Attachment_1_-_SOW_MECHANICAL-IDIQ_FINAL_26_Jan_2017.doc

26 Jan 2017

MECHANICAL IDIQ

56th CIVIL ENGINEER SQUADRON

LUKE AIR FORCE BASE (AFB), AZ

STATEMENT OF WORK

26 Jan 2017 Table of Contents

41.

Project Description:

42.

General Information:

53.

Project Award and Construction:

54.

Technical Design Support:

85.

Performance Capabilities:

96.

Construction Requirements:

117.

Quality Control:

118.

RS Means (National) Total Bare Cost:

139.

Developing the Contractor’s Coefficient:

1410.

RS Means City Cost Index (CCI):

1511.

Non-Priced Line Items (NPI):

1612.

How the Total Project Cost is Computed:

1613.

Task Order Procedures:

1814.

Mechanical Economic Price Adjustment Supplement Line Items:

1815.

Computer and Software Requirements:

1916.

Welding Permit:

1917.

Excavation Permit (dig permit):

2018.

Special Requirements

2119.

Pre-Final and Final Inspection:

2220.

Warranty:

2321.

Government Furnished Equipment:

2322.

Work in Occupied Areas:

2423.

Coordination with Government Activities:

2424.

Noise Control:

2425.

Construction Site Maintenance:

2626.

Contractor Parking:

2627.

Environmental Laws and Regulations:

2628.

Environmental Protection:

2929.

Security Requirements:

3230.

Work In Special Areas:

3331.

Unauthorized Reconnaissance:

3332.

Airfield Requirements:

3333.

Flight Line Access:

3434.

Safety Assurance:

3535.

Safety and Health:

3736.

Explosive Operated Tools:

3737.

Completion of Contract:

3738.

Contractors As-Built Drawings:

3839.

Government Furnished Drawings:

3940.

Hours of Work:

3941.

Contractor On-Base Facility:

4042.

Material Submittals:

4143.

Government Liability:

4144.

Toilet Facilities:

4145.

Contractors Use of Electromagnetic Emission Devices:

4146.

Availability of Utilities and Services:

4147.

Severe Weather Warning:

4248.

Transportation of Construction Equipment:

4249.

Indoor Outdoor Barricades:

4250.

Removal and Replacement Responsibility:

4251.

Utility Outages:

1. Project Description:

1.1. This is a firm fixed-price, indefinite-delivery, indefinite-quantity (IDIQ) contract for Mechanical Construction that may include multiple construction trades at Luke Air Force Base (AFB), Gila Bend Air Force Auxiliary Field (AFAF) (to include the Barry M. Goldwater Range), and Fort Tuthill Recreation Area, Flagstaff, Arizona. Each construction project will be awarded by issuing individual Task Orders (TO) against the basic contract on an as-needed basis. The Contractor will be required to furnish all materials, equipment, and personnel necessary to design, manage, and accomplish the project. Projects will be in support of real property maintenance, repair, alteration, and new construction.

1.2. The Contractor will be required to furnish all materials, equipment, and personnel necessary to design, manage, and accomplish the job. There is NO REQUIREMENT for the Contractor to establish and maintain a management office on Luke AFB, but if the Contractor would like to establish and maintain an on-base management office, lot space will be provided, if available. See Section 41. Individual jobs will vary in size from $2,000.00 to $1,000,000.00 with the majority expected to be small to medium size $2,000.00 to $600,000.00. The jobs will include tasks in a variety of trades, including, but not limited to: carpentry, excavation, electrical, steam fitting, plumbing, sheet metal, painting, demolition, concrete, masonry, welding, HVAC/R, asbestos removal, etc.

1.3. The Contractor must provide sufficient technical support and project management to: assure quality and completeness of designs and drawings when applicable; assure accuracy of estimates; accommodate a number of concurrent "active" projects; provide flexibility of staff and subcontractor pool to handle rapid increases in work volume; perform according to schedule with on-time completion; and process submittals in accordance with paragraph 46.1 of this SOW.

2. General Information:

The following documents will be used in the execution of projects under this contract.

2.1. Mechanical Statement of Work

2.2. Luke AFB, Mechanical Specifications

2.3. All documents noted in paragraph “6. Construction Requirements”

2.4. Mechanical Cost Estimating System

2.4.1. The “e4Clicks Professional Project Estimator” or “e4Clicks Premier Project Estimator" software in conjunction with the current year “RS Means Master Composite Bare Cost” Database will constitute the Unit Price Book (UPB) for this contract. This UPB will be used by both the Government and Contractor to develop estimates and proposals for each task order including modifications.

2.4.2. Quantities calculated for preparing estimates for Task Orders shall be “net”. Additional quantities/items for waste, lap, damages due to delivery, protection of Government property, license, certifications, etc. will not be allowed in the estimates or Task Order. These costs shall be accounted for in the Contractor’s price coefficient.

