SABER_Contract_2019_SOW.pdf

STATEMENT OF WORK

FOR

SIMPLIFIED ACQUISITION

OF

BASE ENGINEER REQUIREMENTS

(SABER)

AT

DAVIS-MONTHAN AIR FORCE BASE

TUCSON, ARIZONA

19 August 2019

TABLE OF CONTENTS

PARAGRAPH SUBJECT PAGE

1.0 DEFINITIONS 3

2.0 PARTNERING 6

3.0 CONTRACT PERIOD 6

4.0 EXPERIENCE REQUIREMENT 7

5.0 GENERAL CONDITIONS 8

6.0 TASK ORDER PRICING BASIS 9

7.0 CONTRACTOR’S COEFFICIENT AND RETENTION FEE 12

8.0 NON PRE-PRICED ITEMS 13

9.0 TASK ORDER PROPOSALS 13

10.0 TASK ORDER AWARD, DESIGN AND CONSTRUCTION 16

11.0 SPECIAL REQUIREMENTS 24

APPENDIX A: SABER Construction Specifications Volume 01 APPENDIX B: SABER Construction Specifications Volume 02 APPENDIX C: SABER Construction Specifications Volume 03 APPENDIX D: SABER Construction Specifications Volume 04

ATTACHMENT 1: SABER Estimate Cover Sheet ATTACHMENT 2: Non Pre-Priced Item Bid Sheet ATTACHMENT 3: Non Pre-Priced Item Register ATTACHMENT 4: Drawing Cover Sheet ATTACHMENT 5: D Size Drawing Sheet Title Block

STATEMENT OF WORK

FOR

SIMPLIFIED ACQUISITION OF BASE ENGINEER REQUIREMENTS (SABER)

1.0 DEFINITIONS

a. 10% Design – In general, documents which show the essential components of the proposed design and convey that the Contractor fully understands the Task Order requirements and that their proposed price includes all required elements of work to complete the project.

The documents will include the following minimum information, as applicable to the project and required within the Request for Proposal (RFP): DRAWINGS: (a) Concept Floor Plans; (b) Conceptual Interior and Exterior Facility Elevations. DESIGN ANALYSIS: Construction Narrative; the Contractor’s Construction Narrative shall be written to outline the work to be performed per the design requirements demonstrating in sufficient detail that the Contractor understands the Government’s scope of work.

b. 30% Design – In general, documents which further develop the components of the proposed design and convey the work the Contractor will perform to fully develop the Government’s scope of work and includes all required elements of work to complete the project. The documents will include the following minimum information, as applicable to the project: drawings; a design analysis; and any other design components relating to the 30% design as identified in the TO. Major mechanical and electrical equipment items shall be shown on the drawings with single line diagrams. All utilities and structures shall be shown. Drawings shall also include the following, as applicable to the work required under the specific TO:

(1) Site plan showing proposed location of work including benchmarks, access from main roads, construction or alteration to roads, sidewalks, curb and gutter, airfield pavements (asphalt, concrete, base course construction, etc), surface or sub-surface drainage concepts and signage. Show all required controlling dimensions.

(2) Floor plans with dimensions and functional arrangement of all areas; including corridors, exits, stairs, and utility spaces properly related to exterior access, roads, parking, and service areas, etc. Individual treatment shall be given items involving special design and/or deviations from accepted standards and of complex design. Gross floor areas shall be shown for each floor and for the entire building. Floor and roof framing, and loadings shall be indicated. Built-in, installed, and specialized portable equipment shall be indicated to scale. Pertinent information regarding fire prevention and safety requirements shall be shown. Design live and wind loads shall be shown.

(3) Building elevations (exterior and/or interior) shall include story heights, fenestration, and adaptation to finished grades at the site.

(4) Sections of structures, including framing, partitions, suspended ceilings, (if any), ducts, etc., shall be shown.

(5) Typical wall sections shall be shown at a scale of no less than 3/4 inch = 1 foot.

Sections shall include material and thicknesses (to include insulation thickness and minimum thermal resistance R-value), methods of attachment, and type of windows with relation thereof to supporting structural columns and/or walls.

(6) For heating, air conditioning, fire protection, mechanical ventilation and plumbing, and special features such as elevators, hoists, kitchen equipment, etc., indicate the location, capacity, and space requirements for all major items of mechanical equipment. Single line indication and riser diagrams of ducts, pipes, and equipment and their approximate location shall also be shown. The location of fire protection risers shall be shown.

Indication shall be made as to whether piping and duct work are exposed or concealed.

Functional areas where pipes are exposed shall be delineated. Approximate operating range or capacity for heating, ventilation, air conditioning, and refrigeration equipment shall be clearly stated.

