Attach_10 Section L ITO Amendment #1.docx

FA4626-20-R-0006

Attachment 10

Section L - Instructions, Conditions and Notices to Bidders

1.0 Information to Offerors (ITO) and Instructions for Proposal Preparation

1.1. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The submitted proposal shall consist of three separate parts: Part I – Technical Requirements, Part II – Past Performance and Part III – Price/Contract Documents. These three parts MUST be submitted in paper only with the inclusion of a CD containing the original proposal for Government electronic filing. No form of electronic proposal documents (fax, email, etc.) will be accepted by this Contracting Office.

1.2. The Contracting Officer (CO) has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial proposals, the CO will review this determination and if, in the CO's opinion, adequate price competition exists no additional data will be requested and certification under Federal Acquisition Regulation (FAR) 15.406-2 will not be required. However, if at any time during this competition the CO determines that adequate price competition no longer exists; offerors may be required to submit cost data to the extent necessary for the CO to determine the reasonableness and affordability of the price.

2.0 General Instructions:

2.0.1. The offeror's proposal must include all data and information requested by this ITO and must be submitted in accordance with these instructions. The proposal shall be compliant with the requirements as stated in the Model Contract/Solicitation. Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation and removal from consideration for award.

2.0.2. The proposal shall be clear, concise and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale and evidence to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal.

2.0.3. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

2.0.4. The proposal acceptance period is specified in Section A of the model contract/solicitation. The offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid through this date.

2.0.5. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

2.1 General Information:

2.1.1. Point of Contact (POC)

The primary POC for this acquisition is the Contract Specialist (CS) Mr. Conn McKelvey. Address any questions or concerns to Conn McKelvey at (406) 731-4111 or by email at conn.mckelvey.1@us.af.mil. The secondary POC for this acquisition is the CO, MSgt Matt Pilkington. Address any questions or concerns to MSgt Matt Pilkington at (406) 731-4031 or email: james.pilkington.1@us.af.mil.

2.1.2. Debriefings

The CO will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to notify the Government that they request a post-award debriefing after the contract has been awarded. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or FAR 15.506, as applicable.

2.1.3. Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

2.1.4. Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Contracting Portal (formerly FBO.gov) website at www.beta.SAM.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.1.5 Communications

Exchanges of source selection information between Government and offerors will be controlled by the CO. Email may be used to transmit such information to offerors only if the email can be sent and received encrypted and includes “Source Selection Information – See FAR 2.101 & 3.104” in the subject line. Otherwise, source selection information will be transmitted via FAX.

2.1.6 Site Visit

Due to the geographic separation of the sites and the standardized nature of the work requirements, a site visit will NOT be conducted.

2.1.7 Questions

Offerors are requested to submit all questions in writing to Mr. Conn McKelvey (conn.mckelvey.1@us.af.mil) no later than 12:00 p.m. MT five business days prior to the solicitation close date. Answers to questions submitted will be made available on the Federal Contracting Opportunities portal at www.beta.SAM.gov (formerly FBO.gov). Terms of the solicitation and specifications will remain unchanged unless the solicitation is amended in writing. Questions received after this cut-off shall NOT be addressed unless the question concerns a substantial error in the solicitation.

2.2 Organization/Number of Copies/Page Limits

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2.2 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 2.2. The attachments identified in the table shall be separately bound in three-ring, loose-leaf binders, as necessary. Offeror is required to include a CD with all original documents for electronic filing by the Government. The contents of each proposal volume are described in the ITO paragraph as noted in the table below:

Table 2.2 - Proposal Organization

3 Copies 2 Pages per resume 1 Page per license

3 Copies 2 Pages per Citation -- No more than 3 citations

3 Copies Unlimited

2.2.1 Page Limitations

Page limitations shall be treated as maximums. If exceeded, excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be returned to the offeror as soon as practicable. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following: Cover pages, Tables of Contents, Tabs, Glossaries, or Resumes.

When using IDIQ contracts as Past Performance citations, each individual delivery order will be considered a separate citation by the evaluators.

2.2.1.1. Page Size and Format

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be no less than single-spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than 11 point font.

Tracking, kerning and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1-inch margins on the top and bottom and ¾- inch side margins. Pages shall be numbered sequentially by volume. These page size and format restrictions shall also apply to responses to ENs.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume and each 8.5 x 11 surface of a foldout shall be counted as a separate page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 8 point.

