DRAFT_LOSC_PWS_r4.docx

Performance Work Statement (PWS) For Launch Operations Support Contract (LOSC)

Solicitation FA4610-15-R-0002 30TH Space Wing – Vandenberg AFB, CA 108/2807/2015

DRAFT

Table of Contents

7.0 Non-PME Launch Customer Comm Requirements

List of Appendices

1.0 Introduction

The Launch Operations Support Contract (LOSC) program objective is to provide mission support for the Launch and Test Range System (LTRS), buildings, infrastructure, and Real Property (RP) in support of Western Range operations. The goal is to ensure the high performance confidence levels required for Range support of equipment and facilities is maintained for a variety of ballistic missile, space, guided weapon, and aircraft test and evaluation missions in support of Air Force, Navy, Army, National Reconnaissance Office, Missile Defense Agency, Federal Aviation Administration, Department of Energy, Defense Advanced Research Projects, National Aeronautics & Space Administration, and a variety of commercial, allied nations, and governmental agencies.

1.1. Description of Services. The LOSC provides maintenance, modification, and modernization for aging facilities, property, and Western Range support equipment to ensure successful performance during tests, operations, and launch. It is the role of LOSC to have the experience, resources, and agility to support the 30th Space Wing’s key role in assuring access to space.

1.1.1. The LOSC contractor is responsible for planning and executing all preventive and corrective maintenance and performing configuration changes to facilities and systems necessary to achieve the greatest operational availability for mission success. The essential requirement of LOSC is the prioritization of these efforts within the available funding resources based on mission support, personnel and hardware safety, life-cycle costs, and performance improvements.

1.1.2 The scope of assets covered by this contract includes Real Property (RP), Real Property Installed Equipment (RPIE), Aerospace Ground Equipment (AGE), facilities, and facility infrastructure. Henceforth in the PWS P&E will be used as a general term for all assets covered in the above categories and listed in appendices A-F.

1.1.2.1 Facility infrastructure is defined as items that support facilities located on government property. These include water mains, gas mains, roads, electrical distribution, power production systems, and similar property.

2.0 Program Management (CLIN X001)

The Contractor shall provide adequate management and administrative resources to ensure that all planning, scheduling, and execution of the tasks identified in this PWS are accomplished and are within the expected performance thresholds identified in the Service Delivery Summary.

2.1 Launch Readiness. The contractor shall develop implement and maintain a comprehensive launch readiness process to ensure P&E listed in Appendix A-D are available, as required, to support all mission activities and milestones. The contractor shall:

2.1.1 Provide manning schedules in support of all ops requiring LOSC support.

2.1.2 Attend and support operational status meetings as required.

2.2 Business Approach. The contractor shall provide a flexible, innovative and customer-focused business approach to manage the LOSC program. The contractor shall:

2.2.1 Designate a Program Manager with full authority to act for the contractor on all matters relating to the contract, coordinate contract activities and provide technical support to the government.

2.2.2 Develop and execute a risk-based Program Management Plan (PMP) that outlines the contractor's plan to provide responsive, flexible, integrated and customer-focused services in support of the Air Force mission and is based on priorities set by the contractor with close coordination and input from the 30 SW. (CDRL A009)

2.2.3 Participate in a multifunction team (MFT) meeting with the government monthly for program status discussions and issue resolution. Information should include: status of work performed, pending Task Assignments (TAs), cost of work performed (for cost CLINs), risks, issues, recommendations, etc.

2.2.4 Attend meetings to understand maintenance and repair work requirements, obtain and provide scheduling information, coordinate work effort status, and review financial information.

2.2.5 Provide the government a 7 calendar day M&R schedule. The schedule shall have at a minimum the facility number where is being completed, work to be accomplished (e.g., A/C, generator, doors, etc.), and the work order number associated with that job. (CDRL A010)

2.2.6 Schedule and obtain approval to begin any work effort through all associated responsible parties (e.g. Civil Engineer, Facility Manager, operation centers) for work associated with the Launch and Western Range facilities.

2.2.7 Ensure an approved Work Request form has been processed before initiating real property, facility alterations, or modifications that go beyond M&R. Any modification that may change the safe working configuration of the facility shall be routed through Wing Safety for review.

2.2.8 Associated contractor Agreements need to be in place within 3 months of contract award for all range O&M contractors (LISC, ROSS, ASSC, etc.).

2.2.8.1 Where Contractor responsible P&E is intermingled with facilities, infrastructure, property, and equipment that is the responsibility of others, the Contractor shall abide with all written maintenance agreements approved by the Government or agreed upon with other contractors residing or using these Government properties.

2.2.9 Schedule, Coordinate, and execute quarterly Program Management Reviews (PMRs). Briefing charts shall be made available to the government 48hrs in advance of the meeting. PMRs shall:

2.2.9.1 Provide a financial overview of each CLIN

2.2.9.2 Provide LOSC accomplishments to include TAs and Work Orders that have closed out since the last PMR (quarter).

2.2.9.3 Provide service Delivery Summary Performance objective metrics

2.2.9.4 Provide an overview of significant projects in-work and a 60-day look ahead of significant milestones and activities.

2.2.10 The contractor shall conduct Technical Interchange Meetings (TIMs) as required to resolve potential concerns or to clarify requirements.

