1_-_Sec_L_ _M_15_Aug_16.pdf

Solicitation FA4610-15-R-0002

SECTION L INSTRUCTIONS

L-1 Program Structure and Objectives:

The Launch Operations Support Contract (LOSC) program objective is to provide mission support for the Launch and Test Range System (LTRS) buildings, infrastructure, and Real Property (RP) in support of Western Range operations. The goal is to ensure the high performance confidence levels required for Range support of equipment and facilities is maintained for a variety of ballistic missile, space, guided weapon, and aircraft test and evaluation missions in support of Air Force, Navy, Army, National Reconnaissance Office, Missile Defense Agency, Federal Aviation Administration, Department of Energy, Defense Advanced Research Projects, National Aeronautics & Space Administration, and a variety of commercial, allied nations, and governmental agencies.

L-2 GENERAL INSTRUCTIONS

L-2.1 The offeror's proposal must include all data and information requested in Section L and shall be submitted in accordance with these instructions. In developing the proposal, the Offeror shall comply with all the requirements contained in the Request for Proposal (RFP). Non-conformance with the instructions provided in the RFP may result in a proposal being ineligible for award.

The government reserves the right to award this effort based on the initial proposal, as received, without discussions in accordance with Federal Acquisition Regulation (FAR) 15.306(a)(3). The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS), and Contract Data Requirements List (CDRL). Non-conformance with the instructions provided in this RFP may result in an unacceptable proposal evaluation.

L-2.2 The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the offeror's proposal.

L-2.3 The proposal acceptance period is specified in Section A of the RFP. The Offeror shall make a clear statement in Section A of Volume III – Contract Documentation of the Offeror’s proposal that the offer is valid until 270 days from the date for receipt of offers.

L-2.4 In accordance with FAR 4.8 - Government Contract Files, the government will retain one (1) copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the government will destroy extra copies of such unsuccessful proposals.

L-2.5 Points of Contact. The Contracting Officer, Ms. Claudia Boga, is the sole point of contact for this acquisition. Address any questions or concerns to claudia.boga@us.af.mil with a courtesy copy to Mr. Leonard Horniak, Contract Specialist, at leonard.horniak@us.af.mil.

L-2.6 Debriefings. The CO will promptly notify offerors of any decision to exclude them from the competitive range;

whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

L-2.7 Discrepancies, Errors, Omissions and Questions. If an Offeror believes the requirements in these instructions lack clarity or contain an error, omission, discrepancy, or are unsound, the Offeror shall immediately contact the CO in writing with supporting rationale. Address all questions or concerns to the points of contact (POC) listed above. Offerors shall submit all questions and requests for clarifications no later than TBD. The decision whether to respond to questions and requests for clarifications made after this day and time shall be the sole discretion of the CO. Government responses will be posted on https://www.fbo.gov for access by all Offerors.

L-2.8 Electronic Reference Documents. All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at https://www.fbo.gov/. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

mailto:leonard.horniak@us.af.mil https://cs1.eis.af.mil/sites/afcc/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC#b15505 https://cs1.eis.af.mil/sites/afcc/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC#b15506 https://www.fbo.gov/ https://www.fbo.gov/

L-2.9 Communications. Exchanges of source selection information between Government and offerors will be controlled by the CO. Email may be used to transmit such information to offerors only if the email can be sent and received encrypted and includes “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line. Otherwise, source selection information will be transmitted via official mail (USPS, UPS, FedEx, etc.). In order to facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted email, you will need to contact the Contracting Officer indicated on the face page of the solicitation prior to that first submittal in order to exchange certificates used for encryption. To insure the process is working correctly, send a test encrypted message first (without including any source selection information).

L-2.10 Amendment of Solicitation Prior to Proposal Closing. The Government reserves the right to revise and amend the specifications, drawings or the solicitation prior to the proposal closing time. Such revisions or amendments will be communicated by amendments to this RFP. If such amendments require material changes in quantities or prices, the proposal closing date may be postponed by enough days to enable offerors to revise their proposals. In such cases, the amendment will include an announcement of the new proposal closing date and time. Amendments will be posted to https://www.fbo.gov with the solicitation documents without notice. Offerors are responsible for accessing all amendments prior to proposal submission at https://www.fbo.gov.

L-2.11 Technical Reference Library. The LOSC Technical Reference Library will be available electronically with the solicitation at https://www.fbo.gov. All information contained in the library is past data and is provided for informational purposes to aid in proposal preparation. Forms and publications referenced in the Performance Work Statement (PWS) will be available upon request by contacting Casey Linehan, 30 SW/PM, at (805) 606-3054 or Sharon Hedman at (805) 606-2784. Any questions pertaining to the library or documents provided may be submitted via e-mail to Mr. Leonard Horniak, Contract Specialist, at leonard.horniak@us.af.mil, with a courtesy copy to Claudia Boga, Contracting Officer, at claudia.boga@us.af.mil.

