Draft_Section_L_-_2015_0713.pdf

L1. PROPOSAL PREPARATION INSTRUCTIONS

To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of the volumes as identified in Table L2. It is the offeror’s responsibility to ensure the completeness of the proposal. Evaluation of a proposal will be conducted on the basis of the information contained within it and the Government will not assume that an offeror possesses any capabilities not specified; this does not, however, limit the Government from evaluating Past Performance data obtained from other sources in accordance with Section M.3.2.

The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists no additional data will be requested and certification under FAR 15.406-2 will not be required.

However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit cost data to the extent necessary for the contracting officer to determine the reasonableness of the price.

L1.1. BUDGET PROFILE

The following provides the projected budget profile for the Furniture Fit Out IDIQ. Dollars shown below are in millions. The IDIQ ordering period will consist of a 12-month base year and four one year option periods begin after the contract award. Task Orders awarded during the effective ordering period may continue performance for up to eighteen months beyond the final ordering date.

Insert budget profile (Table L1)

L1.2. POINTS OF CONTACT (POCS)

The Contracting Officer and Contract Administrator are the sole points of contact for this acquisition. Address any questions or concerns you may have to the Contracting Officer and the Contract Administrator. For this acquisition, the Contracting Officer is Mr. Eric Mahowald; the Contract Administrator is Ms. Kristine Baldwin.

55 CONS/LGCZ

ATTN: Mr. Mahowald and Ms. Baldwin 101 Washington Square, Bldg 40

OFFUTT AFB, NE 68113

Fax: 402-294-0430

Mr. Mahowald’s contact information:

Phone: (402) 232-6578 or DSN: 272-6578 E-mail: eric.mahowald@us.af.mil

Ms. Baldwin’s contact information:

Phone: (402) 294-3613 or DSN: 271-3613 E-mail: kristine.baldwin.2@us.af.mil

All inquiries must be made in writing and submitted electronically to the above e-mail addresses.

Offerors will receive a notice of receipt. If they do not, it is their responsibility to follow up by contacting the Contracting Officer or Contract Administrator (phone numbers listed above).

Written inquires (questions) will be answered in writing and provided to all offerors via posting(s) to the Federal Business Opportunities (FedBizOpps) website at www.fbo.gov.

L1.3. PROPOSAL ACCEPTANCE PERIOD AND DUE DATE

The proposal due dates are specified in Table L2 and proposals shall be submitted in accordance with the instructions in Section L. The offeror shall make a clear statement that its offer is valid for at least 365 days beyond the due date. Late proposals will be handled IAW FAR 15.208. If any proposal is received late, the Contracting Officer will promptly notify the offeror that its proposal was received late and whether the proposal will still be considered. It is the offeror’s responsibility to confirm the Government has received the proposal. A receipt e-mail will be sent to the offeror. If the offeror does not receive a confirmation, it is their responsibility to contact the POC.

L1.4. BROCHURES, DOCUMENTATION, BINDING, AND ARTWORK

Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

L1.5. DISCREPANCIES

If an offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer/Contracting Administrator in writing with supporting rationale, prior to proposal submission.

L1.6. DISPOSITION OF PROPOSALS

In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain the “original” copy of all proposals and supplemental documents provided. Unless the offeror requests otherwise, the Government will destroy all extra copies of proposals and additional documents submitted.

L1.7. PROPOSAL CLARITY

The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the requirements. The offeror shall assume that the Government has no prior knowledge of the offeror’s capabilities and experience, and will base its evaluation on the information presented in its proposal. This does not, however, limit the Government from evaluating Past Performance data obtained from other sources in accordance with Section M3.2.

The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

L1.8. RESTRICTIONS ON DISCLOSURE AND USE OF PROPOSAL

A proposal may include data, such as technical designs or concepts, financial data, or management plans that the offeror does not want disclosed to the public for any reason, or used by the Government for any purpose other than proposal evaluation and contract award. If the offeror wishes to restrict the proposal, the offeror shall mark it in accordance with FAR 52.215-

1. Any unmarked information may be releasable under the Freedom of Information Act.

L1.9. SECURITY REQUIREMENTS

The PWS Section 2.9 in Section C and the DoD Contract Security Classification Specification, DD Form 254, incorporated as Attachment 16 in Section J, identifies the security clearance requirements and classified material handling requirements for this contract.

