall continue as directed by Paragraph 2.7.1.

2.7.2.2 Barrels and Similar Containers:

All remaining barrels shall be placed within the construction building when available. When a building is not available, barrels shall be tied together and securely staked to the ground or filled with sand or gravel.

2.7.2.3 Contractor Field Office:

All Contractor field offices shall be either (i) removed from the military installation or (ii) securely anchored by heavy cable as approved by the COTR.

2.7.2.4 Concrete Forms, Form Supports, and Accessory Materials: All concrete forms, form supports, and accessory materials required for future construction shall be tied together into bundles with heavy wire, cable or rope and shall be placed within the construction building or structures where available and practical.

2.7.2.5 Sand and Aggregate:

All piles of sand or aggregate shall be completely covered by either a tarpaulin weighted with building blocks or other methods approved by the COTR.

2.7.2.6 Contractor Equipment:

All medium size equipment shall be removed, or placed close to a building or placed inside a building. Equipment placed close to a building shall be secured with blocks or anchored with cable or both. Items of small equipment shall be moved inside a building and secured or moved off U.S.

Government facilities.

2.7.3 Tropical Cyclone Condition 1:

When Condition 1 is declared without the normal progression through Condition 3 and/or 2, the Contractor shall take actions listed in Paragraph 2.7.2.1‐2.7.2.6 above. These actions shall commence immediately upon declaration of Condition 1. The Contractor shall be notified either at the job site or at the emergency phone numbers and/or addresses when typhoon proofing is required in accordance with this paragraph.

2.7.4 High Wind Warning:

When wind gusts of 30 knots per hour or greater are forecasted, the Contractor may be required to accomplish general area clean up in accordance with Paragraph 2.7.2.1; to bundle and securely tie or securely cover and weight small wooden items, to remove and secure wood barricades and to remove loose materials from roofs and other high unprotected areas.

2.7.5 Tropical Cyclone Condition 1 Emergency (TC 1‐E):

All outside activities are prohibited.

2.7.6 TC‐1 Recovery:

Destructive sustained winds of 50 knots are no longer occurring. No outdoor activity is authorized other than workers from pre‐designated emergency crews.

2.7.7 TC ‐ Storm Watch:

Normal activities may resume with caution two hours after declaration of STORM WATCH.

2.7.8 Salvageable Material:

Salvageable material may not be taken to Defense Logistics Agency (DLA) after a tropical cyclone condition is declared. The Contractor shall be responsible for typhoon proofing of such material.

2.7.9 Contractor’s Representative:

The COTR will not leave the job site after notification under paragraphs 2.7.2, 2.7.3 and 2.7.4 above until the area has been inspected and cleared by said representative. The Contractor may request an inspection by calling Chief, Construction Management, name and number to be provided during project pre‐construction meeting.

2.7.10 The Contractor shall provide to the Contracting Officer the names, addresses, and telephone numbers of at least three individuals (who speak English) who can be contacted during typhoon emergencies. The individuals named by the Contractor shall be responsible for monitoring the various forms of communications (i.e., local radio and television stations) during the typhoon season. The Contractor is responsible for ensuring these individuals are available during and after duty hours – to include weekends.

2.7.11 If the Government has to perform typhoon proofing of a construction site or field office, due to the non‐availability of the designated individuals, the Contractor may be held liable for all cost associated with performing said work. In addition, Contractor waives all claims to damage or loss that arise from governments actions.

2.8 DISPOSAL OF TRANSFORMERS

Removal and disposal of transformers shall be in accordance with Japan Environmental Governing Standards. The Contractor shall sample and test transformers for the presence of PCBs using a local Japanese laboratory. All costs for removal sampling, testing, and disposal shall be included in the Task Order.

2.9 WORK ON FIRE ALARM SYSTEMS REQUIREMENTS

The following are procedures for work on Fire Alarm Systems. The Contractor shall follow these procedures and accomplish all notifications and coordination’s required. Record any site visit inspections with Technical Representative or Government alarm personnel as meeting minutes.

Submit meeting minutes to Contracting Officer for Technical Representative’s evaluation, within three calendar days of any meeting with Government representatives.

2.9.1 Prior to start of construction; attend the safety meeting for fire alarm system status. Sign the inspection attendance and memorandum sheet. Record site visit minutes and submit to Contracting Officer for Technical Representative’s review, within three calendar days of site visit.

