Attch._1_Specifications_TRZR_09-1401.pdf

SPECIFICATIONS

FOR

Replace Roof and Siding Whrs.

T-1214

May 2017

USAFE

Lajes Field, Azores, Portugal 65th Civil Engineer Squadron

APO AE 09720

TRZR 09-1401 Replace Roof and Siding Port. Whrs T-1214

PROJECT TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

00 73 03 SUPPLEMENTARY CONDITIONS FOR AZORES PROJECTS

special administrative requirements for projects located in the Azores

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 SUMMARY OF WORK

a description of work covered in this contract and is required for use in all projects

01 14 00 WORK RESTRICTIONS

work and site restrictions

01 30 00 ADMINISTRATIVE REQUIREMENTS

general administrative and procedural requirements for Contractor management and coordination

01 33 00 SUBMITTAL PROCEDURES

general procedures regarding submittals, data normally submitted for review to establish conformance with the design concept and contract documents

01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS

safety and occupational health requirements for the protection of Contractor and Government personnel, property, and resources

01 42 00 SOURCES FOR REFERENCE PUBLICATIONS

listing of organizations whose publications are referenced in other sections of the specifications.

01 45 00.10 20 QUALITY CONTROL FOR MINOR CONSTRUCTION

Quality Control for small construction projects and repair or maintenance work. It may also be used for minor elements or small quantities of work in larger projects at the discretion of the Government

DIVISION 02 - EXISTING CONDITIONS

02 82 13.00 10 ASBESTOS ABATEMENT

removal, encapsulation, enclosureencasement, or repair of friable and non-friable asbestos-containing material (ACM) which is encountered during the demolition, alteration, renovation, or maintenance of structures, substrates, equipment or portions thereof that contain asbestos; transportation, disposal, storage, containment of; and housekeeping activities on the site at which these activities are performed

02 82 16.00 20 ENGINEERING CONTROL OF ASBESTOS CONTAINING MATERIALS

safety procedures and requirements for the demolition, removal, encapsulation, and disposal of asbestos containing materials (ACM)

PROJECT TABLE OF CONTENTS Page 1

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 42 63 FABRICATED WALL AND ROOF PANEL ASSEMBLIES

both factory color and mill finish fabricated aluminum or steel structural metal wall panel assemblies

DIVISION 09 - FINISHES

09 06 00 SCHEDULES FOR FINISHES

color of exterior and interior materials and products

09 90 00 PAINTS AND COATINGS

painting of new and existing, interior and exterior substrates, including masonry, concrete, metal, wood and other miscellaneous materials

DIVISION 13 - SPECIAL CONSTRUCTION

13 34 20 Z PURLINS

fabricated, pre-engineered metal structures

DIVISION 26 - ELECTRICAL

26 20 00 INTERIOR DISTRIBUTION SYSTEM

procurement, installation, and testing of electrical wiring systems for construction projects

26 51 00.00 40 INTERIOR LIGHTING

interior lighting installations

26 53 00.00 40 EXIT SIGNS

exit lighting fixtures and lamps

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY

28 31 74.00 20 INTERIOR FIRE DETECTION AND ALARM SYSTEM

manual and automatic, noncoded, interior, Class "B" or Class "A" fire detection and alarm systems

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PROJECT TABLE OF CONTENTS Page 2

SECTION TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

DOCUMENT 00 73 03

SUPPLEMENTARY CONDITIONS FOR AZORES PROJECTS

08/08

PART 1 GENERAL

1.1 SUBMITTALS

1.2 PHYSICAL DATA

1.3 LEGAL HOLIDAYS

1.4 CONDUCT OF CONTRACTOR PERSONNEL

1.5 EMPLOYEE RECRUITING (PORTUGUESE NATIONALS)

1.6 INVESTIGATION OF DAMAGE OR INJURY

1.7 PROCESSING OF CONTRACTOR'S PERSONNEL AND PROPERTY

1.8 RADIO FREQUENCIES FOR MOBILE AND PORTABLE RADIOS

1.9 SPECIAL REQUIREMENTS FOR OUTDOOR SIGNS

1.10 WRITTEN CORRESPONDENCE

1.11 PORTUGUESE EQUIVALENT

1.12 SOURCE REQUIREMENTS CLAUSE (01 MAY 86)

PART 2 PRODUCTS

PART 3 EXECUTION

-- End of Section Table of Contents --

DOCUMENT 00 73 03 Page 1

DOCUMENT 00 73 03

SUPPLEMENTARY CONDITIONS FOR AZORES PROJECTS

08/08

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval.Submit the following in accordance with Section 01 33 00 and shall be sent via AF Form 3000. The schedule of submittals shall be done using AF Form 66, Schedule of Materials submittals.

