FA5205-10-R-0008 Attachment 1.pdf

RFP NO. FA5205-10-R-0008

Contract NO.

MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC)

GENERAL PROVISIONS

FOR

DEPARTMENT OF U.S. AIR FORCE

IN MISAWA, JAPAN

Date: May 24, 2010

DEPARTMENT OF THE AIR FORCE

MISAWA AIR BASE, JAPAN

35TH CIVIL ENGINEER SQUADRON

APO AP 96319-5022

Attachment 1

PROJECT TABLE OF CONTENTS

DIVISION/SECTION TITLE PAGE NO.

DIVISION 01 GENERAL REQUIREMENTS

01 01 00 Statement of Work PAGE 1 – PAGE 19

01 11 00 Design After Award PAGE 1 – PAGE 13

01 78 00 Closeout Submittals PAGE 1 – PAGE 2

Appendix 1: Project Flowchart

ABBREVIATIONS:

AAS – Atomic Absorption Spectrum

CES – Civil Engineering Squadron.

CID – Comprehensive Interior Design

CO – Contracting officer.

COR – Contracting Officer’s Representative.

CQC – Contractor Quality Control

DB – Design Build

DBB – Design Bid Build.

GFE – Government Furnished Equipment

GFM – Government Furnished Material

HM – Hazardous Material

HMBP – Heavy Metal-Based Paint

IDG – Installation Design Guide

JEGS – Japan Environmental Governing Standards

JIS – Japanese Industrial Standards MACC – Multiple Award Construction Contract

QAPP – Quality Assurance Program Plan

RFP – Request for Proposal

TO – Task Order

SECTION 01 01 00 PAGE 1

DIVISION 1 – GENERAL REQUIREMENTS

SECTION 01 01 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 General Intention

This is an Indefinite Delivery/Indefinite Quantity (IDIQ) Multiple Award Construction Contract (MACC) for both “Construction Only” and “Design-Build” (DB) construction requirement(s).

1.2 Locations

The work shall be located at the following U.S. Government facilities:

Misawa Air Base, Draughon Range in Amagamori Area, Hachinohe Fuel Port, and Shariki Village.

1.3 General Requirements

The work includes, but is not limited to design effort, reproduction, labor, transportation, materials, equipment, incidental engineering, surveying, sampling/testing, and supervision, except otherwise specified herein, necessary to accomplish various works by means of this Task Order Contract. Task Orders will be issued by the Contracting Officer for “Construction Only” or “Design-Build” project IAW the contract terms and conditions, as requirements are identified by the Government and funds become available. The scope of work may include, but is not limited to, building renovations, building demolition, equipment repair/replacement, piping repair/replacement, pipe lagging, electrical work, road pavement, fencing, roofing, painting, site work, removal and disposal of lead based paint and asbestos containing material, welding, plumbing, masonry, and floor/window coverings (carpets, blinds, solar films & vinyl tile, and etc).

1.4 Applicability of the Requirements, Specific to the Air Force Installations.

Codes, regulations, standards, required documents, and other requirements specified herein this specification shall be applied to all installations unless indicated otherwise.

1.5 Response Requirements (Ref. Appendix 1/Project Flowchart)

a. The primary goal of MACC is speedy acquisition of the Government construction requirements. Once the Contracting Officer notifies the Contractor of existing requirements, the Contractor is expected to expeditiously prepare the proposal. The existing requirements will be clearly defined by the

Government as being 100% DB, Partial DB, or Only Construction.

b. Upon notification of routine requirements, the Contractors shall respond to the needs of the

Government as following; Visiting the proposed work site accompanied by the Government and forwarding all questions in writing through the Contracting Officer.

c. In the event of an emergency requirement, the Contractors’ response time will be as soon as directed by the Contracting Officer which may be sooner than the target number of days in the attached Project

Flowchart. The Contractor or their designated representative who are authorized to obligate the company shall be readily available to communicate with the Contracting Officer.

1.6 Residency of the Contractor

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It is desirable for the Contractor to maintain an office or a place of business in an area within the vicinity of the

Government during all regular working hours.

1.7 Subcontractors

Subcontractors to be used for the contract, if they are changed from those submitted by prior submission including technical proposal, must be reported to the CO in writing prior to use. The prime Contractor shall have the ability to manage and control multiple subcontractors at multiple job sites. Also, the prime Contractor shall ensure subcontractors are competent and capable of handling all assigned tasks. The CO reserves the right to direct that the subcontractors are replaced when the subcontractors are found to be not suitable for the given task.

1.8 English Speaking Representative

At all times during the contract period the contractor shall have an employee capable of fluent bilingual

(Japanese & English) speech at the job site. The bilingual interpreter shall have the capability to receive and issue technical explanations and instructions between the Government representatives and the contractor concerning all aspects of contract administration and construction. The Contracting Officer shall have the explicit right to determine acceptability or rejection of the proposed individual. In addition, the Contractor shall be responsible to replace said individual upon notification by the Government should performance become inadequate during the contract period. The interpreter shall attend any meetings with the Government, including but not limited to the site visit, and the pre-construction conference.

