Attch 3 - Final Electrical IDIQ SOW - 20110527.docx

FA4887-11-R-0014 Attachment 3 Luke AFB Electrical IDIQ

Electrical IDIQ

56th CIVIL ENGINEER SQUADRON

LUKE AFB, AZ

STATEMENT OF WORK

09 May 2011

Table of Contents

1. Project Description:

A. This is a firm fixed-price, indefinite-delivery, indefinite-quantity (IDIQ) contract for Electrical work at Luke AFB, Gila Bend AF Auxiliary Field (to include the Barry M. Goldwater Range), and Fort Tuthill Recreation Area, Flagstaff, Arizona. Each construction project will be awarded by issuing individual Task Orders (TO) against the basic contract on an as needed basis. Projects will be in support of real property maintenance, electrical repair, electrical alteration, and new electrical construction.

B. The Contractor will be required to furnish all materials, equipment, and personnel necessary to design, manage, and accomplish the job. There is NO REQUIREMENT for the contractor to establish and maintain a management office on Luke AFB, but if the contractor would like to establish and maintain an on-base management office, lot space will be provided if available. Individual jobs will vary in size from $50,000 to $15,000,000. The jobs will include tasks including, but not limited to: Design-Build Capabilities, Electrical demolition, exterior electrical, interior electrical, airfield lighting to include construction of new air field lighting vaults, substation repair and high voltage work.

C. The contractor must provide sufficient technical support and project management to assure quality and completeness of designs and drawings when applicable, accuracy of estimates; accommodate a number of concurrent "active" projects; provide flexibility of staff and subcontractor pool to handle rapid increases in work volume, perform according to schedule, on time completion, process submittals in a timely manner; and present a professional demeanor and positive attitude of personnel.

D. Commencement of the contract will be within 10 days of notice to proceed and the duration will be twelve (12) months basic year period with four twelve (12) month option periods, which may be awarded at the option of the Government.

E. If the Government's requirements for services set forth in the solicitation does not result in orders totaling the amount described as "maximum" this shall not constitute the basis for an equitable price adjustment under this contract.

F.

2. General Information:

The following documents will be used in the execution of projects under this contract.

A. Electrical IDIQ Statement of Work B. Electrical IDIQ Base Specifications C. Luke AFB, Master Specifications D. All ‘Section 6 Construction Requirement’ documents E. Electrical IDIQ Cost Estimating System

a. The “e4Clicks Professional Project Estimator” or “e4Clicks Premier Project Estimator" software in conjunction with the respective current year “RS MEANS” pricing book will constitute the Unit Price Book (UPB) for this contract. This UPB will be used by both the Government and Contractor to develop estimates and proposals for each task order including modifications.

b. Quantities calculated for preparing estimates for Task Orders shall be “net”. Additional quantities/items for waste, lap, damages due to delivery, protection of Government property, license, certifications, additional Engineering design support etc. will not be allowed in the estimates or Task Order. These costs shall be accounted for in the contractor’s price coefficient.

F. RS MEANS Books used for this Contract Include

a. RS MEANS Facilities Construction Cost Data

b. RS MEANS Master Composite Cost Data

3. Work by the Government:

The Government is not obligated to issue any particular type of work under this contract and reserves the right to accomplish work using government workforces or by other contracts, as the government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

4. Technical Design Support:

A. The contractor's design capabilities are of utmost importance. The Contractor's staff shall have electrical trade experience. Areas of required technical design competence shall include engineering and drafting capabilities. The contractor's design must comply with the requirements of all building codes listed in Section 6 "Construction Requirements".

B. The government will only provide basic concept design information for a specific work requirement. The contractor, using the concept design information, as well as all governing codes and Electrical IDIQ Specifications, will be required to complete the design and provide construction drawings. Construction drawings must be complete to a point where the drawings clearly indicate the proposed method of accomplishing the work. The Contractor is expected to use recognized industry standard practice in determining his proposed design materials and methods, unless the government specifies otherwise.

C. If specifically required by the Contracting Officer, on a particular Task Order, the contractor may be required to furnish documents/drawings bearing the stamp and signature of a registered architect or professional engineer.

D. RS MEANS line items will be used to estimate the cost for design on individual task orders. The total cumulative percentage for these line items is capped at the legal statutory cost limitation. Individual RS MEANS line items can be modified on a percentage basis. Each design line item will be technically evaluated by civil engineering for each task order.