L1.10. DEBRIEFINGS

The Contracting Officer will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505, Preaward Debriefing of offerors. The Contracting Officer will also notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.503, Notifications to Unsuccessful offerors. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.506, Postaward Debriefing of offerors, as applicable. At the offeror’s request, the preaward debriefing may be delayed until after award;

offerors are entitled to no more than one debriefing (either preaward, if applicable, or postaward).

L1.11. ORGANIZATION OF PROPOSALS

The offeror shall prepare the proposal as set forth in Table L2 below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table L2. The volumes identified in the table shall be separately bound in three-ring, loose-leaf binders. The proposal organization shall be as follows:

Table L2: C2F FFO PROPOSAL ORGANIZATION AND PAGE LIMITS

Volume & Title Maximum

Page Limit *Number of Copies Required

I. Technical 68 Original plus six (6) Copies, and one (1) electronic copy

Proposal Structure Summary** 3 Original plus six (6) Copies, and one (1) electronic copy

Table of Contents No Page

Limit Subfactors*** Subfactor 1: Contractor Quality Control System Subfactor 2: Manufacturing and Logistics Subfactor 3: Installation Capacity Subfactor 4: Submittals Subfactor 4a: Submittal Process Subfactor 4b: Sample Submittals Subfactor 5: Follow-on Support Subfactor 6: Security Requirements

Original plus six (6) Copies, and one (1) electronic copy

II. Past Performance Original plus four (4) copies, and one (1) electronic copy

Table of Contents No page limit

Summary 3 Offeror’s Past Performance Information Documents 3 pages for each reference

Past Performance Questionnaire Tracking Record No page

Consent Letters No page

Client Authorization Letters No page

Organization Structure Change History 2

III. Price Proposal (Section J, Attachment 2, Contractor Price Model shall be returned as a part of the Proposal)

No page limit

Original plus four (4) copies,****** and one (1) electronic copy.

IV. Contract Documentation

No page

Original plus one (1) copy, and one (1) electronic copy

* The Past Performance volume is due by 2:00 PM CST on (DATE TBD). All other volumes are due by 4:30 PM CST on (DATE TBD).

** The Proposal Structure Summary, although part of Volume I, shall not count against the 68 page maximum limit for the Technical Volume IAW L2.2. The Proposal Structure Summary document shall not exceed 3 pages, not counting the Table of Contents as stated in L1.12.6.

***Individual page limits for the subfactors when combined shall not exceed the maximum page limit for the Technical Volume.

*****Electronic media will be IAW L1.12.5. ELECTRONIC MEDIA

L1.12. PROPOSAL FORMAT AND CONTENT

L1.12.1. PAGE LIMITATIONS

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and paper copies will not be returned to the offeror.

Excess pages shall be destroyed along with all extra copies of unsuccessful proposals. For electronic submission, no hidden fields, macros, comments, etc. will be read. All information must be written clearly and be easily accessible. Page limitations may also be placed on Evaluation Notices (ENs), if required. The page limitations for ENs, if any, will be identified in the correspondence forwarding the ENs to the offerors. When both sides of a sheet of paper display printed material, it shall be counted as two pages. Each page shall be counted except:

cover pages, table of contents, and tab indexes (defined in section L1.12.6), and glossaries of terms (defined in section L1.12.7).

L1.12.2. PAGE SIZE

Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than Times New Roman 10 point. Use at least 1-inch margins on all sides of each page. Pages shall be numbered sequentially by volume. If there are discrepancies in page counts between paper, CD- ROM volumes and e-mail submittals, the paper version shall take precedence.

L1.12.3. TABLES, CHARTS, GRAPHS, AND FIGURES

Tables, charts, graphs, and figures shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size when printed. Foldout pages shall fold entirely within the volume, and count as two pages. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics, and not for pages of text. For tables, charts, graphs, and figures only, the text shall be no smaller than 8 point using either Times New Roman or Arial font.

L1.12.4. CLASSIFIED INFORMATION

Proposals shall not contain classified information.