1.9 Written Communications in English

All submittals required under this contract (including but not limited to: safety analysis plan, quality control plan, all correspondence, and all other written communications, documents, sketches, reports, manuals, etc.)

shall be written in English or translated into English before being provided to the Government by the

Contractor.

PART 2 PERTINENT INFORMATION

2.1 Base Regulations

The Contractor, Contractor’s employees, and subcontractor(s) shall become familiar with and agree to comply with all Base Regulations, including fire, traffic, safety, and security regulations. All Contractors shall keep themselves within the limits of the work site (and avenues of ingress and egress), and shall not enter any restricted areas unless required to do so and receive written authorization such as an entry authorization list or free zone letter. If restricted area is not designated a free zone then only those contractor personnel listed on the entry authorization list or similar document may enter the restricted area. The Contractor’s equipment shall be conspicuously marked for identification.

2.2 Base and Vehicle Passes

The U.S. Government will issue all required Base and Vehicle Passes to Contractor’s employees at no cost to the contractor. Prior to the start of on-site work, the Contractor shall submit applications for Base (5AF Form

99EJ, Application for Base Pass, for employees) and Vehicle Passes (35 FW From 54, Application for Vehicle

Registration, for vehicles) to the Contracting Officer, for all employees, including Subcontractor’s employees, requiring access to Misawa Air Base in order to perform work. The Prime contractor shall be responsible for all passes issued to the subcontractor’s employees under this contract. The Contractor shall return all applicable passes upon termination of employment or completion of this contract to the Visitor Control Section

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(35 SFS/SFOP) Bldg 301, and obtain a certificate of receipt. Final payment will be withheld until the contractor has been relieved from all accountability and/or obtained the necessary pass clearance certificate for

Government issued Base and Vehicle Passes used in the performance of this contract.

2.3 Order of Work

The Contractor shall schedule all work to cause the least amount of interference with activity operations.

Permission to interrupt any activity roads or utility services shall be requested in writing a minimum of 21 calendar days prior to the desired date of interruption. Interruptions of activity roads and utility services shall be allowed only when they will not cause interference with the operations of the activity. The Contractor shall remove and dispose of Contractor generated debris outside the confines of Misawa Air Base unless otherwise directed by the Contracting Officer, in accordance with Japanese environmental standards and laws, at no additional cost to the Government. Contractor generated debris shall be removed from Government facilities at the end of each shift, or more frequently if required, to keep the space usable.

2.3.1 Commencement

Upon issuance of task order for DB construction, the Contractor shall begin design effort immediately after award of the task order and the pre-performance conference. And upon issuance of the NTP for construction, the Contractor shall begin all required construction work and complete; ready for use by the Government and including cleanup, within the time period accepted by the Government at 100% design.

2.3.2 Normal Working Hours and Work Days

Normal work hours shall be from 7:30 AM to 4:30 PM, Monday through Friday, excluding U.S. Federal holidays, listed in the table below, and other days specifically designated by the Contracting Officer.

U.S. Holidays:

-New Year’s Day 1st of January

-Martin Luther King Jr.’s Birthday 3rd Monday of January

-President’s Day 3rd Monday of February

-Memorial Day Last Monday of May

-Independence Day 4th of July

-Labor Day 1st Monday of September

-Columbus Day 2nd Monday of October

-Veteran’s Day 11th of November

-Thanksgiving Day 4th Thursday of November

-Christmas Day 25th of December

2.3.3 Work Outside Normal Hours (subject to the approval by the Government)

If the Contractor desires to carry on work outside the normal hours of 7:30 AM to 4:30 PM or on Saturday, Sundays, or holidays, a written request shall be submitted to the Contracting Officer or his representative for approval, unless non-regular work hours are permitted or required in the TO. The Contractor shall allow five working days notice to enable satisfactory arrangements to be made by the Government for inspecting the work in progress. If work is to be accomplished after daylight hours, the Contractor shall illuminate the area in a manner approved by the Contracting Officer or his representative. Unless directed by the Contracting Officer, work accomplished outside normal working hours shall be at no additional cost to the Government.

2.3.4 Special Condition

The buildings/facilities may be in use by the Government during the contract period. The Contractor shall

SECTION 01 01 00 PAGE 4

make all necessary provisions to keep interference to a minimum as to the scheduling of work and storage of materials. Scheduling and performance of work shall be done in such a manner as to cause the least possible inconvenience to personnel using the buildings/facilities and the least possible interference with activities in and around the buildings/facilities. The Contractor shall provide adequate weather protection for the buildings/facilities at the end of each workday.

2.3.5 Winter Period

The period from 15 December through 15 March in the following year is defined as the winter period. Work is not permitted under the following conditions:

Exterior work such as excavation, backfill, concrete placement, paint, etc., shall not be performed during the conditions below unless otherwise approved by the Contracting Officer. The contractor may request such exterior work during the winter period only when the exterior work will be performed in compliance with applicable sections of the specifications and drawings under strict temperature control with curing and/or heating appliance as necessary. The contractor shall submit the exterior work request together with work and temperature control plans to the Contracting Officer for his/her approval. The exterior work does not include on-site preparation or survey work.

The following construction activities shall not be performed if the atmospheric and/or surface temperature does not meet the following minimum temperature conditions.

Description Condition Hot-Mix Asphalt (HMA) for Roads - Asphalt thickness 75mm or greater.