1.2 PHYSICAL DATA

Data referred to below is furnished for the Contractor's information.

However, it is expressly understood that the Government will not be responsible for interpretation or conclusion drawn therefrom by the Contractor.

a. The physical conditions indicated on the drawings and in the specifications are the result of site investigations.

b. Geographic Conditions

(1) The Azores are comprised of a group of nine small islands, politically an integral part of Portugal, lying in the North Atlantic, about 2,300 miles east of New York and about 980 miles west of Lisbon, Portugal. The islands have a total area of 1,581 square miles with a total population of about 360,000. The economic mainstays of the Azores are fishing and agriculture.

There is no heavy industry, and facilities for repairing machinery are limited. Most tools, implements, and farm utensils are handmade.

(2) The climate is mild and the humidity high. Average annual temperature is 63 degrees F. Diuranal fluctuation in temperature is approximately 10 degrees. Highest recorded temperature, 80 degrees F, lowest recorded temperature, 40 degrees F. The yearly average rainfall is 44.80 inches; the monthly average rainfall and probability of rain is as follows:

Month Average (in.) Probability

January 6.00 65 percent

February 5.40 64 percent

March 5.00 61 percent

April 3.10 43 percent

DOCUMENT 00 73 03 Page 2

Month Average (in.) Probability

May 1.80 39 percent

June 1.80 33 percent

July 7.70 29 percent

August 1.80 35 percent

September 3.20 40 percent

October 5.20 55 percent

November 5.10 57 percent

December 5.30 58 percent

High winds occur from December through March. Average winds during this period are 11.6 knots. The recorded high winds are: November 90 knots, December 72 knots, January 90 knots, February 128 knots, March 106 knots, April 89 knots.

1 Terceira Island measures roughly 11 by 18 miles, almost entirely bordered by high cliffs. The terrain is hilly and dominated by volcanic ranges, including two extinct craters. The airfield is located on the northeast side of the island. The total population of Terceira Island is approximately 80,000. The city of Angra do Heroismo, capitol of the district, has a population of about 30,000; and the nearest town to the airfield, Praia da Vitoria, has a population of about 11,000.

c. Transportation Facilities for Lajes Field. Lajes Field is defined as the U.S. Forces Azores operational area on Terceira Island.

1 Railroads: There are no railroads on the island.

2 Highways and Roads: The majority of the roads are paved. A asphalt highway links Praia da Vitoria and Angra do Heroismo. The use or construction of haul roads and bridges shall be subject to prior approval of the Contracting Officer.

3 Ports: The island has two ports capable of handling deep draft ocean freighters, Praia da Vitoria and Angra do Heroismo. There are no regularly scheduled commercial vessels arriving or departing Terceira Island.

4 Air: Lajes Field is served by the commercial two Portuguese airline s TAP & SATA.

1.3 LEGAL HOLIDAYS

For information purpose, the base acknowledges the following United States and Portuguese holidays:

DOCUMENT 00 73 03 Page 3

*New Year's Day 01 January

Mardi Gras Variable

Good Friday Variable

Day of Liberty 25 April

Day of the Worker 01 May

Holy Spirit Monday Variable

Corpus Christi Variable

Day of Portugal 10 June

Praia da Vitoria Day 11 August

Assumption Day 15 August

Founding of the Republic 05 October

All Saint's Day 01 November

Restoration of Independence 01 December

Immaculate Conception 08 December

*Christmas Day 25 December

*Martin Luther King's Birthday Third Monday in January

*President's Day Third Monday in February

*Memorial Day Last Monday in May

*Independence Day 04 July

*Labor Day First Monday in September

*Columbus Day Second Monday in October

*Veteran's Day 11 November

*Thanksgiving Day Fourth Thursday in November

(*) NOTE: Any of the above holidays falling on a Saturday will be observed on the proceeding Friday. Holidays falling on a Sunday will be observed on the following Monday.

1.4 CONDUCT OF CONTRACTOR PERSONNEL

The Contractor shall report to the Contracting Officer, immediately upon receipt or discovery of any information, whether or not verified, relating

DOCUMENT 00 73 03 Page 4 to physical security incidents, misconduct, crimes, and misdemeanors, including but not limited to murder, arson, larceny of any weapon, ammunition, or explosives, larceny of other property, robbery, burglary, narcotics and dangerous drugs, destruction of Government property, fraud, malfeasance, sabotage, subversions, disaffections, treasons, or espionage. The Contractor shall recognize and comply with the rules and regulations promulgated by the foreign country where the work is performed to the extent required by international agreements.