L1.12.5. ELECTRONIC MEDIA

Offeror shall submit all volumes in electronic format, using MS Windows-compatible, virus-free CD-ROM(s). On each CD-ROM indicate the offeror’s name, solicitation number, volume, and title. One CD-ROM containing all volumes with all documents is preferred, but multiple CD- ROMs are acceptable. Compressed files (i.e., .zip, .rar, etc.) will not be considered. The electronic copies of the proposal shall be submitted in a format readable, searchable, and usable by Microsoft Office 2010 (MS Word, MS Excel, PowerPoint or PDF format viewable with standard Adobe Acrobat Reader X). Hidden fields, comments, macros, etc. shall be omitted, and read passwords on files shall not be used. The files shall be consistent and uniformly named to allow for easy distinction between Volume, Tab, etc. Inclusion of company name or abbreviation is acceptable. The documents submitted in electronic format, if printed, should match the original paper copy. In the event there is a discrepancy between the content found in a paper copy and an electronic copy, the paper copy shall take precedence. The receipt of the paper copy shall constitute the timely receipt of the formal proposal.

L1.12.6. TABLE OF CONTENTS AND TAB INDEXING

Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. Table of contents and tab indexes do not count against the page limitations for their respective volumes.

L1.12.7. GLOSSARY OF TERMS

Each volume shall contain a glossary of all abbreviations, acronyms and/or terms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L1.12.8. BINDING AND LABELING

Each volume of the proposal shall be separately bound in a three-ring, loose-leaf binder, which shall permit the volume to lie flat when open. Staples shall not be used. A cover sheet shall be included in each volume, clearly marked as to volume number, title, copy number, solicitation identification and the offeror's name. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

L1.13. DISTRIBUTION

The “original” and all copies of the proposal (See Table L2) shall be identified and mailed or delivered to 55CONS at the following address:

55th Contracting Squadron/LGCZ

ATTN: C2F FFO

(Kristine Baldwin or Eric Mahowald) 101 Washington Square, Bldg. 40, Rm 256 Offutt AFB, NE 68113-2107

Offerors are cautioned that Offutt AFB, NE has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SIGNIFICANT

DELAY SHOULD BE ANTICIPATED WHEN HANDCARRYING PROPOSALS AND YOU

ARE WARNED THAT YOU MAY NOT BE ABLE TO ACCESS THE BASE (E.G. DURING

A BASE LOCK-DOWN). IF YOU PLAN TO DELIVER YOUR PROPOSAL AND DO NOT

HAVE ACCESS TO THE BASE, YOU MUST COORDINATE WITH THE 55 CONS POCS

LISTED ABOVE PRIOR TO THE PROPOSAL DUE DATE.

If mailing, the outside of the envelope or box (es) should be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

SOURCE SELECTION INFORMATION – SEE FAR 3.104

FOR OFFICIAL USE ONLY

L2. VOLUME I – FACTOR 1: TECHNICAL VOLUME

L2.1. GENERAL

The purpose of the Technical Approach /Technical Risk Volume is to provide the Government the ability to evaluate the management and technical capability of the offeror to perform the Command and Control Facility Furnishings Fit-Out (C2F FFO) requirements. At a minimum, the Technical proposal shall consist of the following:

Proposal Structure Summary Subfactor 1: Contractor Quality Control System Subfactor 2: Manufacturing and Logistics Subfactor 3: Installation Capacity Subfactor 4: Submittal Process Subfactor 5: Follow-on Support Subfactor 6: Security Requirements

L2.2. PROPOSAL STRUCTURE SUMMARY

The purpose of this section is to provide the Government evaluators with a clear and concise introduction to the content and structure of the Technical Proposal. The format of the Proposal Structure Summary is at the discretion of the offeror, but shall include a Master Table of Contents of the entire proposal that identifies where material may be found for each evaluation factor and/or sub-factor as described in this RFP. Any summary material presented here shall not be considered as meeting the requirements of any portions of other volumes of the proposal.

Within the Proposal Structure Summary, the offeror shall state that its proposal is valid for the timeframe designated in paragraph L1.3, Proposal Acceptance Period and Due Date. The offeror shall identify those personnel authorized to negotiate on behalf of the company along with the telephone number, fax number, mailing address, and e-mail address. Furthermore, the offeror shall also provide the person to contact if the Government initiates discussions and who to contact if the offeror is awarded the contract (provide at a minimum, contact’s name, title, phone number, and e-mail address). The Proposal Structure Summary will not count towards the maximum page count for Volume I, Technical. Technical information should not be included in the Proposal Structure Summary and if technical information is in this section it shall not be evaluated.