Surface temperature of underlying course is not less than 4 o C

For Asphalt thickness less than 75 mm Atmospheric temperature is not less than 7 o C

Portland Cement Stabilized Base or Subbase Course Atmospheric temperature is not less than 5 o C

Bituminous-Stabilized Base Course, Subbase, or

Subgrade Atmospheric temperature is not less than 10 o C

Portland Cement-Stabilized Subbase Course Atmospheric temperature is not less than 5 o C

Bituminous Tack and Prime Coats

Atmospheric temperature in the shade is not less than 10 o C

Portland Cement Concrete Pavement for Roads and

Site Facilities Atmospheric temperature is not less than 5 o C

Pavement Markings

Pavement surface and atmospheric temperature is not less than7 o C

Concrete Sidewalks, Curbs, and Gutters Atmospheric temperature is not less than 5 o C

Cold-Mix Recycling Atmospheric temperature is not less than 10 o C

Hot-in-Place Recycling of Bituminous Pavements

Existing pavement surface temperature is not below 15 o C

Recycled Asphalt Concrete Intermediate and

Wearing Courses for Roads

Existing pavement surface or base course is not below 5 o C

Cast-in-Place Concrete (Minor Construction) Atmospheric temperature is not less than 5 o C

Reinforced Masonry

When Atmospheric temperature is less than 5 o C, submit proposed masonry heating methods

2.4 Temporary Telephone

Upon request, the contractor may install in their field office a government telephone for their use, based on their normal submission of a work order to the area communication officer. All expenses generated from, or

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related to their use of such instrument will be borne by the contractor.

2.5 Utilities

Water and electric utilities will be furnished by the U.S. Government at no cost to the contractor. The

Contractor, at the Contractor’s own expense and in a satisfactory workmanlike manner, shall install and maintain all necessary temporary connections and distribution lines. Before final acceptance of the contract work by the Government, the Contractor shall remove all the temporary connections, distribution lines, and associated paraphernalia.

2.5.1 Cross Connection

Contractor shall be responsible for preventing actual or potential cross connections between potable and non-potable water supply during the construction work. The contractor must notify the Government Designated

Inspector for use, installation or maintenance of potable water service connection to ensure the following provision:

a. No water service connection will be installed / maintained to / at any premises where actual or potential cross connections to the potable water system may exist, unless such actual or potential cross connections are properly abated or controlled.

b. No connection will be installed or maintained whereby an auxiliary water supply may enter a public water system, unless such auxiliary water supply will have been approved by the Government

Designated Inspector.

c. No water service connection will be installed / maintained to / at any premises in which the plumbing system, facilities and fixtures have not been constructed and installed using acceptable plumbing practices.

2.5.2 Utilities Outage

The contractor shall submit a schedule of outage to the Government Designated Inspector and shall notify the

Government Designated Inspector in writing no less than 21 days in advance of the proposed interruptions.

2.6 Installation Fire, Safety, and Environmental Regulations:

a. The contractor shall comply with all pertinent requirements and regulations determined by 35 CE Fire

Department, to include UFC 3-600-01 and NFPA 241, and insure compliance by all subcontractors.

All temporary wiring at the construction site shall be installed with ground fault protection.

b. The contractor shall not commence work at the job site until an Accident Prevention Plan and Job

Hazard Analysis are submitted for review and approved by the Contracting Officer.

c. All work pertinent to environmental protection such as storm water, hazardous waste, solid waste and lead-base paint shall follow the requirements of Japan Environmental Governing Standards (JEGS) and the Misawa AB Asbestos Management and Lead Management Plans.

d. Air Force Form 103 Work Permit: It is the Contractor’s responsibility to prepare the Air Force Form

103 at their own expense. The contractor shall not commence work for any excavation, 300 mm or more in depth at the job site until the Air Force Form 103 is submitted to the Government Designated

Inspector, reviewed and approved by the listed 35 CES organizations, Security Police, Safety, Communications, Commercial Utility Company and Chief of Engineering Division, and Engineering

Flight Chief, 35 CES. Only after the permit is approved and signed by organizations and other

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agencies listed on the Air Force Form 103, the contractor may commence with the excavation work.

Without a permit, the excavation work will be stopped, until an approved permit is obtained.

e. Work Progress Schedule: In addition to the requirement of the construction schedule set forth in the contract, the contractor shall, when required by the Government, provide and submit to the

Government Designated Inspector a detailed work progress schedule in the form of a Bar Chart Work

Schedule showing the step-by-step phases of work to be accomplished prior to performing actual work.

The contractor shall require coordination with the Government Designated Inspector to make a work progress schedule. The work shall, so far as practicable, be done in definite sections or divisions and confined to limited area which shall be completed before work in other sections or divisions are begun.

f. Temporary Protection Plan (Kasetsu Keikaku-sho): When requested by the Government, the

Contractor shall provide appropriate temporary protection plans such as nets, barricades, safety access roads and etc., to protect Government personnel and workers at construction work site during construction, and submit the Temporary Protection Plan (Kasetsu Keikaku-sho) to the Government

Designated Inspector prior to the respective work site commencement. The Contractor shall be responsible to minimize the inconvenience and avoid any danger to the Government personnel and workers.

g. Solid Waste: Solid waste (construction and demolition debris, etc.) generated from this project shall be recycled/disposed of at an authorized off-base facility/facilities in accordance with Chapter 7 of

JEGS, as well as applicable host nation’s laws and regulations.