L-3 PRE-AWARD SURVEY

L-3.1 If the information on hand or readily available to the CO is not sufficient to make a determination of responsibility in accordance with FAR 9.1, the Offeror may be required to participate in a pre-award survey for the purpose of determining the financial and technical ability to perform. The pre-award survey is conducted with the assistance of the Offeror’s cognizant government contract administration office to determine its eligibility and ability to perform. Refusal to participate in a pre-award survey and provide all requested information may be cause for rejection of the offer. If the Offeror is aware of some circumstances in its performance record or current ability to perform which may result in a negative report, the Offeror should provide any information on mitigating circumstances or corrective action planned or taken.

L-3.2 The pre-award survey may include performance of a formal financial capability risk assessment or audit by the Defense Contract Audit Agency (DCAA) or other personnel assigned by the CO to perform the task. This effort would be performed in accordance with DFARS 232.072-1 and the information required for audit would include, but not be limited to, that identified in DFARS 232.072-2. The Offeror agrees to provide the financial information for such financial capability effort in a timely manner.

Failure to provide the requested data could cause the Offeror to be determined financially irresponsible as discussed in FAR 9.103.

L-4 PROPOSAL PREPARATION INSTRUCTIONS

L-4.1 To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in an offeror being ineligible for award. To facilitate review and evaluation for this source selection, the Government proposes to transmit data via commercial systems. Distributed material will be identified as source selection sensitive and distribution strictly limited to appropriate personnel.

L-4.2 The response shall consist of three (3) separate volumes; Volume I – Price/Cost, Volume II – Technical Capability, including Phase-in Plan, and Volume III – Contract Documentation, as follows:

Volume Volume Title Total Number of Copies

Page Limit Electronic Copies

I Price/Cost original plus 3 copies No limit 2* Copy CD-R

II

Technical Capability original plus 3 copies 75** 2 Copy CD-R

III

Contract Documentation original plus 3 copies No limit 2 Copy CD-R https://cs1.eis.af.mil/sites/afcc/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/Far02.doc#T2101 https://cs1.eis.af.mil/sites/afcc/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR03.DOC#b3104 http://www.fbo.gov/ https://www.fbo.gov/ mailto:leonard.horniak@us.af.mil mailto:claudia.boga@us.af.mil

*Price/Cost Volume data is to be submitted in Microsoft Excel format with all formulas included so the calculations can be verified. One ( 1 ) protected version and one (1) version that can be manipulated by the government shall be provided.

** Page limit does not include any position descriptions, glossary of abbreviations/acronyms, Property Management Plan, Quality Plan or Mission Essential Plan, Cross Reference Matrix nor does it include Table of Contents, Acronym List, Tabs and Title Page.

L-5 VOLUME I – PRICE/COST (FACTOR 1). Submit original and three (3) copies and one (1) electronic in MS Excel with no hidden formulas, column, rows, etc., and that can be manipulated by the government - [No page limit]. Submit an additional copy to the prime’s and each teaming partner/subcontractor respective cognizant Defense Contract Audit Agency (DCAA) office.

Please include the name, address and telephone number of the Defense Contract Administration Office and DCAA office that is responsible for the Offeror’s audit review including whether the DCAA office approved the Offeror’s estimating system. If an agreement was reached with government representatives on use of forward pricing rates/factors, identify the agreement, include a copy, and describe its nature.

L-5.1 In accordance with FAR 15.403-1(b) and 15.403-3(a) data other than certified cost or pricing data may be required to support a determination of cost/price reasonableness. Data shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the CO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the Offeror shall be required to submit additional cost or pricing data.

L-5.2 Affordability. The government’s budget for CLIN 0001 Phase-In is $252K. The government’s budget for CLINs X001, X002, X003, X004 (Maintenance & Repair) and X006, Non-PME Launch Customer Support, is $6.54M. The Government has also budgeted $1M annually for reimbursable material costs for each FY. Government estimated CLINs are not to be adjusted to achieve downward pricing and are not part of the total evaluated price. The Launch Support Task Assignment CLINS X005 and Other Services / Task Assignment CLINs X007 is reserved until after award and will not be included in the evaluated price. However, Task Assignments workload estimates are projected between $2M - $4M per fiscal year (includes material costs).

L-5.3 The price proposal shall be based on Offeror’s technical capability and approach to meeting the government’s PWS requirements. It is the Offeror’s responsibility to demonstrate price reasonableness.

L-5.4 Price Reasonableness This section is to assist you in submitting information other than certified cost or pricing data that is required to evaluate the reasonableness and balance of your proposed cost/price. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Offers should be sufficiently detailed to demonstrate their reasonableness and balance.