1.5 EMPLOYEE RECRUITING (PORTUGUESE NATIONALS)

a. The Contractor, using the Contractor's own contracting forms, may contract directly or request assistance from the Civilian Personnel Office, Civilian Recruitment Section Headquarters Azores Air Zone (SRPC, HAAZ), in contracting Portuguese National employees. The Contractor's contract form shall include, as a minimum, the following:

Organization or firm (name and address), contract and project numbers;

contract start and expiration dates; and the following information concerning the employee: name, social welfare number, date and place of birth, residence (village and council), parents' name, marital status, spouse's maiden name, professional degree or skill, salary, and meal and transportation allowances.

b. It will be the Contractor's responsibility once employees have been hired, to clear them through SRPC, HAAZ to gain access to the installation.

c. The Contractor shall request base access through 65th CONF, for all employees and vehicles. The contractor shall also request base access through 65th Contracting Flight (65th CONF) for subcontractors, and shall specifically indicate in the request sheets, the subcontract's full name, civilian identification number and subcontractor companies legal designation.

1.6 INVESTIGATION OF DAMAGE OR INJURY

The U.S. Government will have the right to conduct an investigation, or participate in the Contractor's investigation, of any damage or injury to U.S. Government property, equipment, or personnel.

1.7 PROCESSING OF CONTRACTOR'S PERSONNEL AND PROPERTY

The Contractor shall process Contractor personnel and property through 56th CONF prior to commencement and at the completion of work under this contract. This processing shall include such things as registering and deregistering vehicles, arranging for the issuance and turn-in of identification and passes, and clearing liabilities incurred such as clubs, billeting, and loans.

1.8 RADIO FREQUENCIES FOR MOBILE AND PORTABLE RADIOS

Contractors requiring the use of mobile and portable radios on the project shall obtain Government of Portugal approval via the HAAZ Frequency Coordinator. Information needed by the Radio Frequency coordinator coordinator from the Contractor includes type of equipment, type of emission, frequency desired, power, geographical coordinates of the project site, hours of radio operation, and start and end dates of frequency requirement. For planning purposes, the frequency coordination process normally requires 60 to 90 days for completion. The Government of Portugal

DOCUMENT 00 73 03 Page 5 closely monitors frequency usage and unauthorized users are subject to severe fines. COMUSFORAZINST 2410.1D pertains.

1.9 SPECIAL REQUIREMENTS FOR OUTDOOR SIGNS

In accordance with USFORAZINST 5710.2D outdoor signs displayed on local military facilities are mandatory to be in both Portuguese and English languages. Identical size lettering shall be used for both languages, with Portuguese on top. The same requirement applies to project signs and safety and warning signs as used by the Contractor, project signs shall be according Lajes Facilities Construction Standards.

1.10 WRITTEN CORRESPONDENCE

Written correspondence from the Contractor to 65th CONF shall be in English language, including but not limited to Contractor's invoice, Contractor's Monthly Estimate for Voucher, Contractor's schedules, samples and submittals, reports, and as-built drawing markups, this correspondence shall be digital signed and sended by email.

1.11 PORTUGUESE EQUIVALENT

Where equipment, materials, or installations are to be in accordance with American standards, the equivalent Portuguese standard may be used subject to the approval of the Contracting Officer. The Contractor shall be responsible for proving the equivalency of the Portuguese standard.

1.12 SOURCE REQUIREMENTS CLAUSE (01 MAY 86)

The requirements of this clause are material conditions of this contract.

The Contractor shall, in the performance of this contract, use Portuguese sources to the maximum extent feasible for the goods and services required to perform the contract including labor, materials, supplies, services, equipment, and subcontracts provided such goods and services meet the contract specifications and standards, will be available at the required locale within the required time limits and are equal or lower in cost than those from other sources. The Contractor shall demonstrate compliance with this requirement.

The requirement to use Portuguese sources to the maximum extent feasible does not apply when not in accordance with requirements, standards, or specifications specifically set forth elsewhere in this contract.

Consistent with the foregoing, the Contractor shall submit a four-part written "Report of Sources" to the Contracting Officer as follows:

PART I. The Contractor shall prepare a listing indicating for each category of expenditures anticipated under the contract the U.S. dollar value estimated to be paid to Portuguese sources and the U.S. dollar value estimated to be paid to other sources. The categories shall include as a minimum those shown in the following sample format:

REPORT OF SOURCES

Category $ to Portuguese

$ to Other Sources

Transportation

DOCUMENT 00 73 03 Page 6

REPORT OF SOURCES

Category $ to Portuguese

$ to Other Sources

Direct Hire Labor

Construction Materials

Equipment

Purchases

Rentals

Supplies

Services

Subcontracts

Other

Total: (Sum must equal contract price)

NOTES:

(1) Items that are included in subcontracts, such as labor and materials, should be reported only as subcontracts and shall not be included with other categories.

(2) Overhead and profit must be prorated among the categories.