5. Performance Capabilities:

A. Throughout the life of this contract, whenever there are active TO's, the Contractor’s Project Manger (CPM) shall be available during normal business hours to meet with the Contracting Officer or his/her representative, at the location specified, within one (1) hour after notification by telephone. The CPM shall be available to meet with the CO or his/her representative within 24 hours when there are no active TO's. The CO must be able to contact the CPM at all times by dialing a local telephone number. The CPM shall provide overall contract management, including full authority to develop TO proposals, negotiate, sign award/modification paperwork, supervise individual project superintendents, provide subcontract purchasing and administration, review material submittals and shop drawings, and shall attend all weekly status meetings, site visits and final inspections. The CPM shall have a minimum of five (5) years previous experience as primary manager of an Electrical IDIQ contract or general contracting firm engaged in similar electrical trade projects.

B. Whenever there are active TO's, contractor personnel with the following management/technical support capabilities must be available to properly manage/superintend all TO proposals being developed and/or work under construction

a. Contractor's Project Superintendent (CPS) - Provides on-site supervision of active TO's. The CPS shall visit each active project site daily, submit detailed weekly progress reports (AF Form 3065) for each Task Order, schedule and coordinate subcontractors and material suppliers, and attend all weekly status meetings, site visit, and pre-final/final inspections. Superintendents shall have a minimum of five (5) years previous experience as a high voltage electrical project superintendent (exclusive of time employed as a tradesman or working foreman) for a general contracting firm overseeing one or more simultaneous high voltage electrical commercial construction projects.

b. Contractor's Quality Control Manager (QCM) - Provide quality control management for all active TO's and executes the contractor’s Quality Control (QC) plan. The QCM shall visit each active project site daily to ensure full compliance with all safety requirements, and verify that the materials and workmanship are in accordance with approved construction drawings, shop drawings, material submittals and technical specifications. The CQCM shall prepare and coordinate material submittal sheets and shop drawing submittals, prepare QC reports, schedule and coordinate testing procedures and attend all weekly status meetings, site visits, and pre-final/final inspections. The QCM shall be someone other than the CPM or CPS. QCM shall have a minimum of five (5) years experience in QC management of high voltage electrical construction projects.

c. Contractor’s Safety Officer (CSO) - Provide safety management and enforce safety assurance. Responsible for developing and enforcing contractor’s safety plan. The CSO ensures full compliance to the safety of the job site and workers. The CSO shall have a minimum of five (5) years experience as a safety officer on high voltage electrical projects and cannot be the same person as the QCM or CPS. Please refer to paragraph 38 for more detail of duties.

d. The contractor must provide contact information for all key personnel to include phone number and email address.

C. The Contractor shall also provide and maintain the following capabilities, at a local or remote office, to support the Luke Electrical IDIQ contract:

a. Cost estimator - Provide estimating support, capable of producing accurate quantity take-offs and cost proposals. The estimator shall have previous experience in development of detailed quantity take-off and line item cost estimates for multi-discipline Electrical IDIQ or commercial construction projects. NOTE: The estimator can be the CPM.

D. Percentage of work to be completed by contractor in house according to FAR 52.219-14.

a. General construction. The concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

b. Construction by special trade contractors. The concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

6. Construction Requirements:

A. All design and construction accomplished pursuant to this contract shall comply with the latest edition of the following documents unless the contractor is directed otherwise by the Contracting Officer. Any exceptions must be approved in writing by the Contracting Officer prior to construction start-up.

a. Uniform Building Code

b. Current National Electrical Code

c. NFPA 70

d. NFPA 780

e. Life Support Code – 101

f. UFC 3-560-01

g. AFI 32-1065

h. AFOSH 91-501 and 91-66

i. Mil HDBK 419A

j. National Fire Code

k. Master Base Specifications

l. Electrical IDIQ Specifications

m. Uniform Mechanical Code

n. National Plumbing Code

B. The contractor shall maintain or have access to these documents during the term of this contract.

C. If there is a conflict between these codes, regulations and Electrical IDIQ specifications the most stringent requirements shall apply at all times.

7. Quality Control:

A. The Contractor shall submit a Quality Control Plan that clearly describes the contractor's quality control program/process. This plan should address all aspects of quality control, including responsibility for surveillance of work by both subcontractors and in-house quality control inspectors, process for acceptance, rejection, documentation and resolution of deficiencies, trend analysis, and any other areas that specifically and exclusively relates to the acceptable completion of work and subsequent government inspections and approval. The Quality Control Plan shall be approved by the Government prior to commencement of work. This Quality Control Plan shall include all phases of the construction process from design through project completion. The plan should ensure that all components of construction meet industry standards. This plan will remain in effect for the life of the contract. The Contractor shall maintain adequate Quality Control capabilities regardless of the volume of workload. The Government reserves the right to request any necessary changes to the Quality Control Plan during the life of the contract. Individual Quality Control Plans will not be required for each TO.

