Pre-Proposal_Meeting_Documents.pdf

ALL PURPOSE CHECKLIST PAGE 1 OF 1 PAGES

TITLE/SUBJECT/ACTIVITY/FUNCTIONAL AREA

SITE VISIT/PREPROPOSAL CONFERENCE

OPR:

LGC

DATE:

SEP

NO. ITEM YES NO N/A

MAKE INTRODUCTIONS

1 Have you reviewed the requirements of FAR 36.210 for all solicitations?

Have you reserved the conference room or another meeting place, as applicable? If the date/time of the conference is different than what you have in your solicitation, have you notified all prospective offerors of the new date/time?

3 Have you arranged transportation?

4 Have you coordinated with the affected agencies to ensure cooperation and attendance? (i.e., Civil Engineers, Technical Representative/Inspector, Safety, Security Police)

5 If multiple sites are affected, have you arranged access to each and/or representative samples of each type of facility?

6 When opening the conference or visit, did you announce the following?

a. Remarks and explanations at the meeting shall not qualify the terms of the solicitation; and

b. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.

7 Were all questions submitted in writing? (It is recommended that you consolidate all questions and assign a tracking number to each. This will be invaluable in gathering and providing responses. Also helps eliminate duplicate questions.)

8 Have all questions been routed to the proper agency for resolution? Give a reasonable suspense so you can get the answers back to the offerors in a timely manner.

9 Have all questions been answered and has the Contracting Officer reviewed the answers prior to posting on FedBizOpps?

10 Did you prepare minutes of the meeting to include all questions (non-attributable) and answers?

11 Have you documented the who, what, where, and when aspects of the Site Visit/Preproposal Conference?

COMMENTS:

CHECKLIST COMPLETED BY : ___________________________________

DATE: ___________________________________

FILE THIS COMPLETED CHECKLIST UNDER TAB A-16

PRE-PROPOSAL CONFERENCE / SITE VISIT

Repair Monitoring Wells

FA4626-19-R-A005

25 March 2019 10:00am

• INTRODUCTION

• PROJECT: Repair Monitoring Wells

• PERFORMANCE PERIOD: 120 days

• NAICS Code: 238220

• LIQUIDATED DAMAGES: N/A

• PAST PERFORMANCE: yes

• CLOSING DATE: 8 April 2019 at 1400 hours MST

• OPENING DATE: 7 March 2019

• REPRESENTATION & CERTIFICATION: Section K - Fill them out completely and make sure they are submitted along with your proposal. Make sure you are current in SAM

• REMINDERS:

o Any questions regarding Specs must be submitted in writing NLT 1400 hrs, 1 April 2019 email gregory.mcdonald.13@us.af.mil o All amendments and answers to any questions will be posted on the internet (FBO http://www.fbo.gov/) o Read sections L & M thoroughly, pay attention to dates.

o Make sure you have a DUNS & CAGE CODE number—see website (sec

I) o Magnitude of project: $500,000.00 through $1,000,000.00

• Discuss specs: Are there any questions or clarifications? Do we need to amend the solicitation?

• Go to site –

- Overview your area/ktr’s area(s) of responsibilities

- Drawings and spec needs to be available to emulate site

- CE will discuss work to be performed (technical) ONLY

Meeting is adjourned.

mailto:gregory.mcdonald.13@us.af.mil http://www.fbo.gov/

25 March 2019

SITE VISIT MINUTES

SUBJECT: FA4626-19-R-A005, Repair Monitoring Wells

PRE-PROPOSAL CONFERENCE/SITE-VISIT

1. A pre-proposal conference was conducted on 25 March 2019 at 10:00 am in the 341 CONS’ Auditorium, Malmstrom AFB, MT. The following information was discussed during the conference:

• PERFORMANCE PERIOD: 120 days

• LIQUIDATED DAMAGES: $_______ per day

• PAST PERFORMANCE: Past/Present Performance is due NLT 1400, local time, 8 April

2019 (the anticipated closing date).

• CLOSING DATE: 8 April 2019 at 1400 hours MST

• REPRESENTATION & CERTIFICATION: Section K - Fill them out completely and make sure they are submitted along with your proposal. Make sure you are current in

ORCA

• WORK HOURS: Mon – Thur

• REMINDERS:

o Any questions regarding Specs and Drawings must be submitted in writing NLT 1400 hrs, 1 April 2019. Email Greg McDonald at gregory.mcdonald.13@us.af.mil o All amendments and answers to any questions will be posted on the internet (FBO http://www.fbo.gov/) o Read sections L & M thoroughly, pay attention to dates.

o Make sure you have a DUNS & CAGE CODE number—see website (sec I) o Magnitude of project: $500,000 and $1,000,000.00 o Project Engineer J.T. Street said the drawings will be amended soon to reflect changes.

Contracting Officer or Adminstrator

Attachment/s:

1. Pre-proposal Conference Attendance sheet

2. Agenda

3. Checklist http://www.fbo.gov/

PreProposal_SiteVisit_Minutes