Attachment_2_-_Yokota_HS_PWS.pdf

Attachment 2: FA5209-17-Q-0015

PERFORMANCE WORK STATEMENT

FOR

PACKING AND MOVING SERVICES FOR

YOKOTA HIGH SCHOOL, YOKOTA AIR

FORCE BASE, JAPAN

1 May 2017

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform packing and moving services for the Yokota High School (YHS) move to the new Yokota High School and Yokota Middle School (YMS) on Yokota Air Base, Japan, the DRMO Warehouse located at the Sagami General Depot, and an offsite disposal site. Work shall consist of a full range of services, to include removing existing office furniture, equipment, books, appliances, and related supplies from YHS; transport the items to their designated locations; and, place them as defined in this Performance Work Statement (PWS) in compliance with (IAW) the terms and conditions of this contract; commercial standards and practices; and, applicable Japanese laws.

1.1. AREA OF PERFORMANCE. The areas of performance are as specified below.

- Yokota High School, Buildings (B) 4117, 4118, 4156, 4157, 4159, 4189

- Yokota Middle School, B4155

- Yokota High School new Building

- DRMO Warehouse located at the Sagami General Depot

1.2. MOVING INSTRUCTIONS. The contractor shall pack, label, and move designated supplies/ materials, books, equipment (to include computers and electronic equipment), personnel/student records, furniture, appliances, musical instruments, band equipment, physical education equipment, cafeteria television, and DSO Supply items to the new YHS. The contractor shall pack, label, and move the DSO supply items to B4159. The contractor shall pack, label, and move ROTC items from B4118 to B4156.

The Government Representative (GR) will provide the designated room numbers. All computers will be unplugged and reconnected by school staff. The contractor shall unpack all items and place the books in cabinets and shelving. Library books should be packed, unpacked, and placed on the shelves in the same order as removed from the shelves to maintain the ordering system as much as possible. The Culinary Arts books, equipment, furniture, and appliances in B4118 (room 416) shall be packed, labeled, and moved to the YMS, room 105. The Culinary Arts boxes shall not be unpacked. Employee’s pre-packed boxes shall not be unpacked. The GR will notify the contractor which boxes are employee-packed boxes. There are hazardous materials that the contractor shall move to the new YHS. These materials are in approved HAZMAT storage cabinets, and palletized with the proper paperwork attached. The contractor shall transport all remaining furniture, appliances, equipment, and other items to DRMO at SGD. The GR will notify the contractor of these items and location.

1.3. GOVERNMENT SITE REPRESENTATIVE. The DoDEA Site Representative will be available at all times during the period of performance to assist the contractor on any clarifying questions on where items are to be moved. The DoDEA Site Representative is: Jacqueline C. Hubbard, Jacqueline.Hubbard@pac.dodea.edu / Cell: (080)5926-7354 / DSN: 225-9671/2205

1.4. PERFORMANCE SCHEDULE/PLAN. The contractor shall provide a performance schedule and plan no later than ten (10) days after contract award for GR approval. The GR will be available to show the contractor the buildings and go over the general moving plan requirements. The contractor will receive a final approved schedule and plan prior to the start of packing and moving.

1.5. PACKING MATERIAL. The contractor shall provide all boxes and materials suitable to pack all items. Besides the packing material to move all items above, the contractor shall provide an additional mailto:Jacqueline.Hubbard@pac.dodea.edu

300 boxes and 10 tape gun dispensers w/tape to Yokota High School NLT seven (7) days after contract award to be used by the school staff to pack their own desks and personal teaching tools. 150 large box (dimensions: 18"W x 18"L x 24"H: 4.5 cu/ft) and 150 medium box dimensions: 18 1/8”W x 18”L x 16”H are required.

1.5.1. Shock and Vibration Protection. The contractor shall provide shock and vibration protection/ protective shell (plywood or strong corrugated cardboard) for all computers, printers, sensitive electronics, audio, video, and automation equipment. For example, smart board flat screen panels, VTC flat screen panels, and flat screen televisions, etc.

1.5.2. Protective Wrap. Items moved to the new YHS or YMS are not required to have protective wrap (i.e. natural and synthetic papers, plastic sheet, cloth, etc.), however the contractor shall cover fragile surfaces to prevent scratches or loss of paint and other decorations. The contractor shall keep the objects clean, and in some cases, waterproofed. For items moved to the DRMO, the contractor shall pack them on pallets and secure them with plastic wrap.

