Notice_to_Offeror.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

MEMORANDUM FOR PROSPECTIVE OFFEROR

FROM: 374 CONS/LGCAB

Unit 5228, Bldg. 620, Yokota Air Base Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors, Solicitation FA5209-17-Q-0015, packing and moving services for Yokota

High School, Yokota AB, Japan and Camp Zama High School, Camp Zama, Japan.

1. The following information is provided to supplement subject solicitation:

a. Contract Assistance. Any questions regarding this solicitation may be referred to the 374th Contracting Squadron, Army Support Flight, LGCAB, A1C Sherry Rhoden at Commercial: 042- 552-1046, 042-552-2511 Ext. 225-7399 or e-mail sherry.rhoden@us.af.mil. The Contracting Officer, Mr.

Joshua Patton, may be reached at Commercial: 042-551-6120, 042-552-2511 Ext. 225-5426 or e-mail joshua.patton.5@us.af.mil. All questions regarding the solicitation shall be submitted by 1700 hours Japan Standard Time (JST) Tuesday, 16 May, 2017. Please reference the solicitation number when making inquiries.

b. Clauses or Provisions Incorporated by Reference: The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause or provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm

c. Notice of Pre-Proposal Conference/Site Visit:

(1) Pre-proposal Conference/Site Visit. A pre-proposal conference/site visit will be conducted at 15:00 JST on Friday, 12 May, 2017 at Yokota AB, Japan for the purpose of answering questions regarding this solicitation. Offerors are urged and expected to inspect the sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. In case of severe weather on the date of the pre-proposal conference/site visit, the Government may reschedule the site visit within a few days. The Government is not liable for any costs incurred to participate in the site visit.

(2) Gate Pass Request Form. To participate in the pre-propsal conference/site visit, the offerors shall submit a Gate Pass Request Form (Attachment 1) to A1C Sherry Rhoden, Contract Specialist, at 042-552-1046 (Fax 042-551-0973) or sherry.rhoden@us.af.mil on or before 1700 hours JST on Thursday, 11 May, 2017.

(3) Escorting for U.S. Installations. For those offerors who are not base pass holders and require an escort to gain access on an U.S. installation for participation in the pre-proposal conference/site visit, the offerors must possess an individual identification with a photo. The identification will be checked at the gate of the U.S. installation by Security Police prior to access to the U.S. installation. If the offeror uses their Japanese driver license as identification, the individual must present their 8 digit password to gain access to the US installation. If the password is not provided to Security personnel, the individual will not be permitted access to the U.S. installation. Escorting takes approximately 15 minutes therefore, the offerors must arrive at the gate of the U.S. installation at least 15 minutes earlier than the pre-proposal conference start-up time. The offerors will meet the Government Representative at the supply gate of Yokota AB, Japan at 14:45 hours JST.

(4) Should questions arise from the pre-proposal conference/site visit, they will be addressed on site, if possible, then compiled and sent to all interested parties. Offerors are requested to submit any questions to the contract specialist noted above not later than 17:00 Tuesday, 16 May 2017. Information provided at this prepropsal conference/site visit shall not qualify the terms and conditions of the solicitation, Performance Work Statement, or specifications and will remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. A record of the conference shall be made and furnished to all prospective offerors.

d. Commercial And Government Entity (CAGE) Code Reporting. The offeror is requested to enter its CAGE code on its offer in the block with its name and address. The CAGE code entered must be for that name and address. Enter "CAGE" before the number. If your organization does not have a CAGE assigned yet, the Contracting Officer may request one from the Defense Logistics Information Service (DLIS).

Offerors may not delay submission of the offer pending receipt of a CAGE code. If your organization does not have a CAGE assigned, for most countries you can obtain one by connecting to https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx .

e. DUNS Number. Local offerors may obtain the location and phone number of Dun & Bradstreet TSR Ltd. from the Internet home page at URL of DUNS Number Search Service:

Japanese: https://duns-number-jp.dnb.com/search/jpn/find_jpn.asp English: https://duns-number-jp.dnb.com/search/eng/login.asp

f. SAM registration. The offeror is recommended to register with System for Award Management

(SAM) prior to award. To register yourself with SAM, visit https://www.sam.gov.

g. Electronic Funds Transfer (EFT): If the awardee of the subject requirement will receive payment via electronic funds transfer (EFT) and the payment will be made to a Japanese bank account, the applicable bank will receive payment and a transaction fee of ¥756 (subject to change) shall be taken by the accepting bank for each transaction. The U. S. Government will not be responsible for repayment of this transaction fee; therefore, an offeror using a Japanese bank account must consider this bank fee when providing an offer in response to the subject solicitation.

2. If you have any questions, please contact A1C Sherry Rhoden, Contract Specialist, by phone at 011-81-42-551-6120/fax at 011-81-42-551-0973/e-mail at sherry.rhoden@us.af.mil.

Joshua Patton Contracting Officer

Attachment:

Gate Pass Request Form