RFI Response Sheet Avon Park BOS - Final.xlsx
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- Attached to
- BASE OPERATIONS SUPPORT SERVICES (BOS), AVON PARK - AMENDMENT 02 Federal contract opportunity
- Solicitation number
- FA481421R0002
About this file
This document is a request for proposal (RFP) for base operations support services at Avon Park Air Force Range in Florida. The Department of the Air Force is seeking a contractor to provide range maintenance, target construction and maintenance, civil engineering operations, roads and grounds maintenance, infrastructure maintenance, preventive maintenance of real property and equipment, refuse collection, custodial services, administrative support, supply and fuels support, communications support including local area network, land mobile radios and desktop computers, transportation services, environmental program support, and hazardous waste management. The RFP is a 100% small business set-aside with a NAICS code of 561210 and size standard of $41.5 million. The contract will be a fixed-price agreement for one base year plus six one-year options. The pre-proposal conference was scheduled for May 25, 2021 and requests for information were due by June 2, 2021. The incumbent contractor will be selected in 2021 to begin the base period of performance.
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Questions
| BOS SERVICES AVON PARK | |
| REQUEST FOR INFORMATION | |
| 10 Jun 2021 | |
| Question | |
| Number | Document |
| Name | Page |
| Number | Referenced |
| Text | Contractor |
| Question | Government |
Response
| Q1 | RFP | Pg 202, Para # 5, Relevant Contracts | The RFP states, “Submit information in accordance with Attachment A: Past Performance Information on a maximum five (5) recent contracts…” | Question: Considering this document will provide guidance to the development of all Offerors Recent Contracts, will the Government provide that document (Attachment A: Past Performance Information)? | The Past Performance Summary Sheet has been provided with the solicitation. |
| Q2 | RFP | Pg 201, Para # 11, Relevant Contracts | The RFP states, “Each offeror shall provide a list of no more than five (5) of the most recent and relevant contracts performed for federal agencies and/or commercial customers.” | Question: Will the Government confirm that affiliate past performance will be accepted for the proposal? | Yes, pursuant to FAR 9.104-3(c) and FAR 2.101 Definitions, Small Business concerns. |
| Q3 | RFP | Pg 198, Para # 6, Subfactor 3 | The RFP states, “The offeror will submit an Experience Summary Sheet (ESS) (Attachment 1) that shows it has provided.” | Question: Will the Government provide that document (Experience Summary Sheet, and will it be used for all experience references within Subfactor 3? | Yes, please see the BASE OPERATIONS SUPPORT SERVICES (BOS), AVON PARK - AMENDMENT 01 posted on 26 May 2021 under the attachment entitled experience worksheet. |
| Q4 | RFP | Pg 198, Para # 8, Subfactor 3 | The RFP states, “Experience in design of 7 construction projects…”, but the items described in items a-f total nine and also includes a repeated item (c.i and d). | Question: Will the Government clarify which projects the Offeror should submit? | See amendment FA481421R0002 solicitation form 1449. Language provided states "The contractor is requried to submit seven construction projects out of the nine projects listed." |
| Q5 | Solicitation | pg198-199, B.1.c.i. & d; pg199, C.1.c.i. & d; pg209, B.1.c.i. & d; and pg210, C.1.c.i. & d | c. Two HVAC/Energy Projects. i. One Electrical Project: Must be construction, repair, or modification of the high voltage infrastructure (i.e. distribution, switches, transformers). d. One Electrical Project: Must be construction, repair, or modification of the high voltage infrastructure (i.e. distribution, switches, transformers) | “i” and “d” are identical in their wording. Please clarify the intended difference between the two projects that are to be cited. | Duplicate has been removed from the list of projects. |
| Q6 | Solicitation | pg198, B.1; pg199, |
C.1; and pg209,
| B.1 & C.1 | “Experience in [design or construction management] of 7 construction projects…” | Counting the number of projects listed in the sub-bullets, the total would be eight. | See amendment FA481421R0002 solicitation form 1449. Language provided states "The contractor is requried to submit seven construction projects out of the eight projects listed." | |||
| Q7 | Solicitation | pg198, B.1, and pg209, B.1 | “Experience in design of 7 construction projects in the disciplines, as identified below, as the Prime Contractor equal to or greater than $200,000 …” | Is each project in the sub-bullets that follow to have an estimated construction total of $200K or greater or is that total in aggregate for all of 8 projects that are to be provided? | Yes, each project in the sub-bullets is to have an estimated construction total of $200K or greater. | |
| Q8 | Solicitation | pg199, B.2, and pg209, B.2 | “Experience in design for no less than three ( 3) construction projects of varying disciplines equal to or greater than $300,000 in scope…” | Is each project listed to have an estimated construction total of >$300K or is that total in aggregate for all of 3 projects that are to be provided? | Yes, each project in the sub-bullets is to have an estimated construction total of $300K or greater. | |
| Q9 | Solicitation | pg199, C.1, and pg209 C.1 | “Experience in construction management of 7 construction projects in the disciplines as identified below, as the Prime Contractor equal to or greater than $100,000 …” | Is each project in the sub-bullets that follow to have an estimated construction total of $100K or more or is that total in aggregate for all of 8 projects that are to be provided? | Yes, each project in the sub-bullets is to have an estimated construction total of $100K or greater. | |
