Attachment_5_-_Historical_Frequently_Asked_Questions.docx

Historical Frequently Asked Questions and Answers for Mess Attendant Services at Tyndall AFB, FL

1. Minor/Major Maintenance and Repair CLINs - Please explain what costs and prices are to be included in CLIN 0002 and other CLINs for Minor/Major Maintenance and Repair. What is the definition of the UNIT “Lot” and what is to be entered in UNIT PRICE?

A. Per Addendum to 52.212-1(1) (b) Note that some CLIN’s unit and extended prices will be pre-populated by the Government on Not to Exceed (NTE) basis. The contractor will not be responsible for populating any portion of the NTE CLIN’s, but those prices will be applied to every proposal submitted.

2. In paragraph 4.18, the last sentence states that the Government will fix all Govt. provided equipment, except items listed in Technical Exhibit 4a. As TE 4a only includes kitchen and service smallwares, pots and pans, and furniture, this seems to contradict contractor responsibility for minor/major maintenance? Please clarify.

A. The contractor is responsible for all minor and major maintenance. Once something is identified to the Food Service Officer (FSO), the FSO will contact 325 CES to repair the item unless it is listed on Technical Exhibit 4a. Also note, answer to question 1.

3. What reimbursable “major” maintenance costs, as per 4.18.2, if any, are to be included in CLIN 0002, etc,?

A. Per Addendum to 52.212-1(1)(b) Note that some CLIN’s unit and extended prices will be pre-populated by the Government on Not to Exceed (NTE) basis. The contractor will not be responsible for populating any portion of the NTE CLIN’s but those prices will be applied to every proposal submitted.

4. 4.18.4 Purchased Parts – Are the projected cost of Parts to be included in this CLIN?

A. Per Addendum to 52.212-1(1) (b) Note that some CLIN’s unit and extended prices will be pre-populated by the Government on Not to Exceed (NTE) basis. The contractor will not be responsible for populating any portion of the NTE CLIN’s but those prices will be applied to every proposal submitted.

5. 4.18.7 Preventive Maintenance (PM) and 10.3 – The cost for Contractor provided preventive maintenance is to “be included in the Firm Fixed Price for monthly service”. Is a monthly rate for PM to be included in CLIN 0002, etc.?

A. Per Addendum to 52.212-1(1) (b) Note that some CLIN’s unit and extended prices will be pre-populated by the Government on Not to Exceed (NTE) basis. The contractor will not be responsible for populating any portion of the NTE CLIN’s but those prices will be applied to every proposal submitted.

6. In the CBA it appears there is information missing regarding the uniform allowance. Normally there is a price associated with the maintenance of the uniforms and that is missing.

A. Uniform costs are to be included overhead costs.

7. Paragraph 6.3.4.3 refers to an hourly rate CLIN for "extended service hours" on the bid schedule. There is no such CLIN on the bid schedule. Please clarify.

A. These hours will be covered by CLIN 0003, which the contractor is not responsible for populating. See paragraph A, 1, b of the Addendum to 52.212-1 for NTE pricing.

8. Is delivery service of Boxed Flight meals required of the contractor?

A. No.

9. Is contractor service required at the Raptor Quick Turn (RQT) beyond the established meal service times?

A. Yes, they clean up after each meal period and are usually gone by 2000.

10. Are hot meals and salad bar service provided at the RQT by contract personnel?

A. Hot meals are prepared by military but served by the contractor. Salads are prepared and served by contractors.

11. In one section of the PWS it states the hours of operation for the RQT is 24hrs a day but in another it states 1030 - 1930? What are the hours needed for contractor support?

A. 0630 – 2000. If there are after hour meals that the flight kitchen knows about in advance, the contractors will prepare them before leaving and the military will come in to provide them to the crew or whoever picks the meals up. In other words the military is on call 24/7.

12. Is the contractor responsible for making Deli sandwiches at the Berg-Liles facility?

A. Yes for Grab-n-Go but not for the deli bar.

13. How many Grab-n-Go meals will the contractor be preparing daily?

A. For the Berg the contractors make approx 20 sandwiches in the morning and in the evening but there are no grab n go meals. For the RQT contractors make approx 135 box meals per day.

14. Paragraph 6.3.4.2-- Prepare short order items such as hamburgers, hotdogs, grilled cheese, etc according to progressive cooking method for the customer. Is the contractor responsible for short order cooks daily or is this only applicable when contingency cooks are provided?

A. Only when contingency cooks are needed.

15. How often are Prime Vendor deliveries?

A. 5 days a week, however, contractors are not responsible for assisting with deliveries.

16. What is the square footage of the carpet that requires monthly steam cleaning?

A. 3000 square feet.

17. Technical Exhibit 1--- Flight and ground support feeding will be accomplished Monday--Friday, and on weekend/holidays "as needed". Is the contractor responsible for preparing these meals on weekend/holidays?

A. The contractor is responsible for preparing the meals ahead of time but the military will be there to make the transaction with the customer.

18. Does the snack line at the RQT stay open 15 minutes after the published meal hours for seconds?

A. Yes.