Attachment_015_-_Luke_Mechanical_Specifications.pdf

Luke Mechanical Specifications MECHANICAL IDIQ

PROJECT TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00.56 GENERAL REQUIREMENTS

01 02 00.56 SOLE SOURCE JUSTIFICATION

01 04 00.56 MECHANICAL ROOM LAYOUT AND COORDINATION

01 08 00.56 PERMITS

01 10 00.56 DESIGN REQUIREMENTS

01 32 16.00 20 SMALL PROJECT CONSTRUCTION PROGRESS SCHEDULES

01 33 00 SUBMITTAL PROCEDURES

01 33 29 SUSTAINABILITY REPORTING

01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS

01 42 00 SOURCES FOR REFERENCE PUBLICATIONS

01 45 00.56 CONTRACTOR QUALITY CONTROL

01 50 00 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

01 57 19 TEMPORARY ENVIRONMENTAL CONTROLS

01 58 00.56 PROJECT IDENTIFICATION

01 74 19 CONSTRUCTION AND DEMOLITION WASTE MANAGEMENT

01 78 00 CLOSEOUT SUBMITTALS

01 78 23 OPERATION AND MAINTENANCE DATA

DIVISION 02 - EXISTING CONDITIONS

02 41 00 DEMOLITION

02 82 13.56 ASBESTOS ABATEMENT

02 83 19.56 LEAD PAINT ABATEMENT

DIVISION 05 - METALS

05 50 13 MISCELLANEOUS METAL FABRICATIONS

05 51 33 METAL LADDERS

05 52 00 METAL RAILINGS

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 84 00 FIRESTOPPING

07 92 00 JOINT SEALANTS

DIVISION 08 - OPENINGS

08 91 00 METAL LOUVERS

DIVISION 09 - FINISHES

09 51 00.56 ACOUSTIC CEILINGS

09 90 00.56 PAINTING

DIVISION 22 - PLUMBING

22 00 00 PLUMBING, GENERAL PURPOSE

22 31 00 WATER SOFTENERS, CATION-EXCHANGE (SODIUM CYCLE)

DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

23 00 00 AIR SUPPLY, DISTRIBUTION, VENTILATION, AND EXHAUST SYSTEMS

23 01 30.41 HVAC SYSTEM CLEANING

23 03 00.00 20 BASIC MECHANICAL MATERIALS AND METHODS

23 05 48.00 40 VIBRATION AND SEISMIC CONTROLS FOR HVAC PIPING AND

PROJECT TABLE OF CONTENTS Page 1

EQUIPMENT

23 05 93 TESTING, ADJUSTING, AND BALANCING FOR HVAC

23 07 00 THERMAL INSULATION FOR MECHANICAL SYSTEMS

23 09 13.34 40 CONTROL VALVES, SELF-CONTAINED

23 11 25 FACILITY GAS PIPING

23 21 13.00 20 LOW TEMPERATURE WATER (LTW) HEATING SYSTEM

23 23 00 REFRIGERANT PIPING

23 25 00 CHEMICAL TREATMENT OF WATER FOR MECHANICAL SYSTEMS

23 31 13.00 40 METAL DUCTS

23 34 23.00 40 HVAC POWER VENTILATORS

23 36 00.00 40 AIR TERMINAL UNITS

23 37 13.00 40 DIFFUSERS, REGISTERS, AND GRILLS

23 41 13.00 40 PANEL FILTERS

23 52 00 HEATING BOILERS

23 64 10 WATER CHILLERS, VAPOR COMPRESSION TYPE

23 64 26 CHILLED, CHILLED-HOT, AND CONDENSER WATER PIPING SYSTEMS

23 65 00 COOLING TOWERS

23 66 00.56 PLATE AND FRAME HEAT EXCHANGER

23 73 13.00 40 MODULAR INDOOR CENTRAL-STATION AIR-HANDLING UNITS

23 76 00.00 10 EVAPORATIVE COOLING SYSTEMS

23 81 23.00 20 COMPUTER ROOM AIR CONDITIONING UNITS

23 81 47 WATER-LOOP AND GROUND-LOOP HEAT PUMP SYSTEMS

23 82 00.00 20 TERMINAL HEATING UNITS

23 82 02.00 10 UNITARY HEATING AND COOLING EQUIPMENT

23 82 16.00 40 AIR COILS

23 82 19.00 40 FAN COIL UNITS

23 82 23.00 40 UNIT VENTILATORS

23 82 43.00 40 ELECTRIC DUCT HEATERS

DIVISION 25 - INTEGRATED AUTOMATION

25 51 00 ENERGY MANAGEMENT CONTROL SYSTEM (EMCS)

DIVISION 26 - ELECTRICAL

26 05 71.00 40 LOW VOLTAGE OVERCURRENT PROTECTIVE DEVICES

26 20 00 INTERIOR DISTRIBUTION SYSTEM

26 29 23 VARIABLE FREQUENCY DRIVE SYSTEMS UNDER 600 VOLTS

DIVISION 31 - EARTHWORK

31 00 00 EARTHWORK

DIVISION 33 - UTILITIES

33 61 13.13 PREFABRICATED UNDERGROUND HYDRONIC ENERGY DISTRIBUTION

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS Page 2

SECTION 01 00 00.56

GENERAL REQUIREMENTS

01/17

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2008; Errata 1-2010; Changes 1-3 2010;