L2.3. Subfactor 1 - Contractor Quality Control System Provide a narrative and/or supporting graphics, descriptions, etc. to demonstrate the ability to outline how the furnishings fit-out stage of the contract will be executed, on time, meeting the performance requirements and specifications via the Contractor Quality Control Plan (reference PWS section 7.2).

L2.4. Subfactor 2 - Manufacturing and Logistics Provide a narrative and/or supporting graphics, descriptions, statements from manufacturers, etc to demonstrate the ability to outline that the manufacturers' production throughput, for General Furnishing items and Systems Furniture, and logistical methods are capable of executing the FFO given the schedule established by the Government. Purchasing activities and quality control methods should be included.

L2.5. Subfactor 3 - Installation Capacity

Provide a narrative and/or supporting graphics, descriptions, statements from manufacturers, etc to demonstrate the ability to outline that sufficient installation labor, supervision, inspection and quality control will be provided, meeting the performance requirements and specifications required in the PWS.

L.2.6. Subfactor 4 - Submittals Provide a narrative and/or supporting graphics, descriptions, etc to demonstrate the ability to outline understanding of the proper submittal workflow and associated timelines and the ability to manage this process to execute the FFO's schedule and PWS requirements.

L.2.6.1 Subfactor 4a - Submittal Process

Demonstrates understanding of submittal approval flow and associated timeframes for each submittal type identified in the PWS. Submittal approval flow shall range from sub-offeror to final Government approval. Submittal timeframes shall identify the duration of submittal development, prime contractor review, anticipated Government review

Describes how delays in submittal timeframes impact performance schedule. The proposal shall describe if/how approval schedule impacts vary between initial contract performance (where item types must be approved) than during mid-to-late contract performance (where layout approval is needed for previously approved item types).

Demonstrates that the offeror can successfully manage the submittal tasks of itself and sub-offerors

Demonstrates a draft listing of the required submittals for project management, material/item types, and security requirements.

L.2.6.2 Subfactor 4b - Sample Submittals The offeror shall provide for item types listed below and for Offeror’s actual proposed make/model/finish provide sample submittals demonstrating compliance with the specifications of the CID.

S01/S01-WKS

S02 S03 S03A S03B S03C S03D S21

SE01

SE14

SE14A

SE14B

T10 T11

WKS-AS

L.2.7. Subfactor 5 - Follow-on Support Provide a narrative and/or supporting graphics, descriptions, statements from manufacturers, etc to demonstrate the ability to outline understanding of the break/fix, alteration projects, and warehouse management requirements and ability to meet said requirements post FFO installation.

L.2.8. Subfactor 6 - Security Requirements Provide a narrative and/or supporting graphics, descriptions, agreements with sub-contractors, etc to demonstrate the ability to outline understanding of the security requirements and the ability/willingness to execute security requirements.

L3. VOLUME II – FACTOR 2: PAST PERFORMANCE VOLUME

L3.1. GENERAL

Offeror shall provide past performance information for evaluation. Failure to provide the information may result in the offeror being removed from consideration for award. Note: An offeror with no past performance experience should submit the Volume with an explanation that they have no recent or relevant experience.

The Past Performance volume of the offeror’s proposal is due insert date.

L3.2. CONTENT OF PAST PERFORMANCE VOLUME

The offeror’s Past Performance Volume shall contain the following sections:

1. TABLE OF CONTENTS

2. SUMMARY

3. OFFEROR’S PAST PERFORMANCE INFORMATION DOCUMENTS

4. PAST PERFORMANCE QUESTIONNAIRE TRACKING RECORD

5. CONSENT LETTERS

6. CLIENT AUTHORIZATION LETTERS

7. ORGANIZATION STRUCTURE CHANGE HISTORY

L3.2.1. TABLE OF CONTENTS

The Table of Contents shall list all documents contained in the Past Performance Volume.