(7) For electrical systems, indicate lighting arrangements, type of fixtures proposed, general light intensities, special electrical requirements of the user, including communications and electronic facilities where applicable, fire alarm/mass notification devices, emergency lighting, light and power service entrance and distribution arrangement. Conduits, including those to be wired by others, shall be shown together with indication as to whether conduits are exposed. Functional areas having exposed conduits shall be delineated. Riser diagrams, showing service equipment, feeders, and panels, other than branch circuits, shall be shown. Cable sizes, current demand factors and the switch and panel board descriptions are not required at this time. Location capacity and space requirements of all major items of equipment shall be shown including interior substations with service equipment and panels. Power, communication, and electronic features will be indicated in sufficient detail to identify requirements clearly and to indicate the means of satisfying the requirements.

(8) Provide separate lists of all Government-furnished equipment to be installed by the

Contractor and equipment furnished and installed by the Government, if applicable.

c. 35% Design – Upon completion of Government review and acceptance of the 30% design documents, those documents will be considered to be at the 35% design level. To be considered acceptable to the 35% design level, there should be no outstanding review comments upon which the Government is awaiting clarification or correction from the Contractor.

d. Beneficial Occupancy – FAR 52.236-11, Use and Possession Prior to Completion, allows for the occupation of a building prior to final acceptance. The Contracting Officer must notify the Contractor, in writing, of the Government’s intent to take beneficial occupancy (BO). If the Air Force occupies the facility they must ensure there is no alteration, repair or change in any way to the facility, or any equipment therein. Changes of this nature could alter the Government’s rights under the contract clauses for warranty and inspection.

e. Calendar Day – Each day of the calendar year including workdays, holidays, and weekends (Saturdays and Sundays). Unless otherwise specified, all references to “days” will be considered as calendar days. Note: For all requirements presented in this SOW that are subject to a due date based on a stated number of days, if the due date falls on a day identified by the Government as a non-workday (i.e. weekends, holidays, etc.) the due date of that requirement will be extended to the next workday.

f. Color Board – A visual presentation consisting of samples of the various finishes, grouped together based on location within the project. Samples shall be of adequate size to show the full pattern, texture, and color of each item.

g. Contracting Officer – A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer.

h. Contractor – The term Contractor refers to the prime contractor selected by the Government for award of this contract. The prime contractor is responsible for all sub-contractors, suppliers, and consultants under their employ.

i. Government Furnished Equipment (GFE) / Government Furnished Material (GFM) – Items of equipment or material which the Government will supply to the Contractor for use in the construction of a project.

j. Match Existing – A term used to describe the exactness to which the Contractor is required to match a new product or material to the previously existing and/or adjacent product or material. “Match existing” requires a thorough or exhaustive effort be made on the part of the Contractor to match as close as possible an existing finish, product, color, texture, sheen, etc. This may necessitate the use of custom matching of colors, or providing manufacturers “non-standard” material selections during the submittal process.

k. Military Down Days/Family Days – A military designated non-work day, typically occurring on a Monday or a Friday, declared at the discretion of the Air Force and often delegated to the installation commander. Military down days/family days when designated will fall on the weekday either immediately before or immediately after a federally recognized holiday. The Contractor will be advised of any scheduled or anticipated military down days/family days that will affect a specific task order during the pre-performance meeting for that task order.

l. Professional Certification – The process of affixing a seal or statement to a drawing or design document to indicate that the work to which it is affixed has been performed by a person licensed as a professional, in that area of expertise, in the state of Arizona.

m. Project Specifications – The Government has provided, as Appendix A thru D to this SOW, the construction specifications upon which the Contractor shall reference for construction of all work within each TO. In the event the project specifications do not address elements of work which the Government determines should be addressed by a section or sections of construction specifications, the Government will include such section(s) within the TO RFP. If a discrepancy exists between these specifications and any code, regulation, guidance or other specification section, the Contractor shall immediately notify the Contracting Officer for resolution.

n. Statement of Work (SOW) – A document prepared by the Government and issued to the Contractor as part of the Task Order. Included in the Statement of Work are the specific technical requirements for the project.

o. Task Order (TO) – An individual order issued under an Indefinite Delivery Indefinite

Quantity contract. Task Order is used hereinafter as synonymous with Delivery Order.

2.0. PARTNERING

2.1. In order to most effectively accomplish this contract, the Government proposes to form a cohesive partnership with the Contractor and their sub-contractors. This partnership will strive to draw on the strength of each organization in an effort to achieve quality projects done right the first time, within budget and on schedule. This partnership will be bilateral in make-up and participation by both the Government and contractor personnel is required. Any cost associated with this partnership may be included in the Contractor's coefficient (see section 7.0).

A minimum of two formal partnering meetings are proposed to be held at a location agreed upon by both the Contractor and the Government. The first will be held following contract award and the second at a time to be agreed upon at a later date by the Contractor and the Government. The partnering should include the key high-level personnel from the base and the Contractor. This should include, but not be limited to, contracting administrators, project managers, designers, superintendents and any necessary major sub-contractors. Partnering meetings in addition to the minimum two proposed may be conducted as agreed upon by both parties.

3.0. CONTRACT PERIOD

3.1. The contract period will begin on the date of the contract award and continue through sixty (60) consecutive months (the five (5) year ordering period) or until the contract maximum is reached (see paragraph 3.2). Definitive beginning and ending dates for the five (5) year ordering period will be identified on the award document based on the actual award date.