Changes 4-6 2011) Safety and Health Requirements Manual

1.2 SUBMITTALS

Government approval is required for submittals with a “G” designation;

submittals not having a “G” designation are for information only or as otherwise designated. When used, a designation following the “G” designation identifies the office that will review the submittal for the Government. The following shall be submitted in accordance with Section

01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Haul Route Plan

This plan shall include, but not be limited to, haul routes, alternate routes, offices, storage areas, structures, traffic signs, special limits, warning devices, lighting and safety devices.

1.3 SUPERVISION BY THE CONTRACTOR

The following requirements, in addition to those contained in the Contract Clause entitled SUPERINTENDENCE BY CONTRACTOR, shall be met by the Contractor.

1.3.1 Authority of Contractor Representative

The site representative appointed by the Contractor and approved by the Contracting Officer shall, as a minimum, have the authority to negotiate and execute Supplemental Agreements having a value up to $100,000.

1.4 AGE AND VALUE OF EQUIPMENT

If requested by the Contracting Officer, the Contractor shall provide documentation to establish the age and value of any equipment being utilized to perform work under this contract.

1.5 HAUL ROUTE PLAN

This plan shall include offices, material storage areas and structures and

SECTION 01 00 00.56 Page 1 the access routes to these areas. Haul routes from the sites through the military reservations to major highways shall be indicated. All required traffic signs, special limits, warning devices, lighting and other such safety devices required by EM 385-1-1, OSHA, local cities (on state roads) shall be shown. Provisions shall be made in the plan for alternate routes when excavations block designated haul routes. The plan shall be revised and resubmitted if the haul routes being used are not as shown on the plan.

1.6 WORKING HOURS

The Contractor’s normal, work day shall be from 7:00 AM to 4:00 PM .

Normal work days shall be Monday through Friday, excluding the observance of Federal holidays. Changes to the specified working hours require written approval by the Contracting Officer. The Contractor shall submit any request for change three (3) working days prior to the proposed change date.

The Contractor shall arrange and limit deliveries to the site of materials and equipment from 9:00 AM to 3:00 PM during working hours.

1.7 FIREPROTECTION

1.7.1 Responsibility

A. The Base Fire Chief or his representative will attend pre construction conferences to brief contractors on pertinent fire regulations and to provide guidance for fire safe operations during contract performance.

Fire prevention guidance will be furnished to the Contractor for briefing his personnel.

B. It is the responsibility of any person who discovers a fire to report it immediately, even when it is extinguished without the aid of the Fire Department. To do this:

1. Sound the alarm locally by activating the installed fire alarm or by shouting to notify the occupants.

2. Report the fire by dialing Base emergency number.

3. Give the Fire Department the following information: Building number, name of person reporting the fire, type of fire (building, grass, automobile, etc.), and exact location of the fire in the building (north end, south end, etc.).

1.7.2 Fire Prevention Rules

A. Smoking:

1. Cigars, cigarettes, matches, or mechanical lighters will not be used in the Building, except in areas specifically designated as "Smoking Area".

2. Smoking will not be permitted within 50 feet of repair dock, paint and dope shops, gasoline storage and dispensing areas, and motor maintenance shops.

3. Smoking materials will be disposed of in special noncombustible receptacles at the close of business or upon cessation of operations each day. These receptacles will be removed from the

SECTION 01 00 00.56 Page 2 building and the contents properly disposed of.

4. Smoking will be prohibited in any facility or area wherein any painting operation is being accomplished. Smoking permitted at designated areas only, verified by contracting officer.

B. Heating: Non-explosion proof heaters and all open flame heaters will be prohibited for use in any facility or area where volatile vapors are present or may accumulate.

C. Electrical:

1. During Fire Prevention inspections conducted by the Luke Air Force Base Fire Department, all appliances deemed unsafe and connected to an electrical distribution system will be disconnected from the electrical system and not be reconnected until approved by the Contracting Officer. The Base Fire Department will perform periodic inspection to verify compliance.

2. Only vapor proof type drop cords will be used in hangars, sewage plants, and buildings where volatile liquids are used or stored.

3. All flexible cords used on appliances will be used in continuous length and be in good condition without splice tape.

D. Housekeeping:

1. Trash will not be allowed to remain in any building overnight.

2. Only noncombustible trash containers and waste paper containers will be used.

3. Trash will not be allowed to accumulate on the floors, in attics, or underneath stairwells of buildings. Attics and areas underneath stairwells will not be used for storage without prior written approval of the Base Fire Chief.

4. Outdoor trash receptacles will be located at a reasonably safe distance from buildings. In no instance will trash including scrap lumber be stacked less than 15 feet from any building.