PART II. The Contractor shall prepare a list of subcontracts indicating the purpose of the subcontract, the name of the subcontractor, and whether Portuguese or other source.

PART III. The Contractor shall prepare a list of each item or subcontract not procured from a Portuguese source, indicating the reason for not procuring the item or subcontract from a Portuguese source.

PART IV. The Contractor shall indicate the approximate percentage of the total contract price that he will pay collectively to Portuguese sources.

The initial four-part "Report of Sources" shall be submitted by the Contractor to the Contracting Officer not later than 30 calendar days after contract award. In addition, the Contractor shall submit an updated report in the same four-part format every 30 calendar days thereafter. If no changes have occurred since the last report, the Contractor may submit a negative report by letter.

PART 2 PRODUCTS

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PART 3 EXECUTION

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DOCUMENT 00 73 03 Page 8

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 11 00

SUMMARY OF WORK

08/15

PART 1 GENERAL

1.1 SUBMITTALS

1.2 WORK COVERED BY CONTRACT DOCUMENTS

1.2.1 Project Description

1.2.2 Location

1.3 OCCUPANCY OF PREMISES

1.4 EXISTING WORK

1.5 LOCATION OF UNDERGROUND UTILITIES

PART 2 PRODUCTS

PART 3 EXECUTION

SECTION 01 11 00 Page 1

SECTION 01 11 00

SUMMARY OF WORK

08/15

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval.

1.2 WORK COVERED BY CONTRACT DOCUMENTS

1.2.1 Project Description

The work includes but not limited to, replacing roof, install wood deck and asphalt paper, replace siding, replacing of rusted structural members(20 z-purlins, prime and paint metal structure,offices demolition, asbestos abatment,convert electrical from 120v to 230 v, replace damaged fire alarm system and components.

1.2.2 Location

The work is located at the TTU Port Building T-1214.

1.3 OCCUPANCY OF PREMISES

Building will be occupied during performance of work under this Contract.

Before work is started, arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways.

1.4 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

a. The contractor shall only remove or alter existing work, when specifically authorized to do so, or in manner that prevents injury or damage to any portion of exisitng work.

b. The contractor shall repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

1.5 LOCATION OF UNDERGROUND UTILITIES

Obtain AF Form 103 work clearence request approved by CEO chief prior to start job , and comply with Installation requirements for locating and marking underground utilities. Contact local utility locating service a minimum of 48 hours] prior to excavating, to mark utilities, and within sufficient time required if work occurs on a Monday or after a Holiday.]

SECTION 01 11 00 Page 2

Verify existing utility locations indicated on contract drawings, within area of work.

Identify and mark all other utilities not managed and located by the local utility companies. Scan the construction site with Ground Penetrating Radar (GPR), electromagnetic, or sonic equipment, and mark the surface of the ground, pier deck or paved surface where existing underground utilities ]are discovered. Verify the elevations of existing piping, utilities,and any type of underground or encased obstruction not indicated, or specified to be removed, that is indicated or discovered during scanning, in locations to be traversed by piping, ducts, and other work to be conducted or installed.

PART 2 PRODUCTS

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PART 3 EXECUTION

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SECTION 01 11 00 Page 3

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 14 00

WORK RESTRICTIONS

11/11

PART 1 GENERAL

1.1 SUBMITTALS

1.2 SPECIAL SCHEDULING REQUIREMENTS

1.3 CONTRACTOR ACCESS AND USE OF PREMISES

1.3.1 Activity Regulations

1.3.1.1 Subcontractors and Personnel Contacts

1.3.1.2 Identification Badges and Installation Access

1.3.1.3 No Smoking Policy

1.3.2 Working Hours

1.3.3 Work Outside Regular Hours

1.3.4 Occupied Building[s]

PART 2 PRODUCTS

PART 3 EXECUTION

SECTION 01 14 00 Page 1

SECTION 01 14 00

WORK RESTRICTIONS

11/11

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

List of Contact Personnel; G

Personnel List; G

Vehicle List; G

1.2 SPECIAL SCHEDULING REQUIREMENTS

a. Project site access for perssonel and vehicles must be approved by HAAZ (Headquarters Azores Air Zone) before work is started.

b. Permission to interrupt any Activity roads, railroads, or utility service must be requested in writing a minimum of 21 calendar days prior to the desired date of interruption and approved by HAZZ or Base Group Commander.

1.3 CONTRACTOR ACCESS AND USE OF PREMISES

1.3.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. Mark Contractor equipment for identification.

1.3.1.1 Subcontractors and Personnel Contacts

Provide a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

SECTION 01 14 00 Page 2

1.3.1.2 Identification Badges and Installation Access

Application for and use of badges will be as directed.

1.3.1.3 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installation, except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer will identify designated smoking areas.