2.2.2 Cost or Pricing Related Data

All pricing information shall be addressed in the Contract Documentation volume, in Section B of the Schedule of the RFP. Information shall be limited to Contract Line Item Number (CLIN), SubCLIN, including unit and extended pricing, as specified in Section B of the RFP.

2.2.3 Cross-Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

The offeror shall provide a Solicitation Cross Reference Matrix indicating by ITO, SOW/SOO/PWS and/or specification paragraph number, the corresponding proposal paragraph in that section which addresses the referenced item.

2.2.4 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.2.5 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

2.2.6 Binding and Labeling

Each volume of the proposal should be separately bound in a three-ring, loose-leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the offeror's name. The same identifying data should be placed on the spine of each binder. All unclassified document binders shall have a color other than red or other applicable security designation colors. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction On Disclosure And Use Of Data and FAR 3.104-4, Disclosure, Protection and Marking of Contractor Bid or Proposal Information and Source Selection Information.

2.3 Distribution

Volumes I (Technical Requirements), II (Past Performance) and III (Price/Contract Documents) MUST be submitted in paper format and accompanied with the submission of the required CD for the Government’s electronic filing requirement. No electronic proposals (fax, email, etc.) will be accepted by this Contracting Office.

All proposals must be received no later than 27 December 2019 at 2:00 p.m. Mountain Time and shall be delivered to the CS at:

341 CONS/PKA (Attn: Conn McKelvey) 7015 Goddard Drive, Bldg. 145 Malmstrom AFB, MT 59402-6863

Be sure to advise the CO for prime and subcontractors that the proposal is "For Official Use Only" and "Source Selection Information--See FAR 2.101 and FAR 3.104".

NOTE: Hand carried deliveries shall be received and accepted at the address shown above. Delivery may be accomplished from 8:00 am – 2:00 pm on the date set forth for receipt and up to one week prior. Please call the CO at least two hours prior to your anticipated arrival time to ensure there will be personnel available to receive your proposal. Offerors should speak personally with one of the individuals listed in paragraph 2.1.1 and not rely on voicemail or electronic mail. Contractor personnel delivering proposals are advised that they may be unable to access Malmstrom, AFB without a valid U.S. Uniformed Services Identification Card or DoD Common Access Card (CAC) that has been integrated into the Defense Biometric Identification System (DBIDS). Be advised your vehicle may be subjected to random vehicle searches and/or you may encounter unexpected delays at the gates. No notice Force Protection measures (i.e. gate closures or gate swaps) by base Security Forces personnel may also cause gate closures. Any such instances of these closures shall NOT be considered acts of God and will not be a valid excuse for late proposal submissions. On time delivery is the SOLE responsibility of the offeror. Phone numbers for the Contracting Office are as follows:

MSgt Matt Pilkington – (406) 731-4031 Mr. Conn McKelvey – (406) 731-4111 341 CONS Front Desk – (406) 731-3744

3.0 Volume I - Technical Capability

3.1 General

The Technical Capability Volume should be specific and complete. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical subfactors defined in Attachment 11, Section M, Evaluation Factors for Award. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all of the requirements specified in the solicitation.

3.2 Volume Organization & Specific Content

The Technical Capability Volume shall be organized according to the following general outline:

(1) Table of Contents

(2) List of Table and Drawings (if used)

(3) Glossary (as required)

(4) Cross Reference Matrix (if used)

(5) Factor One:

(6) Subfactor One – Program Manager’s Resume

(7) Subfactor Two – Licensure

3.2.1 Subfactor One: Program Manager’s (PM) Resume

Description: Offeror shall provide a resume of relevant qualifications and experience (defined in Attachment 11, paragraph 2.a.2(c)) for their proposed program manager (limit 2 total pages). It should include a brief synopsis of at least two relevant projects (title, location, date completed, requirement owner, etc.) completed by the PM since December 2014 clearly demonstrating their experience with the tasks outlined in the project specifications (reference attachment 1). Any PM substitutions made after award will need to be of equal or better qualifications and approved by the CO.

3.2.2 Subfactor Two: Licensure

Description: Offeror shall provide the licensure of their proposed Well Driller and Master Plumber (limit 2 total pages). If qualified, they may be the same individual. The Well Driller must have a current Montana DNRC water well license and the Master Plumber must be currently licensed with the Montana Department of Labor (DOL). Any substitutions made after award will need to be of equal or better qualifications and approved by the CO.