3.2. The guaranteed minimum quantity of work that will be required under this contract, for the life of the contract and as initiated by one or more TO’s, will be no less than the awardee’s proposed SABER retention fee (see section 7.0). The maximum value per TO will be two million U.S. dollars ($2,000,000.00). The total amount of the contract (contract maximum) for the five year ordering period is twenty-five million U.S. dollars ($25,000,000.00).

3.3. Neither this SOW nor the SABER contract shall be revised, modified nor amended without the mutual consent of the Contracting Officer, 355 CES/CENM (Project Management Element Chief) and the Contractor.

4.0. EXPERIENCE REQUIREMENT

4.1. The Contractor must have been the Prime Contractor for a SABER/JOC contract or similar multi-project/multi-discipline contract within the last five (5) years. Single-discipline, Indefinite Delivery/Indefinite Quantity contracts will not be considered to be similar to a SABER/JOC contract. The Contractor must have the necessary background, supervision, equipment and qualified personnel in order to execute this contract which consists of the proposal, negotiation, design and construction of ten (10) to twenty (20) multi-discipline projects being worked simultaneously. Within their contract proposal package, the Contractor shall address their qualifications both in terms of design expertise, project execution within original established performance periods and proper and adequate equipment to accomplish such work.

4.2. The Contractor shall provide the following on-site staff as a contract minimum:

4.2.1. Senior Project Manager (SPM): The SPM (on-site head of staff) shall have at least ten (10) years’ experience as a Project Manager or SPM in SABER/JOC contracts.

4.2.2. Project Managers (PMs): The Contractor shall provide suitable project management staff in order to meet the requirements of paragraph 4.1. PMs shall have at least five (5) years’ experience managing construction projects with a premium placed on management of government construction projects. It is suggested, but not necessary, that the PMs have a working knowledge of the contract computerized estimating software (see section 6.0). Persons identified as Contractor PMs shall not fill any of the other positions listed in paragraph 4.2.

4.2.3. Quality Assurance / Quality Control (QA/QC): The Contractor shall provide suitable dedicated QA/QC staff in order to meet the requirements of paragraph 4.1. QA/QC staff shall have at least five (5) years’ experience performing construction contract QA/QC, with experience in SABER/JOC contracts being extremely desirable. Each QA/QC staffer shall be responsible for not more than six (6) project TO’s at any one time. Each QA/QC staffer shall not manage any projects and shall not fill any of the other positions listed in paragraph 4.2.

4.2.4. Project Superintendents: The Contractor shall provide suitable dedicated project superintendent staff in order to meet the requirements of paragraph 4.1. Each project superintendent shall be responsible for the superintendence of not more than four

(4) project TO’s at any one time. Each superintendent shall be available to the project sites of their superintendence any time work is being performed, whether the work is performed by the Prime Contractor or performed by a sub-contractor under contract to the Prime Contractor. If the superintendent is not present at a particular site under their superintendence, the superintendent shall be available to the Government by phone and able to respond to any urgent problem or situation encountered with regard to the TO. The superintendent shall respond within one (1) hour of such request and if required by the Government, shall be present at the subject TO project site within two (2) hours.

4.2.5. CAD Drafting Support: The Contractor shall employ adequate drafting support staff in order to provide a turnaround time on all drawings of less than twenty-one

(21) days. All CAD personnel shall have an in-depth knowledge of the AutoDesk/AutoCAD suite of software. The Contractor shall have adequate drafting support in order to fulfill the requirements stated in paragraphs 10.7, 10.8, 10.9 and 10.10.

Persons identified as CAD Drafting Support shall not manage any projects and shall not fill any of the other positions listed in paragraph 4.2.

4.3. All staff positions listed in paragraph 4.2 shall be under the Contractor’s direct employment within ninety (90) days following contract award and shall comprise the minimum number of on-site personnel regardless of the number of active contract TO’s. Prior to the issuance of each TO Notice to Proceed (NTP) (see paragraph 10.5), the Contractor shall provide to the Government in writing the names of Contractor employees filling each staff position listed in paragraph 4.2 for that specific TO. If the Government determines that the Contractor has inadequate staff under its employ to perform current or future TO’s, the Government holds the right to request that the Contractor immediately hire additional personnel. If the Contractor declines to hire additional personnel, they must do so in writing and address to the Government’s satisfaction the specific measures the Contractor will take to ensure their ability to perform in accordance with the contract.

4.4. The Prime Contractor shall retain a suitable group of sub-contractors that will enable them to adequately complete any TO or number of TO’s that the Government may award under this contract. The Contractor shall retain an ample number of sub-contractors in each discipline to maintain the pace of work. Similarly, the Contractor shall not be granted a longer performance period during TO negotiations nor request a performance period extension because they do not retain adequate staff or sub-contractors to properly execute awarded TO’s.