2.7 Outages for Fire System

Provide at least 21 calendar days advance notice of planned utility outages including fire systems. In each request, specify each utility disconnected, the time and date the service will be deactivated and the anticipated time and date service will be reactivated. Do not disconnect or deactivate any base utility systems without advance Government Designated Inspector approval. Fire system disconnection and reactivation requires the coordination with the 35 CES Fire Department through the Government Designated Inspector. No utility outages will be permitted until the contractor submits the request form and receives an approval from the

Government Designated Inspector, and other applicable personnel.

2.8 Damage to Utilities:

a. In the event that the contractor causes utility failure/disruption, the contractor will first make the area safe, then immediately contact the Government Designated Inspector and the Contracting Officer. The

Government Designated Inspector is responsible for coordination with the 35 CES, Engineering Flight.

b. If the damaged utilities were previously known or shown to the contractor, and there was negligence on their part which has worsened the utilities, the utilities will be repaired by the contractor in a timely manner at no cost to the Government.

2.9 Key Personnel

2.9.1 Project Superintendent

Project Superintendent shall be assigned to each task order issued to the contractor. The Project Superintendent shall be available to the Contracting Officer or his/her representative upon request. The Project Superintendent shall have overall responsibility for all operations at the jobsite and be authorized to make decisions, negotiate task order terms and sign contract documents on behalf of the contractor. The Project Superintendent shall have a minimum of five (5) years experience as a superintendent on construction projects similar in size and scope to task orders of this contract. Project Superintendent may be required to be a licensed 1st Class Sekou

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Kanri-gishi or other licensed personnel when it is required in the Task Order.

2.9.2 CQC System Manager

The Contractor shall identify as Contractor Quality Control (CQC) System Manager an individual within the onsite work organization who shall be responsible for overall management of CQC and have the authority to act in all CQC matters for the Contractor. The CQC System Manager shall have a minimum of five (5) years construction experience as a CQC System Manager on construction similar to this contract. The CQC Manager shall be subject to acceptance by the Contracting Officer.

2.9.4 Jobsite Foreman (Genba Kantoku)

The Jobsite Foreman supervises jobsite workers, controls all jobsite activities to scheduling, and overseas the safety program for jobsite workers. The Jobsite Foreman shall have a minimum of three (3) years construction experience as a jobsite foreman on construction similar to this contract. This Jobsite Foreman shall be on the site at all times during construction and shall be employed by the prime contractor. An alternate for the Jobsite

Foreman will be identified to serve in the event of the primary Jobsite Foreman’s absence. The Jobsite

Foreman shall be subject to acceptance by the Contracting Officer.

2.10 Work Clearance Request for Each Task Order

Prior to commencing construction work for each task order, the contractor must submit Site Permits for constructing a field office or storage area to the Government Designated Inspector for approval, if required.

Approval is based on site location, proposed structure(s), fencing, electrical / plumbing utilities needs, and any other modifications the contractor proposes to the area. Depending on restricted areas, building permits may not be approved.

2.11 Contractor Storage

If requested and approved by the Government, an area suitable for open storage shall be provided to the contractor by the Government Designated Inspector, however, the contractor will be required to provide a fence to secure the area. The fence shall have a screen attached to hide the materials. This screen shall be similar to that used on other storage areas throughout the base. The storage area may not be co-located with the office area. The contractor shall keep the storage area neat, orderly and clear of all debris. The contractor shall take all necessary precautions to prevent trash and other debris from being scattered from their area by winds or other means. Any modifications to the area must first be approved by the Government Designated Inspector, and will be done at the contractor expense. Grounds maintenance for the area is the responsibility of the contractor.

2.12 Sanitation

If toilets or other sanitary facilities are not available, adequate sanitary conveniences of a type approved for the use of persons employed on the work shall be constructed, properly secluded from public observation, and maintained by the Contractor in a manner subject to approval by the Contracting Officer. These conveniences shall be maintained at all times without nuisance. Immediately after completion of each Task Order, or as directed by the Contracting Officer, the facilities shall be removed from Government property, leaving the premises clean and free from nuisance.

PART 3 TASK ORDERS

3.1 “Construction Only” Task Orders

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3.1.1 “Construction Only” Characteristic

The Task Orders issued under the “Construction Only” process will generally be issued with one of the following characteristics:

a. Issuance of a Task Order Request for Proposal (RFP) with a complete design package, specifications and submittal lists.

b. Issuance of a Task Order RFP with a statement of work that clearly defines the specific work performed sequentially numbered that may or may not include a site visit. The descriptive scope of work shall be able to be executed with simple work plans, concept sketches, and/or shop drawings.

These task orders shall normally consist of basic construction processes and require minimal, if any, engineering design effort.

