Request_for_Information_-_30_January_15.pdf

FA4427-15-R-0004

REQUEST FOR INFORMATION

TRANSIENT ALERT SERVICES

30 JANUARY 2015

The offeror is reminded to review the most recent request for information for accuracy. The latest response to a request for information supersedes any previous responses.

Q1) “1.1 Scope of Work - Contingency or exercise operations may require increased manning to meet operational requirements. Please clarify how the contractor is reimbursed for the additional manning?

A1) It is not mandatory for the contractor to participate in exercises (eg. OPSEC, Active Shooter, and Shelter-In-Place, etc.) However, during operational exercises the contractors workload may increase due to transient aircraft participating in the exercise.

These types of surges are included in the historical data and are not considered outside of normal operations. Ref. PWS Para. A2.5.1 and Para. 7.8.

Q2) “In PWS paragraph 7.1.1. Hours of Operation. Does not give the hours of operation. Would you please give that information.”

A2) The PWS has been revised Ref. PWS Para. 7.1.1.

Q3) “7.1.10.2. Dispatcher. The SP shall provide an aircraft dispatcher 24 hours a day, 7 days a week, including holidays. Is this a dedicated position or can it be collateral?”

A3) The PWS has been revised Ref. PWS Para. 7.1.10.2.

Q4) “In PWS paragraph 7.1.10.2 Dispatcher. Is the Dispatcher required to remain in the Dispatch office or is he allowed to leave the Dispatch office to go to Flight line?”

A4) The PWS has been revised Ref. PWS Para. 7.1.10.2.

Q5) “In PWS paragraph 7.1.10.1.5. Ensure the availability of vehicles to perform the requirements of this contract"- please clarify the number of vehicles currently used by the incumbent?

A5) The incumbent contractor currently uses three vehicles.

Q6) “Is there an incumbent, if so who is it and what was the awarded price? What was the period of performance.”

A6) The incumbent contractor is currently Hughes Group. Originally, the contract was awarded with a period of performance of 1 Nov 2013 through 31 Oct 2014 with the inclusion of four option periods.

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Q7) “We noted that the Combined Synopsis/Solicitation has a Schedule B but also we found an Attachment 2 – Schedule B – please clarify?”

A7) Offerors are expected to complete the SF1449 IAW Clause 52.212-1. Additionally, offerors are expected to complete the Attachment 2 – Offerors Schedule.

Q8) “Will site visit minutes and attendee list be made available?”

A8) This information will not be posted to FBO.

Q9) “Reference Para. 2.3, Aircraft Processing Services. Can the Government provide percentages by shift? 0800-1600; 1600-2400; 2400-0600?”

A9) The available historical workload is located in the PWS Appendix 2.

Q10) “Reference PWS paragraph 2.3.1. Please provide historical workload data for aircraft maintenance performed by Transient Alert personnel. Please include number of events and labor hours per year, either historical or projected. Without such data, offerors cannot reasonably estimate staffing requirements and construct a valid Firm Fixed Price (FFP).”

A10) The Government does not track this information at a task specific level. Ref. PWS Appendix 2 for available historical data.

Q11) “Please explain the level of maintenance expected and please provide comprehensive workload data. The last two sentences of PWS paragraph 2.3.1 leave the services "wide open" for interpretation as to what the service provider is expected to do. Without such data, offerors cannot reasonably estimate staffing requirements and construct a valid Firm Fixed Price (FFP).”

A11) The Government does not track this information at a task specific level. Ref. PWS Appendix 2 for available historical data. Routine maintenance tasks are found in the PWS Para. 2.3.12.

Q12) “PWS paragraph 2.3.1 states, in part, "At times, aircraft arrive at Travis AFB with minimum or no maintenance crews. In these cases, the SP will assist or be fully responsible for all processing services." Offerors cannot estimate staffing or construct valid pricing based on "at times", so frequencies and durations must be provided.”

A12) This requirement is a performance based service acquisition, the PWS defines the requirement in terms of results rather than the method of performing the work.

Historical data can be found concerning the number of of Flying Crew Chiefs (FCC) that

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arrived per aircraft during the months of May 2014 through November 2014 at PWS Appendix A.2.9.

Q13) “Typically, how long does it take to provide the services for each type of aircraft?”

A13) This requirement is a performance based service acquisition, the PWS defines the

Q14) “PWS paragraph 2.3.1 states, in part, "At times, aircraft arrive at Travis AFB with minimum or no maintenance crews. In these cases, the SP will assist or be fully responsible for all processing services." How often does this occur? With nearly 25 aircraft arrivals per day, aircraft maintenance staffing is impossible to estimate without knowing the full scope of the service provider's responsibilities.”

