Questions_and_Answers_for_Amendment__1_28_May_13_Draft.pdf

AMENDMENT #1

TO SOLICITATION

FA4613-13-R-1001

Contracting Activity: 90th Contracting Squadron, F. E. Warren AFB, WY

Solicitation Number: FA4613-13-R-1001

Project Title: Technical Order Library and Maintenance Data Support (TOLMDS)

Date: 28 May 2013

Purpose: The following are the government’s responses to questions from interested parties received between 6 May 2013 and 28 May 2013 concerning the TOLMDS requirement.

Question #1: RFP, page 55 The RFP INSTRUCTIONS TO OFFERORS, F.1 PART I – TECHNICAL PROPOSAL, paragraph (a) requires us to submit a DD254.

Question: Can we substitute a signed Facility Clearance Letter from DSS in place of a DD254?

ANSWER: The intent of this statement is to ensure offerors provide evidence of a current and valid Facility Clearance from DSS. A signed letter from DSS stating that the offeror has a valid Facility Clearance at the time of proposal receipt is sufficient.

Question #2: RFP, page 55 The RFP INSTRUCTIONS TO OFFERORS, F.1 PART I – TECHNICAL PROPOSAL states:

“(b) Submit a staffing plan….” but then only refers to personnel skills and experience. Staffing plans often include discussions of hiring practices, retention and training.

Question: Is the Government’s intent to only have us provide personnel skills and experience, or do we need to submit a full staffing plan?

ANSWER: The staffing plan should address required positions, strategy for retaining personnel and hiring procedures to meet minimum qualification needs of the PWS.

Question #3: RFP, page 55 Question: Will the Government consider adding words to clarify your intent such as: "(b) Submit a staffing plan with Position Descriptions that details the skills and experience of personnel to ensure that minimum requirements of the Performance Work Statement are met.”

ANSWER: The government will not revise the PWS as the current verbiage provides sufficient detail to submit the staffing plan.

Question #4: RFP, page 56 The RFP INSTRUCTIONS TO OFFERORS, F.1 PART II – PRICE PROPOSAL, paragraph (d) states “(d) Complete the necessary fill-ins and certifications in provisions. The provisions FAR

52.212-3 shall be completed on the System for Award Management (SAM) website at www.sam.gov NLT the proposal due date.”

Question: Please confirm that only clauses 52.209-5, 52.209-7, 52.219-1, 52.222-22, and 52.222- 25 must be completed and providedwith the proposal in the pricing volume.

ANSWER: All representation clauses must be filled in for each proposal. Offerers must complete and submit the following representation and certifications when submitting a proposal:

52.212-3 52.209-5 52.209-7 52.219-1 52.222-22 52.222-25 252.209-7998 252.209-7999 252.212-7000

Question #5: RFP, page 59 The RFP “General Information” paragraph B refers to “2 separate files” while other locations address three volumes.

Question: Should this be 3 files corresponding to the 3 volumes?

ANSWER: Yes. The solicitation requires 3 separate volumes:

Part I: Technical Proposal Part II: Pricing Proposal Part III: Past Performance Proposal

This was an administrative error. Paragraph B has been updated.

Question #6: PWS, page 21 The PWS, paragraph 3.2.3, covers Government-Furnished Supplies and requires us to provide copy paper in our ODC bid.

Questions: a. Can the Government provide the amount of copy paper used last year?

b. Were any other ODCs required, please enumerate these items?

ANSWER:

a. Each location uses approximately 2 boxes of white printer/coper paper each month and approximately 2 reams of colored paper each month.

b. Each location replaces approximately 20 TO binders monthly.

Question #7: TOLMDS_Past_Performance_Questionnaire Question: Will the Government provide the questionnaire in MS Word to facilitate completing the document?

ANSWER: Yes. The government has uploaded a MS Word version of the Past Performance Questionnaire for offerors to prepare their proposals.