3.1.3 “Construction Only” Process

The Task Orders issued under the “Construction Only” process will generally be issued with one of the following processes:

3.1.3.1 Site Visit

Upon issuance of a RFP to the Contractors, the Government will notify Contractors that the job site shall be inspected with the Government and shall thoroughly discuss all conditions and details of the work, including, but not limited to, customer requirements, safety, material quantity and quality, methods of construction, phasing, and the types of trades required. Any deficiencies, omissions, problems, conflicts, or other adverse conditions that may exist in the scope of work, or that may be encountered during the site visit, shall be immediately brought to the attention of the COR, via the Contracting Officer.

3.1.3.2 Contractors’ Proposal

The task order RFP will identify the specific proposal submission deadlines. Unless otherwise noted in the task order RFP, the Contractors shall submit proposals in accordance with the following schedule:

a. The contractors shall consider the project scope, customers’ requirements, code requirements, safety requirements, quality, maintainability, operability, and cost when preparing his proposal. The technical services necessary for preparation of the proposal shall be included in the contractors’ overhead.

b. Material Requirements: Except for those items specifically stated to be Government furnished, the

Contractor shall provide all materials required for this contract. Unless indicated otherwise, all replacement materials and parts shall be equal to or better than the manufacturer’s original and shall comply with the specifications and all applicable Government, Commercial, and Industrial

Standards/Codes.

c. Material Disposal Requirements: The Contractor’s material disposal costs shall include hauling and disposal costs for work performed in accordance with all applicable local, JEGS, or U.S. laws and regulations.

d. Award of an individual task order will be made to a single firm as indicated in the contract. The

Contracting Officer reviews the Contractors’ proposals and may hold negotiations with the Contractors for source selection. Upon completion of source selection Contracting Officer will issue a

Task Order to the successful Contractor.

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3.2 “Design-Build” Task Orders

3.2.1 “Design-Build” Project Scope

Whenever the Government has work to be performed under this contract as a “Design-Build” Task Order, the

Contracting Officer will provide a project scope. The project scope will include the scope of work, design requirements, construction method requirements, cost limitations, and required project duration (Concept drawing may also be included).

3.2.2 “Design-Build” Process

See Section 01 01 00, paragraph 1.5.a

3.2.2.1 Contractors’ Proposal

The Contractors shall submit a proposal in accordance with the schedule outlined in the task order RFP. The

Government may determine the schedule requirement of the task order, based upon the complexity, urgency and level of detail necessary for the success of the task order.

3.2.2.1.1 The contractors shall break proposals into two separate parts.

a. The first shall cover all design effort required, to include all design meetings, on-board reviews, site visits, reproduction, and any engineering services during construction.

b. The second shall cover all construction effort required, to include all quality control, supervision and any technical requirements during construction.

3.2.2.1.2 The contractors shall consider the project scope, customers’ requirements, design and construction requirements, code requirements, safety requirements, quality, maintainability, operability, and cost when preparing the proposal. The contractor shall provide concept sketches or drawings for their proposed methods, proposed schedules (design and construction), proposals, and other information as required at no cost to the

Government. These concept sketches or drawings will capture the intent of the Statement of Work (SOW), will be deliverables from the Contractor, and will concisely and practically but not overly elaborately reflect the requirements of SOW.

3.2.2.1.3 The Contractors shall submit the proposal including all necessary costs such as materials, equipment rentals, disposal, testing and laboratories required for the project as requested by the Government. The proposal shall directly represent the proposed design and construction requirements outlined in the Site Visit.

In addition, the proposal should reflect the recommended design and construction methodology. The contractors shall provide quotes for known materials, equipment, disposal, testing and laboratory costs that will be conducted for this task order. The Contractors shall select the quotes that meet the specifications. The contractors shall attempt to prepare the proposals to include all requirements based on the Site Visit and the proposed concept design and construction methodology.

3.2.2.1.4 Except for those items specifically stated to be Government furnished, the Contractors shall provide all materials required for this contract. Unless indicated otherwise, all replacement materials and parts shall be equal to or better than the manufacturer’s original and shall comply with the specifications and all applicable

Government, Commercial, and Industrial Standards/Codes.

3.2.2.1.5 Where materials are to be turned over to the Contractor for disposal, every effort shall be made to obtain credit from the disposal to reduce the cost of the contract. The Contractor’s material disposal costs shall include hauling and disposal costs for work performed in accordance with all applicable local, JEGS, or U.S.

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laws and regulations.

3.2.2.1.6 Award of individual task orders shall be made as indicated in the contract. The Contracting Officer reviews the Contractors’ proposals and may hold negotiations with the Contractors for source selection. Upon completion of a source selection, Contracting Officer will issue a Task Order to a successful Contractor.

3.2.2.2 Site Visit

Upon issuance of a RFP to the Contractors, and within lead time specified, the Government will notify

Contractors that the job site shall be inspected with the Government and shall thoroughly discuss all conditions and details of the work, including, but not limited to, customer requirements, safety, material quantity and quality, methods of construction, phasing, and the types of trades required. Any deficiencies, omissions, problems, conflicts, or other adverse conditions that may exist in the scope of work, or that may be encountered during the site visit, shall be immediately brought to the attention of the COR via the Contracting

Officer.

3.2.2.3 Responsibility of the Contractor for Design

3.2.2.3.1 The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other non-construction services furnished by the

Contractor under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiency in its designs, drawings, specifications, and other non-construction services and perform any necessary rework or modifications, including any damage to real or personal property, resulting from the design error or omission.