5. Rags will be kept in a metal container with metal lid. Containers will be properly marked, stating contents.

E. Flammable Liquids:

1. Flammable liquids will only be stored in buildings designated and approved for that purpose. "Flammable" and "No Smoking" signs shall be prominently posted.

2. Gasoline will not be stored in the building without approval from the Base Fire Chief.

3. A supplemental supply of flammable liquids kept on premises will be limited to the amount necessary for one day's use. This supply will be kept in approved safety cans which will be stenciled with the name of contents and the word "FLAMMABLE".

4. All paint storage sheds will be at least 50 feet from any building.

SECTION 01 00 00.56 Page 3

5. All spray painting will be done in compliance with established safe practices.

6. Blow torches or any type of open flame will not be used for removing paint or tile from any type of surfaces.

F. Liquid Fuel Powered Equipment:

1. Adequate ventilation will be maintained in all areas when power equipment is to be used and where an accumulation of explosive gases is likely to occur from the use of power equipment.

2. Privately owned vehicles will not be parked in any building or structure other than those designated and approved for this purpose.

G. Fire Hydrants: Water mains and fire hydrants will not be shut off, nor will any maintenance be performed that will interfere with the water supply on the Base without first notifying the Base Fire Department.

H. Arc Welding, Torch Welding, Cutting, and Brazing:

1. Welding, cutting, or brazing other than in approved welding shops, will require permission from the Base Fire Department and the issuance of a Welding Permit for open flame work.

2. Only certified welders will operate welding equipment.

3. All equipment will be inspected daily for damage, loose connections, or unsafe conditions. Repair or replacement must be made if required.

4. Fire extinguishing equipment will be stationed near the welding location.

5. No welding/cutting and/or open flame operations are allowed in facilities when automatic fire detection and/or suppression systems are out of service.

6. Automatic fire detection and suppression systems shall be returned to service (if possible) during construction and renovation when the facility is unoccupied.

7. Contractor shall post a fire guard for 24 hours (or certifies the facility fire safe) after welding/cutting and/or open flame operations in facilities when fire detection/suppression systems do not exist or cannot be returned to service.

I. During all floor finishing such as sanding or varnishing and any other work in which a concentration of flammable vapors or dust is likely, all open flames including gas pilots will be turned off and the building adequately ventilated. Further care must be taken to insure electrical circuits are not activated during any unsafe condition.

J. Before drilling through masonry walls, the contractor will determine if there is insulation in the wall. The Base Fire Department or contracting officer will be notified and asked to inspect the area prior to any drilling in a hazardous location. Proper safety and fire

SECTION 01 00 00.56 Page 4 precautions will be taken at all times.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

-- End of Section --

SECTION 01 00 00.56 Page 5

SECTION 01 02 00.56

SOLE SOURCE JUSTIFICATION

01/17

PART 1 GENERAL

1.1 GENERAL REQUIREMENTS

The Government has obtained sole source justification for the following brand name items. The Contractor shall provide the listed brand name items without substitution.

a. Simplex Fire Protection Equipment

b. Monaco Fire Alarm and Mass Notifications Systems

c. Distech Controls

d. Lenel Access Control Hardware

e. HID Card Reader

f. Logic Electric

PART 2 PRODUCTS (NOT USED)

PART 3 GENERAL (NOT USED)

SECTION 01 02 00.56 Page 1

SECTION 01 04 00.56

MECHANICAL ROOM LAYOUT AND COORDINATION

01/17

PART 1 GENERAL

1.1 GENERAL REQUIREMENTS

The Contractor shall coordinate the layout of mechanical, fire protection, and electrical equipment within the mechanical room and shall insure that equipment to be furnished is located such that all equipment is accessible for operation, maintenance, filter replacement, and code requirements.

Contractor shall coordinate with all subcontractors and manufacturers to assure that equipment provided will meet the functional parameters specified and conform to the necessary clearances required by the manufacturer for operation, maintenance and repair.

1.2 SUBMITTALS

Government approval is required for submittals with a “G” designation;

submittals not having a “G” designation are for information only. The following shall be submitted in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES:

SD-02 Shop Drawings

Mechancial Room Plan

1.3 MECHANCIAL ROOM PLAN

The Contractor shall submit for approval a mechanical room floor plan of all equipment, including piping, valves, conduits, electrical panels, control panels, and fire protection panels. The floor plan shall be drawn to 1/2" = 1 foot scale and shall indicate dimensionally the locations of all equipment and required clearances recommended by the manufacturer and/or codes. Equipment shall be drawn to scale and noted as to type and model. Interior elevations shall be provided to indicate the intended use of vertical space. The drawings shall reflect all ducting and piping that will affect equipment clearances. The mechanical room layout drawings shall be submitted within 60 calendar days after receipt of notice to proceed in accordance with Section, SUBMITTAL PROCEDURES. These drawings shall show all of the constraints specified in the GENERAL REQUIREMENTS paragraph above and applicable mechanical and electrical technical specification sections. The Contractor shall obtain approval of the mechanical room layout drawings prior to the construction of any component (stub-outs, floor slab, walls, etc.) of the mechanical room.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