2.3 Financial Management. The contractor shall employ best business practices to provide comprehensive financial management and ensure compliance with all cost charging and reporting IAW the DoD FMR 7000.14-R and 3200.11. The contractor shall:

2.3.1 Utilize a financial accounting system that meets standards required by applicable Federal Acquisition Regulations (FAR) and the Defense Contract Audit Agency (DCAA) and ensure the system is fully capable of recording costs associated with multiple government funding lines of accounting (LOA) to include invoicing different LOAs through Wide Area Work Flow.

2.3.2 Respond to government as requested, in support of short notice suspense requests regarding budget cut drills, analysis and historical data and any other financial or business related data or analysis.

2.3.3 Job Order Cost Accounting System (JOCAS) Reports. Electronically submit bi-weekly job order costs to the Air Force standard JOCAS while maintaining the capability of identifying costs to a daily level. Three additional weeks shall be allowed for all subcontractor costs to be submitted to the government. Strict observation of Air Force program funding year costs is essential. (CDRL A023)

2.3.3.1 Ensure all costs are burdened with overhead, G&A, Fee and any other cost to the contractor for each reporting period. The final cost objective is defined as the Job Order Number (JON). JONs may be assigned to specific programs, projects, events, and/or fund sources. Accuracy of cost reporting to the correct JON and government-funding year is critical.

2.3.4 Utilize a Contract Work Breakdown Structure (CWBS) to organize and graphically display services to be provided. The Contractor is to make the appropriate work/task subdivisions as necessary to support internal management and data collection. Further, the Contractor shall provide a CWBS as a guide for contract planning, budgeting, cost, and schedule status. (CDRL A019)

2.3.5 Reports and Estimates. The contractor shall provide the following reports and estimates:

2.3.5.1 Launch operation costs and variance reports. Generate a report covering variance (if variance is > +/- 10%) between launch estimates and launch actual costs incurred. (CDRL A030)

2.3.5.2 JON cost estimates. Estimates shall be provided through the base-wide online Cost Estimating System. The Contractor will maintain auditable supporting rationale for estimates at the CWBS level. The CPR estimate at completion and JON Cost Estimate totals shall agree with each other. (CDRL A022)

2.3.5.3 Year End Estimate Report. Prepare and submit a detailed year-end cost estimate report. The report shall include variance explanations to the annual operating plan.

2.3.5.4 Launch Scrub Costs. Prepare and submit a report (for each mission) of actual launch scrub costs within 10 business days of the launch.

2.3.6 The Contractor shall establish, operate, and maintain a summary reporting and accounting system that identifies, tracks, and reports all Contractor work including M&R, operations, Task Assignments, Contract Work Request, and related costs by hours, dollars, Job Order Number (JON), CWBS, and customer’s identifications. The Contractor shall provide a CFSR that will be used to update and forecast future contract funding requirements, used to plan and decide on funding changes, to develop funding requirements and budget estimates, and to determine funds in excess of contract needs. (CDRL A020 & A021)

2.3.7 The Contractor shall maintain a cost reporting and accounting system that allocates 100% of all costs which are defined as Direct Cost by DoDFMR 7000.14R, Vol. 11a, Chapters 12 and 13, and DoDD 3230.3. The JON will be the highest reportable level and the CWBS will be the lowest reported element within the JON and will be burdened with overhead, G&A, fee and any other cost to the Contractor for each Contractor accounting month reporting period. The upload process and delivery described in the CDRL shall be strictly adhered to in order to maintain JOCAS II certification. The Contractor shall operate and maintain an automated cost collection system where labor costs are auditable.

2.3.8 Contractor shall notify the Program Office and the CO in writing when 75% of funded contract values have been exceeded (Task Assignments, contract CLINs) in accordance with FAR requirements

2.3.9 The Contractor shall submit a summary of all purchases (e.g. rental, lease, training, travel, services, material, equipment, supplies). (CDRL A012)

2.4 Safety Program. The contractor shall establish and manage a comprehensive safety program as required by Range Safety requirements listed in AFSPCMAN 91-710, and state/federal OSHA regulations. Injuries, damage and close calls resulting from contractor activities shall be thoroughly investigated and have appropriate corrective action taken. The contractor shall:

2.4.1 Report anomalies including OSHA recordable mishaps and mishaps that impact operations to 30 SW Safety Office. Provide verbal report immediately (within 1 hour) and provide electronic copy of report to 30 SW Safety Office within 4 hours. (CDRL A024)

2.4.2 Inspect government furnished facilities as required by 29 CFR 1925 and comply with AFI 91-202, para 3.12.3. Provide self-inspection results to 30 SW Safety Office.

2.4.3 Provide a response and corrective action for discrepancies discovered during safety inspections within 30 days of receipt and provide updates every 180 days until fully resolved. All discrepancies shall be mitigated until properly resolved.

2.4.4 Submit a copy of their System Safety Program Plan to the 30 SW Safety Office, IAW with AFSPCMAN 91-710, for review and approval. (CDRL A029)

2.4.5 The Contractor shall attend the Launch Support Team brief and be responsible for removing all non-essential personnel and equipment from the launch Impact Limit Line area, unless a waiver letter is provided to Range Pad Safety Launch Support Team Chief.

2.4.6 The Contractor shall attend various technical interchange meetings with the Wing Safety Office (30 SW/SEAL) to address technical issues relating to pressure vessels and cranes.