The burden of proof for credibility of proposed prices rests with the offeror.

L-5.5 Rounding All dollar amounts provided shall be rounded to the nearest dollar. All loaded labor rates shall be rounded to the nearest penny.

L-5.6 Volume I – Price/Cost shall consist of the following sections:. :

Section 1 – Introduction

Section 2 – Estimating Techniques/Methods

Section 3 – Price/Cost

Section 4 – Explanation of Cost Savings through Downward Pricing

Section 5 - Other Information

L-5.7 Detailed Instructions for the Price /Cost Volume

L-5.7.1 Section 1 – Introduction.

L-5.7.1.1 Provide a table of contents and overview of all data accompanying or identified in the Price/Cost Volume.

L-5.7.1.2 The Introduction shall include a cover sheet that contains the information listed in FAR 15.408, Table 15-2, General Instructions, Section A, paragraphs (1) – (11); however excluded paragraph (9). Additionally the cover sheet shall contain the name, address and telephone number of the Defense Contract Administration Office and DCAA office that is responsible for the Offeror’s audit review including whether the DCAA office approved the Offeror’s estimating system. If an agreement was reached with government representatives on use of forward pricing rates/factors, identify the agreement, include a copy, and describe its nature.

L-5.7.1.3 The introduction will describe the Offeror’s proposed team structure including information related to joint venture partners and major subcontractors. A major subcontractor is defined as those performing more than ten percent (10%) of the effort, on a total cost basis. Define each team member’s role and clearly identify which CLINs, or portions thereof, are anticipated to be subcontracted to each team member. Identify the planned contract type for each subcontractor.

L-5.7.1.4 Section 2 – Estimating Methodology

Provide a summary description of the Offeror’s standard estimating system or methods including whether the cognizant DCAA office has approved the Offeror’s estimating system.

Provide any known/cited current estimating system deficiencies and how those deficiencies are mitigated. Describe separately the estimation of each major cost element (e.g., labor, overhead, other direct costs, general and administrative, etc.) and identify any deviations from the established estimating procedures in this proposal.

L-5.7.1.5 Section 3 – Price/Cost

L-5.7.1.6 Offeror shall provide the below information for CLINS X001, X002, X003, X004 and X006:

L-5.7.1.6.1 Direct Man-Year Hours. The Offeror shall identify productive labor hours associated with one (1) man-year effort Full-Time Equivalent (FTE) for each type of labor under the Service Contract Act (SCA), Collective Bargaining Agreement (CBA), etc. The Offeror shall identify productive labor hours for major subcontractors if different from the Offeror’s.

L-5.7.1.6.2 Provide a cost breakdown showing the wage and overtime rates, SCA/CBA fringe benefit rates, and any other fringe or overhead rate proposed on labor.

L-5.7.1.7 The costs associated with the Offeror’s labor approach as proposed in Volume II – Technical shall be cross referenced to Price/Cost section including chapter, page, paragraph, etc. and identify the labor categories with the associated hours/rates and the Offeror’s established work breakdown structure (WBS) code. All cost and price information shall be traceable by WBS code at the CLIN level for the base and all option years.

L-5.7.1.7.1 Offeror shall provide the below information for CLINs X005 and X007 (Task Assignment CLINs):

L-5.7.1.7.2 Provide a breakdown of fully burdened hourly rates that includes direct hourly labor rates for each job code, indirect expense rates (e.g. fringe benefits, overheads & G&A) and fee for the basic and all option years. These rates, if acceptable to the Contracting Officer, shall be considered to be contractually binding and will be incorporated into the contract as the maximum allowable rates. Escalate the Forward Pricing Rates Agreements (FPRA’s) for the outyears as adjustments will not be made after award. See Table 1 for the suggested format for the offeror’s proposed cost data for the FPRA submittal for CLINs X005 and X007 (Task Assignment CLINs).

Table 1, Breakdown of Rates

Labor Category

Unburdened Rate

Overhead Percentage

Fringe Benefits

G&A Percentage

Burdened Rate without Fee

Fee Percentage*

Fully Burdened Rate

*The maximum fee shall not exceed 6%

L-5.7.1.8 Offeror shall provide Cost Summaries by CLIN for Phase-In (Basic), all Options, and the pre-priced extension. See suggested format at Table 2

Table 2, Roll-up Summary

Type CLIN # Base Year Base Opt 1 Opt 2 Opt 3 Opt 4 6-mos Ext Total

FFP 0001 – Phase-in N/A N/A N/A N/A N/A

FPI X001 – Range Support M&R

FPI X002 – MDA M&R

FPI X003 – NRO M&R

FPI X004 – Launch Group M&R

CPFF X005 – Launch Support (TAs) $1,300,000 $1,300,000 $1,300,000 $1,300,000 $1,300,000 $680,419 $7,180,419

CPFF X006 – Non PME Launch Customer Support

CPFF X007 – Other Services (TAs) $3,687,355 $3,687,355 $3,687,355 $3,687,355 $3,687,355 $1,843,678 $20,280,453

CR X008 – Reimbursables $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $500,000 $5,500,000

Total All CLINS

L-5.7.1.9 Offeror shall provide Cost Summaries by CLIN for Phase-In (Basic), all Options, and the pre-priced extension with a further breakout. See suggested format at Table 3.