L3.2.2. SUMMARY

The Summary shall describe the role (for the proposed C2F FFO requirement) of the offeror and each subcontractor, teaming partner/joint venture partner that the offeror is required to provide Past Performance Information Documents pursuant to the paragraph below.

L3.2.3. OFFEROR’S PAST PERFORMANCE INFORMATION DOCUMENTS

Offerors should provide past performance information on contracts considered most relevant in demonstrating their ability to perform the C2F FFO requirements. Include rationale supporting your assertion of relevance, however, the Government is not bound by the offeror's opinion of relevancy. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort. Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for relevant past efforts/contracts (similar in scope and magnitude of effort and complexities this solicitation requires). This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc. Where problems existed, clearly demonstrate management actions employed in overcoming these problems and the effects of those actions, in terms of improvements achieved or problems rectified. The evaluation of past performance will take into account past performance information regarding predecessor companies or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the current acquisition.

Past performance on ID/IQ type contracts shall be submitted at the delivery/task order level, unless performance is only assessed for the ID/IQ contract as a whole. In that case, the offeror shall explain that performance on individual orders is not assessed and provide the using activity’s single point of contact that can verify the Offeror’s performance. For all ID/IQ contracts, submit only the dollar values on the individual task orders regardless of whether past performance is assessed for individual task orders or for the contract as a whole. For past performance references submitted at the delivery/task order level, each delivery/task order submitted shall be counted as one reference.

If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. A Past Performance Information Document is required on the Prime offeror or joint venture, and subcontractors or teaming partners that will perform 10% or more of this acquisition. Offerors shall submit three Past Performance Information Documents for work performed by the Prime offeror or joint venture. The Government will not evaluate more than three total offeror-provided references. Each Past Performance Information Document is limited to three pages. (NOTE: The Government reserves the right to evaluate more references that it locates through past performance evaluation research.) A sample format of the Past Performance Information document is provided as Attachment 5 in Section J.

L3.2.4. PAST PERFORMANCE QUESTIONNAIRE TRACKING RECORD

The offeror is responsible for the distribution tracking of the Past and Present Performance Questionnaire that is included as Attachment 7 in Section J. A sample Past Performance Tracking Record is also included as Attachment 8 in Section J. For each questionnaire distributed include a letter, printed on company letterhead, containing substantially the same information as that included in the Section J Attachment 6 entitled sample Past and Present Performance Questionnaire Cover Letter. To avoid potential conflicts, offerors are exempt from sending Past and Present Performance Questionnaires to other potential competitors of this acquisition. In this situation, it is the offeror’s responsibility to find an alternative method of providing the Government the same or similar information. The offeror shall exert its best efforts to ensure that at least two points of contact (Procuring Contracting Officer, Program/Project Manager, Administrative Contracting Officer, or equivalent) per relevant contract submit a completed Past and Present Performance Questionnaire directly to the Government not later than the due date for the past performance proposal volume. The offeror is responsible for distributing the questionnaire packages and providing the tracking record that shows to whom they were sent and the contact information for these individuals (the

Government will take follow-up actions as needed). Each of the offeror’s points of contact (POC) shall email the completed Past Performance Questionnaire to Ms. Kristine Baldwin at kristine.baldwin.2@us.af.mil and Mr. Eric Mahowald at eric.mahowald@us.af.mil. If the offeror’s POC do not receive a confirmation email or do not have the capability to send the documents electronically, please fax it directly to Ms. Baldwin and Mr. Mahowald at fax number

(402) 294-0430. Please have your POCs call Ms. Baldwin at (402) 294-3613 or Mr. Mahowald at (402) 232-6578 before faxing their response. Once the Past and Present Performance Questionnaires are completed by your POCs, the information contained therein shall be considered sensitive and shall not be released.

L3.2.5. CONSENT LETTERS

Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because the offeror is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past performance information to the offeror during exchanges.

(Reference Section J, Attachment 9: Subcontracting/Teaming Partner Consent Letter for the Release of Past and Present Performance Information to the Prime Contractor) In an effort to assist the Government in evaluating past performance, request the sample consent letter be completed by the major subcontractors/teaming partners identified in your proposal. The completed consent letter shall be submitted as part of the Past Performance Information Volume, but will not be considered in the page count of this Volume. Should the offeror not submit a completed Consent Letter for major subcontractors or teaming partners, the Government will only discuss past performance information directly with the prospective subcontractor or teaming partner that is being reviewed. If there is a problem with the proposed subcontractor’s or teaming partner’s past performance, the offeror can be notified of a problem, but no details may be discussed without the subcontractor’s/teaming partner’s permission. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance. (Reference Section J, Attachment 10: Client Authorization Letter.)