3. Project Award and Construction:

3.1. The Government is not obligated to issue any particular type of work under this contract, beyond the guaranteed minimum, and reserves the right to accomplish work using Government workforces or by other contracts, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

3.2. Proposal Price Guarantee: Please note that prices for all line items for negotiated Task Orders shall be guaranteed by the Contractor as long as the current year’s UPB is valid. The Contractor shall not be allowed to renegotiate or submit new or updated material costs for any line items on any contracts except to adjust prices of negotiated line items due to new effective prices in the current year UPB or city cost index prior to award. Any anticipated material price fluctuations shall be built into the Contractor’s coefficient and not hedged into individual Task Orders. Any material cost quotes (not otherwise listed in the UPB) as part of individual Task Orders SHALL BE the actual cost of that material at the time the proposal was submitted. If the Government cannot independently verify the material quotes listed by the Contractor, these quotes shall be re-solicited by the Contractor to reflect only actual material costs. If the Contractor anticipates that material suppliers will not guarantee their prices for the guarantee period, they shall build that factor into their Contractor coefficient (see paragraph “9. Developing the Contractor’s Coefficient”). All proposals not awarded within the price guarantee period shall be renegotiated using the UPB cost, Contractor coefficient, and NPP material and/or labor costs (as applicable), all current at the time of renegotiation.

4. Technical Design Support:

4.1. Drawing Level of Effort Requirements: The Government may provide 100% design for some projects. However, the Government may provide basic concept design information for a specific work requirement. The Contractor, using the concept design information, as well as all governing codes and Luke AFB Specifications, will be required to submit, under each awarded Task Order, a 100% Design package unless otherwise stated in writing by the Contracting Officer. Drawings shall be created in AutoCAD drawing software. All sheets in the drawings set shall be stamped by the applicable professional engineer before submittal to the Government. All work must include adequate design submittals as follows:

4.1.1. Civil / Structural:

4.1.1.1. Site plan showing proposed location of work including benchmarks, access from main roads, construction or alteration to roads, sidewalks, curb and gutter, airfield pavements (asphalt, concrete, base course construction, etc.), surface or sub-surface drainage concepts and signage. Show all required controlling dimensions. For this contract, a site plan would most likely refer to modification of existing or adding additional underground chilled water lines connected to the central plant.

4.1.1.2. Structural steel construction to include pre-manufactured buildings.

4.1.1.3. Drawings indicating all alterations to the structural system of a facility including foundations, floors, walls, ceilings and roofs. The sizing of foundations, walls, beams, lintels, and columns as well as their location.

4.1.2. Architectural incidental to the Mechanical requirement:

4.1.2.1. Drawings indicating all types of roofing, including shingle, slate, tile, Standing Seam Metal (SSM), built-up (flat) and single ply (flat) roofs, as well as flashing, guttering, and downspouts. Note: The Contractor shall be responsible for all work and materials provided under warranty/guarantee. SSM type roofing will carry a twenty (20) year “No Dollar Limit” (NDL) – zero deductible (ZD) manufacturer’s guarantee on materials. The Contractor shall maintain a five (5) year warranty on workmanship. The Contractor shall ensure that the SSM manufacturer makes site visits, certifies that the SSM roof material was properly installed, and signs a statement stating that the warranty shall be valid for 20 years. All other roof types shall have a minimum five (5) year, NDL – ZD bonded roof and the Contractor shall maintain a five (5) year warranty on workmanship. Roof warranties, bonding, and signed certification shall be delivered to the Government no later than at contract final acceptance.

4.1.2.2. Drawings indicating compliance with codes & regulations found in paragraph 6. Construction Requirements.

4.1.2.3. Drawings indicating demolition, construction and finish treatment for walls, ceilings, and floors to include windows and doors, color schedules, signage schedule.

4.1.3. Landscape / Irrigation incidental to the Mechanical requirement:

4.1.3.1. Drawings indicating plant location, size of plant and/or size of gallon pot, height, caliper width, type, species, etc. and inert ground cover (i.e. boulders, river rock, landscape rock, etc.) size, type, and color. Coniferous & palm trees shall be specified by height of the tree.

4.1.3.2. Drawings indicating complete irrigation system and herbicide use and application area.

4.1.4. Mechanical / Plumbing:

4.1.4.1. Design submittals shall show all calculations used in determining capacities of mechanical systems. Mechanical drawings shall include ducts (including duct sizes, supply/return air flow, and proper air flow balancing), water piping (hot, cold, potable), Energy Management Control System (EMCS) proper sequence of operations using Luke’s Mechanical Spec Div-25, plumbing fixtures, sanitary sewer, and storm sewer. Mechanical screen walls shall include vented block and attempt to position the door or opening on the condenser side of any HVAC units to allow for ease of maintenance.

4.1.4.2. Drawings with all equipment items for heating, ventilation, air conditioning, refrigeration, kitchen and plumbing fixtures, etc.

4.1.4.3. Fire suppression shop drawings showing all risers, pipe (size and material), sprinkler heads, and any other installed equipment that is part of the wet-pipe sprinkler system. Shop drawings shall be submitted with the Contractor’s proposal. State of Arizona Registered Fire Protection Engineer-stamped drawings shall be submitted on AF Form 3000 IAW Submittal Register, after Task Order award.

4.1.5. Electrical:

4.1.5.1. Circuit drawings for lighting controls, transformer placement, automatic transfer switch placement, and street lighting. All electronic equipment such as transformers, switches, junction boxes, panels, etc.

4.1.5.2. All fire alarm, detection, security alarm, and mass notification systems (to include location of all components, conduit runs, wire number and sizes, etc.).