2.9.2 Ensure fire alarm system status is returned to the Government in the same or better condition as recorded during the pre‐construction meeting. Record of meeting minutes submitted to the Contracting Officer will provide the basis for the fire alarm system inspection criteria during the project final inspection.

2.9.3 All fire alarm installations and modifications to systems must be in accordance with current National Fire Protection Act (NFPA), Uniform Facilities Criteria (UFC) and National Electric Code (NEC) requirements, current year and edition.

2.9.4 Contractor shall correct all deficiencies (i.e., alarm, trouble conditions not annotated on the preconstruction inspection) noted during the post‐acceptance inspection provided the discrepancies with the system are within contract warranty requirements.

2.9.5 Contact the applicable facilities fire department before beginning work on any the fire alarm systems or any fire suppression systems. Contractors shall provide facility numbers where work will take place, and the duration that the fire alarm system will not be operational. Inform fire department personnel if task order requires disconnection of any heat detectors, fire alarm pull stations, smoke detectors or suppression systems. Inform all building occupants, to include other co‐located activities and entire work force that the Fire Alarm system or Fire Suppression System is not operational and brief all on fire watch duties. Include information for other emergencies and how to contact appropriate emergency service(s).

2.9.6 OUTAGES FOR FIRE SYSTEM Provide at least 45 calendar days advance notice of planned fire systems outages. Fire system disconnection and reactivation requires the coordination with the

COTR.

2.10 INSTALLATION FIRE, SAFETY, AND ENVIRONMENTAL REGULATIONS

2.10.1 The Contractor shall comply with all pertinent Fire Department requirements and regulations, to include UFC 3‐600‐01 and NFPA 241, and insure compliance by all subcontractors.

All temporary wiring at the construction site shall be installed with ground fault protection.

2.10.2 When required by task order, the Contractor shall not commence work at the job site until an Accident Prevention Plan, Job Hazard Analysis, and Environmental Protection Plan are submitted for review and approved by the Contracting Officer.

2.10.3 Work Progress Schedule:

In addition to the requirement of the construction schedule set forth in the contract, the Contractor shall, when required by the Government, provide and submit to COTR photographs and a detailed work progress schedule in the form of a Bar Chart Work Schedule showing the step‐by‐ step phases of work to be accomplished prior to performing actual work. The Contractor shall require coordination with COTR to make a work progress schedule. The work shall, so far as practicable, be done in definite sections or divisions and confined to limited area which shall be completed before work in other sections or divisions are begun. The construction schedule shall have no period of work that is longer than 4 days, if it is longer than 5 days it should be detailed into a smaller period of time on the schedule.

2.10.4 Temporary Protection Plan:

When requested by the Government, the Contractor shall provide appropriate temporary protection plans such as nets, barricades, safety access roads and etc., to protect Government personnel and workers at construction work site during construction. The Contractor shall be responsible for minimizing the inconvenience and avoid any danger to the Government personnel and workers. The Contractor shall submit the Temporary Protection Plan to the COTR for approval prior to commencement of work.

2.10.5 Temporary Airfield Construction Waiver:

The Contractor shall provide a temporary airfield construction checklist (provided by the government project manager) for review and waiver for any project that requires the use of a crane on or near the airfield or if required by security.

2.11 DELIVERY AND STORAGE

Materials and equipment stored at the Contractors pre‐approved materials storage area shall be properly stored, adequately protected from adverse weather conditions, and carefully handled to prevent damage during transit to and from task order work sites, and during material installation on all task order project work sites. Damaged or defective task order materials and equipment shall be replaced with new materials and or equipment at no additional cost to the Government.

Materials stored on task order sites shall be the sole responsibility of the Contractor for secure and proper handling. The Contractor shall secure facilities, offices, housing units, or any other type of structure listed on the task order at the end of each workday.

2.13 DRAWINGS, SPECIFICATIONS AND CONSTRUCTION SCHEDULE ON SITE

Contractor shall maintain in good condition on all project work sites one copy of all task order project drawings, specifications, modifications, approved shop drawings, construction schedule and other related documents affecting the work. Contractor shall keep ‘FOR CONSTRUCTION’ record drawings at the job site of all changes and corrections from the negotiated project drawings. These documents shall be made available to the Contracting Officer and Technical Representative during construction site inspections.

2.14 GENERAL INDUSTRY SAFETY AND HEALTH STANDARDS

The Contractor shall comply with current OSHA Laws and Regulations. OSHA publications are available on line at http://www.gpo.gov/ or may be purchased from the U.S. Government Publishing Office Bookstore located at:

U.S. Government Publishing Office Bookstore 710 North Capitol Street N.W.