Table 3 CLIN Breakout Summary

CLIN

# Base Year

Description CLIN

Type

Cost Reimbursables

Fixed-Price Incentive (Firm Target) Total

Target Cost

Target

Profit

Target

Price

Ceiling

Price

0001 Phase-in FFP

X001 Range Support M&R FPI

X002 MDA M&R FPI

X003 NRO M&R FPI

X004 Launch Group M&R FPI

Est Cost Fixed Fee

X005 Launch Support/Task Assignments CPFF

X006 Non-PME Launch Customer Support (MDA) CPFF

X007 Other Services/Task Assignments CPFF

X008 Reimbursables Cost

L-5.7.1.10 Reimbursables CLINS 1008, 2008, 3008, 4008, 5008, 6008 and 7008: The government has included a government estimated plug number for these CLINS. No fee is included in the Reimbursable CLINS.

L-5.7.1.11 Incentive Arrangements (FPI CLINs)

L-5.7.1.12 Use the below share ratios, target profit rate, and ceiling rate for bidding Fixed-Price Incentive (Firm Target) CLINs.

FPI CLINs will be evaluated at ceiling price.

- Over/Under Target Share Ratio: (Government Share/Contractor Share) 30%/70% -Target Profit Rate: Proposed by Offeror -Ceiling Rate: 120%

L-5.7.1.13 Section 4 – Explanation of Cost Savings through Downward Pricing. This section of the price proposal shall identify efficiencies used to achieve downward pricing.

L-5.7.1.14 Section 5 – Other Information

a. Proposals for all major first tier subcontracting/teaming shall be submitted within the prime contractor’s proposal. Major subcontractors are those whose cost equals ten percent (10%) or more of total cost. Nonprime cost proposals should be submitted through the prime to the CO. If the subcontractor/teaming partner considers its information proprietary, then it may be submitted directly to the CO by the same date and time the prime contractor’s proposal is due. The prime contractor’s proposal shall uniquely identify major subcontractor/teaming partner labor hours and total burdened costs. The prime contractor is responsible for the consistency of the cost data between the prime contractor’s submission and the subcontractor/teaming partner submission.

b. If there will be subcontracting/teaming, provide an analysis to determine the price reasonableness of the subcontractor/teaming partner’s proposal. Include the subcontractors/teaming partner’s methodology to estimate costs and results of the prime contractor’s reviews and evaluations of those proposals. Explain how the subcontractor/teaming effort relates to the overall effort. Any price adjustment to the subcontractor/teaming partner proposed prices that are included in the prime contractor’s proposal submission, including discounting or expected decreases to be achieved in negotiations, shall be fully identified and explained. Offerors are required to provide the results of the price or cost analysis of subcontractor proposal as required in FAR 15.404-3(b).

c. Accounting System Information. The offeror’s accounting system must be adequate IAW FAR 16.403-1(c) for FPIF CLINs and also IAW FAR 16.301-3(a)(3) for Cost Reimbursement CLINs. Furthermore, the government cannot approve a cost-type subcontract to a proposed subcontractor that does not have an adequate accounting system. Indicate whether each subcontractor’s accounting system has been audited and determined acceptable, audited and determined not acceptable, or never audited unless the planned subcontract type is firm-fixed price. Identify the government agency that audited the accounting system and provide evidence if determined acceptable. Evidence shall be in the form of the most recent applicable government agency correspondence.

If the Offeror's accounting system has been audited and not accepted, provide details such as date of audit, deficiencies identified, corrective steps taken since disapproval, and reasons why approval of the accounting system is now assured. If the Offeror's accounting system has never been audited, the Offeror must explain its understanding of the characteristics of an acceptable accounting system.

d. Any contractor (or member of contractor team and/or subcontractor) having a conflict of interest as defined under FAR Part

9.5 must identify the conflict as soon as it is known and provide a recommended mitigation plan.

L-6 VOLUME II TECHNICAL CAPABILITY (FACTOR 2). Submit original plus three (3) copies and two (2) electronic.

Limited to no more than 75 pages (excluding Table of Contents, Acronym List, Tabs and Title Page).