4.1.5.3. Methods and tabulations used in sizing conductors, conduits, protective devices and other equipment shall be included. When tables that are used in the design are taken from publications, the title, source and date of the publication shall be indicated.

4.1.5.4. Voice/Data requirements to include location of all outlets, panels, switches, conduit runs, etc.

4.1.6. Specifications: The Contractor shall comply with the Unified Facilities Guide Specifications as available from the Whole Building Design Guide web site (http://www.wbdg.org). The Contractor shall furnish all specification sections applicable to the work conducted under the Task Order.

4.2. Adherence to Standards: The Contractor is responsible to ensure each project complies with the requirements in paragraph 6 Construction Requirements. If a discrepancy exists between any codes, the Contractor shall notify the Government and use the most stringent requirement. Neither the Contracting Officer nor the CES Project Manager has the personal authority to waive any construction law, code, or regulation, whether it is listed in this SOW or any construction code book. Any work that is later found to not meet codes, guides, and/or standards that were in force at the time of Task Order award shall be corrected to comply with such code, guide and/or standard at no extra cost to the Government.

5. Performance Capabilities:

5.1. Throughout the life of this contract, whenever there are active TO's, the Contractor’s Project Manager (CPM) shall be available during normal business hours to meet with the Contracting Office or his/her representative, at the location specified, within one (1) hour after notification by telephone. The CPM shall be available to meet with the CO or his/her representative within 24 hours when there are no active TOs. The CO must be able to contact the CPM at all times by dialing a local telephone number. The Contractor’s Project Manager (CPM) shall provide overall contract management, including full authority to develop TO proposals, negotiate, sign award/modification paperwork, supervise individual project superintendents, provide subcontract purchasing and administration, review material submittals and shop drawings, and shall attend all weekly status meetings, site visits and final inspections.

5.1.1. Contractor's Project Superintendent (CPS) - Provides on-site supervision of all TOs. The CPS shall visit each active project site daily, submit detailed weekly progress reports (AF Form 3065) for each Task Order, schedule and coordinate subcontractors and material suppliers, and attend all weekly status meetings, site visits, and pre-final/final inspections.

5.1.2. Contractor's Quality Control Manager (QCM) - Provide quality control management for all active TOs and executes the Contractor’s QC plan. The QCM shall visit each active project site to ensure full compliance with all safety requirements, and verify that the materials and workmanship are in accordance with approved construction drawings, shop drawings, material submittals and technical specifications. The QCM shall prepare and coordinate material submittal sheets and shop drawing submittals, prepare QC reports, schedule and coordinate testing procedures and attend all weekly status meetings, site visits, and pre-final/final inspections. The QCM shall be someone other than the CPM or CPS.

5.1.3. The Contractor must provide contact information for all key personnel to include phone number and email address.

6. Construction Requirements:

6.1. All design and construction accomplished pursuant to this contract shall comply with the latest edition of the following documents unless the Contractor is directed otherwise by the Contracting Officer. Any exceptions must be approved in writing by the Contracting Officer prior to construction start-up. The Contractor shall maintain, or have access to, these documents during the term of this contract.

6.1.1. Air Force Corporate Facilities Standards (https://www.wbdg.org/)

6.1.2. Luke AFB Architectural Compatibility Guide

6.1.3. Luke AFB Mechanical Compatibility/Design Guide

6.1.4. Unified Facilities Criteria (UFC), all that apply with particular attention to:

UFC 3-120-01: Air Force Sign Standard

UFC 3-600-01, Fire Protection Engineering for Facilities

UFC 4-010-01, DoD Minimum Antiterrorism Standards for Buildings

UFC 4-021-01, Design and O&M: Mass Notification Systems UFC 3-410-01, Heating, Ventilation, and Air Conditioning Systems UFC 3-420-01, Plumbing Systems

UFC 3-530-01, Design: Interior, Exterior Lighting and Controls

UFC 3-230-01, Interior Electrical Systems

UFC 3-550-01, Exterior Electrical Power Distribution

UFC 3-560-01, Electrical Safety

6.1.5. International Building Code (IBC)

6.1.6. NFPA 70, National Electrical Code (NEC)

6.1.7. NFPA 72, National Fire Alarm and Signaling Code

6.1.8. NFPA 101, Life Safety Code

6.1.9. NFPA 780

6.1.10. AFI 32-1065

6.1.11. AFOSH 91-501 and 91-66

6.1.12. Mil HDBK 419A

6.1.13. National Fire Code

6.1.14. Luke Mechanical Specifications

6.1.15. International Mechanical Code (IMC)

6.1.16. International Plumbing Code (IPC)

6.1.17. Current ASHRAE Standard and Guidelines

6.2. If there is a conflict between these codes, regulations, and Mechanical Base Specifications, the most stringent requirements shall apply at all times.

7. Quality Control:

7.1. The Contractor shall submit a Quality Control Plan that clearly describes the Contractor's quality control program/process. This plan should address all aspects of quality control, including responsibility for surveillance of work by both subcontractors and in-house quality control inspectors, process for acceptance, rejection, documentation and resolution of deficiencies, trend analysis, and any other areas that specifically and exclusively relates to the acceptable completion of work and subsequent Government inspections and approval. The Quality Control Plan shall be accepted by the Government prior to commencement of work. This Quality Control Plan shall include all phases of the construction process from design through project completion. The plan should ensure that all components of construction meet industry standards. This plan will remain in effect for the life of the contract. The Contractor shall maintain adequate Quality Control capabilities regardless of the volume of workload. The Government reserves the right to request any necessary changes to the QC plan during the life of the contract. Individual Quality Control Plans will not be required for each TO.