5.0. GENERAL CONDITIONS

5.1. Standard work hours are between 6:00 A.M. and 5:00 P.M., Monday through Friday, excluding federal holidays and military down days/family days. The Contractor may request, at their option, and at no additional expense to the Government, to work during other than standard hours. Requests to work non-standard hours must be submitted in writing to the Contracting Officer at least seven (7) days in advance. No work shall be accomplished during non-standard hours without written approval from the Contracting Officer. Costs for work to be performed under this circumstance shall be calculated the same as standard work hours. If the Government requires work to be performed during other than standard hours, the Government shall provide such requirement to the Contractor in writing. Costs for work required by the Government to be performed during other than standard hours shall be addressed and agreed upon during negotiations for each TO separately.

5.2. All work under this contract will be accomplished on Davis-Monthan AFB, Arizona.

The Government entities with whom the Contractor will interact on a continual basis are 355

CONS/PKAB (the Contracting Squadron SABER element) and 355 CES/CENM (the Civil Engineer Squadron Project Management element).

5.3. The Contractor shall make available to the Government an individual (usually the Senior Project Manager as defined in paragraph 4.2.1) who can be reached twenty-four (24) hours a day, seven (7) days a week for the purpose of responding to any urgent problem or situation encountered with regard to the TO’s issued under this contract. The individual must be located within the Tucson metropolitan area, have the authority to make any and all contract decisions on behalf of the Contractor and be able to execute solutions to urgent and immediate situations as required. This individual’s immediate response is required upon request. The Contractor shall designate this individual in writing and provide their name and phone number to the Contracting Officer at time of contract award. This individual’s name and contact information will be provided by the Contracting Officer to 355 CES/CENM.

5.4. The Contractor may request, at their option, and at no additional expense to the Government, to establish and maintain an office on Davis-Monthan AFB. It shall be expected that such office will be a temporary building as there are no on-base facilities available to be provided by the Government. The facility shall be procured, set in place and all utilities connected at the Contractor's expense. All expenses to establish such office may be included in the Contractor's coefficient. The Government shall provide to the Contractor an approved location to establish such office upon written request by the Contractor. The Contractor shall maintain a communications system (e.g. cell phones) that will allow the Government to relay messages to or obtain answers/responses from the Contractor while in the field. The Contractor shall also have e-mail addresses for all employees that will provide electronic communications between the Government and contractor personnel.

6.0. TASK ORDER PRICING BASIS (PRE-PRICED ITEMS)

6.1. All TO price proposals shall be based on the most current RSMeans cost estimating pricing guides and databases. The Contractor shall utilize the following RSMeans volumes as the basis for contract TO pricing: Facilities Construction; Electrical; Mechanical; Heavy Construction;

and Site Work & Landscape. It is anticipated that the Facilities Construction volume/database will be used for the majority of the line items, however the Electrical, Mechanical, Heavy Construction and Site Work & Landscape volumes/databases should be used to the maximum extent necessary to supplement the Facilities Construction volume/database.

6.2. e4Clicks is the government preferred computerized pricing guide to be utilized as the RSMeans based cost estimating database for the duration of this SABER contract. The RSMeans based cost estimating database (e4Clicks or government approved equal) shall be hereinafter referred to as the Computerized Pricing Guide (CPG). Provision, maintenance and update of the CPG shall be the sole responsibility of the Contractor. The cost to provide, maintain and update the CPG shall be accounted for in the Contractor’s coefficient.

6.2.1. Within twenty-one (21) days of contract award, the Contractor shall provide all materials and service necessary for installation of seven (7) seat licenses of the CPG compatible with Windows 10 for use by Davis-Monthan AFB government personnel. The CPG will include all cost estimating databases as identified above in paragraph 6.1. Note:

the software will be operated within the Davis-Monthan AFB government computer network and will be available for use by all authorized government personnel.

6.2.2. Within fifteen (15) days of software installation, the Contractor shall provide a one-day (8 hour) training course covering the use of the CPG to be held on Davis- Monthan AFB. Training shall be provided for approximately fifteen (15) to twenty (20) government personnel. The Contractor shall verify with the Contracting Officer the actual number of attendees and the specific training location prior to the training date. Similar CPG training will be provided by the Contractor annually as requested by the Government.

6.2.3. The Contractor will provide the Government with annual updates to the CPG software and cost estimating databases described above. The CPG updates shall be provided to the Government as soon as they are released by the respective developer/vendor. The updates are typically released in December of each year and the Contractor should therefore provide them to the Government as soon after release date as possible, but no later than thirty (30) days following release.

6.2.4. The Contractor shall be responsible for establishing a support plan account with the respective CPG developer/vendor for the purposes of answering technical questions on the use of the software and cost estimating databases. The Government shall have access to this support plan at no additional cost. All software components provided by the Contractor shall be repaired at the Contractor’s expense within three (3) working days after a problem is reported to the Contractor by the Government.

6.2.5. The Contractor will be responsible for purchase and use of the same CPG software they provide to the Government as the RSMeans based cost estimating database for the duration of this SABER contract.