2.4.7 Alert the CO if there is an increase in the costs of services exceeding $25K per year as a result of any compliance changes.

2.5 Security Program. The contractor shall implement and manage an effective security program for LOSC. The contractor shall:

2.5.1 Establish a security program, to include Operational Security (OPSEC) and industrial security within 30 days of contract award. The contractor shall:

2.5.1.1 Appoint in writing, a point of contact, to liaise with the government OPSEC PM. The government will provide the Critical Information List, basic threat information, OPSEC guidance and specific countermeasures.

2.5.1.2 Develop and implement an OPSEC program plan to address how the contractor will protect critical information including: FOUO, PII, CPI, etc. The OPSEC Plan shall be submitted to the 30 SW OPSEC PM within 90 days of contract award.

2.5.1.3 Provide training to all employees within 90 days of hiring/assignment to a contract. Training documentation shall be available to the government. OPSEC training shall be incorporated into annual security training.

2.5.2 Participate in security program reviews IAW AFI 31-601 and AFI 31-602.

2.5.3 Possess a facility security clearance at the Secret Level.

2.5.4 Comply with local security procedures and requirements for entrance to Department of Defense facilities, USAF controlled areas, and USAF restricted areas. All work in restricted areas shall be coordinated with the respective unit or organizational Area Security Officer.

2.5.5 Provide escorts for short-term work (NTE 3 work days) in restricted areas for contractor employees or subcontractors performing tasks under this PWS and without restricted area access.

2.5.6 Management, maintenance supervisors, and leads are to be badged to escort IAW AFI31-101.

2.5.7 Key Control. Immediately report the occurrences of lost or duplicate keys to the government. The contractor is responsible for the cost of rekeying caused by loss of keys in their control.

2.6 Quality Management. The contractor shall establish, document, and maintain a Quality Management System (QMS) and continually improve the system's effectiveness. The contractor shall:

2.6.1 Provide a Quality Management Plan (QMP) for government review and approval. (CDRL A011)

2.6.2 Ensure that the QMS complies with International Organization for Standardization (ISO) 9001-2008 or an equivalent standard.

2.6.3 Provide an acceptable cause and corrective action response to every government-issued non-conformance notice and Corrective Action Requests (CAR).

2.7 Environmental. The 30 CES Environmental Office is the single point of contact with all regulatory agencies concerning environmental issues such as regulatory interpretation, compliance reporting, inspections, and spills or releases. The Air Force has overall responsibility for environmental compliance of activities performed on its installations. However, the contractor shall be responsible for any fines or penalties as a result of failure to perform PWS requirements. The contractor shall:

2.7.1 Develop, as part of its Environmental Protection Plan (EPP) internal controls, procedures, communications, training and documentation to ensure and demonstrate compliance with all federal, state, Air Force, and local rules and regulations, all applicable environmental regulatory permits and all current 30 SW management/operating plans. (CDRL A015)

2.7.2 Provide 30 SW CE environmental office with a solid waste report on a monthly basis. (CDRL A016)

2.7.3 Provide 30 SW CE environmental office with a Hazardous Materials Management Plan (HMMP). (CDRLS A017)

2.7.4 Provide 30SW CE environmental with a Fugitive Hydrocarbons Report listing data on a monthly basis but provided quarterly.

2.7.5 Complete an annual Emission Source Inventory when requested by 30 SW CE.

2.7.6 Provide 30SW CE environmental with a Lead-Based Paint Abatement Plan. (CDRL A018)

2.7.7 Develop a Business Plan for Pillar Point AFS.

2.7.8 Appoint a Unit Environmental Coordinator (UEC) who shall be the primary point of contact between the 30 SW environmental office and the contractor. The UEC shall: 1) advise contractor work area supervisors on policies and manage and monitor environmental requirements for the contract; 2) participate with and support audits, compliance assessments and regulatory inspections and assist with developing corrective actions to address identified findings; 3) take the UEC training class on the Environmental, Safety and Occupational Health Training Network (ESOSHTN) website and document completion of the training.

2.7.9 Support Government completion of Stage 1 All Shops Environmental checklist in the Air Force's Management Internal Control Tool (MICT) quarterly for all operations that have the potential to impact the environment. The contractor shall also support the Air Force environmental compliance function during Stage 2 Environmental checklist inspections as follows: hazardous waste generation sites (quarterly); water and wastewater systems (semi-annually).

2.7.10 Meet all environmental requirements listed in Appendix H: Environmental Requirements.

3.0 Operations (CLIN X0054)

Operations include activating, monitoring, configuring, or standing by on-site to run equipment such that Operation Directive/user requirements, processing and launching operations, and technical and operational support for operating equipment are met.

3.1 South Vandenberg Power Plant. The contractor shall respond on site to perform and sustain power plant operations for the designated period required or until directed otherwise. The contractor shall:

3.1.1 Operations support can start and stop at any time of the day or year, 24 hours a day, 7 days a week. Operations can last from a few hours to many weeks, with long dry periods between support. Support is subject to the number of launches within a fiscal year and when operations begin and end. The estimated operation hours for each pre to post-launch periods will vary each year.

3.1.2 Operation support is required during all launch periods, during Civil Engineer DCC and 30 SW Command Post response to natural disasters or exercises, and as required by the Program Manager or Designated Government Representative. The Contractor shall operate and ensure uninterrupted operational availability of the SVPP and associated systems within Specifications and according to any applicable requirements.