L-6.1 General The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

L-6.2 Format and Specific Content

The purpose of the Technical Proposal is to furnish sufficient information and rationale to allow the Government to assess the offeror’s capabilities to perform the technical requirements of the Performance Work Statement. A Technical Reference Library has been set up at Vandenberg AFB. The Technical Reference Library contains an in depth paper on the South Vandenberg Power Plant (SVPP) and additional information concerning equipment and specifications listed under paragraph L-6.6, Sub Factor 2— Operations Approach. Offerors are advised to submit proposals that are fully and clearly acceptable without additional explanation of information since the Government may make a final determination as to whether a proposal is acceptable or unacceptable solely on the basis of the proposal as presented and submitted without requesting any further information. Technical Capability shall consist of the following sections:

Subfactor 1: Program Management Approach

• Phase-in

• Organization and Staff

• Quality Management Plan

Subfactor 2: Operations Approach

• Pressure Vessels

• South Vandenberg Power Plant (SVPP)

• Generators Use and Environmental/SBAPCD Requirements

• Maintenance and Repair

• Corrosion Control

L-6.3 Volume Organization The Technical volume shall be organized according to the following general outline:

(1) Table of Contents

(2) List of Table and Drawings

(3) Glossary

(4) Cross Reference Matrix

(5) Subfactor 1 - Program Management Approach

(6) Subfactor 2 - Operations Approach

L-6.4 Subfactor 1: Program Management Approach

L-6.4.1 Phase-in: Provide a phase-in plan and your approach to administer the phase-in efforts that includes how you will use the phase-in period to mobilize, train, observe, and otherwise prepare to assume complete responsibility on the first day of the basic contract. Details of the phase-in plan will include personnel, management of phase-in effort, transitioning and inventory of Government furnished property & equipment. Plan also includes phase-in assumptions for incumbent contractor employees to be hired and how you intend to prevent disruption of work in progress during the phase in.

L-6.4.2 Organization and Staff: Offeror’s proposal shall:

(1) Present an organizational chart which depicts in detail all required departments and disciplines and the proposed staffing for that area. Include your proposed workforce composition showing manning numbers by labor category and hours to meet all PWS requirements, including whether the position is under the prime or the subcontractor/teaming partner. The offeror should also clearly identify any areas the offeror intends to cross utilize employees. Describe each “Labor Category Description” identified to include position titles, qualifications, and certification requirements associated with LOSC PWS performance requirements. Offeror format is acceptable as long as it includes all information requested in the Staffing Matrix.

(2) If the offeror plans to use a subcontract in-lieu of in-house personnel to meet certification requirements please provide a subcontract plan.

L-6.4.3 Quality Management Plan The contractor shall provide a Quality Management Plan for government review and acceptance that demonstrates the processes and procedures to implement and maintain the quality management system that complies with International Organization for Standardization (ISO) 9001-2015 or an equivalent standard. See para 2.6 in the PWS.

L-6.5 Subfactor 2, Operations Approach. Describe the approach toward accomplishing the disciplines below.

L-6.5.1 Pressure Vessels

a. Discuss Offeror’s approach to ensure compliance with the Air Force, Federal, and national consensus pressure vessel requirements with respect to maintenance, testing and certification.

L-6.5.2 South Vandenberg Power Plant (SVPP)

a. Discuss Offeror’s approach to the operation and maintenance of the South Vandenberg 15-megawatt power plant to include the interdependency of turbines, catalytic converters, fuel, oil and waste storage, water treatment, NOx emissions control, granular activated carbon filters, zeolite softeners, reverse osmosis.

b. Discuss Offeror’s approach to maintaining the GE Series Six Programmable Logic Controller, South Vandenberg power grid/substation configuration (including the multiple substation configuration scenarios used), the use of dual-fuel injection systems and fuel switching procedures, load bank operation, and permits necessary to operate SVPP.

L-6.5.3 Reserved.

L-6.5.4 Generators Use and Environmental/SBAPCD Requirements

a. Discuss Offeror’s approach to include processes and procedures to comply with the environmental requirements for Federal, State of California, and the Santa Barbara Air Pollution Control District.

b. Discuss Offeror’s approach to include processes and procedures for performing maintenance and operations of generators in accordance with an approved Permit to Operate (PTO).

L-6.5.5 Maintenance and Repair

a. Discuss Offeror’s approach for maintenance and repair, test and inspection of installed Real Property (RP) and Real Property Installed Equipment (RPIE) and mitigating solutions as they may present themselves in day-to-day activities.

b. Discuss Offeror’s approach for an effective strategy to implement an RCM program that ensures equipment achieves the desired levels of safety, reliability, environmental soundness, and operational readiness in the most cost-effective manner.

