Attachment_1_-_Camp_Zama_HS_PWS.pdf

Attachment 1: FA5209-17-Q-0015

PERFORMANCE WORK STATEMENT

FOR

PACKING AND MOVING SERVICES FOR

CAMP ZAMA HIGH SCHOOL COMPLEX,

CAMP ZAMA, JAPAN

1 May 2017

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform packing and moving services for the Camp Zama High School (CZHS) Complex, Camp Zama (CZ), Japan. Work shall consist of a full range of services to remove existing office furniture, equipment, books, and related supplies from current buildings, transport the items to other buildings and rooms within the complex, and place them as defined in this Performance Work Statement (PWS) in compliance with (IAW) the terms and conditions of this contract; commercial standards and practices; and, applicable Japanese laws.

1.1. AREAS OF PERFORMANCE. CZ Building (B) 906, 911, 912, 913, 915, 917, 918, 919, 997, and 998.

1.2. MOVING INSTRUCTIONS. For each of the buildings below, the contractor shall:

1.2.1. B912 – Auditorium

- Move grand piano to B911, room 717.

- Move upright piano and sheet music storage bins to B915, room 908.

- Move all string instruments to B911 room 717B.

- Pack, label, and move all remaining items and furniture to B915, room 908. However, some items are marked for storage and shall be packed, labeled, and moved to B917.

1.2.2. B997 and 998

- Move gym equipment from B997 to B918.

- Pack, label, and move items from B998 to B917.

- These buildings shall be cleared of all existing items and equipment prior to receiving items from other buildings.

1.2.3. B913 – Zama American Middle School

- Label and move identified desks and tables to B997, B998, and B906. The Government Representative

(GR) will designate which desks/tables will be moved to which building.

- Pack, label, and move nurse office, rooms 101 and 102 to B906, room 304.

- Pack, label, and move the counselor’s office room 106 to B911, room 708.

- Pack, label, and move main office walk in-safe and files to B911, room 726.

- Pack, label, and move all computers, flat screen televisions, printers, smart boards, and VTC equipment to the cafeteria in B906. All computers shall be unplugged and reconnected by school staff.

- Move eight (8) smart boards to B997 and B998, four (4) to each building. The GR will designate room numbers within each building. All remaining smart boards shall be packed and moved to B906 cafeteria.

- Pack, label, and move art room to B911, room 807.

- Pack, label, and move video production room to B911, room 806.

- Pack, label, and move library books and shelving units to B906, room 300. Shelving units will be secured to the floor or walls.

- Pack, label, and move science tables to B906, room 400.

- Pack, label, and move furniture from room 120 to B906, room 402.

- Pack, label, and move room 207 to B919, room 608.

- Pack, label, and move room 201B to B998, 2nd floor, room T-9.

- Pack, label, and move room 201D to B906, room 408.

- Label and move 1st and 2nd floor lockers to B917.

- Pack, label, and move all remaining items, not instructed for above, to B917.

- Not touch server room 122 as all contents will remain.

1.2.4. B906 –Zama American High School

- Pack, label, and move rooms 320, 322, 400, 411, 412, 413, 414 pre-packed boxes to buildings 997 and

998. The boxes will be marked with the building and rooms to be placed. Teacher names with a map of room assignments can be provided.

- Pack, label, and move classroom 307 to B919, room 609A.

- Pack, label, and move room 318 items to B917.

- Pack, label, and move room 407 to room 408 in this building (B906).

- Pack, label, and move rooms 400 and 402 to B917.

- Pack, label, and move room 409 items to room 317 in this building (B906). However, some items are marked items for storage and shall be packed, labeled, and moved to B917.

1.2.5. B911 –Zama American High School

- Pack, label, and move room 716 items to B997, room T-1.

1.3. GOVERNMENT SITE REPRESENTATIVE. The DoDEA Site Representative will be available at all times during the period of performance to assist the contractor on any clarifying questions on where items are to be moved. The DoDEA Site Representative is: Joshua D. Noble, Joshua.Noble@pac.dodea.edu / Cell:

090.9372.3559 / DSN: 263-3944

1.4. PERIOD OF PERFORMANCE. Contract performance shall be from time of award thru 29 Jun 17.

Packing and moving shall not commence earlier than 19 Jun 17 and shall complete the move and unpacking by 6 Jul 17; final inspection will be on 7 Jul 17. B912 is the only building that has a different completion date and it will be completed by 29 Jun 17.

1.5. PERFORMANCE SCHEDULE/PLAN. The contractor shall provide a performance schedule and plan no later than 8 Jun 17 for GR approval. The GR will be available to show the contractor the buildings and go over the general moving plan requirements. The contractor will receive a final approved schedule and plan prior to the start of packing and moving.