3.2.2.3.2 The standards for all design services performed under this contract shall be the standards that are ordinarily used by members of the architectural or engineering professions practicing under similar conditions at the time and locally. Notwithstanding the above, in the event that the contract specifies that portions of the work be performed in accordance with a performance standard, the design services shall be performed so as to achieve such standards.

3.2.2.3.3 The Government’s review, approval, acceptance, or payment for the services required under this contact shall not be construed as a waiver of any responsibility and liability of the Contractor under this contract or of any cause of action arising out of the performance of this contract. The Contractor shall be and remain liable to the Government in accordance with applicable law for all damages to the Government caused by the Contractor’s negligent performance of any of these services furnished under this contract.

3.3 As-Built Drawings

Refer to para. 1.1 of Section 01 78 00.

3.4 Photographic Record

The contractor shall furnish the Government Designated Inspector with the photographic records of each sequence of work which will be hidden or makes it difficult to examine the condition of work such as reinforcement for concrete, underground piping system, air duct system above ceiling and etc.

PART 4 PROPOSAL DESIGN

4.1 General Design Submittal Requirements

The contractor shall follow the requirements outlined below for all submittals. Each individual task order

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awarded under this contract may require greater or less information than the general design requirements.

4.1.1 Metric / English Requirements

All work shall be designed (drawings, specifications and design analysis) in the Metric System International

(SI), unless indicated otherwise in Task Order SOW.

4.1.2 Design Analysis and Drawings

Use letter size paper (8 ½ x 11 inch) for design analysis, except when larger sheets are required. All sheets shall be in reproducible form. Margins at all sides shall be 1 inch minimum to permit side binding and head to head printing. All of the drawings shall be printed on A-1 (594 x 841 mm) paper, unless otherwise different size and/or material are directed by the Government. A total of seven (7) sets of drawings will be submitted, including electronic copy in AutoCAD DWG file format.

4.1.2.1 Design Analysis

The material may be typewritten, hand-lettered, hand-written, or a combination thereof, provided it is legible.

4.1.2.2 Drawings

Prepare all drawings utilizing Computer-Aided Design and Drafting (CADD) software so that they are well-arranged, placed for ready reference and they present complete information. Drawings shall be complete, unnecessary work such as duplicate views, notes and lettering, and repetition of details shall not be permitted.

Do not show standard details that are not applicable to the project, and minimize unnecessary wasted space. Do not include details of standard products or items, which are adequately covered by specifications on the drawings. Each design discipline shall provide a complete list of abbreviations and symbols used in their respective drawings. Abbreviations are for use when space is limited within a drawing sheet; otherwise it is recommended that all the words are spelled out rather than using abbreviations. Detail the drawings such that conformance with the RFP may be checked and to the extent that shop drawings may be checked. Do not use shop drawings as design drawings. CADD drawing files shall be formatted with the 35 CES format in DWG file format.

4.2 Schematic Design Submittal (35 %)

The review of this submittal is primarily to ensure that the contract documents and design analysis are proceeding in a timely manner and that the design criteria are being correctly interpreted.

4.2.1 The submittal shall consist of the following

Design analysis, developed to 35 %

Drawings – schematic (35 %) design

4.2.2 Submittal Requirements

The 35 % Submittal shall contain as a minimum, the following design discipline requirements:

4.2.2.1 Architectural Requirements

4.2.2.1.1 Design Analysis:

a. Schematic Project Scope

b. Schematic Code Analysis including life safety and the Americans with Disabilities Act (ADA)

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Accessibility

c. Schematic Design narrative of functional space relationships, as well as circulation.

d. Schematic Anti-terrorism / Force Protection Requirements

e. Life Safety Code 101

4.2.2.1.2 Drawings and Design Information:

a. Draft Floor plans

b. Draft Enlarged floor plans as necessary

c. Draft Roof plan

d. Draft Exterior elevations

e. Draft Building Section

f. Draft Anti-terrorism / Force Protection Requirements

4.2.2.2 Civil Requirements

4.2.2.2.1 Design Analysis:

a. Schematic Description of Site Conditions

b. Schematic Technical references (codes, manuals, directives)

c. Schematic Foundation report and recommendations

d. Schematic Drainage Storm water routing

e. Schematic Paving narratives and criteria

f. Schematic Analysis of the existing systems and new work requirements.

g. Schematic Traffic volume and type

h. Schematic Anti-terrorism / Force Protection Requirements

4.2.2.2.2 Drawings and Design Information:

a. Draft Location and Vicinity Map

b. Draft Site Plan with typical section cuts and pavement cuts

c. Draft Show new and existing storm drain lines and inlets

d. Draft Utility Plan showing all utilities and associated products, (cleanouts, manholes, fire hydrants, etc.)