6.3. In addition to the CPG, the Contractor shall provide to the Government for their use hard copies of the RSMeans cost estimating pricing guides in the following quantities: Facilities Construction twelve (12) copies; Electrical seven (7) copies; Mechanical nine (9) copies; Site Work & Landscape seven (7) copies; Heavy Construction two (2) copies; Plumbing two (2) copies;

Commercial Renovation two (2) copies; Square Foot Costs two (2) copies.

6.3.1. The Contractor will provide the Government with annual updates of the hard copy RSMeans cost estimating pricing guides described in paragraph 6.3. The pricing guides shall be provided to the Government as soon as they are released by the publisher.

The updates are typically released in December of each year and the Contractor should therefore provide them to the Government as soon after release date as possible, but no later than thirty (30) days following release.

6.4. Once the Government is in possession of the Contractor provided current CPG, all subsequent TO’s and/or contract modifications awarded after such date of possession shall be priced based on that current CPG.

6.4.1. Line item prices for each work item shall include bare costs of materials, equipment, and labor, without markups for overhead and profit. The labor costs for each line item shall be adjusted by the CPG city cost index weighted average for Tucson, Arizona. Material and equipment costs shall be adjusted within each division by the city cost indexes for Tucson, Arizona. The Contractor’s coefficient shall be the means to account for overhead and profit, wage adjustments other than city cost index and other additional costs.

6.4.2. All line item quantities entered into the CPG shall reflect the actual takeoff quantities without inclusion of waste material. No additional quantity shall be added for scrap or waste. For example, if the actual material length called for on the construction drawings is 12 feet, the Contractor shall not use “20 linear feet” as a line item quantity even if that material can only be obtained in 20 foot lengths. The Contractor’s coefficient shall be the means to account for scrap, waste and other additional costs.

6.4.3. Line items in the CPG shall be considered all-inclusive. The Contractor shall not include quantities in addition to actual takeoff quantities to compensate for work that in the Contractor’s opinion is not adequately included in any particular line item. The Contractor shall not add additional expenses to any line item to compensate for costs such as manufacturing, shipping, installation, or similar costs (for example mold charges for split face block, shipping costs of large equipment, etc).

6.4.4. The intent of a SABER contract is simplified acquisition based on a mutually acceptable set of pre-priced construction line items from which the Government’s estimated cost and the Contractor’s proposed price can be expeditiously agreed upon. To this end, the Contractor shall base their price proposal upon the existing CPG line items and not upon vendor, manufacturer, sub-contractor, etc. pricing quotations. The only exception to this requirement will be the inclusion of non pre-priced items as stipulated in Section 8.0 of this SOW.

6.4.5. The base labor rate (including fringes) shown at the end of the CPG (Column A – Hourly Rate) shall have line items assigned to each trade.

6.4.6. The Government reserves the right to provide Government Furnished Material (GFM) possessed by the Government to be used by the Contractor for installation within a particular TO. If GFM is provided by the Government for installation within a TO, the Contractor shall include only the proposed labor hours (Column A – Hourly Rate) from the CPG in computing the installation costs.

6.4.7. The Contractor shall not include any Division 1 (General Requirements) line items from any CPG database within any TO price proposal. The Contractor shall include such expenses within the determination of their coefficient. See paragraph 11.4 for exceptions to this restriction. Division 1 includes, but is not limited to, items such as construction management fees, security factors, taxes, main office expense, overhead, quality control, testing, day-to-day construction site inspection, temporary utilities, equipment mobilization, temporary fencing, and building commissioning to name a few.

6.5. All copies of software, manuals, pricing guides, etc. will remain the property of the Government upon contract completion.

7.0. CONTRACTOR’S COEFFICIENT AND RETENTION FEE

7.1. The Contractor shall propose to the Government a single pricing coefficient under this contract, applicable to all SABER project TO’s. The Contractor’s coefficient shall be proposed prior to contract award and will remain in effect for the full five (5) year ordering period.

7.2 The Contractor’s coefficient shall be applied to each TO price proposal as a factor in determining the total price of the CPG line items. The coefficient shall be applied to the sum of all CPG line item prices to obtain the total pre-priced component of the TO price proposal and shall be applied subsequent to the application of the CPG City Cost Index (CCI). The Contractor’s coefficient shall be proposed to a maximum of two (2) decimal places and may result in an increase to the CPG prices (e.g. a coefficient of 1.10), a decrease (e.g. 0.90) or even (e.g., 1.00). In proposing their coefficient, the Contractor shall ensure they can sustain acceptable performance of this contract for the duration of the five (5) year ordering period.

7.3. In determining their coefficient, the Contractor shall include the cost for performing all services unless expressly prohibited elsewhere in this SOW or the SABER contract. The coefficient will include, but is not limited to, the following: all Division 01 CPG line items (except as stipulated in paragraph 11.4.); all costs to obtain, maintain, update, etc. the CPG and provide CPG training; all costs to obtain/provide to the Government the RSMeans cost estimating pricing guides and annual updates; overhead and profit for both the prime contractor and any sub-contractors or suppliers); mobilization/demobilization (see paragraph 11.4 for exceptions); bond premiums; insurance; protection of government property to include any fencing or barriers inside or outside of a building; costs of design including as-built research/site verification (see paragraph 9.8.) and investigation, engineering, field surveying, registered engineer stamps on drawings and all tests and/or samples required to properly determine engineering design calculations;

negotiations; modification preparation costs (positive or negative); expenses, charges, claims, fines, and/or fees incurred by compliance with any Federal, State, County, and/or City code, standard, regulation, or law (including environmental and/or tax laws); general & administrative expenses; prime and sub-contractors expenses for transportation to and from the jobsite; one-year proposal price guarantees; and other associated contingencies.