SECTION 01 04 00.56 Page 1

SECTION 01 08 00.56

PERMITS

01/17

PART 1 GENERAL

1.1 Excavation Permits

a. The Contractor shall obtain an excavation permit on AF Form 103 from the Base Civil Engineer prior to performing any required excavation under this contract. The form shall be accompanied by a sketch showing size, depth, location, and extent of all excavation and trenching included in the contract. The completed form shall be submitted to the Base Civil Engineer with a copy to the Project Manager at least 30 calendar days prior to the intended date of excavation. During the 30 day period the Base Civil Engineer and Base Communications Officer will make known to the Contractor by drawings, staking, or both the location of all known buried utilities and communication lines. In these identified areas, only hand excavation will be permitted. Digging permits shall be renewed every 30 calendar days.

b. Contractor shall obtain an Activity Permit from Maricopa County Department of Environmental Quality for any earth moving and/or trenching activities.

1.2 Dust Control Permit

Excavation - When disturbing more than a tenth of an acre, a dust Control permit will be obtained from Maricopa County Environmental Services Department. Equipment (generators, abrasive blasting, and solvent/degreaser tanks) that remains located on the base for more than 30 days will be listed and provided to the Air Program Manager.

1.3 Welding Permit

Where welding of any nature is to be performed on the Base, the Contractor shall apply for a welding permit by calling the Fire Department (623) 856-3766/6641. A permit will be issued within two working days with instructions for welding fire prevention.

1.4 Welding Permit

The Contractor shall be responsible for all costs associated with permits for construction.

PART 2 PRODUCTS (NOT USED)

PART 3 GENERAL (NOT USED)

SECTION 01 08 00.56 Page 1

01 10 00.56

DESIGN REQUIREMENTS

01/17

PART 1 GENERAL

1.1 REFERENCES

U.S. ARMY CORPS OF ENGINEERS (USACE)

NANP-1110-1-1 Design Submission Requirements Manual

ERDC/ITL TR-12-6 (2015) A/E/C CAD Standard - Release 6.0

1.2 SUBMITTALS

SD-05 Design Data

Basis of Design; G

Design Drawings; G

Design Specifications; G

Submittal Register; G

1.3 DEFINITIONS

For the purpose of this contract all the drawing level definitions will be as follows in reference to NANP-1110-1-1

Basis of Design - This is refered to as the "Design Analysis" in the referenced document.

35% Design - This level of design is described as "Concept Design (30-35%)" in the referenced document.

65% Design - This level of design is described as "Interim (50-65%") in the referenced document.

95% Design - This level of design is described as "Final (Unrviewed 100%) in the referenced document. The drawings shall be complete and ready for review.

Issue for Construction (IFC) Design - This level of design is described as "Ready to Advertise (Reviewed 100%)" in the referenced document.

1.4 GENERAL

The progress drawing submittal intervals required for the project will be identified in the Statement of Work.

Drawing content must also include elements described in the United Facilities Criteria (UFC).

SECTION 01 10 00.56 Page 1

PART 2 PRODUCTS

(NOT USED)

PART 3 EXECUTION

3.1 BASIS OF DESIGN

Basis of Design shall be submitted for all design progress intervals (35%, 65%, 95%) unless instructed otherwise. Include information as decribed in NANP-1110-1-1 to include calculations.

3.2 DESIGN DRAWINGS

Design drawings shall be submitted for all design progress intervals (35%, 65%, 95%, IFC) as indicated in the Statement of Work. The drawing content shal follow guidance provided by NANP-1110-1-1. The 95% drawings shall be a complete design. The Contractor shall submit and/or resubmit drawings as 95% until approved or instructed otherwise. The approved 95% drawings will be printed and resubmitted along with electronic versions to include the words ISSUE FOR CONSTRUCTION printed in the lower right hand corner of each page, inside the title block.

All content produced through Autodesk AutoCAD authoring software must be compliant with ERDC/ITL TR-12-6.

3.3 DESIGN SPECIFICATIONS

Provide a set of specifications including only the required section for the specific project for all disign progress intervals (35%, 65%, 95%, IFC).

The Mechanical IDIQ Specifications were created in SpecsIntact and are available as .SEC files upon request if the Contractor wishes to use this program to create project specification sets.

3.4 SUBMITTAL REGISTER

Provide a Submittal Register for each specific project and maintain this form as required in Section 01 33 00 SUBMITTALS. The form must maintain the same format as the original master provided with this contract.

Project specific Submittal Registers can be created using SpecsIntact software if desired. SpecsIntact files are available upon request.

SECTION 01 10 00.56 Page 2

SECTION 01 32 16.00 20

SMALL PROJECT CONSTRUCTION PROGRESS SCHEDULES

01/17

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval. Submit the following in accordance with Section 01 33 00

SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

AF Form 3064 Contract Progress Schedule; G

Construction Schedule; G

SD-07 Certificates

Monthly Updates; G

1.2 ACCEPTANCE

Prior to the start of work, prepare and submit to the Contracting Officer for acceptance a AF Form 3064 Contract Progress Schedule and construction schedule in the form of a Bar Chart Schedule in accordance with the terms in Contract Clause "FAR 52.236-15, Schedules for Construction Contracts," except as modified in this contract.