7.2. The Contractor will be required to institute a comprehensive Quality Control Program in order to assure himself and the Government that all materials and workmanship are in strict accordance with the mechanical specifications, Base Regulations, Federal, State and Local Codes. It is the Contractor's responsibility to provide, inspect, and document the level of quality that has been established by the minimum standards of the Statement of Work and the mechanical specifications.

7.3. Quality Control Manager (QCM): The QCM shall direct the execution of the Contractor's Quality Control Plan including responsibility for administration of the plan and inspection of work. The QCM shall be available during normal duty hours to investigate and resolve all problems related to Quality Control when notified by the Government Inspector and/or Contracting Officer that a problem exists.

7.4. The Government inspection does not negate the need for regular Contractor Quality Control, nor does it indicate, either expressed or implied, that all codes, safety regulations or any other criteria have been followed properly.

8. RS Means (National) Total Bare Cost:

8.1. Line items for each Task Order will be derived from the RS Means unit pricing book. The National Total Bare Cost (which excludes RS Means overhead and profit) is derived by adding RS Means bare cost of material, labor and equipment as shown in Figure 1 and Figure 2 below. Depending on the specific line item from the RS Means unit pricing book, any combination of material, labor and equipment may be added.

Figure 1: RS Means (National) Total Bare Cost Example shows how the (National) total bare cost is calculated when there are no equipment costs.

Figure 2: RS Means (National) Total Bare Cost Example shows (National) total bare cost when material labor and equipment are added.

9. Developing the Contractor’s Coefficient:

9.1. Coefficient is defined as a numerical factor that compensates the Contractor for any and all costs (generally indirect costs) and profit not included in the unit pricing book line item for National Total Bare Cost. The Contractor shall propose a coefficient for each year in the contract. Coefficients will not be adjusted after the initial proposal is accepted.

9.2. Coefficients shall be proposed by the Contractor for each of the following bid items:

9.2.1. Standard hours (0700 – 1600) work at Luke Air Force Base (AFB), AZ.

9.2.2. Non-standard hours (all hours not within 0700 – 1600, including nights, weekends, and holidays) work at Luke AFB, AZ .

9.2.3. Standard hours work at Gila Bend Air Force Auxiliary Field (to include the Barry M. Goldwater Range).

9.2.4. Non-standard hours work at Gila Bend Air Force Auxiliary Field (to include the Barry M. Goldwater Range).

9.2.5. Standard hours work at Fort Tuthill Recreation Center, Flagstaff, AZ.

9.2.6. Non-standard hours work at Fort Tuthill Recreation Center, Flagstaff, AZ.

9.3. The Contractor shall consider the following factors which affect the calculation of the coefficients:

9.3.1. The coefficients are fixed for the term of the contract.

9.3.1.1. The UPB prices are for “in-place” quantities. There shall be no allowances added for waste, compaction, storage, shipping, staging, handling, etc.

9.3.1.2. The coefficient shall cover all items including all general conditions, profit, overhead, bonds, taxes, insurance, administrative/technical support and labor burden for the prime Contractor’s office staff and workforce. (See exceptions paragraph 13.4.4). Bond costs shall be included in the coefficient and bonds will be required for each Task Order.

9.3.1.3. All vehicles, office supplies/setup, administrative requirements, Personal Protective Equipment (PPE), and equipment/tools which are customary to the trade shall be part of overhead, and therefore included in the coefficients. Under normal circumstances, no equipment/tool rental will be allowed as a direct cost to any Task Order. For example, the Contractor shall provide and maintain equipment/tools such as a generator, gasoline powered pump with hoses, laser level, flatbed trailer, etc. The cost of maintaining, operating, mobilizing, demobilizing and transporting the Contractor’s equipment shall be included in the coefficient. Equipment can be a direct cost to the Task Order under special circumstances such as performing work which is not normal for a given trade. EXAMPLE: TO is issued to replace light bulbs in a high bay. Rental of a scissor lift shall be part of the TO as a direct cost because this is not a normal tool or equipment a Contractor would purchase and maintain.

9.3.1.4. Daily clean-up shall be performed at all active project sites. It shall NOT be a direct Task Order cost.

9.3.1.5. Tarpaulins, temporary controls, tethers, PPE, work site signs, site security, required permits, licenses, submittals, shop drawings, and other risks to doing business shall be included in the coefficient.

10. RS Means City Cost Index (CCI):

10.1. The RS Means City Cost Index is a tool used to compare costs from city to city. The city cost index is a percentage ratio of a specific city’s cost as it compares to the national average, the RS MEANS national total bare cost.

10.2. For work on Luke, AFB, the Phoenix CCI will be used and is updated by RS Means quarterly. Please refer to Figure 3 for more information on the city cost index.

Figure 3: Example of past City Cost index. In this case, work in Phoenix, AZ is 88.7% of the national average, as defined by RS Means (National) Total bare cost.