L-6.5.6 Reserved.

L-6.5.7 Corrosion Control

a. Discuss Offeror’s approach to the corrosion control (CC) program at Vandenberg AFB, include the relative importance to maintenance and repair operations CC plays, how it is incorporated as an integral part of an RCM program.

b. Discuss Offeror’s approach to how the corrosion control plan executed under CLIN 1 will minimize the amount of corrosion control tasks required as Task Assignments under CLIN 7.

c. Discuss Offeror’s approach to environmental impacts or issues associated with corrosion control at Vandenberg AFB and its geographically separated locations (Oak Mountain, Pillar Point AFS, etc.).

L-7 VOLUME III – CONTRACT DOCUMENTATION

Submit an original plus three (3) copies and two (2) electronic copy.

L-7.1. Proposal Organization Proposal Documents (Volumes I, II and III) shall be submitted in accordance with Proposal Preparation Instructions, so as to arrive no later than 3:00 PM, Pacific Standard Time (PST), as shown in block 9 of the SF 33. Late proposals shall be handled IAW FAR

15.208. The schedule is not negotiable. Proposal cover letter should name the single point of contact for the proposal, within your organization. Proposal Documents must contain the following:

1. Table of Contents

2. Section A, Standard Form 33. Complete blocks 13,15, 16, 17 and 18

3. Model contract (Sections B-K, excluding H). All Fill-Ins must be completed and signed as applicable, including

Priced CDRLs.

4. Offeror’s statement accepting the terms of the solicitation

5. Acknowledgment of all amendments issued

6. Statement of the period of which the proposal is valid (120 days after receipt of final proposals)

7. The name, address and telephone number of the cognizant DCAA Office.

8. Organizational Conflict of Interest (OCI) Plan. (If applicable)

9. Relationship and copies of any teaming or joint venture agreements

L-7.2. Proposal Submission Submit your proposal to the following address:

30 CONS/LGCZG ATTN: Lenny Horniak, Contract Specialist Bldg 8500, Rm 150, 1515 Iceland Avenue Vandenberg AFB CA 93437-5212

L-7.3. Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

1. Requirements of the RFP (CLINs & PWS) and government standards and regulations pertaining to the PWS.

2. Instructions, Conditions and Notice to Bidders in Section L of this RFP.

3. Evaluation Factors for Award in Section M of this RFP.

4. Format for proposal Volumes I, II and III shall be as follows:

(i) Pages exceeding the page limitation set forth in this Section L will not be read or evaluated and will be removed from the proposal.

(ii) The proposals will be 8 ½” x 11” paper except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

(iii) A page is defined as one face of a sheet of paper containing information.

(iv) Font size shall not be less than 10 font, using Times New Roman type face, with a minimum of 1 inch margin not inclusive of headers/footers with the exception of charts, tables or diagrams which shall be not less than 10 font. Offerors shall insert page numbers in footer.

(v) Elaborate formats, bindings or color presentations are not desired or required.

(vi) No models or mockups will be accepted.

(vii) Volume I, will be submitted in MS Excel format to verify calculations.

(viii) Volumes II and III will be submitted in Microsoft Word or PDF format.

(ix) Paragraphs and subparagraphs of the proposal should reference the paragraphs of the Performance Work Statement, when applicable.

L-7.4. Insert prices in Section B for each CLIN, including all option periods. The extended amount must equal the whole dollar unit price multiplied by the number of units.

L-7.5. All information relating to cost or pricing data shall be included exclusively in Volume I. No program cost data or cross-reference to the price proposal will be included in any other volume

L-7.6. Complete the necessary fill-ins and certifications in Sections I through K. Section K shall be returned in its entirety. For Sections C through I, the offeror shall submit only those pages that require a fill-in.

Section M – Evaluation Factors for Award

CLAUSES INCORPORATED BY REFERENCE

52.217-5 Evaluation Of Options JUL 1990

M-1 BASIS FOR CONTRACT AWARD

M-1.1 This is a Lowest Price Technically Acceptable (LPTA) source selection conducted in accordance with Federal Acquisition Regulation (FAR) 15.3 – Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), the Air Force Federal Acquisition Regulation Supplement (AFFARS). These regulations are available electronically at the Air Force (AF) FARSite, http://farsite.hill.af.mil.

M-1.2 A contract will be awarded to the offeror who is deemed responsible in accordance with the FAR Part 9.1, as supplemented, and whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by Section L of this solicitation) and is judged, based on the evaluation factors and subfactors, to represent the lowest price technically acceptable proposal. The government reserves the right to determine any such exceptions unacceptable. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being ineligible for award.