L3.2.6. ORGANIZATION STRUCTURE CHANGE HISTORY

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. Explain how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

This information is required on the offeror, teaming partners and/or joint venture partners, and major subcontractors, as necessary.

L3.2.7. RECENCY AND RELEVANCY OF PAST PERFORMANCE

L3.2.7.1. Recency

In determining recency, the Government will only consider contracts with performance ending on or after 1 August 2010. Performance of less than 1 year from the Past Performance Volume submission date will not be considered.

L3.2.7.2. Relevance Offerors shall include the rationale supporting the assertion of relevance on the contracts submitted for consideration in demonstrating their ability to perform the proposed effort. The offeror shall provide a matrix marking the past performance subfactors that the offeror considers relevant to each of the contracts submitted. The Government is not bound by the offeror’s interpretation of relevancy. The Government may contact references other than those identified by the offeror and use the information received to evaluate the offeror's past performance. For a description of the characteristics or aspects the Government will consider in determining relevance, see Section M paragraph M3.2.2.2 Relevancy.

L3.2.7.3 Performance Quality Assessment In addition to the Past Performance Relevancy rating, each contract evaluated will also receive a Performance rating related to the quality of the past performance. The Government will determine how well the contractor performed on previous contracts based on the definitions in Section M, paragraph M3.2.2.3, Performance Quality Assessment.

L3.2.8. DETERMINATION OF RESPONSIBILITY

Past performance information obtained in the course of the source selection may be used to support a responsibility determination IAW FAR 9.1, Responsible Prospective Contractors.

L.4. VOLUME III – FACTOR 3: PRICE

All price information shall be addressed within the price volume only. All offerors shall complete and submit the Section J, Attachment 2, C2F FFO Pricing Model (Excel spreadsheet), Contractor Wave Installation tab, for the proposed price for CLINs 2X00. All offerors shall complete and submit the Section J, Attachment 2, C2F FFO Pricing Model (Excel spreadsheet), Item Price List tab, for the proposed cost/price for CLINs 4X00. Each offeror’s proposal shall represent its best efforts to respond to the C2F FFO requirements. The burden of proof for credibility of proposed price rests with the offeror. Any inconsistency between proposed performance and price shall be explained in the proposal. For example, if unique and innovative approaches are the basis for the estimate, the nature of these approaches and their impact on price must be explained. A significant inconsistency, if unexplained, may raise a question of the offeror’s understanding of the nature and scope of the work required and its ability to perform within the proposed price constraints, which may cause the proposal to be rejected. The information requested in the proposal is required to enable the Government to determine if all proposed CLINs are fair and reasonable.

L4.1. CLIN STRUCTURE

Table L3 provides the CLIN Structure and CLIN Type.

Table L3: CLIN STRUCTURE

CLIN Description Type 1X00 Phase-In – contractor proposed FFP

2X00 Wave Installation – contractor proposed FFP

3X00 Reuse Fitouts – Government populated CPFF

4X00 Product/Item List – contractor proposed FFP

5X00 Break/Fix Support – Government populated

LH

6X00 Contract Data Requirement List (CDRL) NSP

The Government cannot accurately forecast Reuse Fitouts and Break/Fix; therefore, the Government will populate CLINs 3X00 and 5X00 with estimated amounts. When completing Section B, offerors are instructed to include specific dollar amounts for each period as shown in the tables associated with each CLIN below.

Offerors shall price CLIN 1X00, Transition, for the 3-Month Phase-In period.

Offerors shall price CLINs 2X00, Wave Installation on the provided Excel spreadsheet at Section J, Attachment 02. Each wave shall be independently priced and the total sum of waves shall equal the total price for CLIN 2X00. The construction schedule is subject to schedule fluctuations the offerors pricing for each wave shall be good from date of award through the end of the 2nd ordering period. By submitting a price proposal, the contractor consents to allow the Government this unilateral right to order any priced wave during the first two (2) years of ordering.