3.1.3 The Contractor shall comply with all operational requirements of the Permit-to-Operate (PTO) issued by the Santa Barbara County Air Pollution Control District (SBCAPCD) with no violations. The Contractor shall configure or reconfigure the SVPP to fulfill operational requirements. Prior to commencing work, Contractor shall coordinate all configuration changes with the Program Manager or representative.

3.1.4 The SVPP is a permitted power plant. The Contractor shall submit information in accordance with SBCAPCD and California Regional Water Quality Control Board reporting requirements. The Contractor shall provide SVPP operation data. (CDRL A004, A005, A006)

3.2 Launch Support. After notification by the Program Manager or Designated Government Representative, the Contractor shall report on-site to provide operations, emergency corrective actions, and/or standby support during pre-launch, launch, and post-launch operations. The launch support may include one of the following:

· Launch Mode

· Countdown Standby

· L-1 Day Checkpoint

· Campaign Milestone (Wet Dress, Space craft mate, or other)

3.2.1 Launch support is required for the following P&E:

1. Building 8510 generators and Heating, Ventilation, & Air Condition (HVAC) in support of launches controlled from this building, including the 100KW generator (i.e. Government or rental) installation into building 8510 electrical system to support communication system loads during power outages at building 8510 lasting for more than one hour,

2. Generators (Government or rental) and HVAC at Command Transmitter sites

3. Associated demarcations of responsibility for SLC-3 and 6 to support launches from SLC-3 & 6

4. Building 7000 and its annexes for P&E listed in Appendix B

5. Standby support in the DCC to perform emergency corrective action for various P&E

6. South Vandenberg Power Plant

7. SLC-3 to walk down and inspect 4,200 Lft. of fencing, gates, and light poles (pre-launch and post-launch)

8. SLC-3 to remove security and animal control fencing (~600ft) in the blow down area before launch and re-install after launch

9. SLC-6 to walk down and inspect 7,000 Lft. of fencing, gates, and light poles (pre-launch and post-launch)

10. SLC-6 to remove security and animal control fencing (~600ft) in the blow down area before launch and re-install after launch

11. MDA building 1768

3.3 Landing/Recovery Support. The contractor shall provide landing/recovery support for operations as required. Unless otherwise directed by the PM landing/recovery support will be provided at the following assets:

1. Building 1594

2. Flight Line

3. CT-3

4. Building 7000

5. DCC

6. SVPP

3.4 Emergency Support. During emergencies and after notification by the Program Manager or Designated Government Representative, the Contractor shall provide the required level of support to mitigate any mission impact for P&E and demarcations under the contractor’s responsibility.

4.0 Maintenance & Repair (CLIN X001, X002, or X003, or X004)

The contractor shall provide maintenance and repair (M&R) support for all P&E as listed in the appendixes A-F. Any M&R exceeding $10,000 in labor costs will be funded under CLIN X005 as a Task Assignment.

4.0.1 M&R includes all types of maintenance, repair, replacement, engineering, inspecting, testing, and certification.

4.1 Reliability Centered Maintenance (RCM) Program. The contractor shall develop, maintain, and implement Reliability Centered Maintenance (RCM) program for all P&E that includes an integrated mix of reactive, preventive, condition-based, and proactive maintenance practices to maximize facility and equipment reliability while minimizing life-cycle costs The RCM program shall be based on a sound equipment specific maintenance/monitoring plan and weigh the cost and mission impact benefits of run to failure, preventative maintenance (PM), predictive maintenance (PdM), and reliability centered monitoring . The RCM program shall be capable of reporting the quantified status of equipment condition and relative facility condition (Condition Code) for the review of general confidence of critical P&E functionality and demonstrate documented evidence of cost savings or efficiency improvements through the use of the program. The RCM program shall:

4.1.1 Submit an RCM plan for government review and approval. (CDRL A025)

4.1.2 Take existing condition of P&E and address methods to maintain all P&E at an acceptable condition.

4.1.3 Develop, prioritize, and submit, long-range task assignment projects for government consideration on a quarterly basis. Coordinate program development with AF organizational Subject Matter Experts (SMEs).

4.1.4 Use equipment condition identification codes that determine condition (within or without Specifications) and any utilization or user changes and be able to identify unique and problematic subsystems or facilities’ equipment sub components. The RCM tracking system shall include unique identification markings for equipment that is repaired or replaced, and or as necessary. Condition assessments shall also be used to determine a predicted equipment life cycle that can be used as a cost model input to aid the Government efforts in the conducting “what if drills” and engineering forecasting estimates. This includes ongoing assessments of properly identifying equipment by manufacturer’s name, serial numbers and specific locations within the facilities. The Contractor shall submit Equipment Readiness Reports indicating equipment level condition and new assessments. (CDRL A003) Equipment categories shall be strategically created to capture groups of equipment by specific function for trending purposes.

4.1.5 The contractor shall coordinate with the Facility Manager and the Government Site Schedulers to access facilities for M&R. If the Contractor cannot gain access to a facility to perform scheduled routine maintenance, then the Contractor will notify the Program Office for resolution.