M-1.3 The evaluation process to be used is as follows:

Step 1: Perform price evaluations on all proposals and rank them from lowest to highest;

Step 2: Conduct technical evaluations beginning with the lowest priced responsive proposal. If the lowest priced responsive proposal is determined to be technically unacceptable, then the next lowest priced responsive proposal will be evaluated. Technical evaluations will continue until the lowest priced technically acceptable proposal is identified. The government, at its discretion, may continue technical evaluations until the contracting officer determines that a sufficient number of technically acceptable proposals have been identified to permit determination of price fair and reasonable based on adequate price competition. The government reserves the right to award without discussions. Only those offerors determined to be technically acceptable, either initially or as a result of discussions, will be considered for award.

M-1.4 Discussions. If discussions are necessary, offeror responses to Evaluation Notices (ENs) and the Final Proposal Revision (FPR) will be considered in making the source selection decision. If the offeror’s proposal has been evaluated as acceptable at the time discussions are closed, any changes or exceptions in the Final Proposal Revision are subject to evaluation and may introduce risk that the offeror’s proposal be determined unacceptable and ineligible for award.

M-1.5 Contract award will be made on the basis of the lowest total evaluated price of proposals meeting the acceptability standards for Factor 2 – Technical Capability based upon an assessment of the evaluation factors and subfactors described below.

Any proposal with one (1) or more “unacceptable” technical rating for any subfactor within Factor 2 – Technical Capability will be ineligible for award.

M-1.6 Number of Contracts to be Awarded. The Government intends to award a single contract as a result of this solicitation.

However, the government reserves the right to not award a contract.

M-1.7 Competitive Advantage from Use of GFP. All GFP presently available for LOSC is listed in Appendix G, LOSC Government Furnished Property. In accordance with FAR 45.201( c ) and FAR 45.202 (a), the Government will eliminate any competitive advantage resulting from an Offeror’s proposed use of any GFP that is in addition to the GFP listed in Appendix G, LOSC Government Furnished Property.

M-.2 VOLUME 1 – PRICE/COST (FACTOR 1)

Launch Customer Support, is $6.54M. The Government has also budgeted $1M for reimbursable material costs for each FY.

Government estimated CLINs are not to be adjusted to achieve downward pricing and are not part of the total evaluated price. The Launch Support Task Assignment CLINS X005 and Other Services / Task Assignment CLINs X007 is reserved until after award and will not be included in the evaluated price.

http://farsite/

M-2.4. Unbalanced Pricing. Offerors are cautioned against submitting an offer that contains unbalanced pricing. In accordance with FAR 15.401-1(g) unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices.

Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated as indicated by the application of cost or price analysis techniques. The government shall analyze price to determine whether it is unbalanced with the respect to separately priced line items. Offers determined to be unbalanced may be rejected if the CO determines that the lack of balance poses an unacceptable risk to the government.

M-2.5. Cost Analysis. The government will evaluate CPFF CLINs X005 & X007 proposed rates for Task Assignments using various cost analysis techniques IAW FAR 15.404-1(c) as determined necessary to ensure fair and reasonable and realistic rates.

The contractor is not proposing a cost for CLINs X005 & X007 as the government is providing the estimate.

Cost Realism: The government will evaluate CPFF CLINs X006, Non-PME Launch Customer Support, IAW FAR 15.404-1(d), to ensure proposed cost is realistic for the work to be performed; reflect a clear understanding of the requirements; and are consistent with the unique methods of performance described in the offeror’s technical proposal.

M-2.6 Total Evaluated Price will be calculated as follows:

a. Calculate the total Ceiling Price for all Fixed-Price Incentive (Firm Target) CLINs 1001, 1002, 1003, 1004, 2001, 2002, 2003, 2004, 3001, 3002, 3003, 3004, 4001, 4002, 4003, 4004, 5001, 5002, 5003, 5004,6001, 6002, 6003 and 6004; and calculate the totals for Cost Plus Fixed Fee CLINS X006. The sums of the Fixed Price Incentive (Firm Target) CLINs Ceiling Price and CPFF CLINS X006 shall constitute the total evaluated price.

b. Offerors shall use the government provided amounts for cost reimbursable material CLINs 1008, 2008, 3008, 4008, 5008, and 6008. These CLINs will not be included in the total evaluated price.

c. Proposed rates for Task Assignment CPFF CLINs X005, and X007, will not be included in the government’s computation of the Total Evaluated Price but will be used to establish the Estimated Cost per hour and Fixed Fee per hour rates for the FPRAs for Task Assignments, if acceptable by the government. However, Task Assignments workload estimates are projected between $2M

- $4M per fiscal year (includes material costs).

d. Phase-in, CLIN 0001, will not be part of the TEP.