11. Non-Priced Line Items (NPI):

11.1. Any item of work not found in the Unit Price Book (UPB) but required under an individual Task Order may be negotiated by the Contracting Officer or his/her designated representative as a Non-Priced Item. NPI prices include only direct costs.

11.2. Non-priced items once negotiated and used in a Task Order will be added to the Special Luke Item (SLI) Supplement to the UPB. Uses of items previously added to the SLI Supplement in subsequent Task Orders shall be considered pre-priced items in those subsequent Task Orders

11.3. There is no limit on NPIs.

11.4. If the Contractor's Task Order proposal includes any non-priced items, the items cost must be negotiated. The burden of justification for the dollar value of the NPI falls on the Contractor, who must provide documentation from three independent sources of the actual installed cost of the item. The following documentation shall be provided at negotiations:

11.4.1. A minimum of three independent written price quotes which shall include; material(s) description with unit price and installation cost. The price quotes must be submitted on the Contractor’s letterhead and be signed by the owner or authorized representative of the company.

11.5. Although “non-priced items (NPI)" of work will be negotiated, this shall not be construed to include elements of work which are not separately priced but which are incidental to or are customarily required for performance of a priced item of work.

11.6. NPI are priced for the local market and therefore are not adjusted by the local city cost index. Non-Priced Line items are totaled differently than Priced line items using only the RS Means National Total Bare Cost multiplied by the Contractor’s coefficient. The City Cost Index is NOT used in the calculation of the total cost for non-priced line items. This is because the research used to arrive at the NPI is done in the local market.

(RS Means (National) Total Bare Cost) x (Contractor’s Coefficient) = Total Cost

12. How the Total Project Cost is Computed:

12.1. The total project cost is derived using the RS Means (National) Total Bare cost for every line item required to complete the project, the corresponding City Cost Index and the Contractor’s derived coefficient. Numbers are used as examples ONLY.

12.2. The RS Means (National) Total bare cost line items are multiplied by the Contractor’s coefficient and the city cost index as follows.

(RS Means (National) Total Bare Cost) x (City Cost Index) x (Contractor’s Coefficient) = Total Cost

12.3. The following is a numerical example for further clarification.

RS Means (National) Total Bare Cost = $10,000

Phoenix, AZ City Cost index = 88.7 %

Contractor’s Coefficient = 1.15

($10,000) x (.887) x (1.15) = $10,200.50

13. Task Order Procedures:

13.1. As the need exists for performance under the terms of this contract, the Contracting Officer or his/her authorized representative will notify the Contractor of an existing requirement and request a price from the Contractor for a "one job, lump sum" Task Order. The Government will provide to the Contractor a Request for Proposal (RFP) with a Statement of Work (SOW) describing the work to be performed, which may include: special instructions and conditions, drawings, reports, and Materials Submittal Register. The Contractor will not be reimbursed for any Pre Task Order costs including proposal preparation and attendance during negotiations or site visits.

13.2. The Contractor shall respond to an RFP, within the time frame identified in the RFP, by visiting the proposed work site in the company of the Contracting Officer or his/her authorized representative, the mechanical project manager/inspector, and a representative of the using agency (if available). The purpose of this site visit will be to establish a clear understanding between the Contractor and Government as to what work will be required in the Task Order. On-site changes may be made to the SOW or drawings at this time if the Contractor or the Government identifies items of work that have been left out which need to be accomplished as part of the task order.

13.3. Upon establishment of the scope of the individual requirement, the Contractor shall then prepare his detailed proposal by identifying tasks, refining quantities, developing cost estimate, preparing construction drawings and/or detailed engineering plans/drawings (as the requirements exists), developing performance times, and preparing his proposal documents, which includes a detailed statement of proposed work, for submission to the Contracting Officer.

13.4. Priced Line Items:

13.4.1. The Mechanical RS Means unit price book shall serve as the basis for establishing the value of the work to be performed on a unit price basis.

13.4.2. The Contractor's proposal on every Task Order must be supported by necessary documentation as required, to indicate that adequate engineering and planning to accomplish the requirement have been done so as to minimize any delays in the construction process. Examples of documentation that might reasonably be expected would include sketches, construction drawings, calculations, catalog cuts, specifications, architectural renderings, detailed scope of work etc.

13.4.3. The Contractor's proposal on each Task Order must also be supported by a detailed materials take-off with applicable pricing applied from the Mechanical Unit Price Book.

13.4.4. Division 01 line items in the RS Means Catalog shall not be used with the exception of the following sections:

01-11-31-10 Architectural Fees

01-11-31-30 Engineering Fees

01-54-33-60 Lifting and Hoisting Rental (see paragraph 9.3.1.3)

01-54-36-50 Mobilization (see paragraph 9.3.1.3)

01-91-13-50 Building Commissioning

13.5. Upon receipt of the Contractor's proposal, the Government will review the proposal for completeness. The Government will negotiate with the Contractor line items and quantities, for all pre-priced and non-priced items, and performance times within a reasonable amount of time after receipt of the proposal.

13.6. If funding is available, a TO may then be issued by the CO using a DD Form 1155.

14. Mechanical Economic Price Adjustment Supplement Line Items:

Unit prices in the SLI supplement shall be adjusted quarterly by a percentage, to be determined by the Construction Cost Index (CCI) for the city of Phoenix AZ as published in the McGraw Hill publication Engineering News Record (ENR) to determine increases or decreases in labor and material. To determine the amount of adjustment, the change is calculated using the index appearing in the issue of the ENR. Once the quarterly percentage of change has been determined, it shall be used to adjust each unit price in the SLI supplement.