The acceptance of a Baseline Construction Schedule is a condition precedent to:

a. The Contractor starting work on the demolition or construction stage(s) of the contract.

b. Processing Contractor's invoice(s) for construction activities/items of work.

c. Review of any schedule updates.

Submittal of the Baseline Schedule, and subsequent schedule updates, is understood to be the Contractor's certification that the submitted schedule meets all of the requirements of the Contract Documents, represents the Contractor's plan on how the work will be accomplished, and accurately reflects the work that has been accomplished and how it was sequenced (as-built logic).

1.3 SCHEDULE FORMAT

1.3.1 Bar Chart Schedule

The Bar Chart must, as a minimum, show work activities, submittals, Government review periods, material/equipment delivery, utility outages, on-site construction, inspection, testing, and closeout activities. The Bar Chart must be time scaled and generated using an electronic spreadsheet

SECTION 01 32 16.00 20 Page 1 program.

1.3.2 Schedule Submittals and Procedures

Submit Bar Chart Schedules and updates in hard copy and on electronic media that is acceptable to the Contracting Officer. Submit an electronic back-up of the project schedule in an import format compatible with the Government's scheduling program.

1.4 CONSTRUCTION SCHEDULE MONTHLY UPDATES

Update the Construction Schedule at monthly intervals or when the schedule has been revised. The updated schedule must be kept current, reflecting actual activity progress and plan for completing the remaining work. Submit copies of purchase orders and confirmation of delivery dates as directed by the Contracting Officer.

a. Narrative Report: Provide with schedule updates. Identify and justify;

(1) Progress made in each area of the project

(2) Critical Path

(3) Date/time constraint(s), other than those required by the contract

(4) Changes in the following; added or deleted activities, original and remaining durations for activities that have not started, logic, milestones, planned sequence of operations, and critical path

(5) Status of Contract Completion Date and interim milestones;

(6) Current and anticipated delays (describe cause of delay and corrective actions(s) and mitigation measures to minimize);

(7) Description of current and future schedule problem areas.

Each entry in the narrative report must cite the respective Activity ID and Activity Description, the date and reason for the change, and description of the change.

1.5 Construction Progress Schedule UPDATES

Submit updates to the AF Form 3064 upon request from the Government. If construction activities are more than 5% ahead or behind schedule a new form will be requested.

An updated form will also be required when cost change modifications are executed to the individual task order.

1.6 3-WEEK LOOK AHEAD SCHEDULE

Prepare and issue a 3-Week Look Ahead schedule to provide a more detailed day-to-day plan of upcoming work identified on the Construction Schedule.

Update each week to show the planned work for the current and following two-week period. Additionally, include upcoming outages, closures, preparatory meetings, and initial meetings. Identify critical path activities on the Three-Week Look Ahead Schedule. The detail work plans are to be bar chart type schedules, maintained separately from the

SECTION 01 32 16.00 20 Page 2

Construction Schedule on an electronic spreadsheet program and printed on 8-1/2 by 11 inch sheets as directed by the Contracting Officer. Activities must not exceed 5 working days in duration and have sufficient level of detail to assign crews, tools and equipment required to complete the work.

Deliver three hard copies and one electronic file of the 3-Week Look Ahead Schedule to the Contracting Officer no later than 8 a.m. each Monday, and review during the weekly CQC Coordination or Production Meeting.

1.7 CORRESPONDENCE AND TEST REPORTS:

All correspondence (e.g., letters, Requests for Information (RFIs), e-mails, meeting minute items, Production and QC Daily Reports, material delivery tickets, photographs) must reference Schedule Activities that are being addressed. All test reports (e.g., concrete, soil compaction, weld, pressure) must reference Schedule Activities that are being addressed.

1.8 ADDITIONAL SCHEDULING REQUIREMENTS

Any references to additional scheduling requirements, including systems to be inspected, tested and commissioned, that are located throughout the remainder of the Contract Documents, are subject to all requirements of this section.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

SECTION 01 32 16.00 20 Page 3

SECTION 01 33 00

SUBMITTAL PROCEDURES

01/17

PART 1 GENERAL

1.1 DEFINITIONS

1.1.1 Submittal Descriptions (SD)

Submittals requirements are specified in the technical sections.

Submittals are identified by Submittal Description (SD) numbers and titles as follows:

SD-01 Preconstruction Submittals

Submittals which are required prior to start of construction (work).

Certificates of insurance

Surety bonds

List of proposed Subcontractors

Construction progress schedule

Network Analysis Schedule (NAS)

Submittal register

Health and safety plan

Work plan

Quality Control(QC) plan

Environmental protection plan

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

SECTION 01 33 00 Page 1

Samples of warranty language when the contract requires extended product warranties.