Question #8: Solicitation Document.

Question: I went through the documents but I could not be able to get the information regarding how many key personnel are required?

ANSWER: None of the contractor employees are considered “key personnel”. If Technical Orders are required during hours the TO library is not manned access will be granted by the government. The same applies to data from IMDS.

Question #9: Staffing Plan.

Do we need to submit the resume with the response or not?

ANSWER: Resumes are not required to be submitted with the proposal. The staffing plan should address required positions, strategy for retaining personnel and hiring procedures to meet minimum qualification needs of the PWS.

Question #10: Are there any other articles from the CBA for Warren that indicates leave, holiday, health & welfare, training, mileage, jury duty or any other related benefit?

ANSWER: Yes, please see attached CBA for FE Warren AFB.

Question #11: Under General Information (Information regarding submission of proposals), Section B, the email instructions address Part I (Price Proposal) and Part II (Past Performance Information and Synopses), but does not mention the Technical Proposal. Should (Technical Proposal) be considered Part III?

ANSWER: The solicitation requires 3 separate volumes:

Part I: Technical Proposal Part II: Pricing Proposal Part III: Past Performance Proposal

This was an administrative error. Paragraph B has been updated.

Question #12: IAW Section 4.3 table 4.3.1 - Malmstrom does not identify printers as furnished equipment, are they provided by the Government?

ANSWER: Printers are provided as part of GFE at all locations.

Question #13: Section 4.3 identifies Government furnished equipment for all bases except F.E.

Warren. Does the Government provide GFE for F.E. Warren?

ANSWER: The paragraph heading for F.E. Warren was accidently removed from PWS.

The PWS has been updated to include Governmet Furnished Equipment at F.E. Warren

AFB.

Question #14: Gunter Annex supports the IMDS system with a sanctioned Power Point training program. Is there an additional requirement for another IMDS CBT and does it have to be approved through Gunter?

ANSWER: IMDS training programs that are available through ADLS have been viewed by the government and were found to be inadequate due to their aircraft specific focus.

These training programs do not address the multitude of new screens and capabilities that have been developed for ICBM Missile Maintenance units. Gunter Annex did not approve the training program the incumbent contractor developed.

Question #15: The CBA for Warren AFB is only identified by the file name. The location is not indicated anywhere on the CBA document provided. It also does not list all of the benefits such as Health / Welfare, Holidays, Vacation, Sick Leave, Training, Local Mileage, Funeral Leave or Jury Duty. This information is needed to figure the labor costs. Could you supply the complete

CBA?

ANSWER: The complete CBAs for all the bases have been added.

Question #16: Three of the CBAs indicate the three different levels of years of service for the amount of vacation to be earned for each category. Only the incumbent would have this information for the current staff and would definitely give them an advantage in figuring accurate overhead to cover labor costs. Could the number of employees for each category and their years of service be provided to level the playing field for other competitors?

ANSWER: No, the number of employees for each category and their years of service will not be provided as this is the incumbent contractor’s proprietary information.

Question #17: Does the contract require any safety equipment, such as safety glasses, or safety shoes?

ANSWER: No safety equipment is required.

Question #18: Are uniforms required for employees?

ANSWER: Uniforms are not required unless mandated by contractor’s parent company, employees typically do not have a mandatory dress code.

In the PWS 4.3 Government Furnished Equipment there is no list for Warren AFB. Can you supply this list?

ANSWER: The paragraph heading for F.E. Warren was accidently removed from PWS.

The PWS has been updated to include Governmet Furnished Equipment at F.E. Warren

AFB.

Question #19: Please clarify to whom (name, email address) the final proposal is submitted.

ANSWER: Proposals shall follow guidelines in the Information Regarding Submission of Proposals, Paragraph B.

Email proposals to the Contracting Officer and the Contract Administrator at the following:

Contracting Officer: carroll.vye@us.af.mil

Contract Administrator: hilary.swanson@us.af.mil

Question #20: Please clarify page count for each volume of the proposal.