Offerors shall propose the max fee percentage for CLINs 3X00, Reuse Fitouts, for life of the contract; this proposed Fee will be evaluated for fairness and reasonableness. The Government cannot accurately forecast the amount of reuse furniture or the condition of reuse furniture;

therefore, the Government will populate CLIN 3X00 with estimated amounts.

Table L3: Reuse Fitouts (CLIN 3X00, CPFF)

Period of Performance Government Populated $

Amount Base Period $xx.00

Option Period 1 $xx.00 Option Period 2 $xx.00 Option Period 3 $xx.00 Option Period 4 $xx.00 6-mo Extension $xx.00

Offerors shall price CLINs 4X00 on the provided Excel spreadsheet at Section J, Attachment 2 for the base period, all option periods, and a 6-month extension period. Each period of performance shall be totaled, with the total price entered into Section B CLIN 4X00.

The Government will provide Not To Exceed (NTE) amounts to be used for CLIN 5X00.

Table L4: Break Fix (CLIN 5X00, LH)

Period of Performance Government Populated $

Amount Base Period $xx.00

Option Period 1 $xx.00 Option Period 2 $xx.00 Option Period 3 $xx.00 Option Period 4 $xx.00 6-mo Extension $xx.00

CLINs 6X00 are not separately priced CLINs.

The total evaluated price will be inclusive of all CLINs for the base period, all option periods, and the 6-month extension period. The Government will evaluate FAR Clause 52.217-8, Option to Extend Services, in the total evaluated price at the rates specified in the contract for a six month performance period pursuant to the clause.

L4.2. PRICING ATTACHMENTS – Wave Installation and Product/Item List Offerors are advised not to make changes to the Wave Installation and Product/Item lists (Section J, Attachment 2) formats, as formatting changes could cause accidental proposal inaccuracies. If changes are made to the attachment formats, the offeror must identify the changes and provide a detailed explanation for each change.

L4.2.1. INDIRECT COST RATES AND/OR FACTORS

Prices proposed in Section J, Attachment 2 shall be fully burdened for all FFP CLINs. All indirect costs, fees, and any other applicable factors are to be included in the prices provided.

L4.3. ACCOUNTING SYSTEM

The offeror shall have an adequate accounting system for determining costs applicable to a cost-reimbursement type contract per the Defense Contract Audit Agency (DCAA). Provide the DCAA point of contact in Section J, Attachment 2, Contractor Cost/Price Model.

L5. VOLUME IV – CONTRACT DOCUMENTATION

L5.1. CONTRACT DOCUMENTS

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file(s). The offeror's Contract Documentation volume shall include a completed/signed copy of the SF 33 cover page of solicitation (to include any amendments), the applicable areas in Sections G and H, the offeror’s representations and certifications (Section K) or provide notice that these are available electronically via the System for Award Management (SAM) website (replacement for ORCA), applicable Section J Attachments, and any other data the offeror chooses to bring to the attention of the Contracting Officer.

L5.2. EXCEPTIONS OR ASSUMPTIONS TO TERMS AND CONDITIONS

Offerors are advised that taking exception to any of the requirements specified in this solicitation may result in the proposal being eliminated from the competitive range. Since the Government reserves the right to award without discussions, offerors run the risk of their proposal being found unawardable as a result of exceptions to solicitation requirements. Clarification of Government requirements and any offeror assumptions should be handled by submitting a question/recommended change prior to proposal submission. The question/recommendation will be posted to FBO as written. Do not include any proprietary information in the question/recommendation. Additionally, any exceptions will be subject to a legal review in accordance with Air Force Installation Contracting Agency (AFICA) Mandatory Procedure (MP) 5301.602-2(S90)(ii)(C). All assumptions/clarifications must be finalized prior to FPR. If the offeror still finds it necessary to take exception to any of the requirements specified in this solicitation, clearly indicate each exception in the appropriate volume along with a complete explanation of why the exception was taken and what benefit accrues to the Government.

Provide a consolidated list of all exceptions and assumptions in the Contract Documentation Volume. All exceptions to the solicitation requirements (Sections A through M, and all Attachments) and supporting rationale shall be identified as such and consolidated into an overview section of the subject volume. An overview section is only required if the offeror takes exception to any requirement in the solicitation. The overview section will not be included in the proposal page limitation described above.