Show all new work in association with the site survey

e. Draft Soils boring logs & Subsurface investigation site plan

f. Draft Anti-terrorism / Force Protection Requirements

4.2.2.3 Mechanical Requirements

4.2.2.3.1 Design Analysis:

a. Schematic plumbing design analysis: system narratives with thorough discussion of domestic water, rainwater, sewer and vent piping systems.

b. Schematic Air Conditioning and heating design analysis: system narratives.

c. Schematic Ventilation design analysis: system narratives with thorough discussion of the building mechanical room ventilation, and miscellaneous building exhaust systems.

d. Schematic gas piping, container gas piping and tanks.

e. Schematic Fire Protection Requirements to include the followings:

Prepare a comprehensive fire protection design analysis

Provide description of overall fire protection systems

f. Schematic Anti-terrorism / Force Protection Requirements

g. Calculations and information to include the following:

Heating/Cooling load calculation

SECTION 01 01 00 PAGE 13

Duct sizing

Pipe sizing

Hydraulic calculation

Storm demand calculation

HVAC load calculation

4.2.2.3.2 Drawings and Design Information:

a. Draft Mechanical equipment and fixture schedules

b. Draft Plumbing layout plans

c. Draft Heating, Ventilation, and Air Conditioning (HVAC) layout plans and system diagrams

d. Draft Plumbing diagrams

e. Draft Utility layout plans

f. Draft Fire Protection System Plan to include the followings:

Water supply line sizing, equipment and riser layout

Respective design density and floor area coverage

g. Draft Anti-terrorism / Force Protection Requirements

4.2.2.4 Electrical Requirements

4.2.2.4.1 Design Analysis

a. Schematic scope of new work to be performed

Lighting illumination calculation

Load calculation

Short circuit calculation

Voltage drop calculation

b. Schematic Communication system to include the following:

Describe the existing system and the changes to be made to the existing system to accommodate the project. Scope of new work to be performed

Description of system components such as the type of cables, outlets and patch panel

Describe Special Systems: LAN System, Public Address System, Program Clock system, Base

Fire Reporting System (transponder, antenna), etc

c. Schematic Anti-terrorism / Force Protection Requirements

4.2.2.4.2 Drawings and Design Information:

a. Draft Exterior lighting plan

b. Draft Electrical one-line diagram / Details

c. Draft Site Plan: feeders, transformers, telecommunications and cable service entrances,

d. Draft Receptacle and lighting plan

e. Draft Special Systems: communications and cable

f. Draft Communication system to include the followings:

One-line diagram / Details

One-line diagram for other special systems such as : Public Address System, Program Clock system Base Fire Reporting System (transponder, antenna), etc

g. Draft Fire Protection System Plan to include the followings

Fire Alarm System Plan one-line diagram

h. Draft Anti-terrorism / Force Protection Requirements

PART 5 PRODUCTS

SECTION 01 01 00 PAGE 14

5.1 Hazardous Materials

The contractor shall provide the Contracting Officer a hazardous material (HM) inventory and Material Safety

Data Sheets (MSDSs in English) prior to such HM delivered to the job sites. The contractor shall submit contractor plans for protection of public and military personnel, HM disposal, and procedures for HM spill response in conformance with JEGS.

5.1.1 Do not use materials containing greater than 0.1 % asbestos.

5.1.2 Do not use materials containing greater than 0.06 % lead by weight in the total nonvolatile content of liquid paint and 0.5 % (5000 ppm) by weight of Paint in Place. Further, do not use materials containing detectable lead, mercury, chromium and cadmium by atomic absorption spectrum (AAS) deemed as Heavy

Metal-Based Paint (HMBP).

5.1.3 Do not use materials containing chlorpyrifos.

5.2 Inspection and Random Sampling by the Government

The Government reserves the right to inspect all materials to be used in performance of the project and to take samples to examine the contents of asbestos, lead, etc. to measure the compliance with these requirements specified in this specification. Whenever the Government becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public, Government personnel or workers, the CO may notify the Contractor orally, with written confirmation, and direct immediate initiation of corrective action at the Contractor’s sole cost. This notice, when delivered to the

Contractor or the Contractor’ representative at the work site, is considered sufficient notice of the noncompliance and that corrective action is required. After receiving the notice, the Contractor must immediately take corrective action to replace the noncompliance with materials/equipment complied with the requirements.

5.3 Government Furnished Properties Items

5.3.1 General

The Government will furnish or make available to the Contractor certain Government owned equipment and materials as specified below for use only in connection with this contract. All such equipment and materials will be provided in “as is” condition. The use of Government-furnished property and services for other purposes is prohibited.

5.3.1.1 Government Furnished Equipment (GFE)

The Government may furnish the equipment to the Contractor for use in the performance of the contract. GFE will be identified as other pertinent information on the applicable task order. The use of GFE for any other purpose is prohibited. The Contractor shall be held accountable for all GFE. Upon completion of the specific task order, the Contractor shall return all GFE to the Government in the same condition as originally provided to the Contractor less normal wear and tear.

5.3.1.2 Government Furnished Material (GFM)

The Government may furnish to the Contractor the material for use only in the performance of the contract.

The use of GFM for any other purpose is prohibited. GFMs will be identified as other pertinent information on the applicable task order. GFMs will be delivered to the Contractor at the location specified in the task order, and the contractor shall be held accountable for all materials furnished by the Government once GFM is

SECTION 01 01 00 PAGE 15

handed over to the Contractor. All GFMs unused at the end of the work ordered shall be returned to the

Government if directed by contracting officer.