M-3 VOLUME I - TECHNICAL CAPABILITY (FACTOR 2)

EVALUATION FACTORS

M-3.1 Evaluation Subfactors

The following evaluation factors and subfactors will be used to evaluate each proposal. The Government will evaluate proposals for acceptability, but will not rank the proposals by the non-price factors or subfactors.

Technical Capabiltiy Subfactors as listed in Section L-6.2 are as follows:

Subfactor 1: Program Management Approach

• Phase-in

• Organization and Staff

• Quality Management Plan

Subfactor 2: Operations Approach

• Pressure Vessels

• South Vandenberg Power Plant (SVPP)

• Generators Use and Environmental/SBAPCD Requirements

• Maintenance and Repair

• Corrosion Control

M-3.2 Technical Ratings for Subfactors Each Offeror’s technical proposal shall be evaluated, based on the subfactors, on a pass/fail basis by assigning a rating of Acceptable or Unacceptable as described in the Technical Rating Table below. One technical rating shall be assigned to each technical subfactor.

In order to be considered for award each subfactor must be rated technically acceptable. One subfactor rated technically unacceptable will result in an unacceptable Technical Capability proposal and will render the entire proposal unacceptable and, therefore, unawardable. Offeror’s are reminded that technical evaluations are subjective and are determined at the discretion of the government.

The proposals shall be evaluated against the following technical subfactors:

M-3.2.1 Subfactor 1: Program Management Approach

The standard of acceptability for this subfactor is met when the offeror’s proposal provides a sound technical approach which will be specifically evaluated on the following:

a) The offeror demonstrates an acceptable organizational chart which captures and identifies the responsibilities for each organizational element and the proposed staffing for that element. The organizational chart identified any areas the offeror intends to cross utilize employees. The acceptable workforce composition demonstrated the responsibilities, qualifications, certifications and staffing approach for all LOSC PWS requirements.

b) Demonstrates an effective phase-in plan and approach to administer the phase-in efforts to mobilize, hire, train, observe, and otherwise prepare to assume complete responsibility on the first day of the basic contract.

c) The Quality Management Plan demonstrates the processes and procedures to implement and maintain the quality management system that, at a minimum adheres to the current requirements of (ISO) 9001-2008, Quality Management Systems Requirements, or an equivalent standard.

M-3.2.2 Subfactor 2: Operations Approach

The standard of acceptability for this subfactor is met when the offeror’s proposal provides a sound technical approach which will be specifically evaluated on the following:

M-3.2.3 Pressure Vessels

Demonstrate processes and procedures for performing maintenance, testing, and certification of pressure vessels that are in compliance with Air Force, Federal, and consensus regulations.

M-3.2.4 South Vandenberg Power Plant (SVPP)

a) Demonstrates an acceptable approach to the operation and maintenance of the South Vandenberg 15-megawatt power plant that includes the interdependency of turbines, catalytic converters, fuel, oil and waste storage, water treatment, NOx emissions control, granular activated carbon filters, zeolite softeners, reverse osmosis.

TABLE 1 - TECHNICAL RATINGS

Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

b) Demonstrates processes and procedures for maintaining the GE Series Six Programmable Logic Controller, South Vandenberg power grid/substation configuration (including the multiple substation configuration scenarios used), the use of dual-fuel injection systems and fuel switching procedures, load bank operation, and permits necessary to operate SVPP.

M-3.2.5 Reserved.

M-3.2.6 Generators Use and Environmental/SBAPCD Requirements

a) Demonstrates process and procedures that comply with the environmental requirements for Federal, State of California, and the Santa Barbara Air Pollution Control District.

b) Demonstrates processes and procedures for performing maintenance and operations of generators in accordance with the approved Permit to Operate (PTO).

M-3.2.7 Maintenance and Repair

a) Demonstrates a sound understanding and approach to maintenance and repair, test and inspection of installed Real Property (RP) and Real Property Installed Equipment (RPIE) and mitigating solutions as they may present themselves in day-to-day activities.

b) Demonstrates processes and procedures to implement an RCM program that ensures equipment achieves the desired levels of safety, reliability, environmental soundness, and operational readiness in the most cost-effective manner.

M-3.2.8 Reserved.

M-3.2.9 Corrosion Control

a) Demonstrates a sound understanding of what is required for an effective corrosion control program at Vandenberg AFB that is an integral part of an RCM program.

b) The corrosion control plan executed under CLIN 1 minimizes the amount of corrosion control tasks required as Task Assignments under CLIN 7.

c) The CC approach demonstrates minimal environmental impacts or issues associated with performing corrosion control at Vandenberg AFB and its geographically separated locations (Oak Mountain, Pillar Point AFS, etc.).

M-4 CONTRACT DOCUMENTATION. Proposal documentation will be evaluated for compliance and completeness with the requirements of the Request for Proposal and Section L.

L-2 GENERAL INSTRUCTIONS