4.2 Corrosion Control (CC). The Contractor shall maintain an active corrosion control program and provide paint services as part of the day-to-day maintenance activities for facilities and P&E listed in appendices A-F. The corrosion control effort includes: application of protective coating on ferrous and non-ferrous P&E; replacement and/or repair of the ablative coating, blast and heat resistant coating on launch transporters, flame buckets, and auxiliary equipment after each launch.

4.2.1 Ensure corrosion does not cause P&E deterioration to a point at which major refurbishment is required. Any P&E requiring corrosion control >$10K in labor needs to be listed in the corrosion control plan.

4.2.2 Corrosion control shall be in accordance with all applicable health, environmental and safety standards, the Society for Protective Coatings (SSPC), the National Association of Corrosion Engineers (NACE), the American Society of Testing and Materials standards, and AFI 32-1054.

4.2.3 The Contractor shall inspect all P&E listed in appendices A-F and prepare a corrosion control plan derived from quarterly inspections and customer interviews/requirements. (CDRL A001) The corrosion control plan shall:

4.2.3.1 Include a report identifying specifics of P&E (both ferrous and non-ferrous) requiring corrosion control (such as surfaces/parts/areas). The report shall provide both findings and recommendation on how to correct the corrosion. The plan shall state details associated with the task and estimated hours and materials for completion. In consultation with the Program Manager and customer, the Contractor will prioritize/schedule in the Inspection Report the recommendations for corrosion control in descending order based on criticality and mission impact. The Contractor will provide individual task details to Facility Managers where CC is recommended to be performed and direct them to submit a Civil Engineering (CE) Work Order (332).

4.3 Roof Systems. The Contractor shall perform annual inspection of roof/roofing integrity and document any deficiencies using the green, yellow, and red categories as given in AFI32-1051. Inspection reports shall be documented and incorporated into CDRL A003. The contractor shall:

4.3.1 Perform yearly gutter cleaning for facilities under their demarcations of responsibility.

4.3.2 Investigate failures of any roof systems and report findings to the Government.

4.3.3 Mitigate and respond to all roof leaks and protect building interior, furnishings, equipment, and personnel by safely mitigating incoming water.

4.4 Ladders. The contractor shall inspect and maintain all fixed interior and exterior ladders. The contractor shall:

4.4.1 Maintain and update a ladder inventory which includes but is not limited to facility location, height of ladder, and deficiencies relative to performance standards as outlined in AFI 91-203 paragraph 7.4.

4.5 Waste Systems. The contractor shall M&R Sanitary facilities, sump pumps and sewer plumbing up to and including the first manhole outside a facility, including the septic system and tanks (in the case of a facility not connected to main sewer distribution system), drain lines, lift pumps, float switches, stalls, plumbing fixtures (e.g. faucets, commodes, urinals, sinks, showers and eyewashes), and similar items. These can be located outside the boundary (fence) denoting responsibility. For sites beyond 25 miles from VAFB, the Contractor is responsible from the commercial source to the point where a user or other party becomes responsible. This demarcation of Contractor responsibility includes any and all systems (as described above) within and in support of the facility being supported.

4.6 Water Systems. The contractor shall M&R the water distribution system from and including the main service shut-off valve outside a facility including but not limited to piping, valves, pumps, backflow prevention, hydrants, pressure regulators, water treatment, filters, and domestic hot water heater to the point in the facility where a user or other party becomes responsible. For sites beyond 25 miles from VAFB, the Contractor is responsible from the commercial source to the point where a user or other party becomes responsible. This demarcation of Contractor responsibility includes any and all systems (as described above) within and in support of the facility being supported.

4.6.1 The contractor shall provide water delivery services to Santa Ynez Peak.

4.7 HVAC. The contractor shall M&R HVAC systems to include computer room air conditioner, portable air conditioner, ducting/distribution systems, compressed air systems, HVAC control systems, chilled water systems, hot water systems, water treatment and similar equipment. The contractor shall:

4.7.1 Perform testing and balancing actions according to manufacturer’s recommendations.

4.7.2 Provide refrigerant recovery services IAW 40 CFR 82.156 when repairing or maintaining air conditioning and refrigeration equipment. Technicians shall be certified IAW 40 CFR 82.161 and recovery equipment certified IAW 40 CFR 82.158. Refrigerants that cannot be re-used shall be disposed IAW 45 SW Ozone Depleting Substance Management Plan. Maintain records of these activities IAW 40 CFR 82.166 (k), (l) and (m).

4.7.3 Update and maintain the Air Force refrigerant management inventory in the Air Program Information Management System (APIMS).

4.7.4 Provide HVAC duct cleaning and sanitizing to include, but not limited to, air supply diffusers, air return registers, rigid ducts, flex ducts, air handling units, filter boxes, plenums, fan coil boxes, variable air volume boxes, blowers, fans, pans, and coils.

4.7.5 Maintain the Direct Digital Control systems (DDC) controlling HVAC in all facilities. The contractor must be able to make software/coding changes, generate trend tracking, trouble shoot/repair/replace sensors and controls, change sequence of operation as may be required and maintain/update documentation in paper and electronic format.

4.8 Pressure Vessels. The contractor shall:

4.8.1 Perform non-destructive inspection (NDI) on “Active” or “Caretaker” status pressure vessels requiring NDI by a Level II Inspector or above, qualified and certified in accordance with the American Society of Non-Destructive Testing, Non-Destructive Testing Recommended Practice, SNT-TC-1A, or under an American Petroleum Institute 510 certification. Inspections and testing shall be documented into CDRL A003. Certifications shall be captured in CDRL A007.