B. The contractor will be required to institute a comprehensive Quality Control Program in order to assure himself and the Government that all materials and workmanship are in strict accordance with the Electrical IDIQ specifications, Base Regulations, Federal, State and Local Codes. It is the Contractor's responsibility to provide, inspect, and document the level of quality that has been established by the minimum standards of the Statement of Work and the Electrical IDIQ Specifications.

C. Quality Control Manager: The Quality Control Manager shall direct the execution of the Contractor's approved Quality Control Plan with exclusive responsibility for administration of the plan and inspection of work. The Quality Control Manager shall be available during normal duty hours to investigate and resolve all problems related to Quality Control when notified by the Government Inspector and/or Contracting Officer that a problem exists. The Quality Control Manager shall be a separate individual from the Project Manager or Project Superintendent.

D. Government Inspection: When the Contractor considers that the work is acceptable to the Government and is complete to include final clean-up, he shall inform the Contracting Officer that the work is complete and ready for inspection. The Contracting Officer and his representative may inspect the work on site. In the event that the work is not acceptable, the Contractor shall record a list of items noted by the Government to be corrected. A subsequent inspection may take place in order to review the corrected items. The Government is not required to inspect all work. The Government inspection does not negate the need for regular contractor quality control nor does it indicate either expressed or implied that all codes, safety regulations or any other criteria have been followed properly.

E. Government Approval of Work: The Government will notify the Contractor that work for a specific Task Order is or is not acceptable. Invoices for a specific Task Order shall not be permitted until the Government has accepted the work.

8. Provisions on Contracting Officer’s Authority:

No person other than a Contracting Officer shall have authority to modify the terms of this agreement. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this agreement and not withstanding any provisions contained elsewhere in this agreement, the said authority remains solely with the Contracting Officer. The contractor will not take direction from anyone other than the Contracting Officer. In the event the contractor effects any such changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. The Contracting Officer is the only person who can obligate the government; input taken and acted on that changes the contract (other than health/life safety concerns) in any way received from the user, Civil Engineering or anyone else besides the contracting officer is done so at the sole financial and legal responsibility of the contractor.

9. RS MEANS (National) Total Bare Cost:

A. Line items for each delivery order will be derived from the RS MEANS unit pricing book. The National Total Bare Cost (which excludes RS Means overhead and profit) is derived by adding RS MEANS bare cost of material, labor and equipment as shown in Figure 1 and Figure 2 below. Depending on the specific line item from the RS MEANS unit pricing book any combination of material, labor and equipment may be added

Figure 1: RS MEANS (National) Total Bare Cost Example shows how the (National) total bare cost is calculated when there are no equipment costs.

Figure 2: RS MEANS (National) Total Bare Cost Example shows (National) total bare cost when material labor and equipment are added.

10. Developing the Contractor’s Coefficient:

A. The same coefficient shall be used to price all work at Luke AFB, Gila Bend AFAF, and Ft. Tuthill (i.e. separate coefficients for each location are not authorized).

B. Coefficient is defined as a numerical factor that compensates the Contractor for any and all costs (generally indirect costs) and profit not included in the unit pricing book line item for National Total Bare Cost. The coefficient shall include but not be limited to overhead, profit, labor burden, bond premiums, insurance, taxes, administrative and technical support, costs associated with procurement of required tools, dumpsters and other equipment. No allowance will be considered later for these costs.

C. The Contractor shall consider the following factors which affect the calculation of the coefficients:

a. The coefficient is fixed for the term of the contract, as proposed for each contract year.

b. The UPB prices are for “in-place” quantities. There shall be no allowances added for waste, compaction, storage, shipping, staging, handling, etc.

c. The coefficient shall cover all items including all general conditions, profit, overhead, administrative/technical support and labor burden for the prime Contractor’s office staff and workforce.

d. All vehicles, office supplies/setup, administrative requirements, dumpsters, and equipment/tools which are customary to the trade shall be part of overhead, and therefore included in the coefficients. Under normal circumstances, no equipment/tool rental will be allowed as a direct cost to any Task Order. For example, the Contractor shall provide and maintain equipment/tools such as a generator, gasoline powered pump with hoses, laser level, flatbed trailer, etc. The cost of maintaining, operating, mobilizing, demobilizing and transporting the contractor’s equipment shall be included in the coefficient.

e. Daily clean-up shall be performed at all active project sites. It shall NOT be a direct Task Order cost but shall be paid from the coefficient.

f. Equipment rental shall NOT be allowed as a direct cost to any Task Order, except under special circumstances such as performing work which is not normal for a given trade.

g. Tarpaulins, temporary controls, safety rails, safety nets, tethers, face and clothing protection, traffic and work site signs, barriers, flag persons, site security, required permits, licenses, submittals, drawings, and other risks to doing business shall be included in the coefficient.