SD-04 Samples

Fabricated or unfabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

Field samples and mock-ups constructed on the project site establish standards by which the ensuring work can be judged. Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

SD-05 Design Data

Design calculations, mix designs, analyses or other data pertaining to a part of work.

Design submittals, design substantiation submittals and extensions of design submittals.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. Unless specified in another section, testing must have been within three years of date of contract award for the project.

Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports.

Daily logs and checklists.

Final acceptance test and operational test procedure.

SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer or Subcontractor through Contractor. The document purpose is

SECTION 01 33 00 Page 2 to further promote the orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.

Confined space entry permits.

Text of posted operating instructions.

SD-08 Manufacturer's Instructions

Preprinted material describing installation of a product, system or material, including special notices and (MSDS)concerning impedances, hazards and safety precautions.

SD-09 Manufacturer's Field Reports

Documentation of the testing and verification actions taken by manufacturer's representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must be signed by an authorized official of a testing laboratory or agency and state the test results; and indicate whether the material, product, or system has passed or failed the test.

Factory test reports.

SD-10 Operation and Maintenance Data

Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer's help and product line documentation necessary to maintain and install equipment. This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

This data is intended to be incorporated in an operations and maintenance manual or control system.

SD-11 Closeout Submittals

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

Submittals required for Guiding Principle Validation (GPV) or Third Party Certification (TPC).

Special requirements necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase contract.

1.1.2 Approving Authority

Office or designated person authorized to approve submittal.

1.1.3 Work

As used in this section, on- and off-site construction required by contract

SECTION 01 33 00 Page 3 documents, including labor necessary to produce submittals, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor QC approval.

Submit the following in accordance with this section.

SD-01 Preconstruction Submittals

Submittal Register; G

1.3 SUBMITTAL CLASSIFICATION

Submittals are classified as follows:

1.3.1 Designer of Record Approved (DA)

Designer of Record (DOR) approval is required for extensions of design, critical materials, any deviations from the solicitation, the accepted proposal, or the completed design, equipment whose compatibility with the entire system must be checked, and other items as designated by the Contracting Officer. Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, they are considered to be "shop drawings." Contractor to provide the Government with the number of copies designated hereinafter of all DOR approved submittals. The Government may review any or all Designer of Record approved submittals for conformance to the Solicitation, Accepted Proposal and the completed design. The Government will review all submittals designated as deviating from the Solicitation or Accepted Proposal, as described below. Design submittals to be in accordance with Section 01 33 16 DESIGN AFTER AWARD.

Generally, design submittals should be identified as SD-05 Design Data submittals.

1.3.2 Government Approved (G)

Government approval is required for extensions of design, critical materials, deviations, equipment whose compatibility with the entire system must be checked, and other items as designated by the Contracting Officer.

Government approval is required for any deviations from the Solicitation or Accepted Proposal and other items as designated by the Contracting Officer. Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, they are considered to be "shop drawings."

1.4 PREPARATION

1.4.1 Transmittal Form

1.4.2 Source Drawings for Shop Drawings

The entire set of Source Drawing files (DWG) will not be provided to the Contractor. Only those requested by the Contractor to prepare shop drawings may be provided. Request the specific Drawing Number only for the preparation of Shop Drawings. These drawings may only be provided after award.

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1.4.2.1 Terms and Conditions

Data contained on these electronic files must not be used for any purpose other than as a convenience in the preparation of construction data for the referenced project. Any other use or reuse shall be at the sole risk of the Contractor and without liability or legal exposure to the Government.

The Contractor must make no claim and waives to the fullest extent permitted by law, any claim or cause of action of any nature against the Government, its agents or sub consultants that may arise out of or in connection with the use of these electronic files. The Contractor must, to the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities or costs, including reasonable attorney's fees and defense costs, arising out of or resulting from the use of these electronic files.

These electronic Source Drawing files are not construction documents.

Differences may exist between the Source Drawing files and the corresponding construction documents. The Government makes no representation regarding the accuracy or completeness of the electronic Source Drawing files, nor does it make representation to the compatibility of these files with the Contractor hardware or software. In the event that a conflict arises between the signed and sealed construction documents prepared by the Government and the furnished Source Drawing files, the signed and sealed construction documents govern. The Contractor is responsible for determining if any conflict exists. Use of these Source Drawing files does not relieve the Contractor of duty to fully comply with the contract documents, including and without limitation, the need to check, confirm and coordinate the work of all contractors for the project.

If the Contractor uses, duplicates or modifies these electronic Source Drawing files for use in producing construction data related to this contract, remove all previous indicia of ownership (seals, logos, signatures, initials and dates).