1.6. PACKING MATERIAL. The contractor shall provide all boxes and materials suitable to pack all items. Besides the packing material to move all items above, the contractor shall provide 500 boxes and 10 tape gun dispensers w/tape to CZHS NLT 8 Jun 17 to be used by the school staff to pack their own desks and personal teaching tools. 300 large box (dimensions: 18"W x 18"L x 24"H: 4.5 cu/ft) and 200 medium box dimensions: 18 1/8”W x 18”L x 16”H are required.

1.6.1. Shock and Vibration Protection. The contractor shall provide shock and vibration protection for all computers, printers, sensitive electronics, audio, and automation equipment not listed in paragraph

1.6.3. The contractor shall provide a protective shell (plywood or strong corrugated cardboard) for all smart board flat screen panels, VTC flat screen panels, and flat screen televisions.

1.6.2. Protective Wrap. Items moved to the new YHS or YMS are not required to have protective wrap (i.e. natural and synthetic papers, plastic sheet, cloth, etc.), however the contractor shall cover fragile surfaces to prevent scratches or loss of paint and other decorations. The contractor shall keep the objects clean, and in some cases, waterproofed. For items moved to the DRMO, the contractor shall pack them on pallets and secure them with plastic wrap.

1.6.3. Labeling. The contractor shall label all boxes, furniture, and equipment with the new building location and room number, as provided by the GR. The contractor shall also provide a content list of the items within each box. Boxes packed by the school staff will be labeled by the school staff.

mailto:Joshua.Noble@pac.dodea.edu

1.7. DAMAGES/DEFECTS. School officials, jointly with the contractor, shall inspect all furniture and equipment prior to move for any indication of apparent damage or defect. When an item with any apparent damage or defect is to be moved, the contractor shall note the damage/defect. The contractor shall be liable for the apparent damage/defect occurred during the performance that was not noted prior to performance.

1.9. WORK-SITE CLEANUP. The contractor shall, upon completion of work, remove from the premises all rubbish or debris generated from packing, loading or unloading, and leave the premises in a clean and neat condition.

2.0. GENERAL INFORMATION.

2.1. CONTRACTOR PERSONNEL.

2.1.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. This person, and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer (KO). The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s (and alternate’s) name, email address, and telephone number. The contract manager and/or alternate shall be proficient in English and have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the KO or GR. The contract manager or alternate shall be available on-site or by phone within one (1) hour when required to meet on the installations with the GR or the DoDEA Site Representative to discuss problem areas.

2.1.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees.

This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

2.1.3. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

2.1.4. Third Country Nationals (TCN). The security forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances.

2.1.5. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Government of Japan Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR 3.104. Furthermore, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

2.1.6. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.2. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

2.3. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) by appointing a GR to monitor performance to ensure services are received.

2.4. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions- Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions in accordance with FAR 1.602-3.

2.6. GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the KO.

2.7. AVAILABILITY OF FACILITY.

2.7.1. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below), during normal duty hours, 0700 - 1600 hours unless prior arrangements have been made with the GR.

2.7.2. Legal American Holidays and Other Designated Holidays.

American Holidays 1 January New Year’s Days 3rd Monday in January Martin Luther King Jr.’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th of July* Independence Day 11th of August Mountain Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November* Veterans Day 4th Thursday in November Thanksgiving Day 25 December* Christmas Day

Other Designated Holidays 1, 2 & 3 January New Year’s Days 29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, and holidays falling on a Sunday will be observed on the following Monday.

2.8. SECURITY AND SAFETY REQUIREMENTS.

2.8.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to the contractor’s project manager and alternate project manager at no cost to the contractor. The contractor shall submit written requests for installation/base passes to the DoDEA Site

Representative. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for sponsoring his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable base passes, upon termination of employment or completion of this contract, to the Pass Section, Camp Zama Military Police Gate 1, Camp Zama, Japan.

2.8.2. Key Control. The contractor shall establish and implement methods of ensuring any keys that are issued, for use by the contractor, are not lost, misplaced, or used by unauthorized persons. The DoDEA Site Representative will issue out keys daily if required.

2.8.3. Reports of Damages, Destruction, Injury, or Death.

2.8.3.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “contractor” includes the contractor, its agents, servants or employees.

2.8.3.2. The contractor shall submit these reports to the KO through the GR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or facsimile.

(b) A complete written report shall be submitted within 2 calendar days (48 hours) after occurrence of the incident. A copy of this report shall be furnished to the GR.

2.8.4. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

SECTION 2

SERVICES SUMMARY

The following Services Summary (SS) identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS Paragraph Performance Threshold

Method of Assessment

Pack, label, move, and unpack Para 1.2. Two (2) defects allowed per moving day Periodic Inspection

Attachments:

Exhibit A - Camp Zama HS Maps