4.8.2 Test and recertify pressure vessels IAW the AFSCMAN 91-710 Volumes 3 and 6, using recommended practices per NBIC/NB-23 and ASME Boiler & Pressure Vessel Code latest edition. Recertifications shall be documented in CDRL A007.

4.8.3 The Contractor shall label pressure vessels with identification numbers and marking according to Air Force Space Manual (AFSPCMAN 91-710).

4.8.4 The Contractor shall provide an inspection schedule for pressure vessels for the extent of the contract that documents dates for In-Service Inspections (ISI) requirements, recertifications, and/or any other special inspection requirements to allow for programming of projects. Schedules shall be documented and incorporated as attachments into CDRL A003 and CDRL A007.

4.8.5 Operate, maintain, and inspect boilers IAW the National Board Inspection Code (NBIC), ASME Boiler and Pressure Vessel Code, and AFI 32-1068.

4.8.6 Keep a monthly record of all maintenance activities and run times for each boiler in APIMS.

4.8.7 Notify the Air Force Environmental Office via APIMS of any changes in status of boilers operated under this contract including, but not limited to, adding or removing boilers, modification or inactivation.

4.9 Cranes and Hoists. The Contractor shall perform periodic inspections and functional validations, testing, and certification of cranes and hoists according to all applicable ANSI Standards, Air Force Space Command Manual (AFSPCMAN) 91-710 Volumes 3, 5 & 6, AFOSH 91-46, AFI 91-203 (as applicable), CFR 29 1910 and 1926, State of California General Industry Safety Orders for Cranes & Hoists, and National Fire Protection Association Standard 70. Inspections, testing, and validations shall be documented and incorporated as attachments into CDRL A003. Certification shall be documented in CDRL A007. The contractor shall:

4.9.1 Prepare procedures for crane testing and certification in accordance with AFSPCMAN 91-710, Volume 6, Attachment 2. Procedures used during certification testing will require approval by Wing Safety (30 SW/SEAL) prior to use. All crane certification reports will be provided to the Wing Safety Office (30 SW/SEAL).

4.9.2 Complete cranes and hoist inspections according to the inspection frequency identified by each crane’s comprehensive maintenance plan and/or AFSPCMAN 91-710, AFOSH 91-46, and AFI 91-203 (as applicable), whichever is more stringent.

4.9.3 Perform non-destructive inspection (NDI) of hooks by an approved method at least annually and shall inspect handling fixtures and devices in accordance with all applicable ANSI standards, OSHA, AFOSH, and AFSCMAN 91-710. Inspections and testing shall be documented and incorporated as attachments into CDRL A003.

4.9.4 Cranes and hoists located south of Honda Ridge Road on VAFB require the use of the California Department of Industrial Relations Form IS-162, NOTICE OF CRANE SAFETY DEFICIENCIES. Cranes and hoists north of Honda Ridge Road on VAFB may use any recognized form containing the same information as IS-162.

4.10 Elevators. The Contractor shall test, inspect and certify, maintain, and repair all elevators IAW the AFSCMAN 91-710 Volume 5, Chap 4 and applicable ANSI standards. Inspections and testing shall be documented and incorporated as attachments into CDRL A003. Certification information shall be documented in CDRL A007.

4.10.1 The contractor shall keep a placard with the certificate location posted in the cab of the elevator.

4.11 Utilities: The Contractor shall provide a plan and reports on all cross connection controls and back flow preventers. The Contractor shall provide cathodic protection record keeping information and documentation for inclusion in VAFB Cathodic Protection Annual Performance Booklet. (CDRL A013 & A014)

4.12 Generators. The Contractor shall run generators and test switchgear and assure that generator fuel tanks have adequate fuel for operation. Generators shall be tested and inspected IAW AFCEC ETL 13-4.

4.12.1 The contractor shall develop and maintain a refueling plan IAW AFCEC ETL 13-4.

4.12.2 The Contractor shall prepare and submit a report for all generator testing and maintenance in accordance with ETL 11-21. (CDRL A028)

4.13 Lightning Protection Systems. Where required by UFC, Code or Regulation, the Contractor shall conduct and perform inspection, test and certification of lightning protection systems listed in Appendix F.

4.14. Doors. The Contractor shall inspect and provide preventative maintenance to roll up, hangar, and garage doors and their mechanisms on a yearly basis at a minimum.

4.15 Grounds Maintenance. The Contractor shall perform grounds maintenance and access road maintenance at remote sites in accordance with this PWS, such as Pillar Point Air Station, Oak Mountain, Santa Ynez Peak, and Anderson Peak.

4.16 Emergency Response. The contractor shall provide technical support for P&E during times of emergency response (i.e. power outages, emergency backup generation, etc.).

4.17 Engineering. The Contractor shall provide all engineering services necessary to support all work within the scope of this contract, to insure operability and maintainability of P&E, or the return of P&E to within system specifications.

4.17.1 The Contractor shall also perform root cause failure evaluations on equipment under their responsibility when equipment failure causes or threatens mission or schedule impacts. Efforts shall be performed under the basic contract CLIN unless CLIN 001 labor thresholds are reached.