ANSWER: There are 3 parts of the proposal and their page count is listed below:

Part I: Technical Proposal - no page limit Part II: Pricing Proposal – no page limit Part III: Past Performance Proposal – total of 40 pages however must be limited to no more than 5 pages per contract listed with the maximum of 5 separate contracts and for each subcontractor, limited to 3 separate contracts and not to exceed 5 pages per contract.

Question #21: Please clarify that the current DD254, Department of defense Contract Security Classification Specification, to be submitted with the proposal for both Prime and Sub Contractors is one from another contract we (or subs) hold, documenting a valid Facility Clearance from the Defense Security Service or do you want us to process the signed DD254 that came with the RFP package?

ANSWER: The intent of this statement is to ensure offerors provide evidence of a current and valid Facility Clearance from DSS. A signed letter from DSS stating that the offeror has a valid Facility Clearance at the time of proposal receipt is sufficient.

Question #22: Reference SF1449 Schedule of Supplies/Services, all Supplies, Travel, and Emergency Support CLINs; for example X002, X003 & X004 for all locations and all periods of performance.

a. Please clarify if these are intended to be reimbursable line items?

ANSWER: Yes, these CLINs are reimbursable line items.

b. If reimbursable, is the government going to provide a “plug” number or Not-To-Exceed value for offerors to put in the schedule for each of these CLINs?

ANSWER: These CLINs are not to be proposed against. The Govt will fund these CLINs at the time of award as Not-to-Exceed.

c. If reimbursable and the government is not going to provide values, are offerors to leave these CLINs blank? If so, recommend this be clarified in the Instructions to Offerors at clause ADDENDA TO 52.212-1, F.2(b) on page 56 of 91 which states that “A Total Evaluated Price (TEP) will be calculated by multiplying the quantities identified in each Contract Line Item (CLIN) by the offeror’s proposed unit price to each Firm Fixed Price (FFP) CLIN for the base period and all operation periods (CLINS 1001-2018, 2001-2018, 3001-3018) to confirm the extended total amount for each FFP CLIN.”

ANSWER: Yes, the offerors are to leave these CLINs blank. These CLINs have been modified to address this.

d. If these are not intended to be reimbursable, then we respectfully request historical cost data for each of the CLINs cited (Supplies, Travel, and Emergency Support).

ANSWER: See answers right above b and c.

Question #23: Reference SF1449 Schedule of Supplies/Services, all Emergency Support CLINs for all locations and all periods of performance (X004, X008, X012 & X016). These line items reflect a QUANTITY/UNIT of 1 Lump Sum.

a. Assuming these are intended to be reimbursable line items; it is not clear how the government intends to reimburse the contractor for the support provided if any of these CLINS are exercised. Recommend the QUANTITY/UNIT be changed to 1 Hour and offerors be required to provide a single fully burdened hourly rate for Emergency Support.

ANSWER: Yes, these CLINs are reimbursable line items. These CLINs are not to be proposed against. The Govt will fund these CLINs at the time of award as Not-to-Exceed.

The offerors are to leave these CLINs blank. These CLINs have been modified to address this. The unit of issue has been changed to LOT.

Question #24: Reference RFP General Information paragraph B on page 59 of 91. The instructions are not consistent with the ADDENDA TO 52.212-1 PROPOSAL PREPARATION INSTRUCTIONS, paragraph F.1., 2. & 3. We believe the instruction should read to submit 3 separate files, Part 1 (Technical Proposal), Part II (Price Proposal) and Part III, (Past Performance Information).

ANSWER: The solicitation requires 3 separate volumes:

Part I: Technical Proposal Part II: Pricing Proposal Part III: Past Performance Proposal

This was an administrative error. Paragraph B has been updated.

Question #25: Administrative comments for your consideration:

a. PWS page numbering reflects 1 of 1, 2 of 2, 3 of 3, etc. as opposed to 1 of 36 and so on.