| Q10 | Solicitation | pg199, C.2 and pg210, C.2 | “Experience in construction management for no less than three (3) construction projects of varying disciplines equal to or greater than $100,000 in scope…” | Is each project listed to have an estimated construction total of >$100K or is that total in aggregate for all of 3 projects that are to be provided? | Yes, each project listed to have an estimated construction total of >$100K. | |
| Q11 | Solicitation | pg198, A1; and pg208 | “The offeror will submit an Experience Summary Sheet (ESS) …” and “The offeror will submit an Experience Summary Sheet (ESS) (Attachment 1),” respectively | Should an Experience Summary Sheet be submitted for each project? | No. The offeror shall submit an Experience Summary Sheet for the Program it has managed that demonstrates the offeror,"...has provided engineering project planning, programming, design and construction management services for a military installation exceeding 10 projects with an aggregate value of over $3.0M a year and performed primary construction management of 10 projects with an aggregate value of over $3.0M with a total program in excess of $8M in the last 5 years." | |
| Q12 | Solicitation | pg198, A1; and pg208 | “The offeror will submit an Experience Summary Sheet (ESS) …” and “The offeror will submit an Experience Summary Sheet (ESS) (Attachment 1),” respectively | Are Experience Summary Sheet(s) included in page count? | Yes, the Experience Summary Sheet is included in the page count for Volume 1 - Technical. | |
| Q13 | Experience | |||||
| Summary Sheet | #10 | “Cost of Services Provided:” | What are the services in question? There are two interpretations: |
i. The cost of our project management/oversight services -or-
ii. The cost of the work performed by a third-party construction contractor that we oversaw ESS Document Revised, Question #10 now reads, "Aggregate Value of Program Overseen by Offeror".
Interpretation II. is correct, the government is looking for the cost of the work performed by a third-party construction contractor that they oversaw.
| Q14 | Experience | ||
| Summary Sheet | #13 | “Work description (Include Trade Skills, man-hours, equipment, vehicles, IT hardware/software):” | What is the “work” in question? There are two interpretations: |
i. The description of our project management and oversight effort? (which won’t differ greatly from project to project in terms of trade skills, equipment, vehicles, etc.)
-or-
ii. The description of the work performed by a third-party construction contractor that we oversaw (such that we’d list what trade skills, equipment, vehicles, etc. were involved in their work)
| Interpretation II. is correct, " The description of the work performed by a third-party construction contractor that [they] oversaw (such that [they]’d list what trade skills, equipment, vehicles, etc. were involved in their work)" | ||||||
| Q15 | Solicitation | Page 198,B.1, 209, B. | Page 198 states “Design of 7 projects (per sub-bullets) to 30% level to initiate design/build via IDIQ/SABER/MACC/MATOC/SATOC” and Section M states “ but page 209 B. Engineering Design Experience does not include SATOC | Was this a typo? | Yes, amendment will be made to add SATOC to pg 209. | |
| Q16 | Attachment 4 CBA | Page 17 | Article 24, Hazard Pay; “Section 1. Employees who work with or in close proximity to ordnance, explosives, and incendiary materials and may be entitled to receive hazard pay under the following conditions.” | Does the government have an estimate of how many times per year that employees receive hazard pay? | Employees will work for aproximately 6-8 weeks annually. And approximately 96 man hours of call out work when performing range maintenance activities. Condiiton of the ranges will dictate actually of time needed. See section 2 on page 17 CBA. | |
| Q17 | Attachment 4 CBA | Page 18 | Section 2. PTO Pay: “An employee, in order to receive PTO, must be a current employee on their anniversary date. Employees shall accrue PTO in accordance with the following chart:” | What is the average length of service for the current CBA staff? | 26% of CBA employees have less than 3 years’ seniority. 42% have 3 to 8 years of seniority. 32% have 9 years or greater seniority. | |
| Q18 | Solicitation | Page 194 | The RFP states, “For tables, charts, graphs and figures, the text shall be no smaller than 12 point.” | Will the Government allow Arial Narrow 10pt font for tables, charts, graphs and figures? | No, the government will not be revising to include 10pt font. | |
| Q19 | Solicitation | Page 196 | The RFP states, “In the executive summary volume, the offeror shall provide the following information: Narrative Summary: The narrative summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding cost/price.” | Will the Government confirm that the Narrative/Executive Summary is excluded from page count? | The Narrative/Executive Summary is included in the page count. | |
| Q20 | Attachment 1 PWS | Doc pg 1, bottom bullet | “Provide or seek out commercial, industry and/or government Subject Matter Expert (SME) services and guidance for assigned functional areas when developing, planning, programming, managing and executing operation, maintenance, and repair work orders/projects for BOS services identified in this PWS. Costs for these SME services beyond the in-house capabilities of the contractor workforce shall be part of the Firm Fixed Price proposal.” | Could the government cite historical data of the instances for such SME services or otherwise estimate the workload to meet this requirement? | No. The frequency, use, and cost of SME services beyond the in-house capabilities of the contractor would be dependent on the capabilities and level of expertise of each offeror's in-house employees. | |