4.0 Volume II - Past Performance

4.1 General

Each offeror shall submit a past performance volume with its proposal, containing past performance information in accordance with the format contained in Attachment 8. This information is required on the offeror and all subcontractors, teaming partners and/or joint venture partners who are proposed to perform 25% percent or more of the proposed effort based on the total proposed price or perform aspects of the effort the offeror considers critical to overall successful performance. Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance.

Along with the information required in this paragraph, the offeror shall submit a consent letter (Attachment 9) executed by each subcontractor, teaming partner and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

4.2 Relevant Contracts

Submit information in accordance with Attachment 8: Past Performance Information, also include information on no more than three recent contracts that you consider most relevant in demonstrating your ability to perform the proposed effort. Recent is defined as within the last five years or ongoing projects that are greater than 80% complete. Also include information on no more than three recent contracts performed by each of your teaming partners and significant subcontractors that you consider most relevant in demonstrating their ability to perform the proposed effort. Include rationale supporting your assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining recency and relevance, see Section M, Evaluation Factors for further information.

4.2.1 Specific Content

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. This may allow the offeror to be considered a higher confidence candidate. For example, submittal of quality performance indicators or other management indicators that clearly support that an offeror has overcome past problems is required. Categorize the relevant information into the specific Technical subfactors and Cost/Price factor used to evaluate the proposal.

4.2.2. Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes would impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

5.0 Volume III - Cost/Price/Contract Documentation

5.1 General Instructions

5.1.1 Price Reasonableness

This section is to assist you in submitting data other than certified cost or pricing data should the CO determine it necessary to aid in determining a fair and reasonable price. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. Note that unreasonably low or high proposed prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the offeror does not understand the requirement or has submitted an unreasonable proposal. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Offers should be sufficiently detailed to demonstrate their reasonableness. The burden of proof for credibility of proposed prices rests with the offeror.

5.1.2 Rounding

All dollar amounts for all CLINs/SubCLINs should be proposed in whole dollar amounts rounded to two decimal points, for example: $1,423.78.

5.2 Volume Organization

Insert proposed unit and extended prices in Section B for each Fixed Price Contract Line Item Number (CLIN). Offerors must propose on every contract line item, even if it is $0.00, in order to be considered for award.

5.3 Model Contract/Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the Model Contract (Standard Form 1442) and Sections A through K (as specified below):

5.3.1 Section A - Solicitation/Contract Form

Completion of blocks 14, 15, 16, 17, 19 and signature and date for blocks 20A, 20B and 20C of the SF 1442. Signature by the offeror on the SF 1442 block 20B constitutes a proposal, which the Government may accept. The "original" copy should be clearly marked, under a separate cover and should be provided without any punched holes.

5.3.2 Section B - Supplies or Services and Costs/Prices. N/A.

5.3.3 Section H - Special Contract Requirements. N/A.

5.3.4 Section K - Representations, Certifications and other Statements of Offerors Completed representations, certifications, acknowledgments and statements.

5.3.5 Acknowledgement of all Amendments. Each offeror must sign and return one copy of the Standard Form (SF) 1442 by the date specified on the form.

5.4 Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost and specific requirements of the solicitation. This information shall be provided in the format and content of Table 5.4.

Table 5.4- Solicitation Exceptions

SOO, SOW, SPEC,

Model Contract, ITO, etc.

can/will not be met

5.5 Other Information Required

5.5.1 Authorized Offeror Personnel

Provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

5.5.2 Company/Division Address, Identifying Codes and Applicable Designations Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor and the percentage of work to be performed at each location.

5.5.3 Teaming Arrangement. If a teaming arrangement is contemplated, provide complete information as to the arrangement and relationship and copies of any teaming or joint venture agreements. Furthermore, FAR 52.219-14, Limitations on Subcontracting, applies to this requirement. As such, should any small business subcontract to a large business, a plan shall be submitted accounting for how much of the total work (in percentages) will be completed by each organization. This information must be provided to ensure small business offerors are not forgoing requirements of FAR 52.219-14.

5.5.4 Financial Data. Submit financial data in this volume to include the following:

5.5.4.1 Names address and points of contact for all financial institution organizations utilized to determine if the contractor has adequate financial resources to perform the contract or the ability to obtain them.

5.5.4.2 Written authority to contact the provided financial institution.