7.4. No allowance will be made for any cost other than the pre-priced items, non pre-priced items and Contractor’s coefficient as described in this SOW.

7.5. The Contractor shall also propose to the Government a single retention fee (SABER Fee) under this contract, applicable to each SABER project TO. The Contractor’s SABER Fee shall be proposed prior to contract award and will remain in effect for the full five (5) year ordering period. The SABER fee is not indicative of the level of work that is required to prepare the Contractor’s proposal at any project magnitude level. The SABER fee is instead intended as earnest money from the agency funding the project and to authorize the Contractor to bring the TO from design concept to final negotiated proposal amount. The SABER fee is also intended to hold the TO until construction funding is received by the Government or for 365 days (whichever comes first). Once invoiced and paid, the SABER fee will be subtracted from the final negotiated proposal amount to determine the funds needed for final contract award. In other words, the SABER fee is not payment over and above the final negotiated proposal amount (see section 10.0.

for further information).

8.0. NON PRE-PRICED ITEMS (NPI)

8.1. Some TO’s may require specialized equipment or work items that are not listed in the CPG. Costs for these items shall be negotiated separately as Non Pre-Priced Items (NPI) and will be based upon documented direct and indirect costs. The price proposal for these items will be submitted within a TO proposal. The total cost of NPI’s relative to the total project TO cost shall not exceed ten (10) percent. This limitation is negotiable at the discretion of the Government.

8.2. The Contractor shall provide catalog cut sheets or other published product data accompanied by three (3) written supplier/vendor quotations to support the material cost of the NPI price proposal. The Contractor will use the lowest quoted price to complete the NPI price proposal. If the item will be provided through the General Services Administration (GSA) or can be provided by only one supplier, the Contractor will be allowed to provide only one quotation.

The Contractor shall use a GSA material quote as often as possible. Provision of less than three

(3) quotations or use of other than the lowest quotation will require written justification by the Contractor.

8.3. The NPI price proposal will be documented and submitted on the Non Pre-Priced Item Bid Sheet provided as Attachment 2 to this SOW. The Contractor shall base any associated labor cost of installation using the base labor rate (including fringes) shown at the end of the CPG (Column A – Hourly Rate). The quantity of labor hours proposed for an NPI shall be based on similar work listed in the CPG and shall be negotiable by the Government. The equipment costs shall be based on quotes received for local equipment rental and the NPI Bid Sheet shall be accompanied by three written supplier quotations to support the equipment rental cost proposed.

The Contractor will use the lowest quoted rental price to complete the NPI price proposal. The Government and the Contractor will mutually agree on the accepted material, labor and equipment prices and labor hours assigned to these items prior to acceptance of the NPI proposal.

8.4. Once an NPI price proposal is accepted by the Government for use in a Task Order, that item will be added to the NPI Register (see attachment 3) and will be available for use within future TO’s without need for further negotiation. See Section 9.0., Task Order Proposals, of this SOW for guidance regarding inclusion of NPI’s in TO’s proposals. Individual NPI’s will carry over annually as accepted within the five (5) year ordering period. The Contractor may request to renegotiate any NPI no sooner than the end of the calendar year during which that NPI was last accepted for use by the Government.

9.0. TASK ORDER PROPOSALS

9.1. The purpose of the Air Force SABER program is to expedite contract award of Civil Engineer requirements. Therefore, contractor responsiveness under the terms of this contract is paramount. Once the Contracting Officer or their designated representative notifies the Contractor of a proposal requirement, the Contractor is expected to expeditiously prepare their proposal.

9.2. The Contractor will receive from the Government a Request For Proposal (RFP) consisting of a cost magnitude range that the Government estimates the project should be completed within (based upon the scope at the time of the RFP submittal), a Statement Of Work (SOW), an AF Form 66 (Schedule of Material Submittal Request), and sketches when applicable or available. Upon receipt of the RFP from the Government, the Contractor and all applicable sub-contractors shall attend a site visit accompanied by the Contracting Officer and/or their designated representative within seven (7) days or as directed by the Contracting Officer.

9.3. After the project site visit the Contractor shall request in writing via a Request for Information (RFI) any clarification of the SOW as necessary. The Government will respond in writing to any Contractor RFI’s within seven (7) days.

9.4. The Contractor shall prepare and submit their written proposal within the time period outlined in the task order RFP. This time period will be based on the project complexity and level of effort required, not on the project magnitude, and will begin after the initial site visit is accomplished. The Contractor’s proposal shall consist of a ten percent (10%) design and a price proposal.