| Q21 | Attachment 1 PWS | Doc pg 4, 1.1.1.8.1 | “Winches for cables are mounted on anchor posts.” | What is the estimated workload associated with this statement? | Inspect, repair, and replace during semi-annual range maintenance period. One per year for North Conventional and 2 per year for South Conventional Ranges. See Appendix A-1 updated | |
| Q22 | Attachment 1 PWS | Doc pg 4, 1.1.1.11.1, 1.1.1.11.2 | 1.1.1.11.1 The contractor shall repair holes in sections of the road caused by inert munitions while conducting missions. All weapons range roads will be maintained so as to allow for the safe operation of military and civilian vehicles at a speed of 25 miles per hour. 1.1.1.11.2 EOD will inspect and clear the roads to ensure these areas are safe prior to the contractor beginning road maintenance work. | To be clear, road repairs required per 1.1.1.11.1 will only be permitted if EOD has cleared the area in question per 1.1.1.11.2? | No. EOD clearance is not required per AF-MAN 92-201. para 17.5.1.1 and most recent Avon Park Air Force Range Risk Assessment. Additionally, Anomaly Avoidance Training is provided annually. | |
| Q23 | Solicitation | Pg 210, SF6 | The offeror shall provide a detailed technical approach that demonstrates thorough understanding of the requirement for communications management, operations, repair, maintenance and planning for radio systems, computers, network/LAN, VTC, NIPRNET/SIPRNET, telephones, surveillance systems, & website operations responsibilities associated with all the requirements of the PWS | “SIPRNET” is included in this para as part of the evaluation criteria yet is not mentioned elsewhere in the solicitation; can the government please clarify whether SIPRNET services are required? | SIPRNET removed from the contract, see BASE OPERATIONS SUPPORT SERVICES (BOS), AVON PARK - AMENDMENT 02 posted on 9 June 2021 as this is not intended for the requirement. | |
| Q24 | Attachment 1 PWS | Pg 5, 1.1.1.13 | The contractor shall inspect/maintain/repair/replace the 30 range boundary lights located around the north and south target complexes …. Contractor shall coordinate with Navy Corona for unique components/repairs not available on the open market. | 1. Is there a MOA/MOU, contract, or other agreement with Corona to provide unique components/repairs? 2. Will any cost associated with receipt of components, unique or available on the market, be eligible to be paid for via the reimbursable Range CLIN? | There is an existing Air Combat Command contract with CORONA to provide all parts for the system. The local BOS contractor will provide labor and coordination with Corona to obtain parts. | |
| Q25 | Attachment 1 PWS | Pg 5 1.1.3 | Pre- and Post-Maintenance Inspection. The ROO or designated representative and the contractor will conduct a pre-maintenance inspection to determine what maintenance activities are required. | Will the inspection activity include the contractor working with the ROO (or designated rep) to match maintenance activities to available resources and schedule? | Yes. Offeror is required to provide resources to accomplish the Range Operation Workload without degradation to other BOS contract requirements. | |
| Q26 | Attachment 1 PWS | Pg 7, 1.1.5.2.1 | The contractor shall sanitize 30 target vehicles annually and shall coordinate with the government to ensure sufficient quantity and size/type of sanitized target vehicles are available for placement during weapons range maintenance IAW the Weapons Range Maintenance Plan described in 1.1.4.4. …. If range target conditions require, all 30 target vehicles may be placed during a single range maintenance period. | Since the formal plan details what and how many targets will be replaced and it is due as late as 60 days out from the start of the maintenance period, is it the government’s intent that the contractor be able to sanitize 30 vehicles within 60 days? | No. The GOV or its rep will coordinate with the contractor throughout the year including in advance of the Weapons Range Maintenance Plan in order to prepare/provide the required types and amounts of vehicles for both range maintenance periods. | |
| Q27 | Attachment 1 PWS | Pg 6, 1.1.4.1 | Target vehicles will include military and civilian vehicles, aircraft, and equipment obtained by the government. The size of the target vehicles may include extra-large (tanks and other heavily armored tracked vehicles), large (5 and ½ ton trucks), or small (vans, pickup trucks and cars). | How often (per year) does the gov’t anticipate “extra large” targets will be needed? What is the estimated loading capacity required to transport said targets to the range? Alternatively, what is the weight of the largest target the contractor would be expected to transport? | The heaviest vehicle anticipated would weigh approximately 20 tons. Estimate 3 extra-large targets per year. Transportation capacity should be sufficient for up to 20 Tons. | |