1.4.3 Electronic File Format

Provide submittals in electronic format, with the exception of material samples required for SD-04 Samples items. In addition to the electronic submittal, provide two hard copy of the submittals. Compile the submittal file as a single, complete document, to include the Transmittal Form (AF Form 3000)described within. Name the electronic submittal file specifically according to its contents, coordinate the file naming convention with the Contracting Officer. Electronic files must be of sufficient quality that all information is legible. Electronic format shall be in PDF, unless otherwise specified or directed by the Contracting Officer. Generate PDF files from original documents with bookmarks so that the text included in the PDF file is both searchable and can be copied. If documents are scanned, Optical Character Resolution (OCR) routines are required. Index and bookmark files exceeding 30 pages to allow efficient navigation of the file. When required, the electronic file must include a valid electronic signature, or scan of a signature.

Email electronic submittal documents fewer than 10MB to an email address as directed by the Contracting Officer. Provide electronic documents over 10MB on an optical disc, or through an electronic file sharing system such as the AMRDEC SAFE Web Application located at the following website:

https://safe.amrdec.army.mil/safe/.

Provide hard copies of submittals when requested by the Contracting Officer. Up to two additional hard copies of any submittal may be

SECTION 01 33 00 Page 5 requested at the discretion of the Contracting Officer, at no additional cost to the Government.

1.5 QUANTITY OF SUBMITTALS

1.5.1 Number of Copies of SD-02 Shop Drawings

Submit three copies of submittals of shop drawings requiring review and approval only by QC organization and three copies of shop drawings requiring review and approval by Contracting Officer.

1.5.2 Number of Copies of SD-03 Product Data and SD-08 Manufacturer's Instructions

Submit in compliance with quantity requirements specified for shop drawings.

1.5.3 Number of Samples SD-04 Samples

a. Submit two samples, or two sets of samples showing range of variation, of each required item. One approved sample or set of samples will be retained by approving authority and one will be returned to Contractor.

b. Submit one sample panel or provide one sample installation where directed. Include components listed in technical section or as directed.

c. Submit one sample installation, where directed.

d. Submit one sample of non-solid materials.

1.5.4 Number of Copies SD-05 Design Data and SD-07 Certificates

Submit in compliance with quantity requirements specified for shop drawings.

1.5.5 Number of Copies SD-06 Test Reports and SD-09 Manufacturer's Field Reports

Submit in compliance with quantity and quality requirements specified for shop drawings other than field test results that will be submitted with QC reports.

1.5.6 Number of Copies of SD-10 Operation and Maintenance Data

Submit two copies of O&M Data to the Contracting Officer for review and approval.

1.5.7 Number of Copies of SD-01 Preconstruction Submittals and SD-11 Closeout Submittals

Unless otherwise specified, submit two sets of administrative submittals.

1.6 VARIATIONS

Variations from contract requirements require both Designer of Record (DOR) and Government approval pursuant to contract Clause FAR 52.236-21 and will be considered where advantageous to Government.

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1.6.1 Considering Variations

Discussion with Contracting Officer prior to submission, after consulting with the DOR, will help ensure functional and quality requirements are met and minimize rejections and re-submittals. When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal (VECP).

Specifically point out variations from contract requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government.

1.6.2 Proposing Variations

When proposing variation, deliver written request to the Contracting Officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government, including the DOR's written analysis and approval. If lower cost is a benefit, also include an estimate of the cost savings. In addition to documentation required for variation, include the submittals required for the item.

Clearly mark the proposed variation in all documentation.

1.6.3 Warranting that Variations are Compatible

When delivering a variation for approval, Contractor, including its Designer(s) of Record, warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.6.4 Review Schedule is Modified

In addition to normal submittal review period, a period of 10 working days will be allowed for consideration by the Government of submittals with variations.

1.7 SUBMITTAL REGISTER

Prepare and maintain submittal register, as the work progresses. Do not change data which is output in columns (c), (d), (e), and (f) as delivered by Government; retain data which is output in columns (a), (g), (h), and

(i) as approved. A submittal register showing items of equipment and materials for which submittals are required by the specifications is provided as an attachment. This list may not be all inclusive and additional submittals may be required. The Government will provide the initial submittal register in electronic format with the following fields completed, to the extent that will be required by the Government during subsequent usage.

Column (c): Lists specification section in which submittal is required.

Column (d): Lists each submittal description (SD No. and type, e.g. SD-02 Shop Drawings) required in each specification section.

Column (e): Lists one principal paragraph in specification section where a material or product is specified. This listing is only to facilitate locating submitted requirements. Do not consider entries in column (e) as limiting project requirements.

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Thereafter, the Contractor is to track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the Government.

1.7.1 Use of Submittal Register

Submit submittal register. Submit with QC plan and project schedule.

Verify that all submittals required for project are listed and add missing submittals. Coordinate and complete the following fields on the register submitted with the QC plan and the project schedule:

Column (a) Activity Number: Activity number from the project schedule.

Column (g) Contractor Submit Date: Scheduled date for approving authority to receive submittals.

Column (h) Contractor Approval Date: Date Contractor needs approval of submittal.

Column (i) Contractor Material: Date that Contractor needs material delivered to Contractor control.

1.7.2 Contractor Use of Submittal Register

Update the following fields in the Government-furnished submittal register program or equivalent fields in program utilized by Contractor with each submittal throughout contract.