A14) This requirement is a performance based service acquisition, the PWS defines the

Historical data can be found concerning the number of Flying Crew Chiefs (FCC) that arrived per transient aircraft during the months of May 2014 through November 2014 at PWS Appendix A.2.9. It should be understood, that aircraft without the capability to carry FCC’s shall require full FCC support.

Q15) “Reference PWS paragraph 2.3.12. Please provide the number of events and labor hours per year, either historical or projected. Without such data, offerors cannot reasonably estimate staffing requirements and construct a valid Firm Fixed Price (FFP).”

A15) This requirement is a performance based service acquisition, the PWS defines the

Historical data can be found concerning the number of Flying Crew Chiefs (FCC) that arrived per transient aircraft during the months of May 2014 through November 2014 at PWS Appendix A.2.9. It should be understood, that aircraft without the capability to

Q16) “Reference PWS paragraph 2.3.4. Please provide the number of events and labor hours per year, either historical or projected. In addition, please provide historical or projected workload data, by numbers and types of aircraft per year and gallons of fuel issued to each.”

A16) This requirement is a performance based service acquisition, the PWS defines the

Historical data can be found concerning the number of Flying Crew Chiefs (FCC) that arrived per transient aircraft during the months of May 2014 through November 2014 at PWS Appendix A.2.9. It should be understood, that aircraft without the capability to

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Q17) “Reference PWS paragraph 2.3.4 and Appendix Table 2.5.2. Does the service provider's refueling responsibility include commercial aircraft that may arrive? If yes, please provide workload data.”

A17) Yes. Commercial and General aircraft workload data are shown in Table A.2.2.1, A.2.3.1, A.2.4.1 and A.2.5.1.

Q18) “Reference Appendix 2, Table 2.5.2. Please clarify the Refuel Line of the referenced Table, because 95% of the 2014 aircraft total is 1584 not 982. Additionally, please provide the historical number of gallons delivered.”

A18) The performance work statement has been revised. Ref. Appendix 2.

Q19) “Reference PWS paragraphs 2.3.1, 2.3.12 and 2.6. Why are the 3 airframes (C-5, KC-10, and C-17) shown in paragraph 2.6 separated from the other two overarching paragraphs (2.3.1 and 2.3.12)?”

A19) PWS Para. 2.6 has been revised, this paragraph now explains the line of responsibility between the SP and TAFB personnel.

Q20) “Reference PWS paragraph 2.7, Diverted Aircraft and Appendix Table 2.8.1. Are the numbers in the table included in the annual aircraft totals provided?”

A20) Yes.

Q21) “Reference PWS paragraph 2.7.1 and subparagraphs. Please provide historical or projected workload for the RQ-4. How many RQ-4s are handled per year?

A21) At this time, there has been zero RQ-4 aircraft diverted to Travis AFB. Therefore, there is no applicable historical data.

Q22) “Reference PWS paragraph 7.1.10.1.2. Do all of the current employees maintain current and valid professional aircraft maintenance certifications?”

A22) The incumbent contractor’s employees meet the requirement outlined at PWS Para. 7.1.10.12.

Q23) “Reference PWS paragraphs 2.1.1.7 and 7.1.10.2.5. Paragraph 2.1.1.7 states that necessary parts for transient aircraft are ordered by the contractor using a GO81 computer system, while 7.1.10.2.5 states that necessary parts are ordered by contacting the 60 Logistics Readiness Squadron, Parts Store. Please clarify.”

A23) The PWS has been revised. Para. 7.1.10.2.5. has be updated to reflect 2.1.1.7.

Q24) “Reference PWS Appendix 2, paragraph 2.7 and Table 2.7.1, Aerial Port Historical Data.

There is no discussion of these items in the body of the PWS, therefore we don't understand the relevance or applicability of this table.”

Q24.A) “Please explain the meaning of the referenced areas.”

A24.A) This requirement has been removed from the PWS.

Q24.B) “What does "Power Required" mean?”

A24.B) The SP are required to provide aircraft external electrical power for Aerial Port (A/P) services. Ref. Para. 2.3.14.

Q24.C) “What does "Ramp/Cargo Door Configuration Required" mean?”

A24.C) This requirement has been removed from the PWS.

Q24.D) “How long do each of the activities in "B" and "C" above take?”