| Q28 | Attachment 1 PWS | Pg 6, 1.1.4.3 | New concrete construction blocks will include 5ft and 10ft blocks. Quantities will typically involve 145 ten foot blocks and 30 five foot blocks. | 1. Given 1.1 that states, “The contractor will receive funding on a reimbursable basis through the CAP line items to purchase materials in support of the range operations function, and materials will become government property. These funds will be used to purchase/rent equipment and supplies to support Range Maintenance activities.” Are the concrete blocks being provided by an outside contractor or is this something the gov’t would look to the ctr to provide via the Range Reimbursable material CLIN? Is the ctr responsible for the development of the SOW/market research and management the contract for the procurement and manufacture of concrete blocks? Have the blocks typically been delivered or made on-site? Are the blocks staged near the target areas or should the contractor expect to have to transport up to 175 blocks annually per the workload? | The government would provide the concrete blocks through an outside contractor. The BOS contractor will not be responsible for the SOW/market research or management of the contract for the procurement and manufacture of concrete blocks. The blocks will be made on-station in the cantonment area. The BOS contractor will be responsible for transport of up to 175 blocks from the cantonment area to the applicable target area. | |
| Q29 | Attachment 1 | |||||
| PWS & Appendix A | Pg 7, 1.1.5.3 & Pg 1, A-1 | PWS: The government will coordinate with the 23 WG Installation Radiation Safety Officer (IRSO) for the removal, packaging, storage, and disposal of all radiological material. App A: Coordinate & schedule disposal & shipment of Low Level Radioactive Waste with other government agencies – 1 Every 2 years | PWS states the government will perform the coordination; A-1 states the contractor will do so. Which is correct? | The contractor will perform the coordination. The GOV will certify the process. PWS Section revised. | ||
| Q30 | Attachment 1 PWS | Pg 7, 1.1.6 | Range clearance activities shall be accomplished in accordance with AFMAN 13-212, Chapter 7 and any applicable supplements. | Chapter 5 is Range maintenance and Clearance Operations and Chapter 7 is Environmental Management; is Chapter 7 the intended reference? | Both Chapter 5 and Chapter 7 - 7.3.1 and 7.3.2 are applicable to this requirement. PWS revised. | |
| Q31 | Attachment 1 |
PWS & Appendix A
| Workload Estimate | PWS Pg 8, 1.1.8, 1.1.8.1 & App A Pg 1 | Special Projects. Additional work on the APAFR may be required (“special projects”) due to situations such as unforeseen operational requirements, short notice priority tasking, or damaging weather events. These special projects may consist of such tasks as repairing storm damaged roads, target reconfiguration, spreading road materials or other within scope tasks as identified by the CO or designated government representative 1.1.8.1 When this work is required, the contractor’s proposal for special project work shall include a list of all materials, if required and a breakout of required labor force along with all associated costs. App A: Special Projects w/heavy equip ops work – 700 hrs/yr | 1. Is it the government’s intent that there would be additional funding for any such Special Project proposals? Would the construction of a new target set/area be considered a candidate for this Special Project work? Will EOD first clear any areas for UXOs for such Special Projects and will they be available to remain on-site if the work requires disturbing the surface and/or digging? When notified of the need for a Special Project, is there a timeline for when the proposal is due? | Additional funding will not be provided. The contractor shall include this requirement within the Fixed-Price Range Operations CLIN. Any materials would be government provided. New target set/area construction would be considered a candidate for this Special Project work. EOD would provide support as required. The response time would be conditional on the identified requirements i.e. For short notice/high priority special projects, the government would prioritize this work over routine work and expect the BOS contractor to respond as soon as possible. If greater lead time is available, the government will coordinate with the contractor to schedule the new work. The intent is to provide a means of meeting unanticipated/emerging training requirements. | ||
| Q32 | Attachment 1 PWS | Pg 8, 1.1.9 | Emergencies and Contingencies. The contractor shall be prepared to assist the Air Force in emergency or other contingency situations such as an aircraft crash. | Will all such emergency/contingency work be considered as and subject to the provisions of 1.1.8 Special Projects? | No. | |
| Q33 | Attachment 1 PWS | Pg 9, 1.2.1.1.1 | Satellite Accumulation Points (SAPs) The contractor shall provide all personnel, supervision and services necessary to operate the three Satellite Accumulation Points, including Hazardous Waste accumulation, Compliance Assistance Visits and adhering to all Air Force policies and goals on HAZMAT minimization and database management. The contractor shall strictly adhere to federal, state and local hazardous material and waste regulations related to operating the Satellite Accumulations Points. | 1. Where are the three SAPs located? Who will the contractor notify for pickup or delivery from the SAP to ensure we strictly adhere to all regulations? Are there any procedures, timelines, and/or other details regarding contacting and working with the managing party for the CAP? | 2 SAP’s are located within Bldg 28 (Main SAP and Used Oil SAP) The 3rd SAP is located at UTES FLARNG Facility. While under the control of the FLARNG this 3rd SAP is not managed as part of the BOS contract. |
The Contractor will notify the Government Environmental Compliance Manager to arrange for transfer of full waste containers to the Central Accumulation Facility in BLDG 27. Per regulations the transfer must be accomplished within 3 days of generating a full container.