1.3.2 Working Hours

Regular working hours must consist of an 8 hour hours period , between 8 a.m. and 5;00 p.m., Monday through Friday.

1.3.3 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval.

Make application 21 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer may approve work outside regular hours. During periods of darkness, the different parts of the work must be lighted in a manner approved by the Contracting Officer.

1.3.4 Occupied Building[s]

The Contractor shall be working around existing buildings which are occupied.

The existing buildings and their contents must be kept secure at all times.

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SECTION 01 14 00 Page 3

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

08/15

PART 1 GENERAL

1.1 REFERENCES

1.2 SUBMITTALS

1.3 MINIMUM INSURANCE REQUIREMENTS

1.4 SUPERVISION

1.4.1 Minimum Communication Requirements

1.4.2 Superintendent Qualifications

1.4.2.1 Duties

1.4.3 Non-Compliance Actions

1.5 PRECONSTRUCTION

1.6 ELECTRONIC MAIL (E-MAIL) ADDRESS

PART 2 PRODUCTS

PART 3 EXECUTION

SECTION 01 30 00 Page 1

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

08/15

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) Safety and Health Requirements Manual

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval.

1.3 MINIMUM INSURANCE REQUIREMENTS

Provide the minimum insurance coverage required by FAR 28.307-2 LIABILITY, during the entire period of performance under this contract.

1.4 SUPERVISION

1.4.1 Minimum Communication Requirements

Have at least one qualified superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English language, on the job-site at all times during the performance of contract work. In addition, if a Quality Control (QC) representative is required on the contract, then that individual must also have fluent English communication skills.

1.4.2 Superintendent Qualifications

The project superintendent must have a minimum of 10 years experience in construction with at least 5 of those years as a superintendent on projects similar in size and complexity. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The Contracting Officer may request proof of the superintendent's qualifications at any point in the project if the performance of the superintendent is in question.

SECTION 01 30 00 Page 2

1.4.2.1 Duties

The project superintendent is primarily responsible for managing and coordinating day-to-day production and schedule adherence on the project.

The superintendent is required to attend partnering meetings, and quality control meetings. The superintendent or qualified alternative must be on-site at all times during the performance of this contract until the work is completed and accepted, and should have authority to make decesions on contractor behalfe.

1.4.3 Non-Compliance Actions

The Project Superintendent is subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to insure timely completion. Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

1.5 PRECONSTRUCTION

After award of the contract but prior to commencement of any work at the site, meet with the Contracting Officer to discuss and develop a mutual understanding relative to the administration of the value engineering and safety program, preparation of the schedule of prices or earned value report, shop drawings, and other submittals, scheduling programming, prosecution of the work, and clear expectations of the "Interim DD Form 1354" Submittal. Major subcontractors who will engage in the work must also attend.

1.6 ELECTRONIC MAIL (E-MAIL) ADDRESS

Establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments as text files, pdf files, and other similar formats. Within 10 days after contract award, provide the Contracting Officer a e-mail address for electronic communications from the Contracting Officer related to this contract including, but not limited to contract documents, invoice information, request for proposals, and other correspondence, all correspondence shall be digitally send. The Contracting Officer may also use e-mail to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes or terrorist threats.

It is the Contractor's responsibility to make timely distribution of all Contracting Officer initiated e-mail with its own organization including field office(s). Promptly notify the Contracting Officer, in writing, of any changes to this email address.

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DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 33 00

SUBMITTAL PROCEDURES

05/11

PART 1 GENERAL

1.1 DEFINITIONS

1.1.1 Submittal Descriptions (SD)

1.1.2 Approving Authority

1.1.3 Work

1.2 SUBMITTALS

1.3 SUBMITTAL CLASSIFICATION

1.3.1 Government Approved (G)

1.3.2 Sustainability Reporting Submittals (S)

1.4 PREPARATION

1.4.1 Transmittal Form

1.4.2 Source Drawings for Shop Drawings

1.4.2.1 Terms and Conditions

1.4.3 Electronic File Format

1.5 QUANTITY OF SUBMITTALS

1.5.1 Number of Samples SD-04 Samples

1.6 INFORMATION ONLY SUBMITTALS

1.7 SUBMITTAL REGISTER

1.7.1 Use of Submittal Register

1.7.2 Contractor Use of Submittal Register

1.7.3 Approving Authority Use of Submittal Register

1.7.4 Copies Delivered to the Government

1.8 VARIATIONS

1.8.1 Considering Variations

1.8.2 Proposing Variations

1.8.3 Warranting that Variations are Compatible

1.8.4 Review Schedule Extension

1.9 SCHEDULING

1.10 GOVERNMENT APPROVING AUTHORITY

1.10.1 Review Notations

1.11 DISAPPROVED OR REJECTED SUBMITTALS

1.12 APPROVED/ACCEPTED SUBMITTALS

1.13 APPROVED SAMPLES

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PART 3 EXECUTION

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SECTION 01 33 00

SUBMITTAL PROCEDURES

05/11

PART 1 GENERAL

1.1 DEFINITIONS

1.1.1 Submittal Descriptions (SD)

Submittals requirements are specified in the technical sections.