Washington, DC toll free 866.512.1800 fax 202.512.2104 email ContactCenter@gpo.gov

2.14.1 Additional sources of regulations are the Japanese Industrial Labor Standards (http://www.jil.go.jp/index.html), and the U.S. army Corps of Engineers EM 385‐1‐1, Safety and Health Requirements Manual (http://www.publications.usace.army.mil/).

PART 3 TASK ORDERS

3.1 Work Element No. 1 Task Orders (Design‐Build)

3.1.1 Design‐Build Project Scope: Whenever the Government has work to be performed under this contract as a “Design‐Build” Task Order, the Contracting Officer will provide a project scope.

The project scope will include the scope of work, design requirements, construction method requirements, cost limitations, and required project duration (Concept drawing may also be included). It is the Contractor’s responsibility to procure the ‘As‐Built’ Drawings from the Government vault. The Contractor is advised to contact the ‘Geo‐base department’ to obtain As‐Built documents.

3.1.2 Design‐Build Process:

3.1.2.1 Contractors’ Proposal:

The Contractors shall submit a proposal in accordance with the schedule and requirements outlined in the Task Order Request For Proposal (TORFP). The Government may determine the schedule requirement of the task order, based upon the complexity, urgency and level of detail necessary for the success of the task order.

3.1.2.1.1 The Contractors shall break proposals into two separate parts:

3.1.2.1.1.1 The first shall cover all design effort required, to include all design meetings, on‐board reviews, site visits, reproduction, and any engineering services during construction.

3.1.2.1.1.2 The second shall cover all construction effort required, to include all quality control, supervision and any technical requirements during construction.

3.1.2.1.2 The Contractors shall consider the project scope, design and construction requirements, code requirements, safety requirements, quality, maintainability, operability, and cost when preparing the proposal. The Contractor shall provide concept drawings for their proposed methods, proposed schedules (design and construction), proposals, and other information as required at no cost to the Government. These concept drawings shall capture the intent of the Statement of Work (SOW), will be deliverables from the Contractor, and will concisely and practically but not overly elaborately reflect the requirements of SOW.

3.1.2.1.3 The Contractors shall submit the proposal including a cost estimate of all necessary direct and indirect costs such as design, materials, equipment rentals, disposal, testing and laboratories, services, overhead, and profit required for the project as requested by the Government. The proposal shall directly represent the proposed design and construction requirements outlined in the SOW and Site Visit. In addition, the proposal should reflect the recommended design and construction methodology. The Contractors shall provide quotes for known design subcontracts, permits, licenses, fees, construction subcontracts, service agreements, materials, equipment, disposal, testing and laboratory costs that will be required for this task order. The Contractors shall select the quotes that meet the specifications.

3.1.2.1.4 Except for those items specifically stated to be Government furnished, the Contractors shall provide all materials required for each task order. Unless indicated otherwise, all replacement materials and parts shall be equal to or better than the manufacturer’s original and shall comply with the specifications and all applicable Government, Commercial, and Industrial Standards/Codes.

3.1.2.1.5 Where materials are to be turned over to the Contractor for disposal, every effort shall be made to obtain credit from the disposal to reduce the cost of the contract. The Contractor’s material disposal costs shall include hauling and disposal costs for work performed in accordance with all applicable local, JEGS, and U.S. laws and regulations.

3.1.2.1.6 Concept Design Submittals 10%:

The Concept Design Submittal is intended to convey the extent of the work in a preliminary conceptual manner. The concept design may be the Contractor’s technical response to the TORFP, including layout, functional drawings, and design. When this is used, any exceptions to the Unified Facilities Criteria (UFC) and applicable code requirements should be outlined in the RFP solicitation.

3.1.2.1.7 Award of individual task orders shall be made in accordance with the task order request for proposals. The Contracting Officer reviews the Contractors’ proposals and may hold negotiations with the Contractors for source selection. Upon completion of a source selection, Contracting Officer will issue a Task Order to a successful Contractor.

3.1.2.2 Site Visit:

Upon issuance of a RFP to the Contractors, and within lead time specified, the Government will notify Contractors that the job site shall be inspected with the Government and shall thoroughly discuss all conditions and details of the work, including, but not limited to, customer requirements, safety, material quantity and quality, methods of construction, phasing, and the types of trades required. Any deficiencies, omissions, problems, conflicts, or other adverse conditions that may exist in the scope of work, or that may be encountered during the site visit, shall be immediately brought to the attention of the Contracting Officer via a Request For Information (RFI).