| Q34 | Attachment 1 PWS | Pg 10, 1.2.1.1.5.6 | Within 30 days of the start of contractor operations, the contractor shall review the authorized hazardous materials and levels in the Air Force’s ESOHMIS-HM on-line tracking and reporting system and request changes as necessary. | If the ESOHMIS-HM module is not up and running for contractor operations at APAFR at contract start, how should the contractor report procurement and use of hazardous materials? | Contractor will contact the Government Environmental Compliance Manager for a local Hazardous material tracking number if the EESOH-MIS system is unavailable |
| Q35 | Attachment 1 PWS | Pg 26, 1.2.2.3.3.5 | The contractor shall provide a FOD Prevention Plan that meets the Civil Engineer service requirements of the Airfield Manager. | This plan is not listed as a Deliverable in Appendix J. Is it intended to be a formal deliverable and when is it due? | Please see the updated Appendix J posted on BASE OPERATIONS SUPPORT SERVICES (BOS), AVON PARK - AMENDMENT 02 posted on 9 June 2021. |
| Q36 | Attachment 1 PWS | Pg 43, 1.2.3.4.14.2 | Conduct Emergency Management Assessment Surveys to include for example natural disaster condition and manmade disaster condition assessments using resource grade Global Positioning System (GPS). | Will the gov’t provide the use of a “resource grade GPS” on an as-needed basis or is the requirement such that the ctr is expected to provide the equipment to fulfill these requirements? | No, the government will not provide GPS equipment. |
| Q37 | Attachment 1 PWS | Pg 45, 1.2.3.4.15 | Specialized Engineering Surveys, Studies and Programs | Can the government estimate the workload associated with this requirement? | No. As required, Contractors shall fufill taskings from AFIMSC, Wing, and other higher headquarter agencies. Contractors shall have the capability to respond to these type taskings similar to civil engineering squadron level support provided at Air Force instalations. |
| Q38 | Attachment 1 PWS | Pg 56, 1.3.2 | The contractor shall provide supply/fuels support to the government functions of Fire Protection Flight (RMFF), Environmental Flight (RMFI), Financial Management (RMFR), Range Support (RMF), Range Operations (RMD), other authorized government contractors and the RANS Commander. | Who are the “other authorized government contractors” and what the is the estimated workload and cost of these supplies/fuels to be provided on a monthly or annual basis? | The Range Control Contractor is authorized fuel support for vehicles/equipment. Refer to the historical cost data, Appendix A3-2, provided for detail information. |
| Q39 | Attachment 1 PWS | Pg 57, 1.3.2.5.2 | Manage and maintain fuel key system and dispense fuels locally and at remote sites. | Who are the anticipated and authorized recipients? | All government employees, agency cooperators, Primary Training Range contractor, US Military Forces training or visiting Avon Park Air Force Range. |
| Q40 | Attachment 1 |
PWS &
| Appendix A-3-3 | Pg 58, 1.3.3.1.1.4 & App A Pgs 38 | Existing systems include, but are not limited to the FMQ-23, E-911, ELMR, and the phone switch. A-3-3: Troubleshoot communications lines to/from runway weather equipment – 1/mo | The FMQ-23 is presumably the “weather equipment” referenced in the estimated workload; is trouble-shooting the lines the extent of the expected comm-related work associated with the FMQ-23? | Yes, trouble-shooting the lines is the extent of the expected comm-related work associated with the FMQ-23. The FMQ-23 is weather equipment. All repairs/parts to the equipment will be provided by Airfield Systems at MacDill AFB Fl. |
| Q41 | Attachment 1 |
PWS &
| Appendix A-3-3 | Pg 59, 1.3.3.2.4; Pg 91, 4.2 & App A Pg 37 | 1.3.3.2.4 Perform functions of the Range Spectrum Manager (RSM), adhering to responsibilities, guidance and procedures identified in AFI 17-220 for management of the RF spectrum and acting as a Using Activity IAW AFI 17-220, paragraph 3.2.8. 4.2 Security Requirements A-3-3: Maintain APAFR frequency list up to date – 4/yr | AFI 17-220 has no reference to a “Range Spectrum Manager (RSM);” is the intent that the RSM act as Installation Spectrum Manager (ISM) per the referenced AFI? If so, para 3.2.6.3 requires at a minimum, a Secret security clearance. PWS 4.2 Security Requirements only speaks to a NAC, no other clearance requirements. The AFI indicates that using Activities responsibilities identified (para 3.2.8) depend on the ISM for authorizations and maintaining frequencies up to date is a responsibility of the ISM. In short, the work that is required per the PWS and AFI for Spectrum Management requires a Secret clearance. What is the government’s intent regarding these conflicting requirements? | The “Range Spectrum Manager (RSM)” is a local reference. A NAC will be sufficient for range requirements. The intent is that the RSM coordinate and provide required Spectrum requests and information to the Moody AFB ISM process. RSM maintains local records for our Spectrum data. | ||