1.5.3. Labeling. The contractor shall label all boxes, furniture, and equipment with the new building location and room number, as provided by the GR. The contractor shall also provide a content list of the items within each box. Boxes packed by the school staff will be labeled by the school staff.

1.6. DAMAGES/DEFECTS. School officials, jointly with the contractor, shall inspect all furniture and equipment prior to move for any indication of apparent damage or defect. When an item with any apparent damage or defect is to be moved, the contractor shall note the damage/defect. The contractor shall be liable for the apparent damage/defect occurred during the performance that was not noted prior to performance.

1.7. WORK-SITE CLEANUP. The contractor shall, upon completion of work, remove from the premises all rubbish or debris generated from packing, loading or unloading, and leave the premises in a clean and neat condition.

2.0. GENERAL INFORMATION.

2.1. CONTRACTOR PERSONNEL.

2.1.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. This person, and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer (KO). The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s (and alternate’s) name, email address, and telephone number. The contract manager and/or alternate shall be proficient in English and have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the KO or GR. The contract manager or alternate shall be available on-site or by phone within one (1) hour when required to meet on the installations with the GR or the DoDEA Site Representative to discuss problem areas.

2.1.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

2.1.3. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

2.1.4. Third Country Nationals (TCN). The security forces on each base control entry to the base.

Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances.

2.1.5. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Government of Japan Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR 3.104. Furthermore, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

2.1.6. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.2. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

2.3. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) by appointing a GR to monitor performance to ensure services are received.

2.4. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions- Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions in accordance with

FAR 1.602-3.

2.6. GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the KO.

2.7. AVAILABILITY OF FACILITY.

2.7.1. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below), during normal duty hours, 0700 - 1600 hours unless prior arrangements have been made with the GR.

2.7.2. Legal American Holidays and Other Designated Holidays.

American Holidays 1 January New Year’s Days 3rd Monday in January Martin Luther King Jr.’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th of July* Independence Day 11th of August Mountain Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November* Veterans Day 4th Thursday in November Thanksgiving Day 25 December* Christmas Day

Other Designated Holidays 1, 2 & 3 January New Year’s Days 29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, and holidays falling on a Sunday will be observed on the following Monday.

2.8. SECURITY AND SAFETY REQUIREMENTS.

2.8.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to the contractor’s project manager and alternate project manager at no cost to the contractor. The contractor shall submit written requests for installation/base passes to the DoDEA Site Representative. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage

- ¥3,000,000 per occurrence. The prime contractor shall be responsible for sponsoring his/her own or subcontractor’s employees base access under this contract. The contractor shall return all applicable base passes, upon termination of employment or completion of this contract, to the Pass Section, Yokota Air Force Base Visitor Control Center (VCC) Supply Gate, Yokota, Japan.

2.8.2. Key Control. The contractor shall establish and implement methods of ensuring any keys that are issued, for use by the contractor, are not lost, misplaced, or used by unauthorized persons. The DoDEA Site Representative will issue out keys daily if required.

2.8.3. Reports of Damages, Destruction, Injury, or Death.

2.8.3.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “contractor” includes the contractor, its agents, servants or employees.

2.8.3.2. The contractor shall submit these reports to the KO through the GR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or facsimile.

(b) A complete written report shall be submitted within 2 calendar days (48 hours) after occurrence of the incident. A copy of this report shall be furnished to the GR.

2.8.4. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.8.5. Hazardous Materials. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or release of hazardous materials to the COR/GR. The contractor shall be liable for containment and environmental clean-up of spill or release of such substance. The contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling.

2.8.6. Environmental Regulations. The contractor shall comply with all U.S. Government and Japanese environmental laws (whichever are most stringent) to protect the health and safety of employees/residents, and preserve the local and global environment. The contractor shall comply with the Japan Environmental Governing Standards to protect the health and safety of employees/ residents and minimize or eliminate environmental pollution.

SECTION 2

SERVICES SUMMARY

The following Services Summary (SS) identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement.

These thresholds are critical to mission success.

Performance Objective PWS Paragraph Performance Threshold

Method of Assessment

Pack, label, move, and unpack Para 1.2. Two (2) defects allowed per moving day Periodic Inspection

Attachments:

Exhibit A – Yokota HS Inventory Exhibit B – Yokota HS Smartboard Information Exhibit C – Yokota HS Maps