Pre-proposal_Conf_Minutes_FA5205-14-R-0010.pdf

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

35th FW Misawa Air Base

Pre-Proposal Conference / Site Visit

Airfield/Pavements IDIQ Contract RFP No. FA5205-14-R-0010

Starting 1030 hrs, 8 Aug 2014

Bldg. 656, Misawa AB, Japan

Summary

Scope & Requirements General Requirement / Pricing Structure

RFP

CONS remarks for solicitation / filling Instructions

CES tech briefing (Exhibit L/I, Specs, and Drwg)

Q & A session

Site Visit to Airfield

RFP No. FA5205-14-R-0010 Airfield IDIQ - Pre-Proposal Conference

Attachment 1 to Pre-Proposal Conference Minutes & Record of Site Visit

Project Description (Sec B):

Repair, maintenance, or construction of Airfield, and incidental work, per Task Order.

Place: Airfield, Misawa AB, Japan.

Contract Type: FP-IDIQ (U/P & TO basis).

Period: 1 Year Basic Period + 2 one-year Options

Value: Guaranteed Minimum $5K (¥519,720), Contract Limit $38M.

RFP No. FA5205-14-R-0010 Airfield IDIQ - Pre-Proposal Conference

RFP

RFP No. FA5205-14-R-0010 Airfield IDIQ - Pre-Proposal Conference

Fill-in

Section B, Page 3 thru 5

Proposal of CLIN Amounts Fill-in

See Exhibit

RFP No. FA5205-14-R-0010 Airfield IDIQ - Pre-Proposal Conference

See Exhibit

Section B, Page 3 thru 5

Proposal of CLIN Amounts (Cont’d) Fill-in

RFP No. FA5205-14-R-0010 Airfield IDIQ - Pre-Proposal Conference

See Exhibit

Fill sum of CLIN 0001, 1001, and 2001

RFP No. FA5205-14-R-0010 Airfield IDIQ - Pre-Proposal Conference

CLIN & Exhibit Structure

CLIN 0001 Basic Period Exhibit A

ELIN A001AA -

ELIN A001EY

CLIN 1001 Opt Yr One Exhibit B

ELIN B001AA -

ELIN B001EY

CLIN 2001 Opt Yr Two Exhibit C

ELIN C001AA -

ELIN C001EY

SF 1442 Page 3 - 4

ELINs & Coefficients

Survey Work (ELIN A/B/C001AA – AF):

Daytime Basis Only

Temporary & Protection Work (ELIN A/B/C001AK – AN):

Day or Month Basis

All other ELINs: Nighttime Basis Coefficients for Conversion of Nighttime to Daytime Work per 3 Types of Work:

Type of Work Items Coefficient from Night to Day A - Asphalt/Concrete Pavement Work 97.5% B - Base/Sub-base Course & Electric Work 90.0% C - Removal/Disposal Work 77.5%

RFP No. FA5205-14-R-0010 Airfield IDIQ - Pre-Proposal Conference

Exhibit A thru C – Basic & Option Years

RFP No. FA5205-14-R-0010 Airfield IDIQ - Pre-Proposal Conference

See RFP Atch.5 for Ref.

Fill offeror’s name, address, signature, seal/han

Fill-in

Unit price / extended amount

Section B, Page 3 thru 5

Note to Offerors The offeror has been duly authorized to operate and to do business in the host nation country where the contract is to be performed, and the contractor shall be responsible for obtaining any necessary licenses and permits, and for complying with any host government and political subdivisions laws, codes, and regulations applicable IAW FAR 52.236-7 Permits and Responsibilities (modified IAW

AFFARS 5336.507).

RFP No. FA5205-14-R-0010 Airfield IDIQ - Pre-Proposal Conference

Section F:

52.211-12 Liquidated Damages

@¥68,516 (1st day ) & @¥32,275 (2nd day ～ ).

F-901 Period: To be indicated upon award.

F-904 Limitation in Exterior Work.

15 December through 15 March

Section H:

Para H-901 Required Insurance Property Damage - ¥2,000,000

RFP No. FA5205-14-R-0010 Airfield IDIQ - Pre-Proposal Conference

(Sec H cont’d)

H-902 Performance Bond Required 100% of TO > $150K.

Required add’l if Mod > $10K.

Submit <= 30 CD from TO / Mod award.

H-908 Site Survey and TO Site survey schedule/plan: Submit within 3 weeks after receipt of Notice to Proceed (NTP).

Site survey result report: Submit within 2 weeks after completion of survey.

FY end TO: Submit survey report by 15 December.