9.5. The ten percent (10%) design shall comply with the description provided in Section

1.0 of this SOW and must demonstrate a clear understanding of the TO SOW and that the SOW is sufficiently detailed to adequately describe all work and work areas for that particular TO. In lieu of drawing or detailing every aspect of the design on the concept drawings, the Contractor may use annotation and notes to describe the necessary details which have been considered and included in their proposal. The Contractor shall submit in their Design Analysis documentation as necessary to substantiate line item quantities and provide any supporting documentation necessary to present a complete proposal package. Government evaluation to determine the adequacy of the documentation that will support a thorough government technical evaluation of the proposal shall be determined on a case-by-case basis.

9.6. The Contractor’s price proposal shall consist of a SABER Estimate Cover Sheet (see Attachment 1), a PDF copy of the CPG detailed price proposal, a copy of the CPG detailed price proposal electronic file on CD/DVD, the NPI Register identifying quantities of any NPI’s included in the price proposal and any NPI Bid Sheets for newly proposed NPI’s under the TO being proposed on.

9.7. The task order RFP will state the period of performance (PoP) in calendar days within which the Government requires the Contractor to complete the project. This PoP is presented as a “not to exceed” period of time and will be based on the project complexity and level of effort required, not on the project magnitude. If the Contractor determines that an alternate PoP is warranted, the Contractor should propose the alternate PoP within their proposal to include written justification for the alternate PoP. A longer PoP may be warranted for TO’s that include long lead-time items such as large electrical or mechanical equipment, steel roof or building material, etc. If the Contractor intends to work nights and/or weekends or employ additional work crew in order to complete a task order within a certain PoP, no extra compensation will be negotiated. The PoP will begin upon issuance of the TO NTP by the Contracting Officer and will include time to complete project close out documentation as well as time for the Government to complete final TO payment.

9.8. The Government has as-built drawings on file for most base facilities and infrastructure. It is highly recommended that the Contractor references these as-built drawings as early as possible when working a task order. In addition, the Government may provide electronic copies of as-builts, floor plans, design drawings, and/or details for the Contractor’s use in preparing design drawings, if they are available. However, it is ultimately the Contractor’s responsibility to verify actual “as-built” conditions and request from the Government any as-built drawings that would be applicable to the project. The Government will not award a task order modification to reimburse the Contractor or any sub-contractor for work to correct a contractor design omission that was available on government as-builts or that was readily apparent at the construction site.

The Contractor is fully responsibility to ensure that their understanding of the project requirements and the SOW and their proposal adequately reflect existing conditions on-site.

9.9. If there is a disagreement between the Government and the Contractor during negotiations about construction methods or desired equipment to be used as part of a task order, the method that is negotiated shall be used on-site per negotiations. If the Contractor determines post-award an alternate method of construction for project completion, the Contractor will request such a change in writing to the Contracting Officer for a Contracting Officer’s determination.

9.10. All drawings, details, and/or notes shall indicate compliance with the requirements of all applicable codes and construction guidelines to include, but not limited to:

Davis-Monthan AFB Design Compatibility Guidelines Davis-Monthan AFB Installation Development and Design (ID2) Handbook 355 Communications Squadron Base Communications Standards 355 CES EMO Civilian Contractor Environmental Guide American Society of Testing and Materials (ASTM) Standards American National Standards Institute (ANSI) Standards Architectural Barriers Act (ABA) Accessibility Guidelines for Buildings and Facilities National Fire Protection Code (NFPA), with particulate attention paid to:

NFPA 70, National Electrical Code (NEC) NFPA 72, National Fire Alarm and Signaling Code NFPA 101, Life Safety Code Unified Facilities Criteria (UFC), ALL that apply with particulate attention to:

UFC 3-120-01: Air Force Sign Standard UFC 3-600-01, Fire Protection Engineering for Facilities UFC 4-010-01, DoD Minimum Antiterrorism Standards for Buildings UFC 4-021-01, Design and O&M: Mass Notification Systems UFC 3-420-01, Plumbing Systems UFC 3-530-01, Design: Interior, Exterior Lighting and Controls UFC 3-230-01, Interior Electrical Systems UFC 3-550-01, Exterior Electrical Power Distribution Air Force Instructions, Handbooks, Manuals, etc; ALL that apply International Building Code and Arizona State Building Code International Mechanical Code Uniform Plumbing Code ANSI C-2, National Electrical Safety Code (NESC) ANSI/ASCE 7-95, Minimum Design Loads for Buildings and Other Structures

9.10.1. The Davis-Monthan AFB Design Compatibility Guidelines, the Davis- Monthan AFB ID2 Handbook, the 355 Communications Squadron Base Communications Standards and the 355 CES EMO Civilian Contractor Environmental Guide are provided to the Contractor by the Government. All volumes of the Unified Facilities Criteria as well as all Air Force Instructions, Handbooks, Manuals, etc. are available at the Whole Building Design Guide website (www.wbdg.org). The Contractor shall source all other necessary codes and construction guidelines.