5.4 Contractor Furnished Items

5.4.1 General

Except for items listed as GFE or GFM, the Contractor shall provide all facilities, equipment, materials, and services to perform the requirements of this contract.

5.4.1.1 All Contractor-furnished replacement units, parts, components and materials to be used under this contract shall be compatible with that existing equipment on which it is to be used; shall be of equal or better quality than original equipment specifications; shall comply with applicable Government, commercial, or industrial standards such as Japanese Industrial Standards (JIS), Japanese Agricultural Standards (JAS), Japanese Water Work Association (JWWA), and etc; shall conform to the applicable technical specifications;

and used in accordance with original design and manufacture intent. Items not listed in technical specifications shall be of standard industrial grade and quality. If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality.

5.4.1.2 Replacement parts shall be new, as a general rule. If new parts are not available, the Contractor may request approval in writing from the Contracting Officer to use factory-reconditioned parts. Use of factory-reconditioned parts prior to written approval of the Contracting Officer is at the Contractor’s sole risk, unless the use of the re-conditioned parts were directed by the Government. All parts whether new or factory-reconditioned shall carry the full warranty (in English) required by this contract.

5.4.1.3 When it is mandatory to use Contractor Furnished United States Material (CFUSM); the Government will provide data on specifications and installation requirements.

PART 6 EXECUTION

6.1 Post-Award/Pre-Performance Conference

After award of the basic contract and each DB task order, but prior to commencement of any work, the

Contractor shall contact the Contracting Officer to arrange a time to discuss and develop mutual understandings relative to the development and issuance of task orders and the administration of the safety program, quality control program, and the scheduling of the work of the contract.

6.2 Pre-Construction Conference

After issuance of the NTP, but prior to commencement of any work on site, the Contractor shall contact the

Contracting Officer or his designated representative to arrange a time to discuss and develop mutual understandings relative to the administration of the safety program, the quality control program, and the scheduling of the work of the specific task order. When the Government requests, major subcontractors who will be engaged in the work shall also be represented at the preconstruction conference.

6.3 Fire Prevention during Construction

6.3.1 General

The Contractor shall comply with all pertinent fire prevention provisions of the NFPA 241 and shall follow the activity fire regulations. Prior to commencement of welding or other hot work operations, the Contractor shall obtain approval from the Fire Department.

SECTION 01 01 00 PAGE 16

6.3.2 Supply

The paint, paint materials or compounds shall not be allowed within the area of the building after one day from delivery, and shall be removed from the job site after each working day.

6.3.3 Fire Extinguisher

The Contractor shall provide as a minimum the number, size, and type of fire extinguisher in accordance with the latest NFPA 10. The Contractor shall comply with the Fire Department’s policies if they are more stringent than NFPA 10. Fire extinguisher shall remain the property of the Contractor and shall be removed upon completion of the project.

6.3.4 Housekeeping

Accumulations of combustible material shall be removed from the building area on a daily basis.

6.3.5 Handling of Gasoline

Gasoline shall be stored in safety containers. Adequate ventilation shall be provided to safely dispose of flammable vapors where flammable liquids are utilized. Gasoline powered equipment shall be refueled away from of the building area.

6.3.6 Notification of Fire

The fire poster shall be posted in conspicuous locations and at telephones in construction shacks, and the every contractor employee shall be familiar with methods for notifying the Fire Department.

6.3.7 Working in Confined Spaces

a. All Contractors will notify the Base Fire Department at 226-3218 before and after when entering a permit or non-permit confined space.

b. An attendee must be readily available outside of a confined space to notify the Base Fire Department in case of an emergency. For all emergencies call 911 or 0176-53-1911 immediately.

c. For detailed assistance, call Fire Prevention Office at 226-4055/3218.

d. All information contained herein is derived from 35 FWI 32-2001.

6.4 Workmanship

6.4.1 General

Unless otherwise indicated or specified, Contractor’s work procedures and performance for both design and construction shall comply with the applicable specifications and standards listed below, and other requirements as specified herein.

6.4.1.1 Primary Reference Sources:

Unified Facilities Guide Specifications (UFGS): http://wbdg.org/ccb/browse_org.php?o=70

Unified Facilities Criteria (UFC): http://wbdg.org/ccb/browse_cat.php?o=29&c=4

Army Installation Design Guide

International Building Code (IBC)

Uniform Building Code (UBC) http://wbdg.org/ccb/browse_org.php?o=70 http://wbdg.org/ccb/browse_cat.php?o=29&c=4

SECTION 01 01 00 PAGE 17

American Society of Civil Engineer Standard (ASCE)

National Fire Protection Association (NFPA)

National Electrical Code (NEC)

6.4.1.2 Subsidiary Reference Sources:

Public Building Master Guide Specifications (Kohkyou Kenchiku Kouji Hyoujyun Shiyou-sho –

Kenchiku Kouji-hen, Kikai Setsubi Kouji-hen, and Denki Setsubi Kouji-hen)

Public Building Repair Guide Specifications (Koukyou Kenchiku Kaishuu Kouji Hyoujun Shiyou-sho

– Kenchiku Kouji-hen, Kikai Setsubi Kouji-hen, and Denki Setsubi Kouji-hen)

Guideline for Supervision of Construction Work (Kenchiku Kouji Kanri…