D. The Contractor shall propose a coefficient for each year in the contract. Coefficients WILL NOT be adjusted after the initial proposal is accepted. In certain rare cases, economic price adjustment for commodities can be considered.

11. RS MEANS City Cost Index (CCI):

A. The RS MEANS City Cost Index is a tool used to compare costs from city to city. The city cost index is a percentage ratio of a specific city’s cost as it compares to the national average, the RS MEANS national total bare cost.

B. For work on Luke, AFB and Gila Bend AFAF the Phoenix CCI will be used and for work at Ft. Tuthill the Flagstaff CCI will be used. The CCI is updated by RS MEANS quarterly and provides for any economic and market fluctuations. Please refer to Figure 3 for more information on the city cost index.

Figure 3: Example of past City Cost index. In this case, work in Phoenix, AZ is 88.7% of the national average, as defined by RS MEANS (National) Total bare cost.

12. Non-Priced Line Items (NPI):

A. Any item of work not found in the Unit Price Book (UPB) but required under an individual Task Order may be negotiated by the Contracting Officer or his/her designated representative as a Non-Priced Item. The negotiated price of a Non-Priced Items will be the "in-place" price to include material, equipment, and labor (exclusive of the Contractor's or sub-contractor's indirect expenses such as overhead, profit, labor burden, etc) multiplied by the applicable percentage factor (Coefficient) in effect at the time of submission.

B. Non-priced items once negotiated and used in a Task Order will be added to the Special Luke Item (SLI) Supplement to the UPB. Uses of items previously added to the SLI Supplement in subsequent Task Orders shall be considered pre-priced items in those subsequent Task Orders

C. The total dollar amount of all non-priced items for a individual Task Order cannot exceed 10% of the total cost of the Task Order unless a waiver is granted, at the discretion of the contracting officer. No Task Order will be issued when the total amount of all non-priced items exceeds 25% of the total estimated cost of a specific Task Order. The contractor shall track the total non-priced dollar percentage for each Task Order and shall clearly indicate the percentage on each new Task Order or modification proposal.

D. If the contractor's Task Order proposal includes any non-priced items, the items cost must be negotiated. The burden of justification for the dollar value of the NPI falls on the Contractor, who must provide documentation from three independent sources of the actual installed cost of the item. The following documentation shall be provided at negotiations:

a. A minimum of three (3) independent written price quotes which shall include; material(s) description with unit price and installation cost. The price quotes must be submitted on the contractor’s letterhead and be signed by the owner or authorized representative of the company.

E. Although “non-priced items (NPI)" of work will be negotiated, this shall not be construed to include elements of work which are not separately priced but which are incidental to or are customarily required for performance of a priced item of work.

F. NPI are priced for the local market and therefore are not adjust by the local city cost index. For information regarding how NPI are totaled using the contractors coefficient please refer to the section detailing Task Order Procedures under Non-Priced Line Items.

13. How the Total Project Cost is computed

A. The total project cost is derived using the RS MEANS (National) Total Bare cost for every line item required to complete the project, the corresponding City Cost Index and the Contractors derived coefficient.

B. The RS MEANS (National) Total bare cost line items are multiplied by the contractor’s coefficient and the city cost index as follows.

(RS MEANS (National) Total Bare Cost) x (City Cost Index) x (Contractors Coefficient) = Total Cost

C. The following is a numerical example for further clarification.

RS MEANS (National) Total Bare Cost = $10,000 Phoenix, AZ City Cost index = 88.7 % Contractor’s Coefficient = 15%

($10,000) x (.887) x (1.15) = $10,200.50

14. Task Order Procedures:

A. As the need exists for performance under the terms of this contract, the Contracting Officer or his/her authorized representative will notify the contractor of an existing performance requirement and request a price from the Contractor for a "one job, lump sum" Task Order. The Government will provide to the Contractor a Request for Proposal (RFP) with a Statement of Work (SOW) describing the work to be performed, which may include special instructions and conditions, and potentially a Material Submittal Register (AF Form 66). The Contractor WILL NOT be reimbursed for any Pre Task Order costs including proposal preparation and attendance during negotiations or site visits.

B. The contractor shall respond to an RFP within three (3) working days by visiting the proposed work site in the company of the Contracting Officer or his/her authorized representative, the Electrical IDIQ project manager/inspector, and a representative of the using agency. The purpose of this site visit will be to establish a clear understanding between the Contractor and Government as to what work will be required in the Task Order. On-site changes may be made to the SOW or drawings at this time if the contractor or the government identifies items of work that have been left out which needs to be accomplished as part of the task order.

C. Upon establishment of the scope of the individual requirement, the contractor shall then prepare his detailed proposal by identifying tasks, refining quantities, developing cost estimate, preparing construction drawings and or detailed engineering plans/drawings (as the requirements exists) developing performance times, preparing his proposal documents, which includes a detailed statement of proposed work, for submission to the Contracting Officer.