A24.D) On average providing external electrical power can take 30 minutes to 3 hours or longer. The SP is required to remain on-site during this process.

Q25) “During the site visit it was stated that the service provider physically refuels the aircraft by making the connection and handling the routine duties of the aircrew or maintenance personnel.”

Q25.A) “Is this true?”

A25.A) Yes. Ref. PWS Para. 2.3.4.

Q25.B) “If yes, how often does this occur?”

A25.B) For frequencies please refer to Table A2.5.2. of the PWS.

Q25.C) “If yes, please provide the historical number and type of aircraft and average gallons of fuel delivered into each type of aircraft.”

A25.C) For frequencies please refer to Table A2.5.2. of the PWS. Average gallons of fuel delivered to each type of aircraft cannot be released to the public.

Q26) “Reference RFP Proposal Preparation Instructions C.2. b), and Evaluation (2): Is there a minimum period of performance that a contract has to have completed, for it to be submitted and considered as part of an offeror’s performance?”

A26) There is no minimum performance period. Evaluators will consider recency and relevancy.

Q27) Reference RFP Addendum to FAR 52.212-2, G: The paragraph states that offerors are to submit sufficient information and in the format specified in FAR 52.212-1 Instructions to offerors. Are there any restrictions on page count/font size/spacing/margins etc. for the Past Performance Information volume?

A27) Reference Clause 52.212-1 2. PART II – PAST PERFORMANCE INFORMATION –

Limited to no more than two pages per contract listed. Only references for relevant past efforts/contracts are desired.

4. Format for proposal Parts I and II shall be as follows:

(a) A page is defined as one face of an 8 ½” x 11” sheet of paper containing information.

(b) Typing shall not be less than 12 pitch.

Q28) “Reference PWS 2.1.1.3. The paragraph states that two personnel are to be dispatched 30 minutes prior to processing high priority aircraft. Please provide historical workload data on the number of high priority aircraft processed outside of normal dayshift business hours as stated in PWS 7.1.10.1.7.”

A28) In the past year (2014) there has been 25 DV/High Priority transient aircraft arrivals/departures.

Q29) “Reference PWS Paragraph 7.1.10.1.5: The paragraph states that the Contractor is to ensure availability of vehicles to perform the requirements of this contract. Does the Government have an age limit on the contractor provided vehicles?”

A29) Vehicle requirements are stated at PWS Para. 7.1.10.1.5.

Q30) “Reference PWS Paragraph 7.1.10.1.5: The paragraph states that Contractor provided vehicles shall be capable of towing AGE equipment in excess of 7,000 pounds. What is the maximum weight of AGE equipment the vehicles will be expected to tow?”

A30) The heaviest piece of AGE equipment is the 8,800lb air conditioning cart (ACE).

Q31) “Reference PWS Paragraph 7.1.10.3: The paragraph states that at a minimum there must be 2 servicers on each shift, on each day. Is this to cover normal dayshift business hours of 0700-1600 M-F excluding holidays, as stated in PWS 7.1.10.1.7, or for 24/7 operations as stated in PWS 7.1.10.2?”

A31) The PWS has been clarified with the following statement:

7.1.10.3. Servicers. The SP will provide at a minimum, two servicers for each shift, 24 hours a day, 7 days a week, including all weekends and holidays.

Q32) “Reference PWS Paragraph 2.3.12 and Appendix 2: The PWS paragraph states that routine maintenance will be performed on transient aircraft, yet there is no historical workload data provided. Please provide workload data to include the type of maintenance performed.

A32) The Government does not track this information at a task specific level. Ref. PWS Appendix 2 for available historical data. Routine maintenance tasks are found in the PWS Para. 2.3.12.

Q33) “Reference PWS Appendix 2 Transient Aircraft Historical Workloads: The Government’s estimate provides a count of aircraft by GFY and a monthly average. Please clarify if this number is the total of arrivals only or if it is a combination of arrivals and departures.”

A33) The historical workload data provided is tracked only once for each aircraft arrival/departure.

Q34) “Reference Appendix 3, Table 3.5.1: Please confirm the total number of paddles, and the total number of grey wands being furnished by the Government.”

A34) The table has been revised. Ref. PWS Appendix A.3.5.1.

Q35) “Para 2.1.1.1 Does the sentence ‘no earlier than 3 hours prior to aircraft arrival’ apply to high priority aircraft only or all aircraft?”

A35) This is required for all aircraft.

Q36) “Para 2.1.4 references paragraphs 2.6.2 and 2.6.3, there’s only 2.6.1. Para 2.6.2 and 2.6.3 missing?”