ANSWER: PWS has been updated to reflect the current numbers.

b. PWS pages 6 & 7. - Paragraphs 1.2.1.9 and 1.2.2.10 are exact duplicates as are paragraphs 1.2.1.9.1 and 1.2.2.10.1. Recommend one or the other be deleted.

ANSWER: Agreed we can delete the paragraphs in 1.2.1.9 and 1.2.1.9.1

c. PWS page 34 – This should have a paragraph heading of 4.3.4. FE Warren AFB, WY.

ANSWER: PWS Updated.

d. Reference PWS paragraph 1.2.2.7.1 and CDRL A002. Both the PWS paragraph and block 7 of the CDRL Data Item Description state that the report is due by the 8th calendar day of the month. However, blocks 12 & 13 of the CDRL and block 10 of the Data Item Description state the report shall be published by the 8th workday of the month.

ANSWER: Changed CDRL to match DID and PWS

e. Block 10 of the Data Item Description for CDRL A002 states that the report “…shall be presented in contractor prepared format both written and electronic.” It is our understanding that this report format is dictated by AFGSC.

ANSWER: Changed DID to read AFGSC Approved format.

Question #26: Regarding the Past Performance Questionnaire. Please consider reposting this as the version on FBO has 2 vertical lines through the middle of each page. It would also be very beneficial if you could post this document in MS Word to allow offerors to fill in the information electronically.

ANSWER: The government has uploaded a MS Word version of the Past Performance Questionnaire for offerors to prepare their proposals.

Question #27: We notice there is no reimbursable line item for Santa Barbara County CA Possessory Tax.

a. Please clarify/confirm that the contractor is responsible for paying this possessory interest tax on government-provided buildings and facilities used by the contractor in performance of this contract?

ANSWER: Yes, the contractor will be paying for this possessory interest tax . Once paid, the contractor will invoice in WAWF by uploading the tax bill, their receipt, and a copy of their check that paid for this tax. A CLIN has been added for each base year and each option year for Vandenberg Air Force Base, California only as a reimbursable CLIN.

b. If the contractor is to include this expense in the Firm Fixed Price, please provide SB County contact information for obtaining cost information.

ANSWER: The contact information for obtaining cost information on this possessory interest tax is 805-737-7898, Santa Barbara County Appraiser’s office, Sue Morrison.

However, the amount has been added to each Possessory Interest Tax CLIN.

Question #28: We notice that there are no government-furnished vehicles listed in the RFP.

Please confirm that the contractor is responsible for employee transportation to/from all facilities to provide TO Subaccount and/or Maintenance Data Support services?

ANSWER: The government does not provide a GOV for use by contractor personnel.

Question #29: Reference the posting of Area-Wide Wage Determinations in the RFP.

Please confirm that contractors are required to comply with FAR 22.1008-2 Section 4(c), Successorship with Incumbent Contractor Collective Bargaining Agreement which states in part;

".successor contractor must pay wages and fringe benefits (including accrued wages and benefits and prospective increases) to service employees at least equal to those agreed upon by a predecessor contractor.

ANSWER: The successor contractor must pay at least the predecessor contractor’s CBA wages.

Question #30: RFP Pg. 55, F, 1, Part I technical Proposal -“staffing plan that details the skills and experience of personnel “Does the government expect additional elements of the staffing plan besides skills and experience of personnel to meet the pass / fail evaluation and what are the elements?

ANSWER: The staffing plan should address required positions, strategy for retaining personnel and hiring procedures to meet minimum qualification needs of the PWS.

Question #31: RFP Pg. 59, General Information, Proposal shall be submitted via Email. Are there file size restrictions when emailing the proposal?

ANSWER: Our Communications Squadron stated that the file size restriction is 25 MB total, however, please make sure when you email your response, you receive a confirmation that your proposal has been received.