RFP No. FA5205-14-R-0010 Airfield IDIQ - Pre-Proposal Conference

Section I

FAR 52.223-3 Hazardous Material

Section J

Exhibit / Attachment Table Exhibit A - C: CLIN 0001 thru 2001 ELINs

Atch 1 Specifications

Atch 2 Drawings

Atch 3 Schedule of Contractor’s Submittals

Atch 4 List of Contractor-Furnished U.S. Material

Atch 5 Historical Data

Fill-in

RFP No. FA5205-14-R-0010 Airfield IDIQ - Pre-Proposal Conference

Section K

FAR 52.204-8 Annual Representation Cert

FAR 52.209-7 Responsibility Matters Info

DFARS 252.247-7022 Transportation by Sea

K-800 Tax Exemption under SOFA

K-900 Contractor’s Cert

Fill-in

Fill-in

Fill-in

Fill-in

Fill-in

RFP No. FA5205-14-R-0010 Airfield IDIQ - Pre-Proposal Conference

Airfield IDIQ - Pre-Proposal Conference

(Sec K cont’d)

K-901 CONSTRUCTION CONTRACTOR LICENSE

Offeror shall submit 4 copies of “special construction license” under applicable law of Japan together with offer, to demonstrate compliance with FAR 52.236-7 as modified.

Joint venture or Partnership - the special construction license of each member of the JV or each partner of the partnership must be submitted together with the offer

Such offeror that fails in representation of the above required license will not be considered for award.

Submit

Section L L-100 Proposal Preparation Instructions

Offer required to meet all sol. requirements, terms & conditions, reps & certs, & tech requirements.

Prepare & Submit:

Tech Proposal: 1 Original + 4 copy

Price Proposal: Submit 1 Original, including hard copy and electronic file of Exhibit A thru C. Use MS Excel w/file name: [Company]_14R0010_ExhibitA-F.xls

PPI: 1 Original + 4 copy

RFP No. FA5205-14-R-0010 Airfield IDIQ - Pre-Proposal Conference

Submit

(Sec L cont’d)

PPI:

Relevancy: Airfield Const/Rpr/ Maint, involving concurrent multi-locations work.

Recency: Work within 6-Yr from 31 Jul 2014.

Max. 10 contracts/projects (Max. 5 pages per contract/project).

Provide information required in L-100 (f)(3)(ii).

RFP No. FA5205-14-R-0010 Airfield IDIQ - Pre-Proposal Conference

Section M

M-900 Basis of Award & Evaluation

Weight of Importance:

Past Performance is approximately equal to price.

Evaluation Process:

Technical Acceptability – Acceptable or Unacceptable

Price – Reasonable

Past Performance – Recency and Relevancy

RFP No. FA5205-14-R-0010 Airfield IDIQ - Pre-Proposal Conference

(Sec M cont’d)

M-902 Evaluation of Opt

Gov’t will evaluate offers by adding all options.

RFP No. FA5205-14-R-0010 Airfield IDIQ - Pre-Proposal Conference

Civil Engineer Technical Briefing

Exhibit A thru C: Line Items Attachment 1: Specifications Attachment 2: Drawings Attachment 3: Schedule of Contractor’s

Submittals Attachment 4: List of Contractor-Furnished

U.S. Material (CFUSM)

RFP No. FA5205-14-R-0010 Airfield IDIQ - Pre-Proposal Conference

Questions

RFP No. FA5205-14-R-0010 Airfield IDIQ - Pre-Proposal Conference

Let’s move on to Site Visit but please remind

RFP Closing Date / Time:

9 Sep 14/ 14:00

Questions shall be submitted to 35 CONS/LGCA by NLT 1100 hrs on 12 Aug 14.

RFP No. FA5205-14-R-0010 Airfield IDIQ - Pre-Proposal Conference

SUMMARY OF QUESTIONS AND ANSWERS

Airfield/Pavements IDIQ Contract, Misawa AB, Japan

Attachment 2 to Pre-Proposal Conference Minutes & Record of Site Visit

Questions and Answers at Conference:

Q1: How will price coefficient apply to ELIN for conversion of nighttime to daytime work?

A1: The applicable coefficient is indicated per type of “A”, “B”, or “C” for each ELIN in Exhibits.

Q2: Is the fuel for construction equipment considered as hazardous material?

A2: Hazardous material is defined under the latest version of Federal Standard No. 313, as stipulated in FAR clause 52.223-3.

Q3: What is the percentage of daytime work in the estimated quantities of ELINs for the nighttime work?

A3: Approx. 10 thru 30% were daytime work under the previous projects.

Q4: Will a stockyard close to the airfield be available on base for the contractor’s use?

A4: It will be subject to coordination with the

Government through AF Form 103.

Q5: Will the *Apple Gate be available for delivery of items except for asphalt/concrete into the base during the non-operating hours, if the contractor coordinates with the Government?

*Apple Gate is the entry gate into Misawa Air Base for heavy equipment trucks and vehicles with maximum loading capacity of 680kg or more.

A5: No. Items other than asphalt/concrete shall be delivered through the Apple Gate during the operating hours from 0600 – 1400 hours, Monday through Friday. Only asphalt/concrete can be delivered through the Apple Gate during the non-operating hours per advance coordination with the Government.