3.1.2.3 Responsibility of the Contractor for Design:

3.1.2.3.1 The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other non‐construction services furnished by the Contractor under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiency in its designs, drawings, specifications, and other non‐construction services and perform any necessary rework or modifications, including any damage to real or personal property, resulting from the design error or omission. It is the Contractor’s responsibility to notify the Government representative of any errors, omissions or code violations upon discovery either on the construction documents or upon discovery in the process of construction.

3.1.2.3.2 The standards for all design services performed under this contract shall be the standards that are ordinarily used by members of the architectural or engineering professions. All architectural and engineering professionals shall provide certification and proof of licensure.

3.1.2.3.3 The Government’s review, approval, acceptance, or payment for the services required under this contact shall not be construed as a waiver of any responsibility and liability of the Contractor under this contract or of any cause of action arising out of the performance of this contract. The Contractor shall be and remain liable to the Government in accordance with applicable law for all damages to the Government caused by the Contractor’s negligent performance of any of these services furnished under this contract.

3.2 Element No. 2 Task Orders (Design‐Bid‐Build, Construction Only)

3.2.1 Work Element No. 2 Characteristics:

The Task Orders issued under the “Construction Only” process will generally be issued with one of the following characteristics:

3.2.1.1 Issuance of a Task Order Request for Proposal (TORFP) with a complete design package, specifications, and submittal lists.

3.2.1.2 Issuance of a TORFP with a statement of work that clearly defines the specific work to be performed sequentially numbered that may or may not include a site visit. The descriptive scope of work shall be able to be executed with simple work plans, concept sketches, and/or shop drawings.

These task orders shall normally consist of basic construction processes and require minimal, if any, engineering design effort.

3.2.2 Site Visit:

Upon issuance of a RFP to the Contractors, the Government will notify Contractors that the job site shall be inspected with the Government and shall thoroughly discuss all conditions and details of the work, including, but not limited to, customer requirements, safety, material quantity and quality, methods of construction, phasing, and the types of trades required. Any deficiencies, omissions, problems, conflicts, or other adverse conditions that may exist in the scope of work, or that may be encountered during the site visit, shall be immediately brought to the attention of the Contracting Officer via a Request For Information (RFI).

3.2.3 Contractors’ Proposal:

The task order RFP will identify the specific proposal submission deadlines. Unless otherwise noted in the task order RFP, the Contractors shall submit proposals in accordance with the following schedule:

3.2.3.1 The Contractors shall consider the project scope, customers’ requirements, code requirements, safety requirements, quality, maintainability, operability, and cost when preparing his proposal. The technical services necessary for preparation of the proposal shall be included in the Contractors’ overhead.

3.2.3.2 Material Requirements: Except for those items specifically stated to be Government furnished, the Contractor shall provide all materials required for this contract. Unless indicated otherwise, all replacement materials and parts shall be equal to or better than the manufacturer’s original and shall comply with the specifications and all applicable Government, Commercial, and Industrial Standards/Codes.

3.2.3.3 Material Disposal Requirements: The Contractor’s material disposal costs shall include hauling and disposal costs for work performed in accordance with all applicable local, JEGS, and U.S. laws and regulations.

3.2.3.4 Award of an individual task order will be made to a single firm as indicated in the contract.

The Contracting Officer reviews the Contractors proposals and may hold negotiations with the Contractors for source selection. Upon completion of source selection Contracting Officer will issue a Task Order to the successful Contractor.

3.3 PRE‐CONSTRUCTION / SAFETY MEETING

A pre‐construction / safety meeting is required to be conducted on all task orders 45 calendar days before the scheduled start of onsite work. For task orders not able to meet this 45 days requirement a safety meeting will be required a minimum of two weeks in advance of onsite work start. The Contractor is responsible for recording the meeting minutes and submitting to the Contracting Officer and Contracting Officers’ Representative (COR) within three calendar days. The meeting minutes shall be approved by the Government. The Contractor’s safety and health provisions pertinent to the work performed under each task order will be reviewed during this meeting. The Contractor shall be prepared to discuss in detail, the required safety and health measures for control of any unsafe or unhealthy potential site conditions that might exist on any task order project site. The level of detail for the safety meeting is dependent upon the nature of the work and the potential inherent hazards.