L5.3. SECTION A – SOLICITATION/CONTRACT FORM

When completed and signed by the offeror, this constitutes the offeror's acceptance of the terms and conditions of the proposed solicitation. Therefore, only representatives authorized to commit the offeror to contractual obligations must execute the form. Offerors shall sign the SF 33 in Block #17 and submit it as part of and at the same time as the Contract Documentation, Volume IV.

L5.4. SECTION B – SUPPLIES OR SERVICES AND PRICES

To be submitted as part of the Price Volume. Submit Section B with Volume III, Price.

L5.5. SECTION C – DESCRIPTION, SPECIFICATIONS, PERFORMANCE WORK

STATEMENT

The Government has prepared a Performance Work Statement.

L5.6. SECTION D – PACKAGING AND MARKING

There are no Packaging and Marking requirements.

L5.7. SECTION E – INSPECTION AND ACCEPTANCE

The offeror must adhere to all guidance in Section E, and shall complete any clauses, as necessary.

L5.8. SECTION F – DELIVERIES OR PERFORMANCE

The offeror must comply with the performance schedule detailed in this section.

L5.9. SECTION G – CONTRACT ADMINISTRATION DATA

The offeror must adhere to all guidance in Section G, and shall complete any clauses as necessary.

L5.10. SECTION H – SPECIAL CONTRACT REQUIREMENTS

The offeror must adhere to all guidance in Section H, and shall complete any clauses as necessary.

L5.11. SECTION I – CONTRACT CLAUSES

The offeror must adhere to all clauses in Section I, and shall complete any clauses, as necessary.

L5.12. SECTION J – LIST OF ATTACHMENTS

The offeror shall review all attachments and complete and submit any required attachments.

L5.13. SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER

STATEMENTS OF OFFERORS

The offeror must complete all representations and certifications in Section K. Section K shall be incorporated into the contract by reference.

L5.14. OTHER PROPOSAL INFORMATION

The offeror must submit information required by these instructions. Failure to provide the information may result in the offeror being removed from consideration for award. Also provide company/division's street address, county and facility code; CAGE code; DUNS code; size of business; and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

The offeror must provide the date of the offeror's Affirmative Action Plan, expiration date, date of the most recent Pre-Award On-Site Equal Opportunity Review (if any), and name and address of the cognizant U.S. Department of Labor, Office of Federal Compliance Programs Office.

The offeror must provide the Organizational Conflict of Interest disclosures required by Section H, paragraph #11 entitled “Organizational Conflicts of Interest (OCI) Avoidance.” Offerors are required to identify any actual or potential Conflict of Interest in their proposals, and may be required to submit a mitigation plan during the proposal period. The successful offeror will prepare an OCI mitigation plan, if required. Mitigation Plans, if required, will be evaluated IAW

FAR 9.5.

The offeror shall provide the date of the offeror's most recent Federal Contractor Veterans Employment Report VETS-100 Report (Reference FAR 52.222-37).

L5.15. DEPARTMENT OF LABOR EQUAL EMPLOYMENT OPPORTUNITY

CLEARANCE (EEOC)

In accordance with FAR Subpart 22.805, in order for the Contracting Officer to request clearance from the appropriate Office of Federal Contract Compliance Programs (OFCCP) regional office, Attachment 11 in Section J shall be completed and submitted with the Contract Documentation Package. Preaward clearances for contracts and subcontracts of $10 million or more are required unless the offeror is listed in OFCCP’s National Preaward Registry. If an offeror is listed in OFCCP’s National Preaward Registry, submit verification of the registry with completed Section J Attachment 11. Verification can be verified at http://www.dol-esa.gov/preaward/.

L5.16. The offeror shall provide consent for access (or notification of objection) to their proprietary information to the BAH personnel who are participating in advisory roles on the Government Technical and Price evaluation teams (reference Section M, paragraph M1.5).

Include this consent in Volume IV, Contract Documentation.

L5.16. The offeror shall provide consent for access (or notification of objection) to their proprietary information to the BAH personnel who are participating in advisory roles on the Government Technical and Price evaluation teams (reference Section ...