Submittals are identified by Submittal Description (SD) numbers and titles as follows:

SD-01 Preconstruction Submittals

Submittals which are required prior to:

List of proposed Subcontractors G

Construction progress schedule G

Submittal register G

Health and safety plan G

Quality Control(QC) plan G

Environmental protection plan G

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or

SECTION 01 33 00 Page 2 system to be provided has been tested in accord with specified requirements. Unless specified in another section, testing must have been within three years of date of contract award for the project.

Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports.

Daily logs and checklists.

Final acceptance test and operational test procedure.

SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that the product, system, or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer or Subcontractor through Contractor. The document purpose is to further promote the orderly progression of a portion of the work by documenting procedures, acceptability of methods, or personnel qualifications.

Confined space entry permits.

Text of posted operating instructions.

SD-08 Manufacturer's Instructions

Preprinted material describing installation of a product, system or material, including special notices and (MSDS)concerning impedances, hazards and safety precautions.

SD-10 Operation and Maintenance Data

Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer's help and product line documentation necessary to maintain and install equipment. This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

This data is intended to be incorporated in an operations and maintenance manual or control system.

SD-11 Closeout Submittals

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

SECTION 01 33 00 Page 3

Submittals required for Guiding Principle Validation (GPV) or Third Party Certification (TPC).

Special requirements necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase contract.

1.1.2 Approving Authority

Office or designated person authorized to approve submittal.

1.1.3 Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor QC approval.

Submit the following in accordance with this section.

SD-01 Preconstruction Submittals

Submittal Register[; G]

1.3 SUBMITTAL CLASSIFICATION

Submittals are classified as follows:

1.3.1 Government Approved (G)

Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, they are considered to be "shop drawings."

1.3.2

Sustainability Reporting Submittals (S)

Submittals for Guiding Principle Validation (GPV) or Third Party Certification (TPC) are indicated with an "S" designation. Submit the information required by the technical sections that demonstrates compliance with the sustainable requirement, and for inclusion in the Sustainability Notebook as required by Section 01 33 29 SUSTAINABILITY REPORTING. A full submittal for an item may be provided under another SD; however, for the "S" submittal, only provide that portion of the submittal that demonstrates compliance with the sustainable requirement. If the sustainable submittal does require Government Approval, it may be tagged under another SD with a "G."

Schedule submittals for these items throughout the course of construction as provided; do not wait until closeout.

SECTION 01 33 00 Page 4

1.4 PREPARATION

1.4.1 Transmittal Form

1.4.2 Source Drawings for Shop Drawings

The entire set of Source Drawing files (DWG) will not be provided to the Contractor. Only those requested by the Contractor to prepare shop drawings may be provided. Request the specific Drawing Number only for the preparation of Shop Drawings. These drawings may only be provided after award.

1.4.2.1 Terms and Conditions

Data contained on these electronic files must not be used for any purpose other than as a convenience in the preparation of construction data for the referenced project. Any other use or reuse shall be at the sole risk of the Contractor and without liability or legal exposure to the Government.

The Contractor must make no claim and waives to the fullest extent permitted by law, any claim or cause of action of any nature against the Government, its agents or sub consultants that may arise out of or in connection with the use of these electronic files. The Contractor must, to the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities or costs, including reasonable attorney's fees and defense costs, arising out of or resulting from the use of these electronic files.

These electronic Source Drawing files are not construction documents.

Differences may exist between the Source Drawing files and the corresponding construction documents. The Government makes no representation regarding the accuracy or completeness of the electronic Source Drawing files, nor does it make representation to the compatibility of these files with the Contractor hardware or software. In the event that a conflict arises between the signed and sealed construction documents prepared by the Government and the furnished Source Drawing files, the signed and sealed construction documents govern. The Contractor is responsible for determining if any conflict exists. Use of these Source Drawing files does not relieve the Contractor of duty to fully comply with the contract documents, including and without limitation, the need to check, confirm and coordinate the work of all contractors for the project.

If the Contractor uses, duplicates or modifies these electronic Source Drawing files for use in producing construction data related to this contract, remove all previous indicia of ownership (seals, logos, signatures, initials and dates).