15. Computer and Software Requirements:

15.1. The Contractor shall purchase and maintain e4Clicks Premier Project Estimating software and the current version of RS Means Master Composite database. The Contractor must provide, install, and maintain all computer hardware for Contractor’s use. The Government shall use and maintain its own copy of e4Clicks Premier Project Estimating software and current version of RS Means Master Composite database.

15.2. Each TO proposal shall be prepared using the most current version of "e4Clicks Professional or Premier Project Estimating" software and the current year "RS Means Facilities and RS Means Master Composite Construction Cost Database”. Submit in a format approved by the Contracting Officer. All software items are obtainable through 4 Clicks Solutions, P.O. Box 76884, Colorado Springs, CO 80970, Telephone (719) 574-7721. Information and software pricing can be obtained by emailing "sales@4clicks-solutions.com" and referring to the Luke AFB Mechanical IDIQ contract. GSA pricing is available; contact the Contracting Officer for authorization.

15.3. The Contractor shall install the RS Means annual unit price updates on the Contractor’s computer(s) each year at option renewal, or as agreed to by the CO, throughout the term of this contract. The Government office shall update and maintain their own version of e4clicks and RS Means data. Renewal of RS Means data and CCI’s should be coordinated by the CO so the Contractor and the Government are using the same data for accurate estimating.

15.4. The Contractor is responsible for providing initial training on the use of the selected estimating system software to Contractor employees. Training must be complete within the first 15 calendar days of initial startup period or as agreed to by the Contracting Officer.

15.5. The Contractor shall also install and maintain a copy of the latest version of AutoCAD (to be verified by Contracting Officer) on Contractor’s equipment for the development of construction drawings and "As-Built" drawings. In addition, if the Contractor elects to establish a Management Office on Luke AFB he/she must be able to get E-Mail on the computer(s) located in this office to send and receive AutoCAD drawings. Drawing files shall be compatible with AutoCAD 2012, without any need for translation or modification by the Government. AutoCAD drawings shall comply with the Tri-Service Center’s A/E/C and Spatial Data Standards. Custom menus, line types and text styles shall NOT be used without prior approval of the Contracting Officer. All external reference drawings, if used, must be provided with the basic drawing and be modifiable if required. The Contractor shall submit all CADD drawing files on a CD-ROM.

15.6. All e4Clicks software requirements and annual updates shall be reimbursed at actual cost. Guaranteed reimbursement only applies to the base year. The first Task Order will be issued for the reimbursement simultaneously with the Mechanical IDIQ contract award. Thereafter, reimbursement occurs only if the option is exercised and if funds are available.

16. Welding Permit:

No welding, soldering, torch cutting or open flame torch jobs will be permitted without first obtaining an AF Form 592 “Welding Permit” from the Base Fire Department. A copy of the AF Form 592 "Welding Permit" will be posted at the job site whenever torch work is in progress. All fire and safety regulations are to be stringently followed.

17. Excavation Permit (dig permit):

17.1. The Contractor shall apply for and obtain a properly approved and coordinated excavation permit(s) (AF Form 103) prior to any excavation. The Mechanical project manager upon request will provide the Contractor with a blank AF Form 103 which is to be filled in by the Contractor. The Contractor shall attach to the AF Form 103 drawings and/or details showing the exact location and description of the type of excavation to be accomplished. The Contractor shall insure that the location of all underground utilities, once located and marked by the Government, are adequately maintained to preclude re-marking by Government personnel. Should any one of the coordination points indicate an additional underground utility or structure over and above those shown on the contract drawing either by sketch on the Contractor's drawing, by field pointing, or by flagging, the Contractor shall be responsible for protection of each of the items indicated. If the Contractor damages any of the items indicated, he shall be responsible for prompt repair of the damage to return the item to its original workable condition.

17.2. Excavations for street and existing utility will also include the following requirements unless waived by the Contracting Officer. Prior to the start of work, all valve locations will be identified/located so the utility can be shut off in the event of accidental damage. To preclude accidental damage, the Contractor shall locate the exact location of all marked utilities by hand digging at least three foot (3') on each side of the marked utility prior to any excavation with power equipment. Any utilities discovered during excavations that are not shown on the drawings or staked by the Government will be marked on the contract drawings and will be identified on the Contractor's as-built drawings.

17.3. The Contractor shall not stockpile excavated dirt or other material from one project site and use it at a different project site without the written approval of the Contracting Officer. If the Contractor or the Government wishes to reuse excavated dirt, asphalt millings, etc. from another project site, line items will be negotiated for loading, hauling & spreading only (or other line items as applicable). The Contractor shall not remove excavated material from the job site unless stipulated in the Task Order SOW.

18. Special Requirements

18.1. Concrete Pours & Site Work: The Contractor shall coordinate all concrete pours with the CES Project Manager. The Contractor shall make such coordination in writing or by email a minimum of 3 business days prior to the day the pour is expected to occur. The Contractor shall clear and grub any undisturbed areas prior to placing AB for the foundation. The Contractor shall apply termite treatment with five-year warranty under all foundation slabs. The five-year termite treatment warranty documentation shall be included with the contract close out documents. All site surveying to properly lay out a building or construction site or determine proper site drainage, rise, slope, etc., shall be included in the priced line items in the proposal.