9.10.2. The Contractor is responsible to ensure that all work performed complies with the most recent versions of all codes and construction guidelines in effect at the time the TO RFP is issued to the Contractor. If a discrepancy exists between any codes, the Contractor shall notify the Government and use the most stringent requirement. Neither the Contracting Officer nor the CES PM has the personal authority to waive any construction law, code, or regulation, whether it is listed in this SOW or any other source.

Any work that is later found to not meet codes, guides, and/or standards that were in force at the time of task order award shall be corrected to comply with such code, guide and/or standard at no extra cost to the Government. If there is reasonable cause and authority available to seek a waiver of a particular construction law, code, or regulation, the Contractor shall make such recommendation in writing, submitted as an RFI, to the Contracting Officer for determination by the Government whether or not to pursue such a waiver request.

9.10.3. Compliance with several code requirements for any Air Force project is directly dependent on the magnitude of the project cost. Renovation projects that are estimated to cost less than fifty percent (50%) of the Plant Replacement Value (PRV) of the existing facility are not required to meet certain UFC guidance. In addition, for smaller new construction projects, the Air Force may determine it is in its best interest to waive certain requirements. In order to properly design any project, the TO SOW provided to the Contractor within the RFP will state if the scope of the project will be less/greater than 50% of the PRV and/or if other UFC guidelines are waived. This will allow the Contractor to properly determine regulation adherence requirements. However, the Contractor’s responsibility to design to all applicable codes and regulations is only waived with the specific written approval of the Contracting Officer within the TO SOW. When submitting a TO proposal, the Contractor shall list within the Design Analysis which codes and/or design regulations, if any, have been waived as part of the TO proposal process. Unless specifically listed, each task order shall be in compliance with all other codes/guidelines.

Design submittal approval by the Government does not otherwise waive the requirement for the Contractor to meet all applicable codes, guides, laws, and regulations, as it is the Contractor’s contractual responsibility to ensure compliance.

10.0 TASK ORDER AWARD, DESIGN AND CONSTRUCTION

10.1. Once the Government has determined the adequacy of the Contractor’s proposal, the Government will provide written acceptance of the proposal. Upon acceptance by the Government, the accepted proposal, to include the proposal price, shall remain valid for one year (365 days) from the date the proposal was accepted in writing. The Contractor agrees that the Government is not obligated to issue a task order to the Contractor for the construction of a project that has been negotiated. All materials submitted to the Government in the Contractor’s TO proposals will remain the property of the Government upon receipt. If the Government does not issue a task order on an accepted proposal within sixty (60) days of written acceptance, the Contractor may invoice the Government for the SABER fee described in paragraph 7.5.

10.2. If, within one year (365 days) of written proposal acceptance, the Government issues a task order for the construction of a project, the TO award amount will be the negotiated proposal price less any amount for which the Contractor has already invoiced and been paid by the Government. The negotiated proposal price, to include all line items of the negotiated proposal price, shall be guaranteed to remain unchanged by the Contractor or the Government for one year (365 days). The proposal shall not be renegotiated nor will new or updated costs be considered for any line item. Any anticipated material price fluctuations shall be a consideration by the Contractor within the determination of their coefficient and not hedged into individual task orders.

10.3. Any material cost quotes submitted as an NPI within a TO price proposal (not otherwise listed in the CPG) SHALL BE the actual cost of that material at the time the NPI price proposal was submitted. If the Contractor anticipates that material suppliers will not guarantee their prices for 365 days, the Contractor should consider this factor within the determination of their coefficient.

10.4. If the Government does not issue a task order within one year (365 days) for the construction of a project for which written acceptance of the Contractor’s proposal was provided, that proposal will become null and void. The Contractor may invoice the Government for the SABER fee described in paragraph 7.5 if not it has not already been paid to the Contractor by the Government.

10.5. The Contractor should anticipate that a task order pre-construction meeting (pre-con) will be scheduled within two weeks following contract award (with the notable exception of the end of the fiscal year (30 September) when pre-cons will usually be delayed until after 01 October).

The TO NTP will be issued the same day as the pre-con unless site conditions warrant otherwise or the Government requests a delay. Regardless of any delays, all TO NTP’s will be issued no later than 90 days following TO award to meet Federal Acquisition Rule requirements. Any delays in issuing NTP shall be strictly at the discretion of the Contracting Officer after consultation with the CES Project Manager (and contractor representative, if necessary).

10.6. Within ten (10) days of TO NTP, the Contractor shall prepare and submit to the Government for review and approval an AF Form 3064, Contract Progress Schedule. The Contract Progress Schedule is intended to provide a general administrative schedule of TO progression spanning NTP to TO final payment. It will indicate milestones of TO execution but is not intended to present specific and finite working task execution as would be presented in a construction schedule. Some TO’s may not warrant the preparation and submission of a Contract Progress Schedule in which case this will be so stated in the TO RFP.

10.7. The Contractor shall submit for Government review four (4) sets (one (1) full sized, two (2) half sized and one (1) 8.5”x11”) of project drawings marked “PRELIMINARY CONSTRUCTION SET”.