1.4.3 Electronic File Format

Provide submittals in electronic format, with the exception of material samples required for SD-04 Samples items. Compile the submittal file as a single, complete document, to include the Transmittal Form described within. Name the electronic submittal file specifically according to its contents, coordinate the file naming convention with the Contracting Officer. Electronic files must be of sufficient quality that all information is legible. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer. Generate PDF files from original documents with bookmarks so that the text included in the PDF file is both searchable and can be copied. If documents are scanned, Optical Character Resolution (OCR) routines are required. Index and bookmark files exceeding 30 pages to allow efficient navigation of the file. When

SECTION 01 33 00 Page 5 required, the electronic file must include a valid electronic signature, or scan of a signature.

Email electronic submittal documents fewer than 10MB to an email address as directed by the Contracting Officer.

1.5 QUANTITY OF SUBMITTALS

1.5.1 Number of Samples SD-04 Samples

a. Submit two samples, or two- sets of samples showing range of variation, of each required item. One approved sample or set of samples will be retained by approving authority and one will be returned to Contractor.

b. Submit one sample panel or provide one sample installation where directed. Include components listed in technical section or as directed.

c. Submit one sample installation, where directed.

d. Submit one sample of non-solid materials.

1.6 INFORMATION ONLY SUBMITTALS

Normally submittals for information only will not be returned. Approval of the Contracting Officer is not required on information only submittals.

The Government reserves the right to require the Contractor to resubmit any item found not to comply with the contract. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the Contracting Officer from requiring removal and replacement of nonconforming material incorporated in the work;

and does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe.

1.7 SUBMITTAL REGISTER

Prepare and maintain submittal register, as the work progresses. Do not change data which is output in columns (c), (d), (e), and (f) as delivered by Government; retain data which is output in columns (a), (g), (h), and

(i) as approved. A submittal register showing items of equipment and materials for which submittals are required by the specifications is provided as an attachment. This list may not be all inclusive and additional submittals may be required. The Government will provide the initial submittal register in electronic format][ with the following fields completed, to the extent that will be required by the Government during subsequent usage.

Column (c): Lists specification section in which submittal is required.

Column (d): Lists each submittal description (SD No. and type, e.g. SD-02 Shop Drawings) required in each specification section.

Column (e): Lists one principal paragraph in specification section where a material or product is specified. This listing is

SECTION 01 33 00 Page 6 only to facilitate locating submitted requirements. Do not consider entries in column (e) as limiting project requirements.

1.7.1 Use of Submittal Register

Submit submittal register. Submit with QC plan and project schedule.

Verify that all submittals required for project are listed and add missing submittals. Coordinate and complete the following fields on the register submitted with the QC plan and the project schedule:

Column (a) Activity Number: Activity number from the project schedule.

Column (g) Contractor Submit Date: Scheduled date for approving authority to receive submittals.

Column (h) Contractor Approval Date: Date Contractor needs approval of submittal.

Column (i) Contractor Material: Date that Contractor needs material delivered to Contractor control.

1.7.2 Contractor Use of Submittal Register

Update the following fields in the Government-furnished submittal register program or equivalent fields in program utilized by Contractor with each submittal throughout contract.

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (j) Action Code (k): Date of action used to record Contractor's review when forwarding submittals to QC.

Column (l) List date of submittal transmission.

Column (q) List date approval received.

1.7.3 Approving Authority Use of Submittal Register

Update the following fields in the Government-furnished submittal register program or equivalent fields in program utilized by Contractor.

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (l) List date of submittal receipt.

Column (m) through (p) List Date related to review actions.

Column (q) List date returned to Contractor.

1.7.4 Copies Delivered to the Government

Deliver one copy of submittal register updated by Contractor to Government with each progress report and invoice request.

SECTION 01 33 00 Page 7

1.8 VARIATIONS

Variations from contract requirements require both Designer of Record (DOR) and Government approval pursuant to contract Clause FAR 52.236-21 and will be considered where advantageous to Government.

1.8.1 Considering Variations

Discussion with Contracting Officer prior to submission, after consulting with the DOR, will help ensure functional and quality requirements are met and minimize rejections and re-submittals. When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal (VECP).

Specifically point out variations from contract requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government.

1.8.2 Proposing Variations

When proposing variation, deliver written request to the Contracting Officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government, including the DOR's written analysis and approval. If lower cost is a benefit, also include an estimate of the cost savings. In addition to documentation required for variation, include the submittals required for the item.

Clearly mark the proposed variation in all documentation.

1.8.3 Warranting that Variations are Compatible

When delivering a variation for approval, Contractor, including its Designer(s) of Record, warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.8.4 Review Schedule Extension

In addition to normal submittal review period, a period of 15 working days will be allowed for consideration by the Government of submittals with variations.