4.18 Inspection/Testing. The Contractor shall complete annual inspections of all P&E to determine condition and any utilization or user changes. (CDRL A003) Any changes impacting appendices A-F will be submitted to the government via CDRL A008. The contractor shall:

4.18.1 Perform periodic facility maintenance inspections with the individual Facility Managers to identify maintenance and corrective action requirements.

4.18.2 Perform inspection/testing as required to maintain equipment certification.

4.19 Certification. The contractor shall perform, where required by any regulation, certification of active P&E (pressure vessels, elevators, cranes, hoists, fire extinguishers, LPS, etc.)

4.19.1 The Contractor shall prepare and submit a report for each P&E requiring certification/recertification. (CDRL A007)

4.19.2 "Danger" Tag Log: The Contractor shall "Danger" tag any P&E that cannot meet certification requirements, following OSHA tag-out procedures, and notify the Program Manager and the Wing Safety Office (30 SW/SEAL) via e-mail within two workdays from the finding. In the case that the “Danger” Tagging carries mission or life safety implications, or immediate hazards to personnel in the work area, notification will be within 24 hours.

4.19.3. All certification documentation shall be stored in the central data library.

4.20 M&R Continuity. The contractor shall provide continuity of M&R for P&E which is replaced on a one-to-one basis or in like kind.

4.21 Portable Diesel Electric Units (PDEUs). The contractor shall perform M&R to specifications.

5.0 Other Services (CLIN X0075)

The Contractor shall perform the following Other Services deemed necessary to support this contract upon receipt of a Task Assignment. Other services include:

5.0.1 Any requirements covered within this PWS that exceed the >$10K CLIN X001 cost limitation.

5.0.2 Repair, replacement, testing, and/or certification efforts to return a caretaker or inactive P&E to active status, as required by Specifications.

5.0.3 Perform minor facility alteration including upgrade, demolition, and renovation to facilities in support of mission requirements when required by the Government.

5.0.4 Damage to P&E caused by other contractors and/or government representatives.

5.1 Task Assignments. Task assignments (TAs) are a funding vehicle for Other Services assigned by the Government Program Manager and approved by the Contracting office for work. The contractor shall:

5.1.1 Establish a TA format that is acceptable to 30 CONS and the Program Manager.

5.1.2 Include at a minimum total cost, estimated hours per labor category, and materials/subcontractor costs.

5.1.3 Be completed within 5 business days of request for urgent TAs and ten working days for routine TAs.

5.1.4 The Contractor shall submit a DD 250 to the Program Manager and Contracting Officer’s Representatives (COR) NLT two weeks after the completion of work effort and final invoicing. The TA shall not be closed until the DD250 has been signed off by the government.

6.0 General Requirements (CLIN X001)

The Contractor shall provide all resources necessary to accomplish all tasking as set forth herein. Supplied resources shall comply with all applicable regulatory/certification requirements (including Air Force specific security clearances and other regulations).

6.1 Phase In (CLIN 00091). The phase in period shall not exceed 30 calendar days. The contractor shall ensure manning is available in each functional area to observe, interface, and work with the incumbent work force. This includes obtaining security clearances, training requirements, developing work plans and procedures and developing quality control plans and procedures. The contractor shall:

6.1.2 Provide, execute and manage the proposed and government-approved transition plan within schedule. This plan shall:

6.1.2.1 Include key milestones for assuming 100% responsibility for all PWS requirements over the transition period.

6.1.2.2 Address training, obtaining clearances, Local Area Network (LAN) access and any other personnel actions required to assume full operational responsibility. In addition, the plan shall address interfacing with the incumbent contractor and transfer of government property.

6.1.2.3 Identify key personnel positions in the organizational structure.

6.1.2.4 Identify the percent of the incumbent contractor employees to be hired.

6.1.2.5 Provide a contingency plan in the event estimated retention percentages do not materialize.

6.1.3 Accept the transfer of Government Property IAW FAR 52.245-1, DFAR 252.211-7007, AFI23-101, AFI23-122, AFH23-123, and AFMAN33-153, Chapter 2 where applicable.

6.1.4 Validate the transfer of property inventories.

6.1.5 Appoint Facility Managers for all buildings where the contractor has a majority presence in building.

6.1.6 Ensure personnel requiring work in restricted areas have attained all necessary restricted area badges by the end of the Phase-In period.

6.2 Phase Out. The Contractor shall give as much as 90 days support and cooperation to any successor that may be designated prior to the expiration of this contract to ensure a smooth transition into the follow-on contract in addition to the clause “Continuity of Services” (Federal Acquisition Regulation (FAR) 52.237-3). The exact number of Phase-Out days will be determined by the Government.

6.3 Energy Conservation. The Contractor shall develop and maintain an overall program for the energy management of Government facilities the Contractor is assigned and occupies under this contract, to ensure compliance with directives of the Energy Policy Act of 2005 and the Energy Independence and Security Act of 2007. The Contractor shall develop and maintain a program to use energy efficient replacement parts or units on Government facilities under the Contractor’s responsibility, with a focus on Energy Star and/or FEMP rated products. The Contractor shall develop an energy conservation awareness plan for employees, highlighting background of energy conservation directives, procurement of energy efficient products, and personal energy conservation measures.