PRICED LINE ITEMS

a. The dictated Electrical IDIQ RS MEANS unit price book(s) shall serve as the basis for establishing the value of the work to be performed on a unit price basis.

b. The contractor's proposal on every Task Order must be supported by necessary documentation as required, to indicate that adequate engineering and planning to accomplish the requirement have been done so as to minimize any delays in the construction process. Examples of documentation that might reasonably be expected would include sketches, construction drawings, calculations, catalog cuts, specifications, architectural renderings, detailed scope of work etc.

c. The contractor's proposal on each Task Order must also be supported by a detailed materials take-off with applicable pricing applied from the Electrical IDIQ Unit Price Book.

d. Cost estimate shall be submitted in the format approved by the Contracting Officer. The contractors coefficient will be applied to the RS MEANS Construction Data Total National Total Bare cost, after the applicable City Cost Index is applied as shown in section 13.

(RS MEANS National Bare Cost) x (City Cost Index) x (Contractors Coefficient) = Total Cost

e. Time allowed for submittal of the contractor's proposal documents for individual requirements will be ten (10) calendar days from the date of site visit or as agreed upon by the Contracting Officer and the contractor.

NON-PRICED LINE ITEMS

a. All non-priced work to be included in an individual project proposal must be supported with the information called for in Section 12 Non-Priced Line Items

b. Non-Priced Line items are totaled different that Priced line items using only the RS MEANS National Total Bare Cost multiplied by the contractor’s coefficient. The City Cost Index is NOT used in the calculation of the total cost for non-priced line items. This is because the research used to arrive at the NPI is done in the local market.

(RS MEANS (National) Total Bare Cost) x (Contractors Coefficient) = Total Cost

D. Upon receipt of the contractor's proposal, the Government will review the proposal for completeness. The Government will negotiate with the contractor all items, quantities, for all pre-priced and non-priced items, and performance times within ten (10) calendar days of receipt of the proposal.

E. A Task Order will then be issued by the Contracting Officer using a DD form 1155.

F. If differing site conditions or changes to the scope of work are encountered after Task Order award, a modification to the TO shall be made.

G. The contractor will be required to submit weekly payroll reports for his/her office staff to the Contracting Officer for the total contract period.

a. For each Task Order issued, a weekly payroll report must be submitted to the Contracting Officer in order to ensure compliance with the Davis Bacon wage rate.

H. Normally, the contractor will only be paid monthly for completed Task Orders. If the performance period of a Task Order exceeds 30 days, partial payment(s) may be authorized.

15. Electrical IDIQ Economic Price Adjustment Supplement Line Items:

Unit prices in the SLI supplement shall be adjusted quarterly by a percentage, to be determined by the Construction Cost Index (CCI) for the city of Phoenix and Flagstaff, AZ as published in the McGraw Hill publication ENR (Engineering News Record) to determine increases or decreases in labor and material. To determine the amount of adjustment, the CO will calculate the change in the index appearing in the issue of the ENR. Once the quarterly percentage of change has been determined, it shall be used to adjust each unit price in the SLI supplement.

16. Computer and Software Requirements:

a. The Contractor shall be reimbursed, under a separate CLIN, for “E4Clicks” cost estimating software and the current version of "R.S. Means Facilities Construction Cost Data and R.S. Means Master Composite Cost Data" database needed to develop cost estimates for Task Order cost proposals. The contractor shall be responsible to install, and maintain all computer hardware and software to run “E4Clicks Software” at the contractor owned or operated facilities. NOTE: The Contractor is not required to provide the Government with any computer hardware.

b. The Government Electrical IDIQ Office will use the latest version of "E4Clicks Premier Project Estimating" software and the current version of "R.S. Means Facilities Construction Cost Data and R.S. Means Master Composite Cost Data" database. To ensure effective cost estimation, procedures for individual Electrical IDIQ Task Orders, the contractor shall use, as a minimum, "E4Clicks Professional Project Estimator" and the current version of "R.S. Means Facilities Construction Cost Data and R.S. Means Master Composite Cost Data" database. If the Contractor prefers, he can use "E4Clicks Premier Project Estimator” cost software, which provides additional Project Management capabilities at the Contractor’s own expense.

c. Each Task order proposal shall be prepared using the most current version of "E4Clicks Professional or Premier Project Estimating" software and the current year "R.S. Means Facilities Construction Cost Data and R.S. Means Master Composite Cost Data” database and submitted in a format approved by the Contracting Officer. All software items are obtainable through 4Clicks Solutions, P.O. Box 76884, Colorado Springs, CO. 80970, Phone (719) 574-7721. Information and software pricing can be obtained by emailing "sales@4clicks-solutions.com" and referring to the Luke AFB Electrical IDIQ contract.