1.9 SCHEDULING

Schedule and submit concurrently submittals covering component items forming a system or items that are interrelated. Include certifications to be submitted with the pertinent drawings at the same time. No delay damages or time extensions will be allowed for time lost in late submittals.

a. Coordinate scheduling, sequencing, preparing and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow for potential resubmittal of requirements.

b. Submittals called for by the contract documents will be listed on the register. If a submittal is called for but does not pertain to the contract work, the Contractor is to include the submittal in the register and annotate it "N/A" with a brief explanation. Approval by the Contracting Officer does not relieve the Contractor of supplying

SECTION 01 33 00 Page 8 submittals required by the contract documents but which have been omitted from the register or marked "N/A."

c. Re-submit register and annotate monthly by the Contractor with actual submission and approval dates. When all items on the register have been fully approved, no further re-submittal is required.

d. Carefully control procurement operations to ensure that each individual submittal is made on or before the Contractor scheduled submittal date shown on the approved "Submittal Register."

1.10 GOVERNMENT APPROVING AUTHORITY

When approving authority is Contracting Officer, the Government will:

a. Note date on which submittal was received.

b. Review submittals for approval within scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

c. Identify returned submittals with one of the actions defined in paragraph REVIEW NOTATIONS and with markings appropriate for action indicated.

Upon completion of review of submittals requiring Government approval, stamp and date submittals.

1.10.1 Review Notations

Submittals will be returned to the Contractor with the following notations:

a. Submittals marked "approved" or "accepted" authorize the Contractor to proceed with the work covered.

b. Submittals marked "approved as noted" or "approved, except as noted, resubmittal not required," authorize the Contractor to proceed with the work covered provided he takes no exception to the corrections.

c. Submittals marked "not approved" or "disapproved," or "revise and resubmit," indicate noncompliance with the contract requirements or design concept, or that submittal is incomplete. Resubmit with appropriate changes. No work shall proceed for this item until resubmittal is approved.

d. Submittals marked "not reviewed" will indicate submittal has been previously reviewed and approved, is not required, does not have evidence of being reviewed and approved by Contractor, or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals returned for lack of review by Contractor or for being incomplete, with appropriate action, coordination, or change.

1.11 DISAPPROVED OR REJECTED SUBMITTALS

Make corrections required by the Contracting Officer. If the Contractor considers any correction or notation on the returned submittals to constitute a change to the contract drawings or specifications; notice as

SECTION 01 33 00 Page 9 required under the FAR clause entitled CHANGES, is to be given to the Contracting Officer. Contractor is responsible for the dimensions and design of connection details and construction of work. Failure to point out deviations may result in the Government requiring rejection and removal of such work at the Contractor's expense.

If changes are necessary to submittals, make such revisions and submission of the submittals in accordance with the procedures above. No item of work requiring a submittal change is to be accomplished until the changed submittals are approved.

1.12 APPROVED/ACCEPTED SUBMITTALS

The Contracting Officer's approval or acceptance of submittals is not to be construed as a complete check, and indicates only that

Approval or acceptance will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor under the Contractor Quality Control (CQC) requirements of this contract is responsible for.

After submittals have been approved or accepted by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

1.13 APPROVED SAMPLES

Approval of a sample is only for the characteristics or use named in such approval and is not be construed to change or modify any contract requirements. Before submitting samples, the Contractor to assure that the materials or equipment will be available in quantities required in the project. No change or substitution will be permitted after a sample has been approved.

Match the approved samples for materials and equipment incorporated in the work. If requested, approved samples, including those which may be damaged in testing, will be returned to the Contractor, at his expense, upon completion of the contract. Samples not approved will also be returned to the Contractor at its expense, if so requested.

Failure of any materials to pass the specified tests will be sufficient cause for refusal to consider, under this contract, any further samples of the same brand or make of that material. Government reserves the right to disapprove any material or equipment which previously has proved unsatisfactory in service.

Samples of various materials or equipment delivered on the site or in place may be taken by the Contracting Officer for testing. Samples failing to meet contract requirements will automatically void previous approvals.

Contractor to replace such materials or equipment to meet contract requirements.

Approval of the Contractor's samples by the Contracting Officer does not relieve the Contractor of his responsibilities under the contract.

PART 2 PRODUCTS

Not Used

SECTION 01 33 00 Page 10

PART 3 EXECUTION

Not Used

SECTION 01 33 00 Page 11

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 35 26

GOVERNMENTAL SAFETY REQUIREMENTS

11/15

PART 1 GENERAL

1.1 REFERENCES

1.2 DEFINITIONS

1.2.1 Competent Person (CP)

1.2.2 Competent Person, Confined Space

1.2.3 Competent Person, Fall Protection

1.2.4 High Visibility Accident

1.2.5 Medical Treatment

1.2.6 Near Miss

1.2.7 Operating Envelope

1.2.8…