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (j) Action Code (k): Date of action used to record Contractor's review when forwarding submittals to QC.

Column (l) List date of submittal transmission.

Column (q) List date approval received.

1.7.3 Approving Authority Use of Submittal Register

Update the following fields in the Government-furnished submittal register program or equivalent fields in program utilized by Contractor.

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (l) List date of submittal receipt.

Column (m) through (p) List Date related to review actions.

Column (q) List date returned to Contractor.

1.7.4 Copies Delivered to the Government

Deliver one copy of submittal register updated by Contractor to Government with each invoice request.

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1.8 SCHEDULING

Schedule and submit concurrently submittals covering component items forming a system or items that are interrelated. Include certifications to be submitted with the pertinent drawings at the same time. No delay damages or time extensions will be allowed for time lost in late submittals. An additional 7 calendar days will be allowed and shown on the register for review and approval of submittals for food service equipment and refrigeration and HVAC control systems.

a. Coordinate scheduling, sequencing, preparing and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow for potential resubmittal of requirements.

b. Submittals called for by the contract documents will be listed on the register. If a submittal is called for but does not pertain to the contract work, the Contractor is to include the submittal in the register and annotate it "N/A" with a brief explanation. Approval by the Contracting Officer does not relieve the Contractor of supplying submittals required by the contract documents but which have been omitted from the register or marked "N/A."

c. Re-submit register and annotate monthly by the Contractor with actual submission and approval dates. When all items on the register have been fully approved, no further re-submittal is required.

d. Carefully control procurement operations to ensure that each individual submittal is made on or before the Contractor scheduled submittal date shown on the approved "Submittal Register."

1.8.1 Government Reviewed Design

The Government will review design submittals for conformance with the technical requirements of the solicitation. Government review is required for deviation from the completed design. Review will be only for conformance with the contract requirements. Included are only those construction submittals for which the Designer of Record design documents do not include enough detail to ascertain contract compliance. The Government may, but is not required, to review extensions of design such as structural steel or reinforcement shop drawings.

1.9 GOVERNMENT APPROVING AUTHORITY

When approving authority is Contracting Officer, the Government will:

a. Note date on which submittal was received.

b. Review submittals for approval within scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

c. Identify returned submittals with one of the actions defined in paragraph REVIEW NOTATIONS and with markings appropriate for action indicated.

Upon completion of review of submittals requiring Government approval, stamp and date submittals. One copies of the submittal will be retained by the Contracting Officer and one copies of the submittal will be returned to the Contractor. If the Government performs a conformance review of other

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Designer of Record approved submittals, the submittals will be so identified and returned, as described above.

1.9.1 Review Notations

Submittals will be returned to the Contractor with the following notations:

a. Submittals marked "approved" or "accepted" authorize the Contractor to proceed with the work covered.

b. Submittals marked "approved as noted" "or approved, except as noted, resubmittal not required," authorize the Contractor to proceed with the work covered provided he takes no exception to the corrections.

c. Submittals marked "not approved" or "disapproved," or "revise and resubmit," indicate noncompliance with the contract requirements or design concept, or that submittal is incomplete. Resubmit with appropriate changes. No work shall proceed for this item until resubmittal is approved.

d. Submittals marked "not reviewed" will indicate submittal has been previously reviewed and approved, is not required, does not have evidence of being reviewed and approved by Contractor, or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals returned for lack of review by Contractor or for being incomplete, with appropriate action, coordination, or change.

1.10 DISAPPROVED SUBMITTALS

Contractor shall make corrections required by the Contracting Officer. If the Contractor considers any correction or notation on the returned submittals to constitute a change to the contract drawings or specifications; notice as required under the Contract clause CHANGES, is to be given to the Contracting Officer. Contractor is responsible for the dimensions and design of connection details and construction of work.

Failure to point out deviations may result in the Government requiring rejection and removal of such work at the Contractor's expense.

If changes are necessary to submittals, make such revisions and submission of the submittals in accordance with the procedures above. No item of work requiring a submittal change is to be accomplished until the changed submittals are approved.

1.11 APPROVED SUBMITTALS

The Contracting Officer's approval or acceptance of submittals is not to be construed as a complete check, and indicates only that

Approval or acceptance will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor under the Contractor Quality Control (CQC) requirements of this contract is responsible for dimensions, the design of adequate connections and details, and the satisfactory construction of all work design, dimensions, all design extensions, such as the design of adequate connections and details, etc., and the satisfactory construction of all work.

After submittals have been approved or accepted by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment will

SECTION 01 33 00 Page 10 be considered unless accompanied by an explanation of why a substitution is necessary.

1.12 APPROVED SAMPLES

Approval of a sample is only for the characteristics or use named in such approval and is not be construed to change or modify any contract requirements. Before submitting samples, the Contractor to assure that the materials or equipment will be available in quantities required in the project. No change or substitution will be permitted after a sample has been approved.

Match the approved samples for materials and equipment incorporated in the work. If requested, approved samples, including those which may be damaged in testing, will be returned to the Contractor, at his expense, upon completion of the contract.