d. The Contractor shall be responsible for providing initial training on the “E4Clicks” estimating system software for up to twelve seats; two (2) will be available for Contractor employees and ten (10) shall be occupied at the government’s discretion. Training must be completed within the first 21 calendar days of initial start up period or as agreed to by the Contracting Officer. This initial cost will be reimbursed by the government.

e. The Contractor shall also install and maintain a copy of the latest version of AutoCAD (to be verified by Contracting Officer) on Contractor’s equipment for the development of construction drawings and "As-Built" drawings. In addition, if the Contractor elects to establish a Management Office on Luke AFB he/she must be able to send and receive E-Mail on the computer(s) located in this office. All drawings submitted by the Contractor shall be created from Computer-Aided Design and Drafting (CADD) software. Drawing files shall be compatible with AutoCAD, without any need for translation or modification by the government. AutoCAD drawings shall comply with the Tri-Service Center’s A/E/C and Spatial Data Standards. Custom menus, line types and text styles shall NOT be used without prior approval of the Contracting Officer. All external reference drawings, if used, must be provided with the basic drawing and be modifiable if required. The Contractor shall submit all CADD drawing files on a CD-ROM.

f. In the event that the contract is terminated for convenience or default, all contractor reimbursed software/books/materials will become a contract deliverable and turned over to the government in its entirety.

17. Pre-Performance Conference:

Prior to issuance of the first Task Order under this contract, the Contracting Officer may elect to host a pre-performance conference. The purpose of this conference shall be to acquaint the Contractor with Government policies and procedures that are to be observed during the prosecution of this work and to develop mutual understanding relative to the administration of the contract. The Contractor and subcontractors shall be represented at the scheduled conference and be prepared to discuss potential difficulties and obstacles.

18. Construction Start up Period:

A. Construction will start with a SEED project that will be awarded at the same time as the contract.

19. Commencement, Execution, Completion and Payment for Work:

A. The Contractor shall be required to commence work required by a Task Order at the time specified on the Notice to Proceed (NTP), execute the work, and complete the entire work not later than the completion time specified on the NTP. The time stated for completion shall include final cleanup of the premises. At the government’s option, it may choose to specify a two-stage performance period. For example, separating material lead-time from construction days can considerably decrease the length of time occupied buildings are inconvenienced by construction. Provisions for liquidated damages will be determined on each Task Order by the Contracting Officer.

B. The Contractor will be paid periodically, as determined by the Contracting Officer upon submission of proper invoices for completed Task Order's. If the performance period for a TO exceeds 59 days and a progress schedule (AF Form 3064) has been submitted and approved partial payment(s) may be authorized. Invoices shall be submitted to the Contracting Officer on a monthly basis for each individual TO that partial payments have been authorized. Final payment on a TO will be withheld until all discrepancies are corrected and as-built drawings are approved by the Government Project Manager.

C. The Contractor acknowledges that the construction undertaken pursuant to this contract or agreement is subject to the provisions of Arizona Revised Statutes, Title 10, Section 32-1101 et. seq., and the jurisdiction of the Arizona Registrar of Contractors.

20. Weather Days:

A. The 56th Operations Support Squadron, Weather Operations Flight (OSW) located in Bldg. 453 (623-856-6837) publishes the historical average number of days that precipitation is expected for each month of the year. The Contractor shall consider this information when estimating Task Order performance times. The Contractor's Task Order proposals shall stipulate the number of weather days and performance days included in the total performance time. For outside work, the published average number of weather days shall be included in any negotiated performance time. Should inclement weather over and above the published average occur, the Contractor may request additional time if the work was affected.

B. Any request for additional weather days must be annotated in the remarks section of the Contractor's weekly progress report (AF Form 3065), and shall include the following information:

a. Each specific day requested.

b. Reason for each day requested, including which trades were affected

C. The Weather Operations Flight publishes a monthly weather report of actual daily temperatures and precipitation at Luke AFB. Any day when only a "trace" of precipitation was recorded will not be considered a rain day.

21. Welding Permit:

No welding, soldering, torch cutting or open flame torch jobs will be permitted without first obtaining an AF Form 592 “Welding Permit” from the Base Fire Department. A copy of the AF Form 592 "Welding Permit" will be posted at the job site when ever torch work is in progress. All fire and safety regulations are to be stringently followed.