Question #32: PWS Pg. 17, 1.4.13 Travel, Approximately 1-2 trips annually - Shall Offerors bid 1 trip or 2 trips - as pricing 1 trip is lower than 2 trips, which shall Offerors price? How many people will travel from the team?

ANSWER: Please propose for 1 trip AND 2 trips annually, one person per trip.

Question #33: RFP Pgs. 84-85, Collective bargaining, Federal Equivalents, May we bid labor categories other than the examples provided in the Federal equivalents chart or the Collective bargaining documents?

ANSWER: Yes, you may bid labor categories that are not listed.

Question #34: Collective bargaining agreements, Vacation – “All employees hired on or before 01/01/2010 who received 4 weeks of vacation on 01/01/2010”. How many employees have 4 weeks of vacation? Of those employees with 4 weeks of vacation, which labor categories are they and at which location?

ANSWER: No, the number of employees that have 4 weeks of vacation, which labor categories, and at which location will not be provided as this is the incumbent contractor’s proprietary information.

Question #35: CDRL A005, Safety Plan, When is the safety plan due?

ANSWER: Per CDRL A005, Safety Plan, Block 12, states that the safety plan is due no later than 30 days after contract start.

Question #36: Collective bargaining agreements - The CBA for FE Warren does not have the same table of benefits as the other 3 locations. Is there list of benefits (vacation, health/welfare, Holidays, Sick leave, training, mileage, bereavement leave and jury duty) for FE Warren as negotiated in the CBA? If available please provide.

ANSWER: Please see added CBAs for all bases.

Question #37: The four CBA addendums have been provided. However, significant pricing information is contained in the main agreement of each CBA, and we cannot accurately price against just the addendum. Would the Government provide the full CBAs?

ANSWER: Please see added CBAs for all bases.

Question #38: RFP, pages 4-37, Emergency Support, and PWS page 16.

The RFP CLINs for Emergency Support are FFP. The PWS paragraph “1.4.11.3. Emergency or Special Event Services” defines emergency services as: “Base alerts, base inspections, exercises and urgent software updates, code changes, TCTOs and interruption of IMDS services”;

“contingency support for increased mission requirements up to and including declared war”; and “Natural Disaster or Catastrophic Damage, Terrorists Attacks/Civil Disturbance, Labor Disputes/Strike Action/Work Stoppages”. The PWS also states: “These services shall be provided 24 hours a day, seven (7) days a week, when required for up to the entire duration of the emergency.” Question: Will the Government provide historic data against which we can reasonable bid emergency services for each base with the expectation that an extended period of emergency service will involve a contract amendment?

ANSWER: CLINs have been revised.

Question #39: What is the manpower reporting number documented for each site and reported to the Government?

ANSWER: At the time of award, this manpower reporting number will be given.

Question #40: What is the current contract price for each site? These commercial item prices should be public information and releasable without FOIA request.

ANSWER: The total contract price at award is $5,104,536.00.

Question #41: In the schedule B you have the travel CLIN list as priced I appears. This CLIN is listed as reimbursable with no FEE and used only as approved by the CO. Shouldn’t’ this CLIN be TBD in the pricing schedule?

ANSWER: CLINs have been revised. See answer to Question #22 above.

Question #42: Please provide the full CBA benefits schedule for FE Warren AFB. The Addendum 3 posted online only provides the rate of pay effective 1/1/2013 and the increase in pension. The pension figure listed of $5.00 appears to be the Health/Welfare compared to the other CBAs. If it is pension then what is the Health/Welfare rate, vacation, training, local mileage, etc.

ANSWER: Please see added CBAs for all bases.

Question #43: Noticed in the PWS, the GFE list is missing for FE Warren AFB. If it exists, please provide.

ANSWER: The paragraph heading for F.E. Warren was accidently removed from PWS.

The PWS has been updated to include Governmet Furnished Equipment at F.E. Warren

AFB.