| Q42 | Attachment 1 PWS | Pg 60, 1.3.3.3.3 | Provide an updated life cycle plan annually (within 60 days of contract award and the start of each option year) for government review and approval. | Is it the government’s intent that this plan be a formal deliverable (it is not listed as such in App J)? | Yes, the life cycle plan is formal deliverable and is added to Appendix J. | |
| Q43 | Appendix F | Pg 1 of 1 | Support Agreements, Memorandum of Agreements/Understanding and Contracts Table | Will the contractor be required to perform FAAC duties for any other support agreements other than what is listed in Appendix F? | Yes, one additional draft Agreement between the 23 Wing, 598th Range Squadron and the Polk County Sheriff's Office is added to Appendix F. Additional new agreements would be included as a responsibility. Note that the existing agreements are the historical records for agreements over the last 10+ years. | |
| Q44 | QASP PWS 1.2.3.2.4.3 | PO-29 PS-29 | Develop project folders that are organized and easily located. | Are project folders to be maintain in hard copy, electronic or both? | Both. | |
| Q45 | Attachment 1 PWS | Pg 55, 1.3.1.3 | All records, files, documents, and working papers provided by the Government and/or generated in the performance of this contract shall become and remain government property. They shall be maintained in accordance with AFMAN 33-363_AFGM2019-01 30May 2019, Management of Records and all other pertinent directives as supplemented. Records shall be disposed of only as authorized by applicable portions of AFI 33-364_AFGM2019-01, Records Disposition Procedures and Responsibilities …. | AFMAN33-363 was rescinded 04 Mar 20. It was superseded by AFI33-322 Records Management and Information Governance Program dated 23 March 2020. AFI33-364 was rescinded on 4 Mar 20. It was superseded by AFI 33-322 Records Management and Information Governance Program dated 23 March 2020. | Attachment 1 PWS, Pg 55, 1.3.1.3 has been updated with the applicable Air Force Instructions. | |
| Q46 | Appendix I | Pg 1 of 1 Recall / Remarks | Wildland Firefighting Vehicles Fully equipped & meeting MEL Vehicle requirements | What is the government’s intention regarding the refenced remark? What qualifies as fully equipped for each vehicle and whose responsibility is it to make it so? | For WF vehicles on APAFR VAL, expectation is keep vehicle drivetrain, chassis, and other vehicle systems maintained and operational. After-market firefighting apparatuses, to include pump packages purchase, maintenance and outfitting, is provided by government. | |
| Q47 | Appendix J | Pg 1 of 1 | Support Agreements, Memorandum of Agreements/Understanding and Contracts | 1. Is there any mutual aid agreement between 598 RANS fire department and Polk or Highlands county for firefighting support? If so, should a fire truck involved in such mutual aid operations have a breakdown during non-duty hours, would the contractor be expected to respond and if so, in what time-frame? | Contractor shall comply with PS-60 in response to breakdowns of all government vehicles, including those supporting mutual aid response. | |
| Q48 | Attachment 1 | |||||
| PWS & Appedix A | Pg 26, 1.2.2.3.7 & Pg 12, A-2-2 | PWS: The contractor shall provide support to special events, such as but not limited to, changes of command, open houses, and dignitary visits. Support typically includes additional street and airfield sweeping, installing and removing portable barricades, stanchions, cones, signs, banners, tents, reviewing stands, bleachers, seating, holiday decorations, and temporary lighting, providing electrical and/or water support, providing/set-up public address system and other duties. The contractor shall provide an action officer to attend all planning meetings and coordinate all CE involvement. A-2-2: Prepare, setup and coordinate special events (Memorial Day, Veteran’s Day, Change of Command, Open House, etc) | Special events such as a Change of Command ceremony take a lot of administrative planning and preparation yet the PWS and estimated workload focus primarily on CE-related support; can the government estimate and provide the Administrative workload (A-3-3) associated with planning/preparation for special events? | Estimate of 2-4 hours per workday over a 4 week period prior to the CoC date every 2-3 Years. Appendix A updated. | ||
| Q49 | Attachment 1 PWS | Pg 57, 1.3.2.2 | 1.3.2.2 Provide assistance as required for market research, and competitive pricing information for Form 9 Purchase Requests and Government Purchase Card (GPC) purchases, to include prices for materials, commodities, and services in support of squadron government functions | Can the government estimate the workload associated with this requirement? | No, Avon Park has an average of 10 GPC holders at any given time. The GPC holders, on an as needed basis, may request technical assistance from the contractor's SME on potential suppliers, as well as, assistance with market research. The contractor shall assist on an as needed basis. |
Please refer to the historical cost data for purchases over the micro purchase limit.