18.2. Construction Testing: The site must meet minimum specified testing requirements prior to the Contractor commencing form work for concrete. All concrete used for structural, foundation, drive, and/or roadway work must meet minimum specified slump requirements or be rejected by the Contractor. All costs for concrete, asphalt, or site testing will be included as line items in the Contractor’s proposals. The Contractor shall use the prices shown in R.S. Means Facilities Construction Cost Data Book section 01-45-23.50, “Testing and Inspection Services”, for any testing line items. Any line items included in this section of R.S. Means dealing with normal day-to-day construction inspection of a job site shall not be used on any Task Order.

18.3. Environmental Testing: If reports are available, the Government will provide asbestos, lead-based paint, and/or mold reports with the RFP for each individual TO. If no reports are available, and hazards are suspected to be present in project work areas, the Contractor shall include pricing for environmental testing (asbestos/lead-based paint/mold) as part of their proposal. Results shall be provided to the Government. If no reports are available, all initial testing and reports shall be included in the proposal, and shall be performed during Task Order design. Contractor shall include all abatement/remediation costs, as determined by the testing reports; via RS Means line items included in the proposals (i.e. remediation costs are NOT to be included in the Contractor’s coefficient). Since the testing company is a subcontract to the Mechanical Contractor, any environmental hazard discovered in the tested area after contract start will be removed at no extra cost to the Government, unless it is determined by the Contracting Officer that normal, non-destructive site investigation would not have found the material. This will be determined on a case-by-case basis. Note: Screening and vapor barriers erected as part of abatement work shall be included in the Contractor’s proposal. If unforeseen suspect material is identified during the project, the Contractor must stop work and immediately inform the Contracting Officer.

19. Pre-Final and Final Inspection:

19.1. The Government normally will not perform a pre-final inspection of work accomplished on Task Orders. The Contractor may request a pre-final inspection for the purpose of having the Government assist in identifying potential problems prior to the final inspection, but the Government has the right to deny the request. If the Government agrees to perform a pre-final inspection, any discrepancies identified must be corrected before scheduling a final inspection, unless waived by the CO.

19.2. The Contractor shall submit a written request for final inspection to the CO, with the following attachments:

19.2.1. Corrected "as-built" drawings in the format of a hard copy and CD

19.2.2. A QC report signed by the Quality Control Manager (QCM) listing any outstanding discrepancies

19.2.3. Schedule showing completion dates to rectify outstanding discrepancies noted in QC report

19.3. The Government retains the right to stop all Final Inspections if any incomplete construction items are considered by the Contracting Officer to be major work items or if the quantity of punch list items is considered by the Government to be excessive. The rescheduling of the final inspection will occur after a minimum 24-hour waiting period. If the final was scheduled on the contracted date of completion and the final is terminated by the CO, Liquidated Damages (LD's) may be assessed before another final inspection can be scheduled. The Task Order is not considered to be “final” until the Final Inspection walk-through is completed to the Government’s satisfaction.

19.4. Completion of the performance period does not constitute Task Order completion. Upon final inspection, the Contractor may invoice for up to 95% of the contract amount. The final 5% is held back until all close out items are complete. These close out items include, but are not limited to:

DD Form 1354 (Real Property Transfer) Material submittal registers

As-builts

Dump tickets

Installed equipment lists Equipment O&M manuals

Warranty letter Asbestos abatement summaries

Compaction results, etc.

19.4.1. The Contractor shall submit all close out documents as one complete submittal package. The Government will neither accept a partial submittal of the close out documents nor a partial billing of the final 5% of the Task Order. The Government shall only approve payment of the final 5% on the Task Order when all close out documents have been received AND approved by the Contracting Officer.

19.5. Government Approval of Work: The Government will notify the Contractor that work for a specific Task Order is or is not acceptable. Invoices for a specific Task Order shall not be permitted until the Government has accepted the work.

19.6. Any request for final inspection shall be submitted a minimum of five (5) working days prior to the desired date, unless waived by the Contracting Officer. Final inspection should be scheduled to occur prior to the specified contract completion date.

19.7. Final inspections will be conducted by the Contracting Officer or his authorized representative with the Civil Engineering Mechanical Project Manager, Contractor, and using agency representative. Discrepancies noted on the “punch list” will be corrected by the Contractor within the time limit specified by the Contracting Officer.

20. Warranty:

20.1. The Contractor shall provide a minimum one-year warranty on all work in accordance with FAR 52.246-21, Warranty of Construction.

20.2. All warranty work will be performed by the Contractor to the complete satisfaction of the Contracting Officer in accordance with the applicable specifications.

20.3. All warranties including the standard one-year construction warranty on all Task Order work and 20 year roof warranties, shall be submitted with the close out documentation submittal and all costs associated with these warranties shall be included in the Contractor’s coefficient.

20.4. The Contractor is responsible for ensuring subcontractors fulfill warranty requirements on their work. All manufacturer warranties installed under an individual Task Order shall be submitted to the Contracting Officer with an AF Form 3000 prior to Task Order close-out.