22. Excavation Permit (dig permit):

A. The contractor shall apply for and obtain a properly approved and coordinated excavation permit(s) (AF Form 103) prior to any excavation. The Electrical IDIQ project manager upon request will provide the contractor with a blank AF Form 103 which is to be filled in by the contractor. The contractor shall attach to the AF Form 103 drawings and/or details showing the exact location and description of the type of excavation to be accomplished. The contractor shall insure that the location of all underground utilities, once located and marked by the government, are adequately maintained to preclude remarking by government personnel. Should any one of the coordination points indicate an additional underground utility or structure over and above those shown on the contract drawing either by sketch on the contractor's drawing, by field pointing, or by flagging, the contractor shall be responsible for protection of each of the items indicated. If the Contractor damages any of the items indicated, he shall be responsible for prompt repair of the damage to return the item to its original workable condition.

B. Excavations for street and existing utility will also include the following requirements unless waived by the Contracting Officer. Prior to the start of work, all valve locations will be identified/located so the utility can be shut off in the event of accidental damage. To preclude accidental damage, the Contractor shall locate the exact location of all marked utilities by hand digging at least three foot (3') on each side of the marked utility prior to any excavation with power equipment. Any utilities discovered during excavations that are not shown on the drawings or staked by the government will be marked on the contract drawings and will be identified on the Contractor's as-built drawings.

23. Pre-Final and Final Inspection:

A. The government normally will not perform a pre-final inspection of work accomplished on Task Orders. The contractor may request a pre-final inspection for the purpose of having the government assist in identifying potential problems prior to the final inspection but the government has the right to deny the request. If the government agrees to perform a pre-final inspection, any discrepancies identified must be corrected before scheduling a final inspection, unless waived by the CO.

B. The contractor shall submit a written request for final inspection to the Contracting Officer, with the following attachments:

a. Corrected "as-built" drawings in the format of a hard copy and CD.

b. A QC report signed by the Quality Control Manager (QCM) listing any outstanding discrepancies.

C. Any request for final inspection shall be submitted a minimum of five (5) working days prior to the desired date, unless waived by the Contracting Officer. Final inspection should be scheduled to occur prior to the specified contract completion date.

D. Final inspections will be conducted by the Contracting Officer or his authorized representative with the Civil Engineering Electrical IDIQ Project Manager, Contractor, and using agency representative. Discrepancies noted on the “punch list” will be corrected by the Contractor within the time limit specified by the Contracting Officer. If during a final inspection it is obvious to the Contracting Officer that the job site is not ready for a final, the final will be terminated and rescheduled after a minimum of a 24 hour waiting period. If the final was scheduled on the contracted date of completion and the final is terminated by the Contracting Officer, Liquidated Damages (LD's) may be assessed before another final inspection can be scheduled.

24. Warranty:

A. The Contractor shall provide a minimum one-year warranty on all work in accordance with FAR 52.246-21, Warranty of Construction. The contractor will be notified of warranty issues by the Contracting Officer. After being notified of a problem, the contractor must investigate the issue and respond within 24 hours. If the contractor believes the issue is not warranty related, he may request a fact finding visit with the Contracting Officer and Electrical IDIQ Project Manager. If the fact-finding meeting determines the issue is warranty related, the Contractor must repair the item within 48 hours, or as determined by the Contracting Officer.

B. All warranty work will be performed by the contractor to the complete satisfaction of the Contracting Officer in accordance with the applicable specifications.

C. The Contractor is responsible for ensuring subcontractors fulfill warranty requirements on their work. All manufacturer warranties installed under an individual Task Order shall be submitted to the Contracting Officer with an AF Form 3000 prior to Task Order close-out.

25. Government Furnished Equipment:

A. Government Furnished Equipment/Materials (GFE/GFM) will not be furnished to the contractor as a general rule. However, the Government reserves the right to provide GFM and/or Government Furnished Equipment (GFE) to be used on any Task Order. If GFE and/or GFM is provided ONLY the UPB prices for labor and equipment cost will be used. The non-priced items clause will be used to price work involving GFE/GFM if and only if the UPB does not cover the work required.

B. In cases where GFE or GFM is furnished the Contractor will be required to receipt of the materials, and with his own forces, shall transport all items from the Government storage area to the work site indicated on the Task Order. The Contractor assumes the risk and responsibility for the loss or damage to Government furnished property.

C. The Contractor shall follow the instructions of the Contracting Officer's Representative regarding the disposition of all Government-furnished property not consumed in performance of a Task Order.

26. Work in Occupied Areas:

A. The buildings in this contract include multiple use type facilities. They may or may not be occupied when work is going on in them. All work in medical facilities must be coordinated through the Contracting Officer and the Electrical IDIQ Project Manager with hospital staff liaisons to minimize interruption of service. All work in family housing units must be coordinated through the Contracting Officer and the Electrical IDIQ Project Manager with family housing office staff liaisons to minimize inconvenience to family housing occupants. It is the Contractor's responsibility to take whatever measures are necessary to assure the protection of occupant's assets, furnishings, equipment, etc., and to perform the work so as to cause minimal disruption of ongoing activities in occupied areas. All coordination must be accomplished a minimum of five (5) working days in advance of anticipated on-site start date.