| Q50 | Attachment 1 PWS | Pg 57, 1.3.2.4 | 1.3.2.4 Answer customer inquiries and resolve customer problems. | Can the gov’t quantify this workload and the types of customer problems that should be anticipated? | Verbiage within the PWS 1.3.2 has been changed to RESERVED. |
| Q51 | Attachment 1 PWS | Pg 68, 1.3.4.2 | Maintenance and repair of contractor vehicles or their privately owned vehicles shall not be accomplished on site. | Would the contractor be able to perform maintenance/repair of their heavy equipment that is not road legal such as tractors, grader, all-terrain loaders/forklifts, etc., on-site? | Yes, provided the contractor segregates in a separate location and labels all contractor owned/purchased tools, supplies, lubricants, parts, materials, etc. required to maintain and repair the contractor provided heavy equipment |
| Q52 | Attachment 1 PWS | Pg 69, 1.3.4.5 & Pg 86, 3.8 | 1.3.4.5 …. Input and track all vehicle maintenance data, to include maintenance performed, parts and warranty information, in the Air Force approved FMIS on all GO/GFVGR vehicles (except GSA leased vehicles). 3.8 Government Provided Training. Contractor employees shall receive the government provided training listed below. | The FMIS referenced is DPAS, correct? DPAS training is not listed as a requirement in Section 3.8 Government Provided Training; what is the location and duration of the training required to fulfil this function? | Yes, FMIS has changed to DPAS. Training is a requirement and added in Section 3.8, onsite web-based training at https://dpassupport.golearnportal.org/index.php, 80 hrs. PWS has been updated |
| Q53 | Appendix A | Pgs 1-8, A-1 & Pgs 75-76, A-5 | A-5: NT, Line 21, “Maintain/repair roads and ditches as required.” ST, Line 9, “Perform ditch maintenance on main road and around MOUT (map attached.” ST, Line 25, “Maintain/repair roads and ditches as required” | Appendix A-5 makes multiple mentions of ditch repair/maintenance but there is not an estimated workload in Appendix A-1; can the government clarify if such work should be considered in-scope and if so, estimate the workload associated with this requirement? | Yes, requirements are in scope. The maps of the MOUTs shows all the roads/ditches to be maintained in the reference areas. Refer to PWS 1.2.2.3.8 for ditch maintanence standards. |
| Q54 | Appendix A | Pg 40, A-3-4 | Average Age of Fleet – 15.2 years | Will the government provide the actual age of each vehicle GO/GFVGR fleet that the contractor is to maintain? | The first 2 numerical digits in the vehicle registration numbers for all vehicles to be maintained will provide the model year. Average age of fleet is 16.2 years. |
For example, AF06B00508 would have a model year of 2006 and is thus, 15 years old.
Q55 Appendix C Pg 13-14, C-2 GOVERNMENT FURNISHED VEHICLES 1. Will the government provide the actual age of each the Government Furnished Vehicles; Contractor Replaced (GFVCR) vehicles? Item #359 to 371: It appears that the newest equipment is over 27 years old (if Reg # is the manufacturer’s date); is it the government’s opinion that this equipment will need to be replaced within the contract period? Please see Government Response for Q54.
Vehicles are offered as is. The government has no opinion/estimation of the life exspectancy of vehicle/equipment.
| Q56 | Appendix J | Pg 1, Header | In addition to the reports and submittals listed below the service provider shall be responsible for providing any reports or submittals as required by Appendix E compliance documents. | Can the government provide an estimate of the number and type of submittals this may be referring to? | No, the number and type will be dependent on action being worked and the applicable AFI's, business rules, and directives. | |
| Q57 | Attachment 1 | |||||
| PWS & QASP | Pg 11 1.2.1.1.6.6 Pg 75 & QASP Pg 17 PS-7 | PS-7 Provide legally acceptable documentation for hazardous waste turn in activities. Documentation provided within 3 calendar days of request 100% of the time Ref to PWS Para 1.2.1.1.6.6: Used container management. Contractor shall inspect and return all empty used containers to the usable container inventory where appropriate. Containers that have held acute hazardous waste will be disposed of as hazardous waste at the discretion of the HWPM. | 1. There is no report listed in Appendix J or additional guidance referenced in the PWS as to what the “legally acceptable documentation should consist of;” can the government state what specific documentation is required? PS-7’s cross reference to PWS Para 1.2.1.1.6.6 does not seem accurate; which is the appropriate PWS reference for this Performance Standard? | Use of the DLA form 2511 (Waste Profile) accompanied with an appropriate SDS is acceptable. |
Correct reference is 1.2.1.1.7 Hazardous Waste Stream Management. PWS updated.
