Executive_summary_sheet.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR MOBILITY COMMAND

JOINT BASE MCGUIRE-DIX-LAKEHURST

26 December 2012

MEMORANDUM FOR ALL PROSPECTIVE OFFERORS

FROM: 87TH CONTRACTING SQUADRON

2402 VANDENBURG AVENUE

JOINT BASE MCGUIRE-DIX-LAKEHURST, NJ 08641

SUBJECT: Solicitation FA4484-13-R-0003 for Grounds Maintenance Services at Joint Base McGuire-Dix- Lakehurst, New Jersey

1. Attached is the Request for Proposal Number FA4484-13-R-0003, Grounds Maintenance Services at Joint Base McGuire-Dix-Lakehurst, New Jersey. Complete details concerning the proper submission of proposals are contained in the Standard Form 1449, Solicitation/Contract/Order for Commercial Items.

2. The following items represent the “Proposal Package” that should be returned in response to this solicitation:

a. SF 1449, Solicitation/Contract/Order for Commercial Items, and Pricing Schedule; Past/Present Performance Information; and Offeror Representations and Certifications.

b. Please review your offer thoroughly, ensuring all representations and certifications have been completed, prices and extended prices have been inserted and are correct, and the offer is signed and dated prior to submitting to this office. See Addenda to FAR 52.212-1, Instructions to Offerors – Commercial Items for additional information.

c. Please ensure the attached Past Performance Questionnaire is completed by each contractor included in the Past performance portion of your proposal and return to Raymond Mesler, Contract Specialist, via email to raymond.mesler@us.af.mil not later than 25 Jan 2013.

3. Pre-Proposal Conference/Site Visit:

a. A pre-proposal conference and site visit will be conducted at the 87th Contracting Squadron, 2402 Vandenberg Ave, Joint Base McGuire-Dix-Lakehurst, NJ, in the first Floor Conference Room at 9:00 a.m. local time, on 16 Jan 2013, attendees are urged to arrive least 15 minutes prior to the scheduled start time. The site visit will last a few hours and we will be stopping for lunch. Submit names of attendees, Social Security Numbers, Driver License Numbers, date of birth and State of Issue to the contracting office via email by close of business on 9 Jan 2013. Limit two attendees per company. All prospective offerors are urged to attend this conference.

b. The purpose of the conference is for all offerors to observe, as a group, the current operation.

c. To ensure the conference is meaningful to all attendees, Offerors are requested to prepare all questions in writing prior to the scheduled date of the conference. Representatives from the 87th Contracting Squadron and 87th Civil Engineering Squadron will be available to answer questions.

d. Remarks and explanations provided at this conference shall not qualify the terms of the solicitation and performance work statement. Unless the solicitation is amended in writing, it will remain unchanged. Should an amendment be issued, normal procedures relating to the acknowledgement and receipt of solicitation amendments shall apply. Minutes will be taken at the pre-proposal conference and posted on FedBizOpps in the same manner as the solicitation and any amendments.

mailto:raymond.mesler@us.af.mil

4. Hand Carried Proposals: Offerors are cautioned that Joint Base McGuire-Dix-Lakehurst has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance.

OFFERORS SHOULD EXPECT TO BE DELAYED WHEN ACCESSING THE INSTALLATION. Offerors should allow sufficient time to obtain a visitor’s pass and arrive at the depository PRIOR to the time established for receipt of offerors. Proposals shall be delivered to the 87th Contracting Squadron, 2402 Vandenberg Ave on McGuire at Joint Base McGuire-Dix-Lakehurst, New Jersey. Late proposals will be processed in accordance with FAR 52.215-10, Late Submissions, Modifications, and Withdrawals of Proposals.

5. System for Award Management (SAM): The offeror is advised that all contracts to be awarded as a result of any solicitation issued requires the prospective awardee to be registered in the SAM Data Base. Lack of registration in the SAM database will make an offeror ineligible for award. The offeror and Contractor may obtain information on registration by emailing https://www.sam.gov.

6. This solicitation is 100 percent set-aside for small businesses under the HubZone program. The proposed performance period is 1 Oct 2013 through 30 Sep 2014 with four one-year option periods.

7. Environmental Compliance: Offerors are reminded of the environmental requirements contained in the solicitation to comply with all applicable federal, state, and local environmental statutes and regulations. In addition to the scrutiny of civil environmental regulatory and enforcement agencies, environmental compliance incidental to Air Force activities or on Air Force property is subject to Air Force scrutiny. The Air Force routinely investigates environmental violations and cooperates fully with civil authorities to secure remedies and discourage future violations. Failure to comply with environmental statutes and regulations can subject the Contractor to criminal and civil penalties and/or contractual actions including, but not limited to, termination, suspension, debarment, and adverse past performance assessment.

8. If you have any questions or comments, please contact Lt. Nicholas Masarone at 609-754-2430 or email address:

nicholas.masarone.1@us.af.mil.

///SIGNED///

LUELMER BROWN

Contracting Officer Attachment:

Solicitation Package (SF 1449) https://www.sam.gov/ mailto:nicholas.masarone.1@us.af.mil