6.4 Utility Identification and Marking (AF Form 103). When required, the Contractor shall insure that an approved AF Form 103 has been processed and is on file before commencement of any work that may disrupt traffic flow, base utility services, base communication cables, protection provided by fire and intrusion alarm systems, or routine activities of the installation; and identify potentially hazardous work conditions in an attempt to prevent accidents. The Contractor shall ensure that all work is performed within the limitations specified and that the proper Civil Engineer departments have been coordinated to identify and mark all utilities (water, sewage, electrical, natural gas, and communications) prior to the commencement of the Contractor’s own work efforts (e.g. repair, digging) based on available drawings, processed Work Request information, Contractor’s documentation, and knowledge.

6.5 Welding, Cutting & Brazing Permits (AF Form 592). The Contractor shall coordinate and obtain Hot Work permits through the Technical Services Section of the Fire Protection Office or the fire authority having jurisdiction, prior to the commencement of any hot work.

6.6 Scheduling/Coordination. Any activity which potentially affects range systems including construction projects, facility improvements, range maintenance, major system modifications, new equipment installations or utility support shall be coordinated through the Maintenance Operations Coordination Center (MOCC) in advance so that impacts can be assessed and mitigated as required.

6.6.1 The contractor shall coordinate a down time request for any M&R that will make instrumentation or significant range P&E unavailable in excess of 24 hours.

6.7 Self-Identified Work. The contractor shall notify the appropriate facility manager and/or customer representative for any recommended work above the >$10K M&R limit discovered while performing M&R.

6.8 Data Input and Database Maintenance. The Contractor shall input all contract work effort and documentation data into the Contractor Computerized Management System (CCMS). The CCMS collects, tracks, schedules resources, and processes all work requirements and data.

6.8.1 CCMS: The Contractor shall use an industry recognized, off-the-shelf, commercially available (non-proprietary) enterprise reporting system as the sole integrated work and financial management database system. The CCMS shall capture all P&E management and support, M&R, operations, Other Services, and financial data. The CCMS must have the capability of being accessed (at least two seats) through the Program Manager’s office (or computer system). The system shall be capable of storing and processing data (e.g. labor and material cost, future and past work schedule) for all P&E and M&R management functions. Tracking will be to the equipment level in each facility. Tracking schedules shall be in Microsoft Project or similar software, compatible with the Program Office’s computer system. The M&R management functions shall include the following and similar items:

· Work accomplished by Job Order Number (JON)

· Down Time and Delays

· Funding Status

· Job Estimating

· P&E Inventory

· P&E History

· P&E Inspection and Assessment

· Reliability Centered Maintenance

· Preventive Maintenance

· In-Service Inspection (ISI) Plan

· Equipment Inventory Maintenance and Replacement Schedule

· Lock Out/Tag Out Status

· Work Input Control

· Work Scheduling and Tracking

· Material Management

· Protective Coating

· Detailed parts breakdown lists from drop down menus

· Two year out estimated date to replace P&E due to age, wear, condition, deterioration, or other condition

· Capability to monitor asset state of health, configuration, and overall readiness.

CCMS data, entity identification, descriptions, and Work Orders shall be created using a developed Standard Operating Procedure (SOP) that standardizes data entry. Work order comments should include, at a minimum, problem definition, root cause, problem correction, and recommendations to mitigate a recurrence. To ensure data integrity and accurate sorting, data entry standards need to be established through the SOP for all key CCMS information, ensuring proper and consistently entered data. The Contractor shall submit the accumulated CCMS data as part of standard reporting practices.

6.8.2 Interim Work Information Management System (IWIMS): IWIMS is a Civil Engineer CCMS. The Contractor shall update IWIMS, or the next NexGen IT version of IWIMS, providing both approved and completed schedules of ongoing work efforts for P&E (minimum of three months out). The Contractor shall utilize IWIMS via a Contractor provided computer.

Note: The IWIMS utilization requirement is limited to similar actions performed by personnel manning the Civil Engineer Zones (i.e. create, schedule, update, and close Recurring Work Program, Direct Schedule Work, and planned work in IWIMS; report scheduled and closed In-Service Work Program to PMU). The Contractor shall use IWIMS to coordinate efforts so as not to duplicate or conflict with other parties’ scheduled actions. IWIMS information entered for ongoing efforts shall include identifiable descriptions and/or CCMS Work Order tracking numbers, to allow for matching CCMS work orders and IWIMS work orders.

6.8.2.1 The Contractor shall provide at a minimum the following into IWIMS: Project Description, Facility Number, and Contractor CCMS work order, actual labor hours, burdened material and/or subcontractor cost, and comparable Government supplied labor rates.

6.8.2.2 Archive of Completed Work: The Contractor shall maintain an indexed archival system for both hard copy and electronic data generated as a result of normal work functions for future review and audit, until the end of the contract period (Ref. I.2.6.5.2). Closing a requirement in CCMS and IWIMS by entering a completion date constitutes the Contractor’s certification that the work was completed.

6.8.2.3 The Contractor shall update P&E records (e.g. significant maintenance and/or inspection activity) in the Central Library and the CCMS with the inspection; completed certification actions, condition, and status (e.g. lock/tagged out).

6.9 Document and Records Maintenance. The Contractor shall accurately and continuously update and maintain contract documentation and records as part of their documentation archive. The contractor shall:

6.9.1 Maintain a central data library of contract related documentation, both electronic and hard copy. Documentation shall include, but is not limited to: Contract Data Requirements List (CDRL) submittals, certifications…