| Q58 | QASP | Pg 12, 6.1.4.1 | a. Major Finding …. Failure to meet a performance threshold | Can the government clarify which Performance Threshold failure might result in a major finding? | Included, but not limited to, Performance Objectives with 100% Performance Thresholds that can cause severe impact to the successful Mission of Avon Park Air Force Range, safety of all personnel and damage to high value government property. | |
| Q59 | Appendix J & | |||||
| Attachment 1 PWS | Pg 1 & Pg 5, 1.1.3.1 | App J: Impact Area Maintenance Plan …. Authority or Reference: PWS Paragraph 1.1.3.1 PWS: A Weapons Range Maintenance Plan will be provided to the contractor in writing at least 60 days prior to the range being closed for both the Annual and Semi-annual Maintenance, based on the results of the inspection described above. The plan will cover target and road repair, replacement, painting, grading and disking as well as any new target area configuration. The plan will also include a schedule of EOD activities to ensure the necessary identification, marking, and demolition of munitions residue prior to the contractor beginning maintenance work. | Appendix J includes the referenced Impact Area Plan to be submitted 10 days prior to range closure and references PWS 1.1.3.1. but this para reads to only be detailing the Weapons Range Maintenance Plan; can the government clarify what the Impact Area Plan should consist of? | The Impact Area Plan is intended to be the Contractor's response to the government’s Weapons Range Maintenance plan and should document how the contractor proposes to accomplish the tasks/requirements set forth in the range maintenance plan. | ||
| Q60 | Appendix I | Pg 1 of 1 Note | The Minimum Essential Level (MEL) has been prepared in accordance with AFI 24-302 and identifies unit minimum essential vehicle levels for mission support. The MEL lists vehicle types available to replace higher mission priority vehicles requiring extended maintenance or to satisfy organizational shortages when the number of vehicles falls below minimum essential levels. | 1. Ref AFI 24-302 (2.13), “MSG/CC or Equivalent shall annually approve the installation vehicle priority recall listing and the vehicle minimum essential level,” has App I been approved as the MEL list for APAFR? What authority determines when a replacement can be requested for a MEL vehicle that is in need of repair? | The MEL is not currently signed, until such action is taken Appendix I will be treated as the approved MEL. |
The authority determining when a replacement can be requested for a MEL vehicle that is in need of repair is the 598th Range Squadron Commander.
| Q61 | Appendix I | Pg 1 of 1 | All equipment listed | The reg # indicates all these specialized vehicles are at least 11 years old; can the government estimate the highest single maintenance/repair bill that the contractor would be responsible for? | No, follow the governing AFI 24-302, (para. 2.18.2.2) and one time repair limit process (para. 2.18.23) plus VM Guidebook.Consult with Fleet Management for VSCOS validation/determination. The contractor shall be responsible for all repairs up to the one time repair limit. |
| Q62 | Attachment 1 |
PWS &
Appendix A-2-7 Appendix B-2-7 Pg 53, 1.2.7 & App A, p32; App B, pg 11 Locations for monitoring and control of invasive and exotic species are illustrated in Appendix B. App A: Civil Engineering – Facility Operations: Pest Management App B: Herbicide - Arbuckle Dike and Roads 1. App A-2-7 states the annual requirement of treating the fence line at 40 miles but B-2-7 indicates there’s over 98 miles of fence line. What is the workload expectation based on this discrepancy? An airfield security fence appears to be under construction as seen on the site visit; does the gov’t anticipate an additional workload associated with herbicide for this fence and should the contractor price it in their proposal? Estimated 40 miles annually on a rotational basis, not treating every mile annually.
Yes, Airfield security fence will be included in the 40 miles of annual fence line treatment.
| Q63 | Appendix A | Pg 12, A-2-2 | Inspect and repair generators and fuel tanks, 10 each installed & 1 spare. | What is the condition and capacity of the spare generator? | There is no spare generator. Appendix A updated | |
| Q64 | RFP ITO | |||||
| General Information | Pg 193, Para (g) | Page Limitations | Please confirm that a List of Tables and Figures does not count against the page limit. | The list of Tables and Figures will not be counted against the page limit. | ||
| Q65 | RFP ITO |
Proposal Preparation Instructions, Volume I-Technical and ITO General Information (f) Pg 196 and Pg 193, Table 2.2 Proposal Organization Submit 3 hard copies (one original/two copies) plus 1 electronic copy (CD), versus Original Plus three (3) copies plus 1 CD-R or DVD-R Please confirm the number of copies required. Amendment will be made to the correct verbiage "Original Plus three (3) copies plus 1 CD-R or DVD-R"
File details come from the government source that posted it. Updated .