21. Government Furnished Equipment:

21.1. Government Furnished Equipment/Materials (GFE/GFM) will not be furnished to the Contractor as a general rule. However, the Government reserves the right to provide GFM and/or Government Furnished Equipment (GFE) to be used on any Task Order. If GFE and/or GFM are provided, ONLY the UPB prices for labor and equipment cost will be used. The non-priced items clause will be used to price work involving GFE/GFM if and only if the UPB does not cover the work required.

21.2. In cases where GFE or GFM is furnished the Contractor will be required to receive the materials, and with his own forces, shall transport all items from the Government storage area to the work site indicated on the Task Order. The Contractor assumes the risk and responsibility for the loss or damage to Government furnished property.

21.3. The Contractor shall follow the instructions of the Contracting Officer's Representative regarding the disposition of all Government-furnished property not consumed in performance of a Task Order.

22. Work in Occupied Areas:

22.1. The buildings in this contract include multiple use type facilities. They may or may not be occupied when work is going on in them. All work in medical facilities must be coordinated through the Contracting Officer and the Mechanical Project Manager with hospital staff liaisons to minimize interruption of service. It is the Contractor's responsibility to take all measures necessary to assure the protection of occupant's assets, furnishings, equipment, etc., and to perform the work in a manner causing minimal disruption of ongoing activities in occupied areas. All coordination must be accomplished a minimum of five (5) working days in advance of anticipated on-site start date.

22.2. Delivery of materials and equipment shall be made with a minimum of interference to Government operations and personnel.

22.3. Any temporary construction used by the Contractor for preventing interruption of normal work activity, dust control, or loss of utilities services, etc. shall be subject to approval of the Base Civil Engineer through the Contracting Officer.

23. Coordination with Government Activities:

23.1. The Contractor shall adhere to the requirements of each individual user organization. Any infringement on the normal working conditions (i.e. closing a hallway) shall be coordinated with the Contracting Officer and CE Project Manager, who will coordinate with the end user, at least 48 hours in advance.

23.2. If it becomes necessary to interrupt the using agency's work activities in buildings and/or areas for construction purposes, permission to do so must be requested in writing to the Contracting Officer five (5) working days in advance. Written requests for street closings will be submitted to the Contracting Officer for approval fourteen (14) working days prior to closing of the street. The Contracting Officer shall coordinate requests with the Base Civil Engineer.

23.3. Work in connection with this contract which requires a temporary outage of any utility service (electrical, water, gas, Fire Detection, etc.) which will close down or limit (as determined by the Contracting Officer) normal activities in the building, construction area, or other affected areas, shall be performed by the Contractor at a time other than regular work periods of the organization occupying the facility. Requests for utility outages shall be submitted in writing to the Contracting Officer for approval at least 4 weeks in advance. Requests must show date the outage is required, time period for the outage, and specific utility system involved. Shut down of existing utility systems will be accomplished by Government personnel if, and only if, Contractor personnel are available at the time. Once a utility outage is arranged and work starts, the work must go on until the affected utility is restored and normal activities can resume.

24. Noise Control:

The Contractor shall comply with all applicable state and local laws, ordinances, and regulations relative to noise control. The Government may require that operations which generate excessive noise be scheduled at other than standard work hours.

25. Construction Site Maintenance:

25.1. When necessary the Contractor can store all supplies and equipment for each Task Order on the project site. Storage area will be determined by the Contracting Officer. Site shall be maintained in a neat and orderly manner. Fencing and visual screening will be required for outside construction sites to maintain a safe and neat appearance. Contractor shall not leave equipment or materials on-site unless prior approval has been obtained from the Contracting Officer.

25.2. Cover equipment that is to remain in place within the area of contract operations and protect it against damage or loss. Store equipment that is removed in performance of work where directed or reuse in work as required by drawings and specifications. Equipment temporarily removed shall be protected, cleaned and replaced equal to or better than its condition prior to starting work. Security for equipment or material that is to be reused and is removed for temporary storage shall be the sole responsibility of the Contractor.

25.3. Each project site must be cleaned up at the end of each day. All debris (whether blown in or Contractor generated) on the job site shall be picked up and disposed of properly. All materials shall be neatly stacked and secured to prevent wind gusts from blowing materials around base. If the Contracting Officer or his authorized representative deems the project site is unsafe or unsightly the Contractor may be instructed to halt construction and clean up the site.

25.4. Unless otherwise approved by the Contracting Officer, all Contractor generated waste shall be hauled from the construction site daily, to a disposal area to be selected by the Contractor located outside the physical boundaries of the installation. The Construction site shall be kept neat, orderly, and safe for workmen at all times.

25.5. The Contractor shall store all trash in appropriate containers on the job site. If a dumpster is to be used the location of the dumpster shall be as directed by the Government Mechanical Project Manager. The Contractor’s dumpster shall be removed prior to final inspection. The Contractor shall repair any damage the dumpster causes to paving or lawns.

25.6. If the Contractor uses trucks to remove refuse from the job site the refuse must be covered and secure prior to leaving the job site. If any materials are observed falling off the trucks, the truck shall be stopped and reloaded to prevent damage to any other vehicles caused directly/indirectly by falling debris. The Contractor shall bear the monetary responsibility to repair all damage associated with falling debris.

25.7.