B. Delivery of materials and equipment shall be made with a minimum of interference to Government operations and personnel.

C. Any temporary construction used by the contractor for preventing interruption of normal work activity, dust control, or loss of utilities services, etc. shall be subject to approval of the Base Civil Engineer through the Contracting Officer.

27. Coordination with Government Activities:

A. The Contractor shall adhere to the requirements of each individual user organization. Any infringement on the normal working conditions (i.e. closing a hallway) shall be coordinated with the user at least 24 hours in advance.

B. If it becomes necessary to interrupt the using agency's work activities in buildings and/or areas for construction purposes, permission to do so must be requested in writing to the Contracting Officer five (5) working days in advance. Written requests for street closings will be submitted to the Contracting Officer for approval fourteen (14) working days prior to closing of the street. The Contracting Officer shall coordinate requests with the Base Civil Engineer.

C. Work in connection with this contract which requires a temporary outages of any utility services (electrical, water, gas, Fire Detection etc) which will close down or limit (as determined by the Contracting Officer) normal activities in the building, construction area, or other affected areas, shall be performed by the Contractor at a time other than regular work periods of the organization occupying the facility. Requests for utility outages shall be submitted in writing to the Contracting Officer for approval at least fourteen (14) working days in advance. Requests must show date the outage is required, time period for the outage, and specific utility system involved. Shut down of existing utility systems will be accomplished by government personnel IF and ONLY IF contractor personnel are available at the time. Once a utility outage is arranged and work starts, the work must go on until the affected utility is restored and normal activities can resume.

28. Noise Control:

The Contractor shall comply with all applicable state and local laws, ordinances, and regulations relative to noise control. The government may require that operations which generate excessive noise be scheduled at other than standard work hours.

29. Construction Site Maintenance:

A. When necessary the contractor can store all supplies and equipment for each Task Order on the project site. Storage area will be determined by the Contracting Officer. Site shall be maintained in a neat and orderly manner. Fencing and visual screening will be required for outside construction sites to maintain a safe and neat appearance. Contractor shall not leave equipment or materials on site unless prior approval has been obtained from the Contracting Officer.

B. Cover equipment that is to remain in place within the area of contract operations and protect it against damage or loss. Store equipment that is removed in performance of work where directed or reuse in work as required by drawings and specifications. Equipment temporarily removed shall be protected, cleaned and replaced equal to or better than its condition prior to starting work. Security for equipment or material that is to be reused and is removed for temporary storage shall be the sole responsibility of the Contractor.

C. Each project site must be cleaned up at the end of each day. All debris (whether blown in or Contractor generated) on the job site shall be picked up and disposed of properly. All materials shall be neatly stacked and secured to prevent wind gusts from blowing materials around base. If the Contracting Officer or his authorized representative deems the project site is unsafe or unsightly the Contractor may be instructed to halt construction and clean-up the site.

D. Unless otherwise approved by the Contracting Officer, all contractor generated waste shall be hauled from the construction site daily, to a disposal area to be selected by the Contractor located outside the physical boundaries of the installation. The Construction site shall be kept neat, orderly, and safe for workmen at all times.

E. The Contractor shall store all trash in appropriate containers on the job site. If a dumpster is to be used the location of the dumpster shall be as directed by the Electrical IDIQ Project Manager. The Contractor’s dumpster shall be removed prior to final inspection. The Contractor shall repair any damage the dumpster causes to paving or lawns.

F. If the Contractor uses trucks to remove refuse from the job site the refuse must be covered and secure prior to leaving the job site. If any materials are observed falling off the trucks, the truck shall be stopped and reloaded to prevent damage to any other vehicles caused directly/indirectly by falling debris. The Contractor shall bear the monetary responsibility to repair all damage associated with falling debris.

G. The base refuse contract supplies dumpsters for government produced refuse only. The Contractor shall not dump refuse from any Electrical IDIQ project in the government dumpsters. If the Contracting Officer discovers Electrical IDIQ refuse in government dumpsters, he may instruct the Contractor to immediately remove the refuse, or have government resources remove it at the Contractor’s expense.

H. All mud, dirt, debris, foreign objects, or spills of any kind from the Contractor's operations (including subcontractors and suppliers) on streets and parking lots, used as access to the work or staging areas, shall be cleaned off the same day. Taxiways, runways, parking aprons and hard surfaces, used as access to the work or staging areas, shall be kept clean at all times.

I. Trees, Shrubs, Grass and Irrigation Systems: The Contractor shall take appropriate measures to prevent injury to plants and subsurface…