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A36) This was improperly referenced. Paragraph 2.1.4 should be referencing paragraphs

2.5.1 and 2.5.2. The PWS has been revised.

Q37) “Para 2.3.1 Please elaborate on ‘responsible for all phases of aircraft maintenance’. Do you mean manage all phases or accomplish all phases?”

A37) The PWS has been revised. Ref. PWS Para. 2.3.1.

Q38) “Para 2.3.11 Is there a time limit for towing aircraft other than emergencies?”

A38) The PWS has been revised. Ref. PWS Para. 2.3.11. Tow aircraft IAW applicable aircraft technical data, Air Force and local Instructions. The SP will communicate with MOC-1 to determine tow start times.

Q39) “Para 2.4.8 Deicer Sweeper who is the POC for this equipment?”

A39) The SP shall contact the MOCC to coordinate

Q40) “Para 2.6 states ‘SP maintenance support for C-5, C-17 and KC-10 airframes will include, towing, removal and replacement of wheel and tire assemblies, etc., again as in para 2.3.11 please elaborate who has primary responsibility for maintenance tows, AMX or TA.”

A40) The SP has primary responsibility for TA aircraft tows.

Q41) “Table 5.1 Correction needed, there are two item 4’s listed.”

A41) The PWS has been revised.

Q42) “Para 7.1.1 the TA hours of operation are not listed?”

A42) The PWS has been revised.

Q43) “Para 7.1.10.1.1 ETIMS is not mentioned, is there a requirement to utilize this system or hard copy T.O’s only?”

A43) The SP is provided with 5 laptop and 2 desktop computers which are loaded with USAF TO CTI PUBLICATION VIEWER. This viewer accesses ETIMS and has the current/up-to-date TO’s loaded to it.

Q44) “Appendix 2. Table 2.6.1. and Table 2.7.1. tasks for towing and aircraft configurations, such as opening and closing C-5 aircraft loading doors and ramps and C-5 kneeling operations, TRANSIENT ALERT SERVICES

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are performed infrequently yet require more than the two servicers to perform. Will AMX support be available when these infrequent tasks are performed?”

A44) No, AMX will not be providing support.

Q45) “Reference PWS Paragraph 2.2.5: The paragraph references the requirements to retrieve drag chutes; however, there is no workload for this requirement. Please provide an estimate on the number of drag chutes the SP will retrieve annually.”

A45) At this time, there has been zero drag chute retrievals at Travis AFB. Therefore, there is no applicable historical data.

Q46) “Reference PWS Paragraph 2.3.3: The paragraph states that the Service Provider is to check and service engine oil as required. Please confirm that all oil analysis support is provided by the Government or another contracted function as oil analysis does not appear to be within the scope of services solicited.”

A46) The SP may be required to draw a sample and provide it to the Government;

however, the SP is not required to perform actual oil analysis.

Q47) “Reference PWS Paragraphs 3.4 and 3.6: Paragraph 3.4 states the SP is to establish and operate a Satellite Accumulation Point, yet Paragraph 3.6 states the disposal of waste is the SP responsibility. In accordance with the TAFB HW Management Plan, who is responsible for collecting and disposing of SAP waste?”

A47) The government provides the materials for the SP to establish a HW satellite point.

The SP shall manage, maintain and dispose of all HW IAW Title 22 of the California Code of Regulations and the TAFB HW Management Plan. The SP is responsible for contacting 60 CES/CEIE to ensure proper disposal at TAFB HazMart.

Q48) “Reference RFP General Information, Submission of Proposal: As SSGT. McConnaughy is away, who are we to address the proposals to?

A48) As stated in the amended description posted to FBO, the point of contact going forward is Ms. Brenna Loseke. Email: brenna.loseke.3@us.af.mil Phone: 707-424-7747.

Q49) “Reference Revised PWS and Request for Information Answers: Will an amendment be released to incorporate the PWS changes?”

A49) An amendment was issued to incorporate the performance work statement on 29 January 15. The RFI is not incorporated into the solicitation.

mailto:brenna.loseke.3@us.af.mil

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Q50) “Reference PWS Paragraph 2.3.14 and Request for Information Answers, Question 24:

A24.A) states the Aerial Port requirement has been removed, yet A24.B) states the Aerial Port services are required. Please clarify.

A50) The SP is required to apply and monitor aircraft power during aerial port loading/downloading cargo, passenger loading/unloading services, etc.

But the aircraft configuration for cargo on/off load has been removed.